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HomeMy WebLinkAbout10 - NB-2 - Resolution Authorizing Street Closures - 3/15/2011CITY COUNCIL AGENDA REPORT MEETING DATE: MARCH 15, 2011 ITEM NUMBER: SUBJECT: RESOLUTION AUTHORIZING STREET CLOSURES FOR THE 2011 ORANGE COUNTY MARATHON DATE: MARCH 3, 2010 FROM: DEPARTMENT OF PUBLIC SERVICES - TRANSPORTATION SERVICES DIVISION PRESENTATION BY: PETER NAGHAVI, DIRECTOR, DEPARTMENT OF PUBLIC SERVICES FOR FURTHER INFORMATION CONTACT: RAJA SETHURAMAN, MANAGER, TRANSPORTATION SERVICES (714) 754-5032 RECOMMENDATION: Adopt a Resolution (Attachment 1) designating the event route for the 2011 Orange County (OC) Marathon and approve the temporary street closures (Attachment 1, Exhibit B) for May 1, 2011, as requested for the 2011 OC Marathon. BACKGROUND: A Special Event Permit application was submitted to the City on January 5, 2011, (Attachment 2) requesting permission to close certain streets to conduct the May 1, 2011, OC Marathon. The application is currently being reviewed by the City's Special Event Committee, comprised of representatives from various City departments. This is the third year of the OC Marathon in Costa Mesa, which has been an annual event since 2004. Similar to the 2009 and 2010 marathons, the proposed route for the 2011 OC Marathon begins at Fashion Island in the City of Newport Beach and finishes at the Orange County Fair and Event Center in Costa Mesa. The OC Marathon event is comprised of three sub -events: 1. Full marathon (26.32 miles); 2. Half -marathon (13.27 miles); and 3. 5K fun run/walk (3.1 miles). For the 2011 OC Marathon, there are certain changes within the Newport Beach section of the route due to constraints from using the Upper Newport Bay Trail. The routes within Costa Mesa for full and half - marathons are identical to previous years and are shown on Attachments 3 and 4 respectively. A new route is proposed for the 2011 5k fun run/walk. A map depicting the route for the 2011 5k fun run/walk is shown in Attachment 5. The affected streets in Costa Mesa for the full OC Marathon include portions of Santa Ana Avenue, Bristol Street, Red Hill Avenue, Main Street, Sunflower Avenue, Avenue of the Arts, Bear Street, Placentia Avenue, Oriole Drive, Canary Drive, Tanager Drive, Golf Course Drive, Harbor Boulevard, Merrimac Way, and Fairview Road. The affected streets for the half -marathon include portions of Santa Ana Avenue and Mesa Drive. The affected streets for the 5K fun run/walk are Fairview Road and Merrimac Way. In the prior marathons, the 5K fun run/walk route also included portions of Fair Drive and Vanguard Way. The full and half -marathon events begin in the City of Newport Beach at 6:00 a.m. This is a change from the earlier year marathon start time of 6:30 a.m. Street closures will occur as runners progress along the route. For the full marathon, street closures in Costa Mesa begin at 6:00 a.m. and the latest segments reopen no later than 1:00 p.m. For the half -marathon, street closures in Costa Mesa begin at 6:00 a.m. and the latest segments reopen no later than 10:00 a.m. The 5K fun run/walk will begin and end at the OC Fair and Event Center. For the 5K fun run/walk, street closures will begin at 7:15 a.m., and the last road segment will reopen no later than 8:30 a.m. Since the proposed routes for all three events are not among the three previously -approved Special Event Street areas in the approved resolution (Attachment 6), the approval of these street closures by the City Council is required. ANALYSIS: The 2009 and 2010 OC Marathon events have been generally successful due to the efforts of organizers, as well as City staff. For the inaugural marathon event, the City's Police and Public Services Departments' staff members expended considerable time and resources attending to all issues related to event, such as route planning and coordination with other agencies. By utilizing such features as the "Unity Bridge" over Bristol Street, Fairview Park, and the City and County bike trails, staff has been able to minimize impacts on many residential and commercial areas, as well as arterial streets. The organizers conducted extensive outreach to churches and other businesses that are open during the time of the street closures and detours. In addition, residential areas affected by closures were notified in advance. On event day of the 2010 OC Marathon, one