HomeMy WebLinkAbout02 - CC-6 - Parkway Concrete Repair and New Sidewalk - 4/19/2011CITY COUNCIL AGENDA REPORT
MEETING DATE: APRIL 19, 2011 ITEM NUMBER:
SUBJECT: PARKWAY CONCRETE REPAIR AND NEW SIDEWALK CONSTRUCTION PROJECT -
CITY PROJECT NO. 10-05
DATE: APRIL 7, 2011
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: PETER NAGHAVI, DIRECTOR, DEPARTMENT OF PUBLIC SERVICES
FOR FURTHER INFORMATION CONTACT: ERNESTO MUNOZ, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
1. Accept the work performed by D.P. Mangan, Inc. dba (Pave West), and authorize the City
Clerk to file the Notice of Completion.
2. Release the Labor and Material Bond seven (7) months after the filing date; release the
Faithful Performance Bond one (1) year after the filing date; and release the retention monies
35 days after the Notice of Completion filing date.
BACKGROUND:
On June 15, 2010, a construction contract in the amount of $282,565.00 was awarded to D.P.
Mangan, Inc. dba (Pave West), 551 South Harbor Boulevard, La Habra, California, 90631.
The scope of work for this contract consisted of localized reconstruction of curb and gutter, cross
gutter and spandrels, sidewalks, and a driveway/driveway approach. In addition, the contractor was
required to remove and replant trees that were causing damage to the parkway improvements, and
the reconstruction of portions of the block walls along Fairview Road. All of the work was
performed in accordance with the contract documents.
Before construction Construction Completed
1
ANALYSIS:
Over two-thirds of the work contained within the contract documents was completed by Pave
West as of December 1, 2010 to the satisfaction of the City Engineer. The City was presented
with several issues while managing Pave West under this contract.
The work performed was significantly deficient in manpower and equipment, which resulted in a
longer period to construct the work, leading to a greater inconvenience to the adjacent
residents. This deficiency resulted in subsequent corrective work to be performed by Pave
West prior to acceptance, in compliance with the standards established by the contract
documents.
Furthermore, Stop Notices have been filed on this project and Pave West has requested two-
party joint checks be issued in lieu of a direct payment to their firm. The requests for joint
checks are for amounts being claimed as unpaid bills by either subcontractors and/or suppliers
to Pave West.
Based on the information presented above, it is staff's opinion that the balance of uncompleted
work should be cancelled. Pave West has agreed to this action. Staff has analyzed the
balance of work to be performed for this contract and has determined that it can be performed
under a separate contract by others at a similar price for the City.
The final contract cost of the completed work amounted to $190,000.00, which reflects a thirty-
two percent (32%) decrease to the original contract as a result of the cancellation of the
unfinished work. A report of the final costs is shown herein as Attachment 1, with the summary
of the contract costs as follows:
Original Contract Amount: $ 282,565.00
Final Quantity Adjustment (Work Uncompleted) ($ 92,565.00)
Final Contract Cost:
$190,000.00
A listing of the parkway repair and new sidewalk construction locations that were completed is
shown herein as Attachment 2. Each street was reviewed, prioritized, and repaired based on
the City's parkway repair criteria.
As of this date, there are four Stop Notices filed against the monies due to Pave West. The City
will continue to withhold the necessary funds from the contractor's retention monies to satisfy
these Stop Notices should they be litigated.
ALTERNATIVES CONSIDERED:
The alternative to the recommendation herein would be to allow Pave West to continue working
on the contract. This alternative is not recommended due to Pave West's performance on this
contract to date which has not demonstrated the willingness or capability to meet the contract
standards set forth within the contract documents.
FISCAL REVIEW:
This project was funded by Gas Tax and Proposition 1 B revenues.
LEGAL REVIEW:
There is no legal review required on this item.
E
CONCLUSION:
As discussed above, approximately 68% of the work for the Parkway Concrete Repair and New
Sidewalk Construction Project, City Project No. 10-05 performed by D.P. Mangan, Inc. dba (Pave
West), has been completed. It is recommended that the City Council authorize staff to file the
Notice of Completion; release any remaining retention monies that are not subject to withholding
due to Stop Notices that have been received within 35 days after the Notice of Completion filing
date; and release the bonds accordingly.
ERNESTO MUNOZ
City Engineer
PETER NAGHAVI, DIRECTOR
Department of Public Services
ATTACHMENTS: "1" Cost Summary
"2" List of Locations - Completed
DISTRIBUTION: Chief Executive Officer
City Attorney
City Clerk
Staff
File
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ATTACHMENT 1
ATTACHMENT 2
2009/2010 PARKWAY MAINTENANCE PROJECT
LIST OF STREETS WITHIN PROJECT
1:7-11 zi
-� - • • • r
(MAINTENANCE AREA LISTING)
MAINT. AREA
LOCATION
FROM
TO
AREA 4
E. 20TH ST
TUSTIN AVE
IRVINE AVE
AREA 9
TUSTIN AVE
ROCHESTER ST
E. 17TH ST
AREA 9
16TH ST.
TUSTIN AVE
ALISO AVE
AREA 15
FAIRVIEW RD
BAKER ST
MC CORMACK LN
MISSING SIDEWALK LOCATIONS COMPLETED
(MAINTENANCE AREA LISTING)
MAINT. AREA
LOCATION
FROM
TO
AREA 8
OGLE ST / NORTHERLY SIDE
SANTA ANA AVE
TUSTIN AVE