HomeMy WebLinkAbout02 - CC-6 - Professional Engineering Services - 3/15/2011CITY COUNCIL AGENDA REPORT
MEETING DATE: MARCH 15, 2011
ITEM NUMBER:
SUBJECT: PROFESSIONAL ENGINEERING SERVICES FOR THE PRELIMINARY ENGINEERING
OF INDUSTRIAL WAY WATER QUALITY AND STORM DRAIN IMPROVEMENTS
DATE: MARCH 3, 2011
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION PETER NAGHAVI, DIRECTOR, PUBLIC SERVICES DEPARTMENT
BY:
FOR FURTHER INFORMATION CONTACT
RECOMMENDED ACTION:
ERNESTO MUNOZ, CITY ENGINEER,
(714)754-5335
Award a contract to MWH Engineering, 19900 MacArthur Blvd, Suite 250, Irvine,
California, 92612, in an amount not to exceed $71,000 for preliminary engineering
services, and authorize the Mayor and the City Clerk to execute the Professional Services
Agreement (Attachment 1).
2. Approve Budget Adjustment No. 11-015, (Attachment 2) in the amount of $71,000.
BACKGROUND:
The City's Master Drainage Plan (MDP) was last updated and adopted by the City Council in
August 2006. As part of the update, a hydrology analysis was conducted for the entire City
which identifies storm infrastructure upgrades in the various City watersheds. The MPD calls for
significant upgrades within Watershed No. 8. This watershed is generally bounded by Placentia
Avenue, West 19th Street, Newport Boulevard, and West 16th Street, and is listed as a priority in
the Council -adopted Storm Drain Improvement Priority List. The storm drain system in
Watershed No. 8 was constructed decades ago, and is significantly undersized for the current
runoff volumes generated by storm events during the wet season. The lack of adequate
conveyance capacity creates localized flooding, risking personal property and safety. The
hydrology analysis conducted for this Watershed concluded that the generated storm flows are
larger than the capacity of the existing system by approximately 340 cubic feet per second (cfs).
Watershed No. 8 is primarily zoned industrial along with high density residential. Its 361 acre
tributary area drains into the Rhine Channel in Lower Newport Bay, which is currently listed on
the State of California 303d listing (Impaired Water Body List) for the following impairments:
copper, lead, mercury, PCBs (polychlorinated biphenyls or electrical chemical waste), sediment
toxicity and zinc. Surface pollutants from the surrounding area are washed into the storm drains
flowing directly to the Pacific Ocean contributing to significant contamination of the harbor and
beaches.
Preliminary computations suggest that a 10 foot in diameter or equivalent size conduit is
required to supplement the existing system and provide adequate storm protection to this
Watershed. This area of the City is fully developed, and due to a number of existing
underground facilities, such as sewer, gas and electric, the feasibility of constructing a system
this size is questionable, and the contract under consideration requires the evaluation of
complex alternatives to best meet the long term capacity of the Watershed while maintaining
separation from existing utilities. The consultant will analyze conveyance and storm detention
alternatives which may allow the incorporation of water quality solutions to enhance the quality
of the storm outfall.
It should be noted that the Disaster Preparedness and Flood Protection Bond Act of 2006
(Proposition 1E) authorizes $4.09 billion in general obligation bonds to rebuild and repair
California's most vulnerable flood control structures to protect homes and prevent loss of life
from flood -related disasters, including levee failures, and flash floods. Proposition 84 enhances
these efforts with an additional $800 million for flood control projects.
The first call for projects for Proposition 84, allocating 12Million, was in June 2010. Staff
submitted an application for this watershed, as Industrial Way Water Quality and Storm Drain
Improvement Project. Out of 297 projects submitted by various agencies, this project was
ranked number 22 and did not meet the funding cutoff line.
It is anticipated that the first call for projects for Proposition 1 E will take place in April 2011.
Staff will be submitting an application for this project, and will utilize some of this contract's work
product to meet the Proposition's eligibility requirements and increase the City's chances to
capture funding.
It is necessary to conduct a preliminary engineering study and analyze various alternatives with
their associated costs, construction, feasibility and impacts to the existing underground facilities.
Not only will this allow designing a cost effective system to eliminate flooding, reduce the
amount of surface pollutant entering the storm drain system, and minimize the construction
impact to the surrounding businesses, but will also make this project more competitive for the
available grant funding from either Proposition 84 or Proposition 1 E.
ANALYSIS:
Staff advertised the project for preliminary engineering phase and received three proposals on
December 20, 2010. All proposals were reviewed for compliance with the City's Request For
Proposals (RFP), and the consultants were evaluated based on project understanding, depth of
experience, technical expertise, ability to meet the schedule, and associated factors.
The scope of work for the Preliminary Engineering phase includes:
1. Based on the City's existing Master Drainage Plan, and using 25 -year storm event data,
conduct hydraulic analysis of the existing storm drain system from 19th Street and
Anaheim Avenue to Newport Boulevard.
2. Develop and evaluate no fewer than three (3) alternative solutions to mitigate the lack of
capacity and watershed flooding concerns and enhance the quality of the runoff into the
Lower Newport Bay.
3. Conduct hydraulic analyses for all three alternatives.
4. Perform utility investigation and feasibility studies for all three alternatives.
5. Provide preliminary horizontal alignment for each alternative.
6. Provide Environmental permitting costs associated with each alternative.
7. Prepare detailed construction cost estimates for each alternative.
8. Include NPDES elements with each alternative and make recommendations for the
capturing of grant funding for the construction phase of each alternative.