lieutenant, four sergeants, 57 sworn officers, 30 civilian officers and 85 explorers (from Costa Mesa and other agencies) provided support to the event. The Fire Department had 10 personnel stationed at the Emergency Medical Services (EMS) tent for the event. Street Closures: A number of minor residential and major arterial streets will require full closure, while some other streets will require either half -closure (one direction), or partial closure (only the closure of one or two lanes in one direction). In order to minimize the impacts, the closure of streets will be phased to occur as the fastest runners approach, and will be reopened as the last of the runners and the official sweep vehicle pass by. The fastest marathon runners are expected to finish in approximately two hours and 20 minutes. The overall length of time for the slowest runners of the marathon will be limited to a maximum of seven hours. The marathon begins at 6:00 a.m.; therefore, the last runner permitted on the course would finish no later than 1:00 p.m. A sweep vehicle will circulate through the course in time with the slowest paced runner to ensure the course is clear and that streets can be reopened as soon as possible. Attachment 7 presents a brief summary of the arterials affected by the proposed full marathon, half - marathon, and 5k fun run/walk routes through Costa Mesa. Impacts to traffic flow will occur at various intersections as participants move along the route, beginning as early as 6:30 a.m. and ending at 1:00 p.m. Attachment 8 identifies the major intersections where traffic detours are necessary to provide for the safety of runners while crossing intersections. As shown in the attachment, traffic control on Harbor Boulevard and Fairview Road will be conducted as "soft closures," whereby vehicles will be allowed through as gaps in runners permit. Advance warning signs will be positioned to advise drivers of possible delays during this time. Traffic control will be actively managed by Costa Mesa Police Officers, allowing traffic to pass though the area as much as possible. Staff has also reviewed planned street improvement projects within the City for any conflicts with the 2011 OC Marathon and confirms that no projects are scheduled on streets or in Fairview Park that would impact the proposed route for this event. Close monitoring of project schedules will continue as the date of the marathon approaches. 2 Traffic Control: OC Marathon representatives estimate up to 12,000 participants and 12,000 spectators along the 26 -mile route. Due to the large scale of the event and magnitude of street closures, lane closures, and detours, the Transportation Services Division will require that the applicant be responsible for preparation and submittal of detailed traffic control plans stamped by a Registered Traffic Engineer. Additionally, the applicant will be responsible for furnishing all traffic control cones, signs, and barricades required for the event. The overall traffic control at intersections and driveways will be directed by Costa Mesa Police Department Officers and Explorers. The Police Department will staff the event similar to the prior events. Since the OC Marathon is being held on a Sunday, it will not affect weekday peak rush hour traffic. Therefore, during the hours in which the event occurs in Costa Mesa, it is expected to have a lesser impact on traffic flow. With traffic control at all locations monitored and managed by the City's Police Department, emergency access to all properties is assured at all times. Fire Department personnel on the Special Event Committee are involved in reviewing the Special Event Permit application and will include any necessary conditions and implement appropriate measures to ensure unaffected emergency response as necessary. Public Information: The applicant will be conditioned to provide written notification prior to the event to all property owners and tenants affected by the street closures. Some samples of correspondence are included with the Special Event application (Attachment 2). The applicant is engaged in discussion with private property owners in the Theater and Arts District and South Coast Plaza area, as well as the Orange County Fair and Event Center, for approval to utilize those properties for the event and, based on those discussions, anticipates their approval. City staff will work with the applicant