HomeMy WebLinkAbout08 - NB-2 - Planning Commission Priorities for Tech - 5/3/2011C/TY.COUNC/L AGENDA -REPORT
MEETING DATE: MAY 3, 2011 ITEM NUMBER:
SUBJECT: PLANNING COMMISSION PRIORITIES FOR TECHNOLOGICAL EFFICIENCIES FOR
CONSIDERATION IN PREPARATION OF THE UPCOMING BUDGET
DATE: APRIL 20, 2011
FROM: DEVELOPMENT SERVICES DEPTARTMENT
PRESENTATION BY: REBECCA ROBBINS, ASSISTANT PLANNER
KIMBERLY BRANDT, DIRECTOR
FOR FURTHER INFORMATION CONTACT: REBECCA ROBBINS (714)754 5609
rrobbins@ci.costa-mesa.ca.us
RECOMMENDATION:
Consider the following technology -related infrastructure items for inclusion in next year's
2011/2012 budget:
1. Upgrades to Development Services Department website as part of the overall
upgrade of the City's website
2. Electronic Plan Checks
3. Mobile Field Units
BACKGROUND/DISCUSSION:
On April 11, 2011, Planning Commission - forwarded to City Council the following
technology -related infrastructure information.
ITEM 1. UPGRADE TO DEVELOPMENT SERVICES WEBSITE
FY 11-12 BUDGET REQUEST: To Be Determined (City -Wide Update)
Updates to the Development Services Department website will increase efficiency and
productivity and will be folded into the overall upgrade of the City's website. City Council
has designated $50,000.00 in the current year budget. The Request for Proposal which
was released on April 15, 2011, is attached for informational purposes.
Potential model websites from nearby local agencies include Anaheim, Huntington
Beach, Irvine, Newport Beach, and Orange. These websites feature lists of planning
applications and status, online parcel search and mapping, online complaint submittal,
property permit records, and online permit submittal. Benefits from these features
include:
• List of planning applications and status. Posting a list of the planning applications
and status of projects will help keep applicants and property owners informed on
where their application is in the review process.
• Online permits. With online applications and submittal for sidewalk sales, banner
permits, and businesses licenses, the processing time and the usage of paper will
be minimized.
• Online parcel search and mapping. Online parcel search and mapping will allow
appraisers, developers, business owners, and property owners to identify the
zoning of a property, as well as many other features, with the click of a button.
This feature will minimize the time staff spends with phone calls on general
property and zoning questions.
• Online complaint submittal. Online submittal of complaints will allow staff to
receive the complaint and ensure it gets to the appropriate department in a timely
manner. The City of Anaheim, for example, has a drop down menu that includes a
list with a choice of departments to send the complaint.
• Online property permit records. Online property permit records will reduce the
need for City staff to make paper copies of the documents for customers since the
electronic files will be readily available online.
• Online plancheck and building permit submittal. Online permit submittal will give
applicants the ability to submit paperless plan checks for review by multiple
departments. (See Item 2 below)
The website upgrade will increase efficiency and allow the public direct access to
information that currently requires a phone call or visit to the City offices.
ITEM 2. ELECTRONIC PLAN CHECK (E -PLAN REVIEW)
BUDGET REQUEST: Approximately $54,000.00
Electronic plan check by GreenVue Fusion offers a variety of features including, but not
limited to, electronic permitting, digital plan review, web portal, and digital archive
systems. Applicants will be able to submit paperless plans for plan check and plan review
electronically. Benefits from these features include:
• Integrated web portal. Integrated web portal will allow residents and local
businesses to access information such as permit status and inspection requests.
This will allow staff to be more productive in completing plan checks/assignments
and will minimize phone calls with questions regarding status updates.
• Digital plan review. Digital plan review allows multiple plan reviewers from different
departments to work on the same plan.
• Electronic plan check. Electronic plan check will greatly reduce, and possibly
eliminate, the use of paper for submittal of plans, permits, and archival documents.
Since the final product is already in electronic format, there will be no need to send
plans out for document imaging.
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• Save time and money. Customers will save time and money in printing costs and
delivery of the plans for permit submittal.
This new program will cost an estimated $53,830.00 for equipment and installation. ,
The annual licensing fee is estimated at $500.00 for a total of 10 licenses.
ITEM 3. MOBILE FIELD UNITS
BUDGET REQUEST: Approximately $130,000.00
The mobile field units with wireless access will be for the use of the City's Code
Enforcement Officers and Building Inspectors. Some key features include the ability for
the City's field workers to:
• Create new inspections, investigations, service requests, work orders, or code
enforcement cases
• Cancel, reschedule, or reassign field appointments
• Sign off on jobs and submit results back to the agency in real-time
• Review case, application, or permit summary
• Create and print reports in the field
The field units will provide staff with the tools to be more efficient and productive. Staff
can spend more time out in the field performing inspections instead of being in the office
making inspection entries at the end of the day. With wireless capability, staff will be able
to access our permit system from the field. In turn, our permit system will then reflect
direct, _ real-time status of a permit should staff at the office need to access the
information..
This new program will cost an estimated $130,000.00 for equipment and installation. The
recurring annual charge is an estimated at $23,880.00.
CONCLUSION:
Planning Commission considers the specified items related to technology infrastructure
a high priority to increase efficiency and productivity of the Development Services
Department and requests City Council's consideration to include these items in the
upcoming 2011/2012 budget.
REBECCA ROBBINS
Assistant Planner
ATTACHMENT: Request for Proposal
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cc.: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
Public Services Director
Building Official
Transportation Services Manager
Public Affairs Manager
Fire Protection Analyst
Staff (4)
File (2)
File: 050311 Tech Efficiencies I Date: 042111 1 Time:, 1:40 p.m.