9. Make recommendations as to which alternative will best meet the City's needs and
accomplish the project goals.
K
After careful review of all proposals, staff has selected MWH Engineering as well qualified to
perform the work. The firm's Project Manager exhibited a thorough understanding of the project
and documented technical ability and experience with similar projects in the City, as well as
other jurisdictions. Staff has determined the competitive cost for consultant services, $71,000,
to be reasonable for meeting the City's requirements as listed in the Scope of Services.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to not award a preliminary engineering services
contract for the stated project, and perform the preliminary engineering work with City staff. Due to
the volume of work and the large number of projects currently being handled by the Engineering
Division, a significant delay in implementing this project would be experienced if staff were to
perform the engineering in-house. Delays are estimated to be from twelve to fifteen months.
FISCAL REVIEW:
There is available fund balance in the Drainage Fee Fund to cover the costs associated with
preliminary and final engineering for the project. The attached Budget Adjustment No. 11-015
will allocate $71,000 of Drainage Fee fund balance towards the preliminary engineering phase
of this project.
LEGAL REVIEW:
The City Attorney has reviewed and approved the attached Professional Services Agreement
(Attachment 1) as to content and form.
CONCLUSION:
It is recommended that the City Council award the design services contract to MWH Engineering in
an amount not to exceed $71,000, authorize the Mayor and the City Clerk to execute the
Professional Services Agreement; and approve Budget Adjustment No. 11-015 in the amount of
$71,000.
ERNESTO MUNOZ
City Engineer
COLLEEN O'DONOGHUE
Assistant Finance Director
PETER NAGHAVI, DIRECTOR
Public Services Department
Attachments: 1- Professional Services Agreement
2- Budget Adjustment No. 11-015
Distribution: Chief Executive Officer
City Attorney
Director of Finance
City Clerk
Staff
File
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AT-TJICH.MENT 1
PROFESSIONAL SERVICES AGREEMENT
FOR ENGINEERING SERVICES
THIS AGREEMENT is made and entered into this 15th day of March, 2011 ("Effective
Date"), by and between the CITY OF COSTA MESA, a municipal corporation ("City"), and
MWH, a California corporation ("Consultant").
A. WHEREAS, City proposes to have Consultant provide professional engineering services
for the preliminary design of industrial way water quality and storm drain improvements as
described herein below; and
B. WHEREAS, Consultant represents that it has that degree of specialized expertise
contemplated within California Government Code, Section 37103, and holds all necessary
licenses to practice and perform the services herein contemplated; and
C. WHEREAS, City and Consultant desire to contract for specific services in connection
with the project described below (the "Project") and desire to set -forth their rights, duties and
liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions
of California Government Code, Sections 1090-1092, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
1.0. " SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the professional services described in
the City's Request for Proposal ("RFP") attached hereto as Exhibit "A," and Consultant's
Response to City's RFP (the. "Response"). A copy of said Response is attached hereto as
Exhibit "B" and incorporated herein by this reference.
1.2. Professional Practices. All professional services to be provided by Consultant
pursuant to this Agreement shall be provided by personnel experienced in their respective fields
and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by
professional consultants in similar fields and circumstances in accordance with sound
professional practices. Consultant also warrants that it is familiar with all laws thatmayaffect
its performance of this Agreement and shall advise City of any changes in any laws that may
affect Consultant's performance of this Agreement.
1.3. Waggply. Consultant warrants that it shall perform the services required by this
Agreement in compliance with all applicable Federal and California employment laws including,
but not limited to, those laws related to minimum hours and wages; occupational health and
safety; fair employment and employment practices; workers' compensation insurance and safety
in employment; and all other Federal, State and local laws and ordinances applicable to the
services required under this Agreement. Consultant shall indemnify and hold harmless City from
and against all claims, demands, payments, suits, actions, proceedings, and judgments of every
nature and description including attorneys' fees and costs, presented, brought, or recovered
against City for, or on account of any liability under any of the above-mentioned laws, which
may be incurred by reason of Consultant's performance under this Agreement.
1.4. Non-discrimination. In performing this Agreement, Consultant shall not engage
in, nor permit its agents to engage in, discrimination in employment of persons because of their
race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital
status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the
Government Code. Violation of this provision may result in the imposition of penalties referred
to in Labor Code, Section 1735.
1.5 Non -Exclusive Agreement. Consultant acknowledges that City may enter into
agreements with other consultants for services similar to the services that are subject to this
Agreement or may have its own employees perform services similar to those services
contemplated by this Agreement.
1.6.. Delegation and Assignment. This is a personal service contract, and the duties set
forth herein shall not be delegated or assigned to any person or entity without the prior written
consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ
other personnel to perform services contemplated by this Agreement at Consultant's sole cost
and expense.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set
forth m Exhibit "C," attached hereto and made a part of this Agreement (the "Fee Schedule').
Consultant's compensation shall in no case exceed Seventy Thousand Nine Hundred Eighty
Seven Dollars ($70,987.00).
2.2. Additional Services. Consultant shall not receive compensation for any services
provided outside the scope of services specified in the Response unless the City or the Project
Manager for this Project, prior to Consultant performing the additional services, approves such
additional services in writing. It is specifically understood that oral requests and/or approvals of
such additional services or additional compensation shall be barred and are unenforceable.