to identify and be certain that all properties directly affected by the event receive adequate notice of the event as to the time and period of closure, as well as proper detour information. Additionally, as part of traffic control requirements, Transportation Services Division staff will require the placement of changeable message signs at key locations in advance of the event to give adequate notice of the planned street closures. Areas of Improvement: After the 2010 event, staff and event organizers reviewed the overall event. The following are some of the observations and areas for improvement for the 2011 OC Marathon event: • There were some improvements in the 2010 Marathon event such as providing improved access to area hotels, traffic management by the Costa Mesa Police Department, and opening of streets. • Traffic control set up and removal activities have improved significantly. However, there were still a few signs and barricades on some streets three days after the 2010 event. The City will work with the organizers to further streamline this process. • The detours for the 5k event resulted in significant back up on Fairview Road as Market Place traffic was diverted due to the closure of the SR -55 southbound offramp at Fair Drive/Del Mar Avenue. The new route proposed for the 5k event will address this issue. • The notification process will be further improved with signs posted on impacted streets a few days in advance of the event. Additional outreach to residents directly impacted by the event will be conducted. • There were delays in submittal of traffic control plans and an Operations Manual for the 2010 OC Marathon. For the 2011 OC Marathon, preliminary submittals of these documents were already made and are currently under review. • There will be additional coordination with churches in the Airport Loop area regarding the closures due to the 2011 OC Marathon. • There will also be coordination with the Costa Mesa Chamber of Commerce to improve outreach to area businesses for the 2011 OC Marathon. 3 ALTERNATIVES CONSIDERED: One alternative would be to not approve the requested route as submitted and direct the applicant to revise the route to use other streets. This alternative, however, would not be preferred by the organizations as it will potentially have significant impacts on the event. Another alternative would be to not approve the resolution and the requested street closures. This may result in cancellation of the 2011 OC Marathon. FISCAL REVIEW: Public Services Department's staff members expended a total of approximately 50 hours for attending to all related issues towards proper execution of the 2010 event. The Department did not charge the OC Marathon for this staff time. For the 2011 OC Marathon, staff projects that there will be approximately the same number of hours of staff time expended, but not charged. LEGAL REVIEW: As part of the Special Event Permit application, the applicant will be required to provide the City with indemnity and insurance per the City's requirements. The City Attorney has reviewed and approved the attached resolution as to form. CONCLUSION: A Special Event Permit application has been submitted to the City requesting closure of certain streets on May 1, 2011, to conduct the 2011 OC Marathon. Staff requests City Council approval to close the identified streets for this event. In addition, staff requests adoption of the Resolution designating the event routes in compliance with Costa Mesa Municipal Code, Section 9-208.9. RAJA SETHURAMAN Manager, Transportation Services PETER NAGHAVI Director, Department of Public Services ATTACHMENTS: 1 - Resolution Resolution -Exhibit A Resolution -Exhibit B 2- Special Event Permit Application 3- Full Marathon Route Map 4- Half -Marathon Route Map 5- 5K Fun Run/Walk Route MaD 6 - Approved Resolution Identifying Special Event Street Closure Areas 7 - Affected Streets 8 - Maior Intersections Affected 4 DISTRIBUTION: City Manager Assistant City Manager Police Chief Fire Chief City Clerk Special Events Police Officer Jeffrey McCann Lt. Marty Carver Sgt. David Makiyama Maintenance Services Manager Contract Administrator, Public Services Telecommunications Manager Doug Lofstrom, VP — Events & Facilities, Orange County Fair & Event Center 3-15-11 2011 OC Marathon Report 3/2/11 1:30 p.m. 5 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, DESIGNATING THE