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REQUEST FOR PROPOSAL #1143
FOR
RE -DESIGN, DEVELOPMENT, IMPLEMENTATION, AND HOSTING OF THE CITY
OF COSTA MESA'S WEBSITE
Finance Department
CITY OF COSTA MESA
Released on April 15, 2011
CITY OF COSTA MESA
77 FAIR DRIVE, P.O. BOX 1200, COSTA MESA, CA 92628-1200
FINANCE DEPARTMENT
PURCHASING
CITY OF COSTA MESA
REQUEST FOR PROPOSALS
FOR RE -DESIGN, IMPLEMENTATION, AND HOSTING OF THE CITY OF COSTA
MESA'S WEBSITE
PROPOSAL NO. 1143
NOTICE IS HEREBY GIVEN that sealed proposals shall be received by the City of
Costa Mesa to wit: The City of Costa Mesa, City Clerk's Office, P. O. Box 1200, Costa
Mesa, California 92628-1200, on or before the hour of 4:00 p.m. on Friday, May 6,
2011. It shall be the responsibility of the offeror to deliver his proposal to the City Clerk
by the announced time. Delivery Location: City of Costa Mesa, City Clerk's Office, 77
Fair Drive, Room 101, Costa Mesa, California 92626.
Proposals shall be returned to the attention- of the City Clerk, within said time limit, in a
sealed envelope identified on the outside with the Offeror's Business Name, Proposal
Item Number, Identify - RFP 1143, for Re -design, Development, Implementation, and
Hosting of the City of Costa Mesa's Website and the Due Date. There will be no public
opening of proposals.
The Request for Proposal may be downloaded from the web site at http://www.ci.costa-
mesa.ca.us/departments/CM Purchasing.htm. If you have additional questions, please
contact Richard Amadril, Purchasing via e-mail at: ramadril ci.costa-mesa.ca.us.
Dated: April 15, 2011
PHONE: (714) 754-5227 FAX: (714) 754-5040 TDD: (714) 754-5244 www.ci.costa-mesa.ca.us
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RE -DESIGN, DEVELOPMENT, IMPLEMENTATION, AND HOSTING OF THE CITY
OF COSTA MESA'S WEBSITE
REQUEST FOR PROPOSAL (RFP)
1. BACKGROUND
The City of Costa Mesa is a community located in Orange County between San Diego and Los
Angeles. The City of Costa Mesa is a full service city incorporated in 1953. The City is
comprised of approximately 16 square miles with a Council/Manager form of government and it
services approximately 110,000 residents.
The City of Costa Mesa is seeking a qualified website design firm to re -design, develop,
implement and possibly host the City's website. This project will involve utilizing posted
information on the existing website as well as the implementation of new information, products,
and features as suggested by the City and the firm selected.
The goal of this project is to create an attractive, customer -focused website that allows the users
to navigate the website intuitively. The website must incorporate a robust content management
component and tools. The most current technology must be utilized to provide current,
interactive content to the community 24 hours a day, seven days a week.
The City's existing Internet website is www.ci.costa-mesa.ca.us. The current website contains
general City information including separate pages/sections for City departments, City Services,
Community, specific events and functions.
2. SCHEDULE OF EVENTS
This request for proposal will be governed by the following preliminary and tentative schedule,
which is subject to change:
Release of RFP
April 15, 2011
Deadline for Written Questions
April 25, 2011
Responses to Questions Posted on Web
April 29, 2011
Proposals are Due
May 6, 2011
Interview of short list
May 16, 2011
Proposal Evaluation Completed
May 20, 2011
Approval of Contract (Contract to be award by Council)
June 7, 2011
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3. SCOPE OF WORK
The City of Costa Mesa is seeking the services of a knowledgeable website design company
experienced in designing and implementing municipal websites with a proven track record. The
company must provide references substantiating their ability to develop an innovative,
interactive design concept that is executable. The website design and implementation must be
interactive and user friendly to enable our citizens, visitors and businesses to easily navigate our
website, and find the information they need in the most efficient manner.
In addition, it is the City's intention to expand the current usefulness of the website, and future
needs and functionality should be demonstrated in the proposal. The successful firm must have
substantial experience in local government website design, development, implementation and
maintenance. The project will involve utilizing information posted on the current website as well
as implementation of new information, products and features as recommended by the City and
the selected company.
Website Requirements
Current City's website was developed "in-house" 6 years ago. In order to keep up with rapidly
changing design elements and the growing need for electronic services, a complete redesign and
restructure of the website are required. The goal of the City's website is to serve as a public
communication tool, provide'access to public services, as well as provide a wealth of easily
accessible information for citizens, visitors, businesses; prospective businesses, and government
agencies. The website must also provide tools to streamline business operations. The new
website must provide the following:
a. Branding/Common Theme/Consistent Design: Establish a unified theme throughout
the City's website. However, the established theme should also provide the flexibility to
allow for different City functions and some level of individuality and/or functionality
between City functions and departments.
b. Navigation Integration: Provide hierarchical menu structure with consistent orientation
and content flow, and support for breadcrumbs and dynamic site mapping.
c. E -Government:' Provide capability to implement/support online transactions (recreation
class registration, secure credit card payments, business license applications, building
permit applications, employment applications) via links to third -party application and
allow for developing new applications as part of website framework.
d. Subscription Services: Provide capability to subscribe to variety of City documents and
email notices with links to chosen documents (agendas, minutes, press releases, meeting
advisory, etc.) and store the information in the existing SQL database.
e. Archiving System: Provide capability to maintain an archive of existing and past
records such as public documents, agendas, minutes, press releases, newsletters, council
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meeting videos, etc. preferably in PDF/HTML format. Word search capability is
required.
f. StreamingVideo: Provide streaming video of Council meetings and other City
produced programming.
g. Form Printing: Website must have links or embedded plug -ins such as Adobe Reader
for opening, viewing and printing static forms.
h. Interactivity: Allow for interactivity. Include e-mail response, surveys, feedback,
online forms, and access to various City calendars. Incorporate the ability for users to
complete interactive on-line forms and populate data in the existing SQL database.
L Search: Provide comprehensive search capability using search engines and site map.
j. Website Hits: Provide ability to track page hits per City department's functions /
individual pages and allow for reporting function and statistics that display total pages,
popular pages, browsers used, etc.
k. Social Networking/Mobile Users: Provide capability to utilize social media tools
(Twitter, Facebook, YouTube, etc.) for the delivery of government services online. Allow
for mobile users to access website.