2.3. Method of Billing. Consultant may submit invoices to City's Project Manager for
approval on a progress basis, but no more often than monthly. Said invoice shall be based on the
total of all Consultant's services which have been completed to City's sole satisfaction. City
shall pay Consultant's invoice within forty-five (45) days from the date City receives said
invoice. Each invoice -shall describe in detail, the services performed and the associated time for
completion. Any additional services approved and performed pursuant to this Agreement shall
be designated as "Additional Services" and shall identify the number of the authorized change
order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant's services relating to this Agreement
shall be maintained in accordance with generally recognized accounting principles and shall be
made available to City or its Project Manager for inspection and/or audit at mutually convenient
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times for a period of three (3) years from the Effective Date.
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3.1. Commencement and Completion of Work. The professional services to be
performed pursuant to this Agreement shall commence within five (5) days from the Effective
Date of this Agreement. Said services shall be performed in strict compliance with the Project
Schedule approved by City as set forth in Exhibit "D," attached hereto and incorporated herein
by this reference. The Project Schedule may be amended by mutual agreement of the parties.
Failure to commence work in a timely manner and/or diligently pursue work to completion may
be grounds for termination of this Agreement.
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of
performance resulting from acts beyond the reasonable control of the party or parties. Such acts
shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with
laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a
ply.
4.1. Term. This Agreement shall commence on the Effective Date and continue for a
period of two (2) years, ending on March 15, 2013, unless previously terminated as provided
herein or as otherwise agreed to in writing by the parties.
4.2. Notice of Termination. The City reserves and has the right and privilege of
canceling, suspending or abandoning the execution of all or any part of the work contemplated
by this Agreement, with or without cause, at any time, by providing written notice to Consultant.
The termination of this Agreement shall be* deemed effective upon receipt of the notice of
termination. In the event of such termination, Consultant shall immediately stop rendering
services under this Agreement unless directed otherwise by the City..
4.3. Compensation. In the event of - termination, City shall pay Consultant - for
reasonable costs incurred and professional services satisfactorily performed up to and including
the date of City's written notice of termination. Compensation for work in progress shall _ be
prorated as to the percentage of work completed as of the effective date of termination in
accordance with the fees set forth herein. In ascertaining the professional services actually
rendered hereunder up to the effective date of termination of this Agreement, consideration shall
be given to both completed work and work in progress, to complete and incomplete drawings,
and to other documents pertaining to the services contemplated herein whether delivered to the
City or in the possession of the Consultant.
4.4 Documents. In the event of termination of this Agreement, all documents
prepared by Consultant in its performance of this Agreement including, but not limited to,
finished or unfinished design, development and construction documents, data studies, drawings,
maps and reports, shall be delivered to the City within ten (10) days of delivery of termination
notice to Consultant, at no cost to City. Any use of uncompleted documents without specific
written authorization from Consultant shall be at City's sole risk and without liability or legal
expense to Consultant.
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5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain and maintain
during the life of this Agreement all of the following insurance coverages:
(a) Comprehensive general liability, including premises -operations,
products/completed operations, broad form property damage, blanket
contractual liability, independent contractors, personal injury with a policy
limit of not less than One Million Dollars ($1,000,000.00), combined
single limits, per occurrence and aggregate.
(b) Automobile liability for owned vehicles, hired, and non -owned vehicles,
with a policy limit of not less than One Million Dollars ($1,000,000.00),
combined single limits, per occurrence and aggregate.
(c) Workers' compensation insurance as required by the State of California.
Consultant agrees to waive, and to obtain endorsements from its workers'
compensation insurer waiving, subrogation rights under its workers'
compensation insurance policy against the City and to require each of its
subcontractors, if any, to do likewise under their workers' compensation
insurance policies.
(d) Professional errors and omissions ("E&O") liability insurance with policy
limits of not less than One Million Dollars ($1,000,000.00), combined
single limits, per occurrence and aggregate. Consultant shall obtain and
maintain, said E&O liability insurance during the life of this Agreement
and for three years after completion of the work hereunder.
5.2.. Endorsements. The comprehensive general liability insurance policy shall contain
or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of Costa Mesa and its elected and
appointed boards, officers, agents, and employees are additional insureds
with respect to this subject project and contract with City."
(b) Notice: "Said policy shall not terminate, nor shall it be cancelled, nor the
coverage reduced, until thirty (30) days after written notice is given to
City."
(c) Other insurance: "Any other insurance maintained by the City of Costa
Mesa shall be excess and not contributing with the insurance provided by
this policy."
5.3 If any of such policies provide for a deductible or self-insured retention to provide
such coverage, the amount of such deductible or self-insured retention shall be approved in
advance by City. No policy of insurance issued as to which the City is an additional insured
shall contain a provision which requires that no insured except the named insured can satisfy any
such deductible or self-insured retention.
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5.4. Certificates of Insurance: Consultant shall provide to City certificates of
insurance showing the insurance coverages and required endorsements described above, in a
form and content approved by City, prior to performing any services under this Agreement.
5.5. Non -limiting: Nothing in this Section shall be construed as limiting in any way,
the indemnification -provision contained in this Agreement, or the extent to which Consultant
may be held responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement: This Agreement constitutes the entire Agreement between the
parties with respect to any matter referenced herein and supersedes any and all other prior
writings and oral negotiations. This Agreement may be modified only in writing, and signed by
the parties in interest at the time of such modification. The terms of this Agreement'shall prevail
over any inconsistent provision in any other contract document appurtenant hereto, including
exhibits to this Agreement.