EVENT ROUTE AND STREET CLOSURES FOR THE 2011 ORANGE COUNTY MARATHON. THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, because of the impact that special events have on City streets and traffic when a full or partial street closure is required for such a special event, the City Council of the City of Costa Mesa finds that it is crucial that any such routes be thoroughly reviewed and analyzed to enable careful planning of such special events in order to minimize impacts to the general public where such street closures are permitted; and WHEREAS, in accordance with Section 9-208.9, Event Routes, the City Council does hereby establish the following route and necessary full and partial street closures for the 2011 Orange County Marathon. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COSTA MESA that the 2011 Orange County Marathon event route is hereby established as shown by the map attached hereto as Exhibit "A" and the list of affected streets as listed on Exhibit "B." Exhibits "A" and "B" are attached hereto and incorporated herein by this reference. PASSED AND ADOPTED this 15th day of March, 2011. Gary Monahan, Mayor ATTEST: APPROVED AS TO FORM: Julie Folcik, City Clerk Thomas P. Duarte, City Attorney Exhibit A Li Li IF- Jl 7�71 %lan 8t -D zk Q fL _n m AM; TI,ari auw BILL ao RAW 3: LD 'lip Lu LLI z 7:1 F G-) 7r ---n n LA 0 L) IL a rffE-i 7E - M 16 C3 z rp I—W 5 7, _jV SJ 01101 r L Fmrw-,Rc- Faitm" Rd Fairview Rd ED C;)n C Ll ILM C -Jf EL tf L.Ll lu Z Z Z 00 LL. E LL IL Joe ki tj AI' L6 LO Y _I�ou 11LIL""J �LJL]�jj iICtS_L_la5.tl r 11 II Elll� F.IE �Pl LJ, Rr. P I u J6 ------- 9 Exhibit B FULL MARATHON - AFFECTED STREETS ON ROUTE STREET FROM TO CLOSURE SIDE OF STREET TYPE Santa Ana Avenue Del Mar Avenue Mesa Drive Half East Santa Ana Avenue Mesa Drive Bristol Street Half West Red Hill Avenue Bristol Street Main Street Half West Main Street Red Hill Avenue Sunflower Half South/West Avenue Sunflower Avenue Main Street Avenue Of Arts Partial South Avenue Of Arts Sunflower Town Center Full --- Avenue Drive Bear Street Sunflower Northern City Partial East Avenue Limits Placentia Avenue Fairview Park Oriole Drive Full --- Oriole Drive Placentia Canary Drive Partial South Avenue Canary Drive Oriole Drive Tanager Drive Partial South Tanager Drive Canary Drive Golf Course Partial South Drive Merrimac Way Harbor Fairview Road Full --- Boulevard HALF MARATHON - AFFECTED STREETS ON ROUTE STREET FROM TO CLOSURE SIDE OF STREET TYPE Santa Ana Avenue Del Mar Avenue Mesa Drive Half East Mesa Drive Santa Ana Newport Half North Avenue Boulevard 5K FUN RUN/WALK - AFFECTED STREETS ON ROUTE STREET FROM TO CLOSURE SIDE OF STREET TYPE Fairview Road Fair Drive Adams Avenue Full --- Merrimac Way Fairview Road Approx. 100' E/O Full --- Harbor Boulevard Marathon I Half -Marathon I 5K I Kids Run the OC December 15, 2010 City of Costa Mesa PO Box 1200 Costa Mesa, CA 92628 RE: The OC Marathon — Sunday, May 1, 2011 To Whom It May Concern: Enclosed please fine the 2011 OC Marathon permit application for the City of Costa Mesa. In regards to the Special Event Permit Application checklist, please note the following: • Permit application is enclosed • Permit fee is enclosed • Indemnification Agreement is enclosed • Waiver & release of Liability is enclosed • Completed Checklist is enclosed • Insurance Certificate and Endorsement will be forwarded upon receipt • Business License Number, Issuance and Expiration date will be forwarded upon receipt. A copy of our application is enclosed • Sample of resident/business notification is enclosed • Traffic Control Plan — 2011 plans will be submitted by JCL Barricade Company • Written approval from OC Fair & Event Center, South Coast Plaza, and OC Performing Arts Center will be forwarded upon receipt Traffic Notification • Resident/Business Notification — The OC Marathon will have a notification delivered to residence and business addresses within '/4 mile radius of the course route. Trash Removal • Course — Each volunteer water station is supervised by a Water Station Captain and instructed to manage the breakdown and clean-up of the aid stations, bagging all trash and leftover supplies. There are multiple event vehicles designated to follow the last runner; these vehicles are responsible for the clean-up of all course supplies, signage and trash. Enclosed Documents • On Course Entertainment locations list • Copy of CM Business