1. Multiple Lang_ua es s Support: provide capability to translate website content to multiple
languages (using Google Translator or other existing tools)
in. RSS Feeds: provide capability to integrate RSS feeds
n. Site Security; Utilizing the highest levels of encryption methods and security
certificates is a requirement of the City's website. SSL Certificates currently maintained
by the City include VeriSign's highest level of verification and authenticated certification
process.
Other Requirements and Features
a. The website must be in compliance with the Americans with Disabilities
Act (Section 508c). Please provide suggestions regarding accessibility.
b. The website must be designed for high-speed upload/download response times for both
low and high bandwidth.
c. The website must be compatible with most common software and hardware platforms.
Please identify this information in your proposal.
d. The website must be compatible with current versions of most commonly used
browsers. Please indicate browser compatibility with your response.
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e. The website must be designed for continuous operation 24/7 except for scheduled
maintenance times.
f. Graphic files must be relevant to the site and designed for the quickest loading.
g. Multiple calendars must be supported.
h. All content and documents should be in HTML, Portable Document
Format (pdf), or in a format approved by the City to provide ease of viewing, printing,
and downloading, and in alternate ADA acceptable download formats.
i. Website must be portable and easily scalable to allow for new functions and
applications. City will own the code. All required software should be easily upgradable.
j. Information currently posted on the website must be included in the proposal. New
website will feature existing and/or new content. Content will be provided by City staff.
Option for the conversion of existing content and/or providing technical assistance for the
conversion of existing online interactive applications must also be included. Current
website also incorporates content hosted by third -party vendors. In some cases, this
content uses current City website template design. Provisions for providing this style of
integration with third party applications must also be included.
k. Content Management System — Respondent should include in the proposal the
software used for content management. Content Management System needs to be
structured for maintenance and updating capabilities by non-technical staff.
The Content Management System should include:
1. Highly structured and clearly defined approval level process
2. Ability to add/edit/delete images
3. Ability to add/edit/delete documents
4. Ability to add/edit/delete pages; sections, functions
5. Ability to add/edit/delete hierarchical menu items
6. Ability to add/edit/delete calendars
7. Ability to establish start and stop dates for content publishing
8. Ability to preview content prior to publishing
9. Ability to provide content editing tools (hyperlinks, spell checker, formatting tools,
etc.) with or without HTML tags.
1. The proposal should include an option and/or a predefined existing application to
design and produce the City's new local government online magazine.
in. The proposal must include a comprehensive timeline for each phase of the website
redesign, including meetings with City staff, redesign, development, draft presentation,
implementation, hosting and training.
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n. The proposal must include basic training for a minimum of 25 employees, training plan
and timeline.
o. The use of sub -contractors on the project is not allowed, unless the inclusion of a sub-
contractor is disclosed and approved in advance.
Special Provisions
The City of Costa Mesa is currently running and hosting the website on an in-house server.
However, the City is looking for viable external hosting options.
Please provide hosting information as an Attachment to the RFP. Hosting options should include
the following:
a. Cost
b. Uptime — Service level must meet 99.9% operability and accessibility, 24/7/365
C. Bandwidth and Disk space information
d. Disaster Recovery (DR): Please provide all levels of DR and associated cost
e. Application and data backup and recovery information
f. Security - physical and logical
g. Support and Maintenance
h. Future product/services offerings
City of Costa Mesa Technical Information
The City of Costa Mesa is currently hosting 4 web sites with separate domains:
1. City Website — www.ci.costa-mesa.ca.us
2. Costa Mesa Police Department- www.costiinesEd.org
3. Redevelopment Agency — www.emredevelopinent.org
4. Costa Mesa Community Foundation— www.cm-fund.gM
The City of Costa Mesa web site is hosted in house and the server configurations are:
• Linux Operation System (Redhat Enterprise 3.0)
• Apache Webserver 2.0
• MySgl database v.4.x
• PHP web programming language v.4.x
• Server script (cgi): Perl programming language
• Client script: Javascript including jQuery.
4. PROPOSAL FORMAT GUIDELINES
Interested contractors are to' provide the City of Costa Mesa with a thorough proposal using the
following guidelines:
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Proposal should be typed and should contain no more than 20 typed pages using a 12 -point font
size, including transmittal letter and resumes of key people, but _ excluding Index/Table of
Contents, tables, charts, and graphic exhibits. Each proposal will adhere to the following order
and content of sections. Proposal should be straightforward, concise and provide "layman"
explanations of technical terms that are used. Emphasis should be concentrated on conforming
to the RFP instructions, responding to the RFP requirements, and on providing a complete and
clear description of the offer. Proposals, which appear unrealistic in the terms of technical
commitments, lack of technical competence or are indicative of failure to comprehend the
complexity and risk of this contract, may be rejected. The following proposal sections are to be
included in the bidder's response:
A. Vendor Application Form and Cover Letter
Complete Appendix A, "Request for Proposal -Vendor Application Form" and attach this
form to the cover letter. A cover letter, not to exceed three pages in length, should
summarize key elements of the proposal. An individual authorized to bind the consultant
must sign the letter. The letter must stipulate that the proposal price will be valid for a
period of at least 180 days. Indicate the address and telephone number of the contractor's
office located nearest to Costa Mesa, California and the office from which the project
will be managed.
B. Background and Proiect Summary Section
The Background and Project Summary Section should describe your understanding of the
City, the work to be' done, and the objectives to be accomplished. Refer to Scope , of
Work of this RFP.
C. Methodology Section
Provide a detailed description of the approach and methodology to be used to accomplish
the Scope of Work of this RFP. The Methodology Section should include:
1) An implementation plan that describes in detail (i) the methods, including controls
by which your firm manages projects of the type sought by this RFP; (ii)
methodology for soliciting and documenting views of internal and external
stakeholders; (iii) and any other project management or implementation strategies
or techniques that the respondent intends to employ in carrying out the work.
2) Detailed description of efforts your firm will undertake to achieve client
satisfaction and to satisfy the requirements of the "Scope of Work" section.
3) Detailed project schedule, identifying all tasks and deliverables to be performed,
durations for each task, and overall time of completion. Be as realistic as possible
since this will be a part of the contractual agreement. The design and
implementation can be broken into section with different target dates.
4) Detailed description of specific tasks you will require from City staff. Explain
what the respective roles of City staff and your staff would be to complete the
tasks specified in the Scope of Work.