6.2. Representatives. The City Manager or his designee shall be the representative of
City for purposes of this Agreement and may issue all consents, approvals, directives and
agreements on behalf of the City, called for by this Agreement, except as otherwise expressly
provided in this Agreement.
Consultant shall designate a representative for purposes of'this Agreement who
shall be authorized to issue all consents, approvals, directives and agreements on behalf of
Consultant called for by this Agreement, except as otherwise expressly provided in this
Agreement.
6.3. Project Managers. City shall designate aProject Manager to work directly with
Consultant in the performance of this Agreement.
Consultant shall designate a Project Manager who shall represent it and be its
agent in all consultations with City during the term of this Agreement. Consultant or its Project
Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices: Any notices, documents, correspondence or other communications
concerning this Agreement or the work hereunder may be provided by personal delivery,
facsimile or mail and shall be addressed as set forth below. Such communication shall be
deemed served or delivered: a) at the time of delivery if such communication is sent by personal
delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48
hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such
communication is sent through regular United States mail.
IF TO CONSULTANT:
Engineering
19900 MacArthur Blvd.
Suite 250
IF TO CITY:
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
5 MWH PSA 11
Irvine, CA 92612
Tel: (949) 328-2416 Tel: 714-754-5378
Fax: (949) 328-2448 Fax: 714-754-
Attn: Richard Plecker, PE Attn: Fariba Fazeli
6.5. Drug-free Workplace Policy. Consultant shall provide a drug-free workplace by
complying with all provisions set forth in City's Council Policy 100-5, attached hereto as Exhibit
"E" and incorporated herein by reference. Consultant's failure to conform to the requirements
set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall
be cause for immediate termination of this Agreement by City.
6.6. Attorneys' Fees: In the event that litigation is brought by any party in connection
with this Agreement, the prevailing party shall be entitled to recover from the opposing party all
costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the
exercise of any of its rights or remedies hereunder or the enforcement of any of the terms,
conditions, or provisions hereof.
6.7. Governing Law: This Agreement shall be governed by and construed under the
laws of the State of California without.giving effect to that body of laws pertaining to conflict of
laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto
agree that the sole and exclusive venue shall be a court of competent jurisdiction located in
Orange County, California.
6.8. Assignment: Consultant shall not voluntarily or by operation of law assign,
transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without
City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance
shall be void and shall.constitute a breach of this Agreement and cause for termination of this
Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of
Consultant's obligation to perform all other obligations to be performed by Consultant hereunder
for the term of this Agreement.
6.9. Indemnification and Hold Harmless: Consultant shall protect, defend, indemnify
and hold harmless City and its elected and appointed officials, officers, and employees from any
and all claims, liabilities, expenses, including attorney fees, damage to property or injuries to or
death of any person or persons or damages of any nature including, but not by way of limitation,
all civil claims or workers' compensation claims arising out of or in any way connected with the
intentional or negligent acts, error or omissions of Consultant, its employees, agents or
subcontractors in the performance of this Agreement.
6.10. Independent Contractor: Consultant is and shall be acting at all times as an
independent contractor and not as an employee of City. Consultant shall secure, at his expense,
and be responsible for any and all payment of Income Tax, Social Security, State Disability
insurance Compensation, Unemployment Compensation, and other payroll deductions for
Consultant and its officers, agents, and employees, and all business licenses, if any are required,
in connection with the services to be performed hereunder.
6.11. Ownership of Documents: All findings, reports, documents, information and data
including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by
6 MWH PSA 11
Consultant or any of its subcontractors in the course of performance of this Agreement, shall be
and remain the sole property of City. Consultant agrees that any such documents or information
shall not be made available to any individual or organization without the prior consent of City.
Any use of such documents for other projects not contemplated by this Agreement, and any use
of incomplete documents, shall be at the sole risk of City and without liability or legal exposure
to. Consultant. City shall indemnify and hold harmless Consultant from all claims, damages,
losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such
documents for other projects not contemplated by this Agreement or use of incomplete
documents furnished by Consultant. Consultant shall deliver to City any findings, reports,
documents, information, data, in any form, including but not limited to, computer tapes; discs,
files audio tapes or any other Project related items as requested by City or its authorized
representative, at no additional_cost to the_City_..
6.12. Public Records Act Disclosure: Consultant has been advised and is aware that all
reports,. documents, information and data including, but not limited to, computer tapes, discs or
files furnished or prepared by Consultant, or any of its subcontractors, and provided to City may
be subject to public disclosure as required by the California Public Records Act (California
Government Code Section 6250 et. seq.). Exceptions to public disclosure may be those
documents or information that qualify as trade secrets, as that term is defined in the California
Government Code Section 6254.7, and of which Consultant informs City of such trade secret.
The City will endeavor to maintain as confidential all. information obtained by it that is
designated as a trade secret. The City ,shall not, in any way, be liable or responsible for the
disclosure of any trade secret including, without limitation, those records so marked if disclosure
is deemed to be required by law or by order of the Court.
6.13. Responsibility for Errors. Consultant shall be responsible for its work and results
under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation
as may be required by the City's representative, regarding any services rendered under this
Agreement at no additional cost to City. In the event that an error or omission attributable to
Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design
drawings, estimates and other Consultant professional services necessary to rectify and correct
the matter to the sole satisfaction of City and to participate in any meeting required with regard
to the correction'.
6.14. Prohibited Employment: Consultant will not employ any regular employee of
City while this Agreement is in effect.