License Permit • Course Route Maps — Full Marathon, Half Marathon, 5K • Mile Marker locations • Turn -by -Turn Route Overview — includes street closures and reopening times; and lead runner timeline • Event Shuttle Route • Sample Resident/Business Notification • Layout of course and festival on OC Fair & Event Center property • Waste Management Plan • Water Station locations in City of Costa Mesa — images include layout of water stations. Water Stations that include medical aid are indicated by a red cross — those locations will include a 10x10 pop-up tent. Each Water Station location will be accompanied by portable restrooms. Thank you, Qft K tsc , CEO It C -Marathon OC Marathon LLC;"'"''" ' PH: (949) 222-0456 4500 Campus Drive Suite 570 Inspire Kids to Fitness! FAX: (949) 258-5810 Newport Beach, CA 92660 www.ocmarathon.com Please complete the following application regarding the event you are proposing: DATE OF APPLICATION: PERSON IN CHARGE ON YAY OF EVENT: APPLICANT'S NAME: r�u o� lU (LAST (FIRST) (MIDDLE) o n L C, TELEPHONE NUMBER: QHR aaa ago x�o2 APPLICANT'S ADDRESS: AM olj�c,' 1 �� -�M CIN: STATE; q-2Di: 10 ALTERNATE CONTACT: (LAST) (FIRST) (MID LE) Ployye- eIct G. TELEPHONE Nl/UUM11BER: q q39-331 FULL rTr NA I)& BUSINESS d-i—V-)oh OSTING EVE 'v `l/.� I r LIC TELEPHONE .,,-V NUMBER: X 1102- R"1-1 BIlf USINESS ADDRESS n Cam c�S Drives 5 0 CITY: STATE: ZIP CODE: 2Wb ADDRESS OF EVENT: 0& 51tr UNIT NUMBER' APPROVEDwy- NG USE:v �-Yi en TYPE ;R IC`nE: ��YYJ^J^ 11.1 TYPE OF EVENT: 1z" walk 9oC�a 0.M EVENT START DATE: I o l, I 0-0I l EVENT START TIME: , 00 EVENT END DATE: 05l o f 12011 EVENT END TIME: 430 SF,T UP START TIME: SET UP END TIME: TEAR DOWN START TIME: TEAR DOWN 1-=Ny TIME: TOTAL TIME OF EVENT: � (0419A0A II lam 06101W of 1, jl[) YM CCb of 2011 Hours t. TYPE OF EVENT:' �u A a ra on , hof ma th on 19-k a. 2. DESCRIBE PLANNED ACTIVITIES: V,u r,1v_V%jti <, road dace s G'+y si reed w�' �eshya CAldVa„m C + M Fain' event Ce-la--feK - 3. ESTIMATED # OF PERSONS AT EVENT: 4. ESTIMATED # OF VEHICLES AT EVENT: 5. ESTIMATED # OF PARKING SPACES REQUIRED: ►2toa� r�� . �� aaa 19,000 6. LOCATION OF EVENT: �11n x h l,l fz,� S -h yct_ � IJo Co,*c( on GD_ FA (r -fir Wev)-� Cer +ck (See Ma 7. WILL ALL ORA PORTION OF THE IEVENT OCCUR ON PRIVATE PROPERTY WITHIN THE CITY OF COSTA MESA?JN YES El NO. IF YES, WHERE?to `r V'east- C^,^' 's, IQ 8. HAVE YOU OBTAINED WRITTEN APPROVAL FROM THE OWNERS FOR THE USE OF THE PROPERTY FOR THE EVENT? YES ❑ NO If YES, attach a copy of the written approval to your application. If NO, you must file written approval with the Costa Mesa Police Department before a Special Event Permit will be issued. Please write your narpy, date o the event, and the Special Event Application number on the written approval. In r 9. WILL THERE BE FIRST AID OR EMERGENCY AID STATIONS AT THE EVENT? YES ❑ NO. IF YES, WHERE? Ge,e 10. WILL FOOD OR ALCOHOLIC BEVERAGES' BE SERVED OR SOLD AT THE EVENT. YES ❑ NO. IF YES, DESCRIBE: r,,t alcohol w 11 il:;e Gontm I fed Ibl U Fay � cery et . 'Note: Alcohol is prohibited on Ci property exce t for inside at the ighborhood Community Center 0) n -3- 11. HAVE YOU OBTAINED A PERMIT FOR THE SALE OF FOOD OR ALCOHOL? ❑ YES 7. NO IF YES, WHAT GOVERNMENTAL AGENCIES ISSUED PERMITS? 12. WILL ANY ANIMALS BE DISPLAYED / EXHIBITED AT THE EVENT? ❑ YES O. IF YES, DESCRIBE: 13. WILL ANY STRUCTURES (i.e., tents, booths, stages) BE ERECTED AT THE EVENT? 3K YES ❑ NO. IF YES, DESCRIBE: ti'iiS W i I I be e V2Gfea( For .v^()2Glc'ca Cli -h oos on G' jr r;km - .all uqe,r 4rvcAvyc5 nn -k ed 4o 0ClFaN-WperN 14. WILL THERE BE ANY SOUND AMPLIFICATION EQUIPMENT BEAT THE EVENT? YES ❑ NO. IF YES, DESCRIBE: c o ecl �o c� Ir 15. WILL THERE BE MONITORS OR SECURITY PERSONNEL AT THE EVENT? AYES ❑ NO. IF YES, DESCRIBE NUMBER AND DUTIES: mmrxx w/ ivy-&nL l eyefn f- &mk mvva c on+y_v I 16. IF THERE IS GOING TO BE ANY MERCHANDISE SALES AT YOUR EVENT, HAVE YOU OBTAINED A CITY OF COSTA MESA BUSINESS (CENSE? �,',� "� YES ❑ NO. IF YES, PLEASE PROyIDE THE DATE OF ISSUANCE AND THE LICENSE NUMBER: �/�,y ,BOYS W I II SUPj New U.0 I'ul'h'o✓� Chas heeh Svh I' of 111,ox11•ovt I' a{to ru rvry ,ces7ce ,dAatt'da+e d e,ScplVato✓�daf�-iui LICENSk#: =' DATE ISSUED: / DATE EXPIRED: / „_� IF YOUR EVENT WILL INVOLVE A PARADE, CYCLING EVENT, FOOT RACE, OR OTHER ACTIVITY WHICH WILL OBSTRUCT A CITY STREET OR RIGHT-OF-WAY OR REQUIRE A FULL OR PARTIAL STREET CLOSURE, PLEASE COMPLETE THE FOLLOWING SECTION. 