D. Staffing
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Provide a list of individual(s) who will be working on this project and indicate the
functions that each will perform. Include a resume for each designated individual.
Upon award and during the contract period, if the contractor chooses to assign different
personnel to the project, the Contractor must submit their names and qualifications
including information listed above to the City for approval before they begin work.
E. Qualifications
The information requested in this section should describe the qualifications of the firm,
key staff and sub -contractors performing projects within the past five years that are
similar in size and scope to demonstrate competence to perform these services.
Information shall include:
1) Names of key staff that participated. on named projects and their specific
responsibilities with respect to this scope of work.
2) A summary of the your firm's demonstrated capability, including length of time
that your firm has provided the services being requested in this Request for
Proposal.
3) Sample Home Page — Provide a sample of what you envision as the home page
for this site.
4) Site Map - Based upon the information provided, provide a sample site map
showing the number of levels envisioned.
5) Provide at least five local references that received similar services from your firm.
The City of Costa Mesa reserves the right to contact any of the organizations or
individuals listed. Information provided shall include:
♦ Client Name
♦ Project Description
♦ Project start and end dates
♦ Client project manager name, telephone number, and e-mail address
F. Fee Proposal
The proosal should be broken down by phases and types of work. The followng cost
information is to be provided:
• License cost for core functionality.
• License cost for additional modules required to provide the functionality
mentioned in this RFP
• Hourly rate for professional services, including task description.
• Include any componsent of the website develoopment/design where the use of
subcontracts will be utilized. State the name of the sub -contractor and work they
are to perform on the proposal. Use of sub -contractors is the to be included on
proposal.
5. PROCESS FOR SUBMITTING PROPOSALS
♦ Content of Proposal
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The proposal must be submitted using the format as indicated in the proposal format
guidelines.
♦ Preparation of Proposal
Each, proposal shall be prepared simply and economically, avoiding the use of elaborate
promotional material beyond those sufficient to provide a complete, accurate and reliable
presentation.
♦ Number of Proposals
Submit eight (8) copies plus one disk copy of your proposal in sufficient detail to allow
for thorough evaluation and comparative analysis.
♦ Submission of Proposals
Complete written proposals must be submitted in sealed envelopes marked and received
no later than 4:00 p.m. (P.S.T) on May 6, 2011 to the address below. Proposals will not
be accepted after this deadline. Faxed or e-mailed proposals will not be accepted.
City of Costa Mesa
City Clerk Office
77 Fair Drive
Costa Mesa, CA 92628-1200
RE: Re -design, Development, Implementation, and Hosting of the City of Costa Mesa's
Website
♦ Inquiries
Questions about this RFP must be directed in writing, via e-mail to:
Richard Amadril, Purchasing
ramadril@ci.costa-mesa.ca.us
From the date that this RFP is issued until a firm is selected and the selection is
announced, firms are not allowed to communicate for any reason with any City employee
other than the contracting officer listed above regarding this RFP, except during the pre -
proposal conference. Refer to the Schedule of Events of this RFP or the City webpage to
determine if a pre -proposal conference has been scheduled. The City reserves the right to
reject any proposal for violation of this provision. No questions other than written will be
accepted, and no response other than written will be binding upon the City.
♦ Conditions for Proposal Acceptance
This RFP does not commit the City to award a contract or to pay any costs incurred for
any services. The City, at its sole discretion, reserves the right to accept or reject any or
all proposals received as a result of this RFP, to negotiate with any qualified source, or to
cancel this RFP in part or in its entirety. All proposals will become the property of the
City of Costa Mesa, USA. If any proprietary information is contained in the proposal, it
should be clearly identified.
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6. EVALUATION CRITERIA
The City's consultant evaluation and selection process is based upon Qualifications Based
Selection (QBS) for professional services. The City of Costa Mesa Selection Committe
comprised of management and non-managment staff shall review, evaluate and rate all
proposals. Evaluation of responses will be based, in part, on the following criteria :
1. Project understanding: Appropriateness and acceptability of plan and approach 25%
2. Reference 10%
3. Reasonable cost to the City 25%
4. Ability to provide services; Knowledge of and experience with similar projects & past
web designs 30%
5. Other: Services or product that exceed the mandatory requirements (Add value) 10%
The following factors while not rated will also be considered in the acceptance, evaluation and
selection of a respondent:
• Commitment to working with the City of Costa Mesa and addressing current and
future needs with respect to website development, content, equipment and service
requirements of the City's website.
• Completeness of responses to specific requirements of the solicitation.
• Proposed approach in completing the work timely and within budget.
• Extend to which the design concept reflects the objectives noted in this RFP.
• Proposed compensation and payment schedule tied to accomplishing key tasks.
• Identification of new equipment or licensing requirements that may affect short -
.term and long-term costs to the City of Costa Mesa.
The City may also contact and evaluate the bidder's and subcontractor's references; contact any
bidder to clarify any response; contact any current users of a bidder's services; solicit
information from any available source concerning any aspect of a proposal; and seek and review
any other information deemed pertinent to the evaluation process. The evaluation committee
shall not be obligated to accept the lowest priced proposal, but shall make an award in the best
interests of the City.
After written proposals have been reviewed, discussions with prospective firms may or may not
be required. If scheduled, the oral interview will be a question/answer format for the purpose of
clarifying the intent of any portions of the proposal. The individual from your firm that will be
directly responsible for carrying out the contract, if awarded, should be present at the oral
interview.
A Notification of Intent to Award may be sent to the vendor selected. Award is contingent upon
the successful negotiation of final contract terms. Negotiations shall be confidential and not
subject to disclosure to competing vendors unless an agreement is reached. If contract
negotiations cannot be concluded successfully, the City may negotiate a contract with the next
highest scoring vendor or withdraw the RFP.
7. STANDARD TERMS AND CONDITIONS
♦ Amendments
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The City reserves the right to amend this RFP prior to the proposal due date. All
amendments and additional information will be posted 'to the Costa Mesa
Procurement Registry, Costa Mesa - Official City Web Site - Business - Bids &
RF.P's; bidders should check this web page daily for new information.