6.15. Order of Precedence: In the event of an inconsistency in this Agreement and any
of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent
this Agreement incorporates by reference any provision of the RFP or the Response, such
provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among
the terms and conditions of this Agreement and those of any such provision or provisions so
incorporated by reference, this Agreement shall govern over both the Response and the RFP and
the Response shall govern over the RFP.
6.16. Costs: Each party shall bear its own costs and fees incurred in the preparation and
negotiation of this Agreement and in the performance of its obligations hereunder except as
expressly provided herein.
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6.17. No Third Party Beneficiary Rights: This Agreement is entered into for the sole
benefit of City and Consultant and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right in, under or to this
Agreement.
6.18. Headings: Paragraphs and subparagraph headings contained in this Agreement
are included solely for convenience and are not intended to modify, explain or to be a full or
accurate description of the content thereof and shall not in any way affect the meaning or
interpretation of this Agreement..
6.19. _Construction: The part--i--e--s have partici ap ted.jointly in_tht egotiation'and_drafting _
-- --
of this Agreement. In the event an ambiguity or question of intent or interpretation arises with
respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties
and in accordance with its fair meaning. There shall be no presumption or burden of proof
favoring or disfavoring any party by virtue of the authorship of any of the provisions. of this
Agreement.
6.20. Amendments: Only a writing executed by the parties hereto or their respective
successors and assigns may amend this Agreement.
6.21. Waiver: The delay or failure of either party at any time to require performance or
compliance by the other of any of its obligations or agreements shall in no way be deemed a
waiver of those rights to require such performance or compliance. No waiver of any provision of
this Agreement shall be effective unless in writing and signed by a duly authorized representative
of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy
in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in
respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.22. Severability: If any provision of this Agreement is determined by a court of
competent jurisdiction to be unenforceable in any circumstance, such determination shall not
affect the validity or. enforceability of the remaining terms and provisions hereof or of the
offending provision in any other circumstance. Notwithstanding the foregoing, if the value of
this Agreement, based upon the substantial benefit of the bargain for any party is materially
impaired, which determination as made by. the presiding court or arbitrator of competent
jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good
faith negotiations.
6.23. Counterparts: This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original. All counterparts shall be construed together and shall
constitute one agreement.
6.24. Corporate Authority: The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said
parties and that by doing so, the parties hereto are formally bound to the provisions of this
Agreement.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their respective authorized officers, as of the date first above written.
CITY OF COSTA MESA,
A municipal corporation
Mayor of the City of Costa Mesa
CONSULTANT
Signature
Name and Title
Social Security or Taxpayer ID Number
ATTEST:
City Clerk and ex -officio Clerk
of the City of Costa Mesa
APPROVED AS TO FORM:
City Attorn
APPROVED AS TO INSURANCE:
Date:
Date:
Date: -)110111
Date:
Risk Management
9 MWH PSA 11
APPROVED AS TO CONTENT:
Date:
Project Manager
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MWH PSA 11
11 Mvx PSA ll
REQUEST FOR PROPOSALS
FOR PROFESSIONAL SERVICES
FOR THE PRELIMINARY ENGINEERING PHASE OF
INDUSTRIAL WAY WATER QUALITY AND STORM DRAIN IMPROVEMENTS
The construction limits for the subject project include upstream at the intersection of
Pomona and 18th Street, and downstream. at the east side of Newport Boulevard, 1,500
feet south of Industrial Way, within Caltrans right-of-way (see attached map).
The hydrology analysis conducted for this watershed concluded that the generated
storm flows are larger than the capacity of the existing system by approximately 340 cfs
(cubic feet per second). The City has determined that an upgrade is required.
Preliminary computations suggest that a 10 foot in diameter or equivalent conduit is
required to supplement the existing system and provide adequate storm protection to
this watershed. The watershed in question is primarily zoned industrial along with high
density residential. The 361 Acre watershed drains into the Rhine Channel in Lower
Newport Bay which is currently listed -on the State of California 303d listing- (Impaired
Water Body List) for the following impairments: copper, lead, mercury, PCBs
(polychlorinated biphenyls or electrical chemical waste), sediment toxicity and zinc. The
proposed system shall incorporate treatment measures including engineered treatment
structures, bio -filtration systems, and gross pollution filtration devices as needed to
comply with National Pollutant Discharge Elimination System (NPDES) requirements.
The scope of work for the Preliminary Engineering phase shall include:
• Based on the City`s existing Master Drainage Plan, using 25 -year storm event data,
conduct hydraulic analysis of the existing storm drain system from 19th and Anaheim
to Newport Boulevard.
• Develop and evaluate no fewer than three (3) alternative solutions acceptable to
Caltrans, and the City of Costa Mesa to mitigate the.capacity and flooding concerns
and enhance the quality of the runoff into the Lower Newport Bay.
• Conduct hydraulic analysis for all three altematives. .
• Perform utility investigation and feasibility studies for all three alternatives.
• Provide preliminary horizontal alignment for each alternative.
• Provide Environmental permitting costs associated with each alternative.
• Prepare detailed construction cost estimates for each alternative.
• Include NPDES elements with each alternative and make recommendation for
potential grants for the construction phase of each alternative.
• Make recommendation as to which alternative will best satisfies the City's needs to
accomplish with this project.
12 MWH PSA 11
Scope of Work
MWH will perform the Scope of Work as described in the RFP and detailed below. Also described
are assumptions for each scope item.