17. AS EMBLY TIME W 18. START TIME OF EVENT: �'.00 0" 19. ASSEMBLY LOCATION: FgGh l o n bawd - New 0 Pxach 20. ESTIMATED DURATION OF EVENT: 21. DISBANDING LOCATION: 0 hftk6 0C' Fa+'r md uv450+ Cen 4er - .A"5A 21. PRE -APPROVED ROUTE LOCATION f e e 22. DESCRIBE VEHICLES/ FLOATS (i.e., how many size, powered by): __ h 101 - - 23. NUMBER AND TYPE OF MARCHING UNITS IF APPLICABLE: INTERVALS OR SPACING IN FEET BETWEEN UNITS: 24. ANY PARADE ANIMALS? ❑ YES NO. IF YES, DESCRIBE: DECLARATION I, the undersigned, declare upon penalty of perjury that the above information listed within this City of Costa Mesa Special Event Permit Application is true and correct to the best of my knowledge. I further understand that knowingly providing any false information is cause for the immediate denial of a Special Event Permit, the suspension of a Special Event Permit if one has already been issued, and / or the denial of future Special Event permits being issued. I understand that in the event of a major incident, my event may be postponed or terminated for the sake of public safety and welfare (e.g., major crime incident, fire, flood, or any act of God). I have attached the following documents to this application that are, to the best of my knowledge, true and correct. Completed Application ❑ Certificate of Insurance & Additional ❑ Commercial Liability Certificate Insured Endorsement Signed Indemnification Agreement ❑ Parade Route Signed Waiver & Release of Liability Completed Checklist Copies of notifications to OCFD, OC Wsite plan showing locations of any Transit District, Local Businesses, structures (i.e., bleacher, tents, Churches, and Residents if etc.), electrical, glumJairrg, and applicable sanitation (NAME OF EVENT ORGANIZER) -5- EVENT ORGANIZER) ❑ Map and Traffic Control Plan ❑ Trash/Litter Collection and Off-site Disposal Plan ❑ Structural plans of any structures (i.e., bleachers, stages, platforms, etc.) to be reviewed by City. 1- 5 -ll (DATE SIGN D) 1—{ —11 (DATE SIGNED) ON cpuq-6r_- — n ,� Sa„v=iL,ro Iai-ArUtr 91m q 0 ' - ALCOHOLIC BEVERAGES AUTOMOBILES-� . rl ��1��11►:1��1[�a1r1[ll�i,`1'I��till`,� :� 1 ,. BOOTHSISTANDS CAMPGROUNDSIRV m AREAS CONCESSIONS 'ANI ■ �1 ,NCERT ►_1 . �� � �l���1'h1II�it�r.tr.�����u�� FLAM . ,-. .., .. . ►: ON-SITE,; . ►. NSTRUCTION ■ A'i W ■ [►:111d''1%3� IZI[L�IIII1Z► �Su�ii�i,II i l�i� 1961 .- . moi 1, ,, u�� �. �_ ii►��t �:•,. . �, RIDES - CARNIVAL I m MA MECHANICAL -1 . �►� ��►_� :�►��« SIGNS I BANNERS ►- ■ ,1111■I / �il+lrj�iZITl�liii► t r �T►h� PROPERTYCITY . • 1"1 ■ 1 illi �: !► ���� FACILITY USED_ I�ii�i7�7►�i1• , i iifC . ON cpuq-6r_- — n ,� Sa„v=iL,ro Iai-ArUtr 91m Marathon I On Course Entertainment Half -Marathon 5K I Kids Run the OC We would like to provide on -course entertainment in a number of locations along the second half of the course. These locations would include: 1. Corner of Santa Ana and Mesa Dr. 2. A location on Red Hill as close to the 405 overpass as possible. 3. Set-up in Moon Park on the Santa Ana River Trail. 4. On Placentia as runners exit Fairview Park 5. On Merrimac or in Parking lot at Merrimac. Band/group would set up on moveable stake -bed truck as required. Gary Kutscher OC Marathon LLC PH: (949) 222-0456 4500 Campus Drive, Suite 570 Inspire Kids to Fitness! FAX: (949)258-5810 Newport Beach, CA 92660 www.ocmarathon.com INDEMNITY AGREEMENT � 11,- m 1 WA ►tilidplicant/organization name) agrees to indemnify, defend (at City's option) and hold harmless the City of Costa Mesa, its officials, employees, representatives, and volunteers from any and all claims, demands, defense costs, liabili •e or consequential damages of any kind or nature which rise out off he use of V (location) in connection with the I�VnIA (event) which will take place in Costa Mesa, California on 111 1 (date(s) of event). This agreement includes any liabilities that may arise out of the use of booths, concessions or any other activities �ndnucted, set up�a(n�, /or used by all applicant during the event, including non-members or guests of tl Ij � 4•V\ po (applicant/organization name). Date: 1'L • 22 -10 Authorized representative for: IN, 111 VAK-1/ b� 1 Im (organization name) G1P�12'( 1GyTSL+�,_.(Z - Hca Print Name and Title WAIVER AND RELEASE OF LIABILITY I am the applicant and responsible person for the (event name, hereafter "event') to be held � i�,W � j k 1 0 W k (dates) at l,V MknnI!