♦ Cost for Preparing Proposal
The cost for developing the proposal is the sole responsibility of the bidder. All
proposals submitted become the property of the City.
♦ Contract Discussions
Prior to award, the apparent successful firm may be required to. enter into discussions
with the City to resolve any contractual differences. These discussions are to be
finalized and all exceptions resolved within one (1) week from notification. If no
resolution is reached, the proposal may be rejected and discussions will be initiated
with the second highest scoring firm. See Exhibit B for a sample agreement.
♦ Confidentiality Requirements
The staff members assigned to this project may be required to sign a departmental
non -disclosure statement. Proposals are subject to the Freedom of Information Act.
The City cannot protect proprietary data submitted in proposals.
♦ Financial Information
The City is concerned about bidders' financial capability to perform, therefore, may
ask you to provide sufficient data to allow for an evaluation of your firm's financial
capabilities.
♦ Insurance Requirements
City requires that licensees, lessees, and vendors have an approved Certificate of
Insurance (not a declaration or policy) on file with the City for the issuance of a
permit or contract. Within ten (10) consecutive calendar days of award of contract,
successful bidder must furnish the City with the Certificates of Insurance proving
coverage as specified in Appendix C. Failure to furnish the required certificates
within the time allowed will result in forfeiture of the Proposal Security.
Please carefully review the Sample Agreement and Insurance Requirements before
responding to the Request for Proposal enclosed herein. The terms of the agreement,
including insurance requirements have been mandated by City Council and can be
modified only if extraordinary circumstances exist. Your response to the Request for
Proposal must indicate if you are unwilling or unable to execute the agreement as
drafted as well as providing the insurance requirements. The City will. consider this in
determining responsiveness to the Request for Proposal.
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Appendix A
COMPANY INFORMATON
Company Information
Please indicate the legal status of your business:
Sole Proprietor
Partnership
LLC
Corporation, and in what state were you incorporated? If other
than California, are you qualified to do business in California? (y/n).
Other (please explain)
Year founded:
Is your company publicly traded?
Yes or No
If privately held, list the names of all
significant stakeholders:
What is your reporting period (fiscal year)?
Does your company issue an annual
Yes or No
report?
Total number of employees:
Total number of clients:
Awards (Web design, etc.):
List any relevant certifications achieved in the last three years:
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EXHIBIT B (SAMPLE)
CITY OF COSTA MESA - PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, dated , 20_ for identification purposes, is
made and entered into by and between the CITY OF COSTA MESA, a municipal
corporation, hereinafter designated as "CITY", and
hereinafter designated as "CONSULTANT". II,
ff�II I'IF�I i.
fIIIF��+Inl,.
Ilaill.(Pr
171.1111 I"
RECITALS ;I;�Il,ibl
'f111111?u, ?IP"Illhlli" .
A. CITY desires to obtain professional website design seru�ces fro,,n4;an independent
contractor for the above named project.
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C.
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A reem
CONSULTANT has submitted a proposal to(;Orovide website des gnservices for
the CITY in accordance with the terms set fortin,,this
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CITY desires to contract with CONSIU,LTANT��f,bs an"��'ind�epende'nt"'contractor and
CONSULTANT desires to provide services to CITY as an independent
contractor. &,"i.M,
CONSULTANT has demonstrate°d its competence and professional qualifications
necessary for the satisfactory perfo�rmance'of4�the services designated herein by
virtue of its experience, training �,I;1b ation and!expertise.
NOW, THEREFORE, THE
1.0 SCOPE OF WORK
[response td" the`rR`f
1.1 PROFESSIONAL,:
oi�, ar�i,vrfn,
„servic'e's to be perfc
II I'ml !III' ��" .
�,>7 he following:
GREE AS FOLLOWS:
The'pr�oject is more particularly described as follows:
;,to be I ,luded as an attachment to the contract].
CES` ,''PROVIDED BY CONSULTANT. The professional
by CONSULTANT shall consist of but not be limited to
1.1.1 IWclosely with th"e"" Chief Information Officer in performing work in accordance
with this Agrelernent in order to receive clarification as to the result which the
CITY,expects�ito be accomplished by CONSULTANT. The Chief Information
Officofl,t��'u�lh, d'e'r the authority of the City Manager, shall be the CITY'S authorized
representative in the interpretation and enforcement of all work performed in
connection with this Agreement. The Chief Information Officer may delegate
authority in connection with this Agreement to the Chief Information Officer's
designees. For the purposes of directing the CONSULTANT'S performance in
accordance with this Agreement, the Chief Information Officer delegates
authority to [list names or titles of authorized representatives].
2 1.1.2 The text of this AGREEMENT, together with the Exhibits, constitutes the
entire AGREEMENT and understanding and agreement between the CITY and
CONSULTANT with respect to the services, work products, Software and
IN
deliverables: This AGREEMENT supersedes all prior oral and written
communications. This AGREEMENT may be amended, modified or changed,
only in writing when signed by all parties or their specifically authorized
representatives as set forth in.this AGREEMENT.
1.3 If there is a conflict among the text of this AGREEMENT, any provision or term in
any Exhibit, and an amendment of this AGREEMENT, the following orders of
precedence shall apply: an amendment of this AGREEMENT shall govern over
any conflicting provisions of earlier amendments, this AGREEMENT, and terms
in the Exhibits; and thereafter, the text of this AGREEMENT shall govern over
any conflicting provision or terms in the Exhibits; and thereafter, The Exhibits
including: Scope of Work (Exhibit A), Project Timeline ��aE'Xhibit B), Insurance
Certificates (Exhibit C), Vendor Registration Form/W9;v xhibit D), Escrow
Agreement Exhibit E). CONSULTANT is solely respdh's�ible for ,d'etermining the
hours and method of CONSULTANT's AGENTS' �'"s,eWicesJ;',''I a's well as for
providing all necessary training and instruction to CONS!'ii'��7T,",,,"NT's AGENTS so
that they are able to satisfy CONSULTANT's obligations contemplatedWJ1by this
AGREEMENT. 1ro1N11fit1,
1.4CONSULTANT shall comply with allapp,li,cable��J,'Ifedera[ , state,, and local laws,
i1 m ilii �i,�iirhi nVf y1,i
standards, codes, ordinances, adrninistratN% regulations and��'°all amendments,
and additions thereto, pertain ing,,im- any manner to thmance or services
provided under this AGREEMENT ,.,
CONSULTANT sl'all obtain all patents,
If �����jos i. ,�
licenses, and any other permission requiredu'fo provide the services work product,
Siff PfFiilll(�i M i ii�nilo i
or deliverables by the CITYtii(j1,,oriiptishall pr„guide, upon the approval by the CITY,
alternate, equivalent services,''iwork''product's;,or deliverables for use by the CITY,
,tillprovided the CITY,, shall not 'EXinre''asonab`lyy withhold approval of reasonable
alternatives which 1do��`n'�otgsJgnificantly m cease the cost or burden upon the CITY
or the CITY s equipment; ,.s�y�steinhs, staff; or facilities. CONSULTANT has no
obligation for any claim based4upoft a modified version of the Software or the
i7"p�°�Ulin 1 ,.