TASK 1 PROJECT MANAGEMENT AND COORDINATION
This task will include project monitoring and administration, attendance at regularly scheduled
progress meetings with CITY staff and the project Technical Review Committee, and project
quality assurance/quality control (QA/QC) activities. The scope of this task assumes a 3 -month
project schedule to complete the preliminary engineering services.
1.1' _ Conduct Kickoff Meeting - The CONSULTANT will conduct a project kickoff meeting
with CITY staff to review the scope, schedule, andcommunication protocols. The
CONSULTANT shall have up to 5 key PROJECT personnel in attendance. The
CONSULTANT shall prepare meeting agendas and meeting. minutes.to be reviewed. by
the CITY prior -to issuing final version for distribution.
Work Product: kickoff meeting agenda and minutes
1.2 Project Monitoring, Administration, and Status Reporting The CONSULTANT will
establish internal project controls to monitor project status, budget, staffing, and schedule
on an on-going basis. Budget andschedule status will be reviewed weekly. The
CONSULTANT will prepare monthly status e-mail within 5 working days after the close of
the CONSULTANT's accounting month. The status e-mail will describe the work
completed during the previous month, anticipated work for the following month, current.
budget and schedule status, and any project issues requiring discussion or resolution.
This subtask also includes preparation of monthly invoices to the CITY and execution and
administration of any sub consultant contracts.
Work Product: budget and schedule updates; monthly status reports; monthly invoices
1.3 Project Progress Meetings - The CONSULTANT will meet with CITY staff to review
project status and discuss project issues. The CONSULTANT shall prepare agendas
and record meeting minutes to document key information items or decisions made. A
total of two (2) project progress meetings over the duration of the project are assumed.
The CONSULTANT shall have in attendance two'staff at each meeting. Greater
attendance shall orally be approved. by the CITY.
Work Product: meeting agenda and minutes
1-4 Project QAlQC Activities - The CONSULTANT will perform internal QA/QC activities to
obtain expert guidance on project methodology, review project deliverables, and perform
checks of engineering calculations and cost estimates. The CONSULTANT will form an
internal Technical Review Committee (TRC) composed of 3 senior level engineers
experienced in storm drain preliminary and final design. These team members will
review project deliverables and provide input on technical issues. The technical review
team will meet formally up to two times during the course of the project.
Work Product: minutes of technical review meetings; engineering calculation and cost
estimate checks
1.5 Utilities and Agencies Coordination Meetings - The CONSULTANT will coordinate
with affected utility companies and agencies to address their concerns on project related
issues. Agencies to be contacted will consist of: the City, Caltrans, the City of Newport
Beach, Southern California Edison, Orange County Transportation Authority, Costa Mesa
Sanitary District, OCSD, Mesa Consolidated Water District, Southern California Gas
Company, AT&T, Eller Media, SUNESYS, and Verizon. The CONSULTANT shall
record meeting minutes to document key information items or decisions made.
Work.Product: meeting minutes
TASK 2 PRELIMINARY ENGINEERING
This task will include collecting and reviewing existing data, developing and evaluating
alternatives, and Preliminary Design Report preparation activities. The scope of this task
assumes a 3 -month project schedule to complete the preliminary engineering effort.
2.1 Compile, Organize, and Summarize Existing Documents and Data - In conjunction
with CITY staff, the CONSULTANT will identify pertinent documents and data that
provide information required for the project design. These documents will include CITY
water, sewer, and storm drainage facility GIS information, record -of -surveys, parcel
maps, final maps, improvement plans, grading, drainage, geotechnical reports, hydrology
studies, traffic impact analysis reports and corridor studies, traffic signal_plans, utility
-plans,-drainage studies, -survey datum; basis of bearing, II a_,q benchmark(s), aerial
topographic mapping, design criteria and standards, development improvement plans,
and other reports or studies currently being processed by the CITY which will likely affect
the PROJECT.
Work Product: summary sheet of documents received, organized by subject area
2.2 Utility Investigation - The CONSULTANT shall coordinate with utility owners within the
project R/W. The CONSULTANT -shall provide progress drawings to utilities, coordinate
with utility representatives; and prepare formal notification letters to alert affected utility
agencies of the CITY's needs and requirements and of possible utility removals or
relocations, including proposed under grounding of utilities (aerial to underground). Track
all utility submittals and comments on a Utility Submittal Matrix. The CITY will be
responsible for utility processing fees.
Work Product: map showing existing utilities; Utility Submittal Matrix
2.3 Hydrologic Analysis - The CONSULTANT shall complete a hydrology study for a 25 -
year recurrence interval in accordance with Orange County Flood Control 'District
(OCFCD) standards and criteria established in the Orange County Hydrology Manual
(OCHM) and its Addendum No. 1, and the Orange County Flood Control Design Manual
(OCFCDM). The CONSULTANT will review existing technical reports, as-built(record
drawings, drainage facility map, and other related data (including existingstorm drain
improvements, etc.) which will be provided by the City. Afield reconnaissance study will
be performed to verify existing conditions and accuracy of compiled data and information
gathered. It is assumed the CITY will provide Master Plan GIS layers to be used by
CONSULTANT as background information for watershed and stormdrain system physical
characteristics for the hydrologic and hydraulic simulations.
It is estimated that the watershed boundary is approximately 350 acres and therefore the
CONSULTANT will perform the hydrology using the OCFCD's Rational Method based on
the most current land use and flow patterns for the tributary area. The Rational Method
calculations will be performed using'OCFCD approved WMS. Pa. CONSULTANT will
use the flow generated from this study to perform a hydraulic analysis of the system as
part of the storm drain alternative evaluation.