-)O (location) in Costa Mesa, California. I hereby ASSUME ANY AND ALL RISKS associated with the event including but not limited to injuries sustained by participant arising out of strenuous physical activity or exertion; striking or being struck by objects, vehicles or persons; uneven or defective roadway surfaces; exposure to heat, cold or humidity. I APPRECIATE AND VOLUNTARILY ELECT TO ACCEPT ALL RISKS connected with the event and any property directly adjacent or appurtenant to the event location. I HEREBY FOR MYSELF, MY HEIRS, OR ANYONE WHO MIGHT CLAIM ON MY BEHALF AGREE NOT TO BRING ANY CLAIM AGAINST THE CITY OF COSTA MESA AND WAIVE, RELEASE AND DISCHARGE THE CITY OF COSTA MESA, ITS OFFICERS, AGENTS AND EMPLOYEES FROM ANY AND ALL LIABILITY FOR PERSONAL INJURY, DEATH OR PROPERTY DAMAGE INCLUDING LIABILITY ARISING OUT OF THE NEGLIGENCE OF THE CITY OF COSTA MESA OR ITS OFFICERS, AGENTS OR EMPLOYEES. THIS RELEASE AND WAIVER EXTENDS TO ALL CLAIMS OF EVERY KIND OR NATURE WHATSOEVER, FORESEEN OR UNFORSEEN, KNOWN OR UNKNOWN. I HAVE READ THE FOREGOING AND CERTIFY MY ACCEPTANCE OF THE ABOVE PROVISIONS BY MY SIGNATURE ON THIS DATE, (date). 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L�❑ ��➢ 111 n IS uI Z a Z F— a a LL J a �yTa yF� \fl'0�'OaaleO 94a Primrose St - SrAaru 04 m e Mrsslorr Dr = polder Al �' v Hazel R b 5 Costa Mesa - a a - - Vater >F;l m EI Camino Dr South Coast jinorca Dr Mrb< ishi - EI Camino D'3 P�- Adams Ave Corona Ln Pand51 Ponderosa St Nm1 p a Sawador Elm AveGnmell Sr.' Haus of a Chevrolet M-0, Way m cited States pizza it M-0, way 2 3ovemme t � � r 3 Atl9ra8Ave Adams Aye ¢ o $ Tl lr'l Cmy�' C-ra fr1a.=.a Hi— Vnry 1 f is ar Rose I fl--,a"li- m 6n LIP.- Verde 8 � � 'Ii� _ Presidio Or ,,,i,,, a ORANGE m C- prcsde square COAST COLLEGE a ibs� Verde Or E-aCeiCc'r ..r. ..i ^.I•t. :ahe .. m r4 Costa Mesa r:•a:1P. U Ariington Or ...... Golf Course Or err- • [.leKimy' MERRIMAC &AY STMT ORANGE COUNTY FAIRGROUNDS Prrnceton or Henovei Di _ Hanover Dr FINISH k� In a D q m ..,� ,*.•n... Orange Ci nnacapa a 6 2 Swap tr m va �ro�O cxding Green Or - n Ile9ey Ln ()range County m � PacMc H m 5 o M Amphitheatre Fairgrounds m c� a 5 a-InNxwt Ln 3 Was[hrook P+ Princeton Or o v <rt r Fairview H Deyeevpmemnl n Bucknell Rd Sudmel I Rd PacMc 3 Center 3 n o = Amphitheatre z s- -- Fair Or Fair Or WON F aK Costa Mese M Fain Or Fair Or o y ..e�,er parr, Fre Dept Cleat brook _n u¢a LL Google-M§PA4 w. A11 C ijCFUN BALK Attachment 6 RESOLUTION NO. 04-8 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ESTABLISHING PRE - DESIGNATED EVENT ROUTES FOR SPECIAL EVENTS REQUIRING STREET CLOSURES. THE CITY COUNCIL OF THE CITE' OF COSTA MEA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, because of the impact that special events have on city streets and tratfiic when a full or partial street closure is required for such a special event, the City Council of the City of Costa Mesa finds that it Is expedient that routes be established to arable the public planning such special events advanced notice and options regarding areas in the city where such street closures are permitted. WHEREAS, in accordance with the recently adopted special event ordinance, the City Council does hereby establish the following routes for any and all special events requiring full or partial street closures. NOW, THEREFORE, BE 1T RESOLVED as follows - Sect on ollows: Section 1, The City's pre -designated event routes are hereby established as follows and shorn by the maps of each area in Attachment 1 which is attached hereto and incorporated herein by this reference; f{ I! 11 Sunflower Avenue, west of Harbor Scenic Avenue Hyland Avenue Cadillac Avenue Harbor Gateway North Harbor Gateway South Howard Way Toronto lair Note. Souter Coast Drive is not included in order to maintain access to 1-405 fre>§way as well as private streets that are not subject to the CitY's jurisdiction, but could be included in the above route with the private property owneCs permission. Those private streets include; Business Park Drive, Corporate Drive, Metro Drive and Sunland Lane. Streets located either east or west of Fled H i I I Avenue_ No simultaneous closures will be allowed on bath sides of Red Hill Avenue for a single event. Airway Avenue Airport Loop Drive Pullman Street McCormick Avenue Briggs Avenue Fischer Avenue Kalmus Drive Lear Avenue Cliritcn Street t Note, Red Hill Avenue, Paularinc Avenue, and