combination,lorggperation of,trt�hti�ie Software with any product, data, or apparatus not
provided by�� ONSIN, ANT 'UX9NSULTANT provides no warranty whatsoever for
4'��,� �� �� .r. �,,,,
any third -party hardware ior, Software products. Except as expressly set forth
he�r4ein CONSULTANT disclaims any and all express and implied warranties,
�rglin�e'lutln�g but n�ot"�tn'�ecessarily limited to warranties of merchantability and fitness
I(M1IJ�for a particular purpose.
2.0 '9"ITIMING- REQUIREMENTS
2.1 Timerisof,th'el'e'ssenceIII in the performance of work under this Agreement and the
followin"g'44iming requirements shall be strictly adhered to unless otherwise
modified in writing as set forth in Section 2.6. Failure by CONSULTANT to
strictly adhere to these timing requirements may result in termination of this
Agreement by the CITY and the assessment of damages against the
CONSULTANT for delays.
2.2 Insert project time line.
2.3 Phase III. CONSULTANT shall prepare and deliver the final design plans to the
Chief Information Officer within calendar days of the Chief Information
Officer's written authorization to perform Phase III.
2.4 For all time periods not specifically set forth herein, the CONSULTANT shall
respond in the most expedient and appropriate manner under the circumstances,
by either telephone, fax hand delivery or mail.
3.0 DESIGN CRITERIA AND STANDARDS. All work shall be performed in
accordance with applicable CITY, state and federal codes and criteria. In the
performance of its professional services, CONSULTANT shall use the degree of
care and skill ordinarily exercised by consultants under similar conditions.
4.0 INDEPENDENT CONTRACTOR. CONSULTANT'S relationship to the CITY
shall be that of an independent contractor. CONSULTANT, slall have no
authority, express or implied, to act on behalf of the CITY`d9§' an agent, or to bind
,,&op,
the CITY to any obligation whatsoever, unless specifically authorized. in writing by
the Chief Information Officer. The CONSULTANT shall,'n'ot be authorized to
w yAT
communicate directly with, nor in any way direct the acti0h,,, �;of�a��Fany bidder[& the
�wWfp ;� 1,:.,.G
construction contractor for this project without the prior written authorizaf- h by
� ni�iomjo,, , QJ�,igem,
the Chief Information Officer. CONSULTAK�� '',shall be sole res "'pons b11 r the
performance of any of its employees, agents or,%ubcontractors under this
agreement. ; � 11 �4�f�� +1luti
�f11y h" III' "I"I'if' ldu i'hr'u�'9'tl
CONSULTANT shall report to thel""4-.ITY any and all ernpl,io�ye„es, agents and
"I nht a nIf
consultants performing work in connection with this projecf;and all shall be
subject.to the approval of the;�°�,ITY'�'l';,;;;��
5.0 CITY BUSINESS LICENSE. Priorlf'o the °commencement of any work under this
agreement, the CONSULTANT"sh, al11,,dbtaina'n�d. present a copy of an Costa
Mesa's City Business��"��'� pg e to'the C1110fAlnformation Officer..
6.0 WORKERS' COMPENS'ATIO-N'l, �Pur'suant to Labor Code section 1861, the
CONSULTAN,; hid, ,ereby certifies that-th'e CONSULTANT is aware of the
provisions of(Sectibb 3„700 of the; Labor Code which require every employer to be
�I ��� � 4 ! � ,
insured against IiabilifyZfor, orkers Compensation or to undertake self-insurance
in accordance��w;ith; th"e pro"visions of that Code, and the CONSULTANT will
=comply'with such iprovisions and provide certification of such compliance as a
i'�part of the e Awa'�j"� Documents. The certification shall be in accordance with
f��f ssiw
"lus';;Subsecto'm�s'b7i;;3 tlirr„o', ugh 7.8 of this Agreement.
7.0
7.1 CONS' L'TANT shall, throughout the duration of this Agreement, maintain
comprehensive general liability and property damage insurance, or commercial
general liability insurance, covering all operations of CONSULTANT, its agents
and employees, performed in connection with this Agreement including, but not
limited to, premises and automobile.
7.2 CONSULTANT shall maintain liability insurance in the following minimum limits:
Comprehensive General Liability Insurance
(bodily injury and property damage)
Combined Single Limit Per Occurrence
General Aggregate
Commercial General Liability Insurance
(bodily injury and property damage)
General limit per occurrence
General limit project specific
Automobile Liability Insurance
$ 1,000,000
$ 2,000,000-
$1,000,000
,000,000*
$1,000,000
$ 2,000,000
*General aggregate per year, or part thereof, with respect
or omissions of CONSULTANT under this Agreement. _ �!