Work Product: 5 copies of Draft Hydrologic Analysis TM, response to comments on the
Draft TM
2.4 Alternative Evaluation and Hydraulic Analysis - The CONSULTANT shall conduct a
hydraulic analysis of the proposed storm water conveyance system incorporating existing
and modified facilities. The technical memorandum will establish the horizontal and
vertical alignment of the storm drain, including transition structures, and other hydraulic
features fora maximum of three viable alignment alternatives. The CONSULTANT will
prepare a hydraulic model to analyze the hydraulic performance of the proposed storm
drain alternatives. The model will consider minor losses from bends, angle points,
junction structures and manholes. The CONSULTANT will use FlowMaster to determine
street flow hydraulics and perform storm drain inlet hydraulic analysis to determine sizes
required for drop inlets.
The CONSULTANT will also review up to three options to improve storm water quality
benefits and prepare a recommended design concept to enhance the quality of the runoff
into .Lower Newport Bay. The recommended storm water quality improvements will be
consistent with the National Pollutant Discharge Elimination System (NPDES)
requirements.
The CONSULTANT will prepare a Draft Hydraulic Analysis and Alternative Evaluation
Technical Memorandum (TM) for review by the CITY and Caltrans. The TM will describe
the conveyance facility hydraulic modeling and street and storm drain inlet hydraulics.
The TM will include preliminary storm drain plan and profile drawings showing the HGL of
the recommended alternative.- The TM will also include discussion of any grant
opportunities and their requirements. Based on the results of the alternative evaluation
process, the TM -will also include selection of the best alternative, which will best meet the
City's needs as established in the evaluation process. Review comments will be
addressed and incorporated into the Preliminary Design Report. Written response to the
review comments will be included in the Preliminary Design Report.
Work Product: 5 copies of Draft Hydraulic Analysis and Design Criteria TM, response to
comments on -the Draft TM
2.5 Preliminary Estimate of Probable Cost The CONSULTANT shall prepare an AACE
class 5 preliminary engineering opinion of construction cost estimate and atotal
PROJECT cost to include design and construction management.
Work Product: preliminary Cost Estimate Table
2.6 Preliminary Design Report (PDR) - The CONSULTANT shall prepare a PDR that will be
a compilation of the previously discussed and reviewed technical memoranda. In
addition, the report will include preliminary plan and profile drawings (11" x 17)an
outline of special provisions, AACE class 5 estimate of construction cost broken out by
bid items, and calculations, and exhibits and tables to support analyses and
recommendations.
The CONSULTANT will prepare a draft PDR for distribution to CITY project team
members for review. Review comments will be addressed and incorporated into the Final
Preliminary Design Report.
Work Product: 5 copies of draft Preliminary Design Report, 5 copies of Final
Preliminary Design Report, written response to comments
W.14 .11.
13 MWH PSA ll
Imam IC t
14 MWH PSA 11
PRELIMINARY ENGINEERING PHASE OF
INDUSTRIAL WAY WATER QUALITY AND STORM DRAIN IMPROVEMENTS
SCHEDULE
DATE:
1. Proposal Received by the City
2. Council Award of Consultant Contract
3. Project Kick-off Meeting
4. Hydraulic Analysis of the existing system
5. Alternative Analysis Report and _Recommendations
12/20/10
03/15/11
03/17/11
05/18/11
08/20/11
IWIMMIloolow
15 Mwx PSA ll
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
DRUG-FREE WORKPLACE
100-5
8-8-89
1 of 3
BACKGROUND
Under the Federal Drug -Free Workplace Act of 1988, passed as part of omnibus drug legislation
enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will
provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub -grantee of
Federal funds under a -variety of programs, is required to- abide by this Act. The City Council has
expressed its support of the national -effort to eradicate drug abuse through the creation of a
Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools
and other activities in support of a drug-free community. This policy is intended to extend that
effort to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs
in the workplace.
PURPOSE
It is the purpose of this Policy to:
1. Clearly state the City of Costa Mesa's commitment to a drug-free society.
2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving
funds from the City of Costa Mesa share the commitment to a drug-free workplace.
POLICY
The City Manager, under direction by the City Council, shall take the necessary steps to see that
the following provisions are included in all contracts and agreements entered into by the City of
Costa Mesa involving the disbursement of funds.
1. Contractor or Sub -grantee hereby certifies that it will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in
Contractor's and/or sub -grantee's workplace, specifically the job site or location
included in this contract, and specifying the actions that will be taken against the
employees for violation of such prohibition,
16 Mwx PSA ii
SUBJECT POLICY EFFECTIVE PAGE
NUMBER DATE
DRUG-FREE WORKPLACE 100-5 8-8-89 2 of 3
b. Establishing a Drug -Free Awareness Program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. .Contractor's and/or sub -grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation and employee assistance programs;
and
4. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
c. Making it a requirement that each employee to be engaged in the performance of the
contract be given a copy of the statement required by subparagraph A;
d. Notifying the employee in the statement required by subparagraph 1 A that, as a
condition of employment under the contract, the employee will:
1.. Abide by the terms of the statement; and
2. Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no lafer than five (5) days after such conviction;
e. Notifying the City of Costa Mesa within ten (10) days after receiving notice under
subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of
such conviction;
f. Taking one of the following actions within thirty (30) days of receiving notice under
subparagraph 1 D 2 with respect to an employee who is so convicted:
1. Taking appropriate personnel action against such an employee, up to and
including termination; or
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local
health agency, law enforcement, or other appropriate agency;
17 MWH PSA iz
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
DRUG-FREE WORKPLACE
100-5
8-8-89
3 of 3
g. Making a good faith effort to maintain a drug-free workplace through implementation
of subparagraphs 1 A through 1 F, inclusive.