Baker Street are not included in order to maintain access to the SR -55 freeway - Staging and Disbanding Area -- Tewirikle Park Arlington Drive, eastbound, to-, Newport Boulevard, southbound, to; Fair Drive, westbound, to-, Fairview Road, northbound, to; Arlington Drive. eastbound. to disb@riding area_ STATE OF CALIFORNIA } COUNTY OF ORANGE } ss CITY OF COSTA MESA } I, Julie Folcik, Deputy City Clerk and ex -officio Clerk of the City Council of the City of Costa Mesa, hereby certifies that the above foregoing Resotution No. 04-38 was duly and regularly passed and adopted by said City Council at a regular meeting thereof held on the 7th day of June, 2004, by the following roll call vote: AYES: Manahan, Mansoar, Steel NOES: Cowan, Scheafer ABSENT: Mone IN WITNESS WHEP'i= F, I have hereunto set my hand and affixed the Seal of the City of Costa Mesa this 8th day of June, 2004. C �' -, �' D -,-;, Depu pity Clerk and e -officio Clerk of the City Council of the City of Costa Mesa STREET CLOSURES PERMITTED W THIN HIS Rn 1NnARY J ' 2 SC CT i Fl+l4YAfr ♦STREET 0 ?Np `Vi(�THI j Q \ W HAM 881ffiE 0 450 900 J OOft IOWA }FtrLURATE I _NETRC_ i i SUNFLOWER .� . 0 SUNLAND LOSURES PRMITTEI J THIS BOUNDARY Sour SPECIAL EVENT AREA 1 HARBOR GATEWAY FULL STREET CLOSURES 19 a Povrered by C.eo-Smart_riet 0JJ11'MPICIt RAVERSE FNLlf}S TURGEON# E cli 'ALLEGHENY—PIERPON€T O kRO_rw — MAN 9TEE � ' LLw AREA m 3C* PALLARIN#_w ' JEFWILER � � LT-GRALYLING TI w m m - �aL A Y „l ♦ AI N T CLAIR `j AREA �w 40 A J ' 2 W W ' AREA T ° ° 3 B CORTEZ STREET CLOSURES ` PERMITTED WITHIN THE DASHED BOUNDARY LINES ° SR-7) FREEW �lr SPECIAL EVENT AREA 2 AIRPORT AREA FULL STREET CLOSURES EXCLUDES RED HILL AVENUE, BAKER STREET & PAULARINO AVENUE ORANGE COAST COLLEGE MERRIMAC HANOVER WELLESLEY z J LI COSTA MESA HIGH SCHOOL TEWINKLE PARK< (STAGING & DISBANDING,zAREA) ARLINGTON SPECIAL EVENT ROUTE ORANGE COUNTY FAIRGROUNDS SPECIAL EVENT ROUTE FAIR- -------� CLEARBROOK a MORRISTOWN VANGUARD LOYOLASBGEORGETOWN ITY HALLp ' YOFtISTOWN YORIST4WN 6pz � ,Powered by G SPECIAL EVENT - PARADE ROUTE - AREA 3 FAIRGROUNDS AREA ROLLING PARTIAL 1/2 STREET CLOSURE ma rt _ n,et Attachment 7 FULL MARATHON - AFFECTED STREETS ON ROUTE STREET FROM TO CLOSURE SIDE OF STREET TYPE Santa Ana Avenue Del Mar Avenue Mesa Drive Half East Santa Ana Avenue Mesa Drive Bristol Street Half West Red Hill Avenue Bristol Street Main Street Half West Main Street Red Hill Avenue Sunflower Half South/West Avenue Sunflower Avenue Main Street Avenue Of Arts Partial South Avenue Of Arts Sunflower Town Center Full --- Avenue Drive Bear Street Sunflower Northern City Partial East Avenue Limits Placentia Avenue Fairview Park Oriole Drive Full --- Oriole Drive Placentia Canary Drive Partial South Avenue Canary Drive Oriole Drive Tanager Drive Partial South Tanager Drive Canary Drive Golf Course Partial South Drive Merrimac Way Harbor Fairview Road Full --- Boulevard HALF MARATHON - AFFECTED STREETS ON ROUTE STREET FROM TO CLOSURE SIDE OF STREET TYPE Santa Ana Avenue Del Mar Avenue Mesa Drive Half East Mesa Drive Santa Ana Newport Half North Avenue Boulevard 5K FUN RUN/WALK - AFFECTED STREETS ON ROUTE STREET FROM TO CLOSURE SIDE OF STREET TYPE Fairview Road Fair Drive Adams Avenue Full --- Merrimac Way Fairview Road Approx. 100' E/O Full --- Harbor Boulevard Attachment 8 OC MARATHON - MAJOR INTERSECTIONS AFFECTED STREET CROSSING IMPACT Newport @ Mesa Drive Closed — Detour North/South Newport Boulevard Boulevard Effective 7:00 — 10:00 A.M. Bristol Street @ Red Hill Closed - Detour East/West Bristol Street Avenue Effective 7:15 — 10:00 A.M. Baker Street @ Red Hill Closed - Detour East/West Baker Street Avenue Effective 7:15 — 10:00 A.M. Paularino @ Red Hill Closed - Detour East/West Paularino Avenue Avenue Avenue Effective 7:15 — 10:00 A.M. Sunflower @ Bear Street Closed - Detour East/West Sunflower Avenue Avenue Effective 7:30 — 11:00 A.M. Placentia @ Adams Closed — Detour Southbound Mesa Verde Drive Avenue Avenue Effective 8:00 A.M. — 12:30 P.M. Placentia @ Wilson Closed — Detour Northbound Placentia Avenue Avenue Street Effective 8:00 A.M. — 12:30 P.M. Harbor @ Merrimac "Soft Closure" — Open As Conditions Permit Boulevard Way Detour North/South Traffic As Necessary Effective 8:00 A.M. — 12:45 P.M. Fairview @ Merrimac "Soft Closure" — Open As Conditions Permit Road Way Detour North/South Traffic As Necessary Effective 8:00 A.M. — 12:45 P.M.