$ 1,000,000
7.3 If coverage is provided through a Commercial Gen eral"IE-iability,I
n1n�go1A. ..,dh
a minimum of 50% of each of the aggregate limits shall romain,;i
times. If over 50% of any aggregate limit has been paid or re.se
may require additional coverage to be purchauses by the CONST
���� e
restore the required limits. The CONSULTANT,, hall also notify
Project Manager promptly of all losses„otclaims over $25,000 r
�.hlnU�
work performed under this contract, „orpanyloss or claim agaip,lsi
CONSULTANT resulting from any,;;of the COO', ULTAMT';,.q work
7.4 All insurance companies of
purposes of this Section sh
under the designated insur
Agreement. Insurance cov
shall be primary insurances
officers, agents and em;pllo
insurance provided purs'uai
> or other acts
u"rance policy,
iilable afi;all
:d, the;l'GflTY
rANT to
CITY'S
ilting from
Is
, 11,�• llIII, �I 8111.1'1
)rd.ing coverage oto the CONSULTANT for the
I11,�)'add,,thelCi;ubf Costa Mesa as "additional insured”
,iri2iti 1Ui i� P , •,un i
ic'egpolcy for a�ll,,,work performed under this
rage°prodded tootle CITY as an additional insured
,lind other insurance maintained by the CITY, its
pm, m�l�,.
'es,phai,i, be excess only and not contributing with
n" ...�nrnrrr IM .
7.5 All insurance(companuj„es affo'rd�ing coverage to the CONSULTANT pursuant to
this Agreement shall 15eansuranc'e organizations authorized by the Insurance
Commissionendf, th&,Statd(`, VI "California to transact business of insurance in the
state''or°"be rated°"as�'A-X or higher bA.M. Best.
7.6 YV111WI ai;n�sufance'icom'p�anies affording coverage shall provide thirty (30) days written
''"nottceto the GI�TY should the policy be cancelled before the expiration date. For
-the purposes dfr�this notice requirement, any material change in the policy prior to
the expiration'', shall be considered a cancellation.
flAy mrii!ior�fp
-AiPN4 ;n1111
7.7 CONSULTANT shall provide evidence of compliance with the insurance
requirements listed above by providing a Certificate of Insurance and applicable
endorsements, in a form satisfactory to the City Attorney, concurrently with the
submittal of this Agreement.
7.8 CONSULTANT shall provide a substitute Certificate of Insurance no later than
thirty (30) days prior to the policy expiration date. Failure by the CONSULTANT
to provide such a substitution and extend the policy expiration date shall be
considered a default by CONSULTANT and may subject the CONSULTANT to a
suspension or termination of work under the Agreement.
A
7.9 Maintenance of insurance by the CONSULTANT as specified in this Agreement
shall in no way be interpreted as relieving the CONSULTANT of any
responsibility whatsoever and the CONSULTANT may carry, at its own expense,
such additional insurance as it deems necessary.
8.0 PROFESSIONAL ERRORS AND OMISSIONS INSURANCE. Throughout the
duration of this agreement and four (4) years thereafter, the CONSULTANT shall
maintain professional errors and omissions insurance for work performed in
connection with this Agreement in the minimum amount of One Million dollars
($1,000,000).
CONSULTANT shall provide evidence of compliance witKl1hi`ese insurance
requirements by providing a Certificate of Insurance.
9.0 CONSULTANT'S INDEMNIFICATION OF CITY. CONS U'ITAN,;�'shall indemnify
and hold harmless the persons
and its p officers, agents and employees agaiflnst��alh
claims for damages to or roe arisin out of CONSULTANIff, work
including the negligent acts, errors or omissionsonl.vvrongful acts or4�c;omduct of the
CONSULTANT, or its employees, agents;�su,bcontractors, or others in connection
'lli mrlti
with the execution of the work covered;�;by this�,iAgreern"ient, excep�1" for those claims
arising from the willful misconduct, ,sole negliger'ce or active,,'negligence of the
CITY, its officers, agents, or employees CONSULTAN
dot T SBindemnification shall
?ift inon ,h
include any and all costs, expenses, atto�reys fees, expert fees and liability
assessed against or incurred by'Ithe ClTY,;;; its officers, agents, or employees in
li.�fl iynpiyi. nprilt..
defending against such claims'orp lawsuits, whether the same proceed to judgment
or not. Further, CONSULTANT'°at�itsll'own eXp'e,�ri a shall, upon written request by
the CITY, defend any�such,,suit or�"detion�lfjrrought against the CITY, its officers,
agents, or employees fownded upon;"111resultin'g or arising from the conduct, tortious
11
acts or omissions of the°'CONSU ITANT.
'( g ,
I p� IilYq L ¶ fl l 11 �1 9�Y iP
l
CONSULTANT'S'ki'n"demnificalt'on of CITY shall not be limited by any prior or
subsequent d'' e'claratiofi'V�by,the CONSULTANT.
1ii'�����. Yilioii(laini
n�'r:'iiirme:. jilli°il. WIN
��,,i,fEilou�o8inu�,�, ��rl
10.0 iry;�;��jERRORS AND�OMISSIONS. In the event that the Chief Information Officer
(;' determines that ffi°e, CONSULTANT'S negligence, misconduct, errors or
I11l�ig' ornissio' h'910"i ft,,it . fialriir,
p ! r e 9 rformance of work under this Agreement has resulted in
i1111ex ,ense to CIITY neater than would have resulted if there were no such
performance
negligence, errors or omissions in the plans.or contract specifications,
alo n1,
CONSULTANT shall reimburse CITY for the additional expenses incurred by the
CITY' including website design, construction and/or restoration expense.
Nothing herein is intended to limit CITY'S rights under Sections 7, 8 or 9.
11.0 NO CONFLICT OF INTEREST. The CONSULTANT shall not be financially
interested in any other CITY contract for this project. For the limited purposes of
interpreting this section, the CONSULTANT shall be deemed a "City officer or
employee", and this Section shall be interpreted in accordance with Government
Code section 1090. In the event that the CONSULTANT becomes financially
interested in any other CITY contract for this project, that other contract shall be
void. The CONSULTANT shall indemnify and hold harmless the CITY, under
Section 9 above, for any claims for damages resulting from the CONSULTANT'S
violation of this Section.