2. Contractor and/or sub -grantee shall be deemed to be in violation of this Policy if the City
of Costa Mesa determines that:
a. Contractor and/or sub -grantee has made a false certification under paragraph 1
above;
b. Contractor and/or sub -grantee has violated the certification by failing to carry out
the requirements of subparagraphs 1 A through 1 G above;
c. Such number of employees of Contractor and/or sub -grantee have been convicted
of violations of criminal drug statutes for violations occurring in the workplace as
to indicate that the contractor and/or sub -grantee has failed to make a good faith
effort to provide a drug-free workplace.
3. Should any contractor and/or sub -grantee be deemed to be - in violation of this Policy
pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment
proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon
issuance of any final decision under this section requiring debarment of a contractor
and/or sub -grantee, the contractor and/or sub -grantee shall be ineligible for award of any
contract, agreement orgrant grant from the City of Costa Mesa for a period specified in the
decision, not to exceed five (5) years. Upon issuance of any final decision
recommending against debarment of the contractor and/or sub -grantee, the contractor
and/or sub -grantee shall be eligible for compensation as provided by law.
18 MWH PSA 11
19 Mwx PSA i1
10`� L' CERTIFICATE OF LIABILITY INSURANCE DATE(MMMDNYYY)
8/31/2011 1!25/2011
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the poiicy(ieS) must be endorsed. If SUBROGATION IS WANED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER Lockton Companies, LLC Denver CONTACT
8110 E Union Avenue NAME:
PHONE FAX
Suite 700 AI No
Denver CO 80237 ADDRESS:
(303) 414-6000 INSURER S AFFORDING COVERAGE NAIL #
INSURER A =Traveler's Inde Com aIl
INSUREDMWH Americas Inc.
1331118890 INSURER B: Travelers CASUaltYCo of America2 q
370 Interlocken Blvd, Suite 300 INSURER C: St. Paul Fire & Marine Ins. Co.
Broomfield, CO 80021
INSURER F
COVERAGES MWHGLOI TX CERTIFICATE NUMBER: 11141265 REVISION NUMBER: XXXXxxx
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TOTHE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR
LTR TYPE OF INSURANCE POLICY NUMBER PO CY EFF p�
A GENERAL LIABILITYDIYYYY) LIMITS
.._ .. y. .. .
............. .. VTC2KC05643B1871ND10 8/31/2010' 8/31/2011 $ 50 AO•�Op
MERCIAL GEN LITY DAMAGE TO REN ED
PREMISES Ea ocaxrenca ' 3000
CLAIMS-MADEOCCUR MED � we
parson) --s Excluded
DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES (Attach ACORD 101, Additional Remarks Schedule, K more space Is require
Industrial Way Water Quality and Storm Drain Improvements / Proposal for Preliminary }engineering Services.
City of Costa Mesa
Fariba Fazeli, PE
77 Fair Drive, 4th Floor
Costa Mesa, CA 92628
The ACORD name and logo are registered marks of
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
~ tltr�
ORD CORP TION. All rights re
PERSONAL & ADV INJURY $
GEN'L
GENERAL AGGREGATE $
AGGREGATE LIMIT APPLIES PER
POLICY X PRO' X LOC
PRODUCTS-CAMPIOPAGG
B
AUTOMOBILE LIABILITY
X
Y
VTC2JCAP5643B083TIL10
8/31/2010
8/31/2011
X ANYAUTO
(Eaacdden $
ALL OWNED SCHEDULED
BODILY INJURY (Per person) $
AUTOS AUTOS
X X
BODILY INJURYNON-OWNEDPar acdder
HIRED AUTOS AUTOS
PROPERTY D
ant,AMAGE
$
C
X UMBRELLA LIAB
X
OCCUR
X
Y
QK08300773
8/31/2010
8/31/2011
$
EACH OCCURRENCE
EXCESS LIAR
CLA(MgMADE
$
DED RETENTIONS
AGGREGATE $
B
WORKERS COMPENSATION$
N
B
AND EMPLOYERS• LIABILITY YIN
VTC2JUB5026L18110 (AOS)
8/31/2010
8/31/2011
Rs
X TORY LIMER
B
ANY PROPRIETORIPARTNER/DXECUtNE
VTRJM5643BO9510
8/31/2010
8/3112011
OFFICERIMEMBER EXCLUDED? E
NIA
(AZ,MA,OR,WI)
EL EACH ACCIDENT ;
(Mandatory In NH)
K yee, describe under
E.L. DISEASE - EA EMPLOYEE $
DESCRIPTION OF OPERATIONS below
D
Professional Liabili'
015449003
E.E.L.DISEASE - POLICY LIMIT $
10/1/2010
10/1/2011
$5,000,000 each claim
$5,000,000 aggregate
DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES (Attach ACORD 101, Additional Remarks Schedule, K more space Is require
Industrial Way Water Quality and Storm Drain Improvements / Proposal for Preliminary }engineering Services.
City of Costa Mesa
Fariba Fazeli, PE
77 Fair Drive, 4th Floor
Costa Mesa, CA 92628
The ACORD name and logo are registered marks of
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
~ tltr�
ORD CORP TION. All rights re
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