12.0 OWNERSHIP OF DOCUMENTS. All plans and specifications, including details,
computations and other documents, prepared or provided by the CONSULTANT
under this Agreement shall be the property of the CITY. The CITY agrees to hold
the CONSULTANT free and harmless from any claim arising from any use, other
than the purpose intended, of the plans and specifications and all preliminary
sketches, schematics, preliminary plans, architectural perspective renderings,
working drawings, including details, computation and other documents, prepared
or provided by the CONSULTANT. CONSULTANT may retain a copy of all
material produced under this Agreement for the purpose of documenting their
participation in this project.,1,119"i}��2�
13.0 COMPENSATION. For work performed by CONSULTANT in acd'brdance with
lAn10A0,,,. siup�,gp,.
this Agreement, CITY shall pay CONSULTANT in accordance with'the schedule
of billing rates set forth in Exhibit "XX", attached hereto and kw lcorporated Ih,.,,,rein
X14 Agreement
by reference. No rate changes shall be made during the term,„of this
without prior written approval of the Chief Info'r y,tiation Officer CON�S�UL°TANT'S
compensation for all work performed in accorda"" ce with this Agree;rri'ent shall not
exceed the total contract price of $ ”"""AA'n
. mtalfii,��IlA�B'��ail��u '��i llll���I'I 1Ph'f
1��11171!III�"•.. .,"�I@Ili�'II7Ih '�,I
1',lyll� _.. �i��ll I�;i 1�1111Ifllll�i n'" total
l; �♦i�ol �l'ills, li, , ,
No work shall be performed by C� N$,SULTANi,,,,) m excessglof fi etotal contract
price without prior written approvalllofl�the Chiefi� lnformatil 'Officer.
CONSULTANT shall obtain,aP��pmovsTI, f�j�yt�e;ti9C�hief Information Officer prior to
performing any work which results,,in in°cidentaI expenses to CITY as set forth in
`i.IItP, ,;.11111 fll�,�
�!hqu tll ,l fffi�,
Section 13.2.2. "S.
di 9i ltfi u.
m,n+ni )3�r�..
�,...
13.1 CONSULTANT shelli,mamtain acco,untrng�records including the following
mi'�11 �� III f@uo lll�ldi �Il,�l��lu
information Attl
n�tilr,l�r�
13.2 Names and liiflesof employees or agents, types of work performed and times and
dates of all work pe �ormed i'MKonnection with this Agreement which is billed on
an hourly basils I1I1I1f1I �q,�' fly
in�'�� IiI I�'I IJ, Jp il�'rlliuii9(1 °IdYIJ�
,��Ill�fl�
�. N' $
r1,,,,9fifi"Mileage a„nd„suli�sisses including reproductions, computer printing, postage,
13.2.1,;�I�AII"inci'dental ez'�„°.e„'w
tence.
13.3 081JLTANT,'8 accounting records shall be made available to the Chief
Information Officer for verification of billings, within a reasonable time of the Chief
Inforrnaltioni fficer's request for inspection.
^�m�l�hl'r'11I114:r��i� �
13.4 CONSULTANT shall submit monthly invoices to CITY. CITY shall make partial
payments to CONSULTANT not to exceed the total contract price within thirty
(30) days of receipt of invoice, subject to the approval of the Chief Information
Officer, and based upon the following partial payment schedule:
13.4.1 Prior to submittal of the preliminary design plans, partial payments shall not
exceed $ to be determined.
14.0 TERMINATION OF AGREEMENT. Either party may terminate this Agreement
by providing thirty (30) days written notice to the other party.
A3
If any portion of the work is terminated or abandoned by the CITY, then the CITY
shall pay CONSULTANT for any work completed up to and including the date of
termination or abandonment of this Agreement, in accordance with Section 13.
The CITY shall be required to compensate CONSULTANT only for work
performed in accordance with the Agreement up to and including the date of
termination.
15.0 ASSIGNMENT AND DELEGATION. This Agreement and any portion thereof
shall not be assigned or transferred, nor shall any of the CONSULTANT'S duties
be delegated, without the express written consent of the CITY, Any attempt to
assign or delegate this Agreement without the express written`!consent of the
CITY shall be void and of no force or effect. A consent by;lffe CITY to one
assignment shall not be deemed to be a consent to any,,s'ubsequegassignment.
This Agreement shall inure to the benefit of and be bindingpuhlpyon"the'pa
hereto and their respective successors and assigns.
16.0 ENTIRE AGREEMENT. This Agreement comp;r„ises the entire integr"a"ted
understanding between CITY and CONS! LTANTAbo„ncerning the work to be
performed for this project and super�sle,des all,10,rior negro+tilatioln% representations
or agreements. r, )Vi;1�1�, ,
17.0 INTERPRETATION OF THEl'A°G'REEM'ENT. The interpretation, validity and
enforcement of the Agreement�,spa,lljtbe g
hoi6med by and construed under the
laws of the State of,California. The Agreement,,does not limit any other rights or
remedies available!,to'i`C)IT�Y
The CONSULTANT sha'll�,be responsible for complying with all local, state and
federal or not�It'ai,d Iavvs'4'are expressly stated or referred to herein.
Should any provision herein be"found or deemed to be invalid the Agreement
�n�i'6�+N�' Ik4i��in,.. �
shall,�,be construed; as4not con#aining such provision and all other provisions,
9
he rov s„ ns of tlh'!i�l
ti,�i1814'.
ge lawful, shall remain in full force and effect, and to this end
u
p i „„ ,„is Agreement are severable.
18.0 'REEMENT�”
MODIFICATION. This Agreement may not be modified orally or
' "!AG
elml
in any manneHl!„gther than by an Agreement in writing, signed by the parties
hereto ... ,
19.0 DISPUTE RESOLUTION.
a. Any controversy or claim arising out of or relating to this Agreement, or
concerning the breach or interpretation thereof, shall be first submitted to
mediation, the cost of which shall be borne equally by the parties. .
No suit shall be brought on this contract unless all statutory claims filing
requirements have been met.
ozy
20
NOTICES. All notices, demands, requests, consents or other communications
which this Agreement contemplates or authorizes, or requires or permits either
party to give to the other, shall be in writing and shall be personally delivered or
mailed to the respective party as follows:
TO CITY: TO CONSULTANT:
h
City of Costa Mesa
Chief Information Officer
300 North Coast Highway
Costa Mesa, CA 92054 hioi
Either party may change its address by notice to the othier „party as provided
herein.
Communications shall be deemed to have been given an`&?0ceived on thel''first
ai''�1161i�41llx i�01hl�lj�fi°.
occur: uu ia. -.for tua
a. Actual receipt at the offices of the
be sent, as designated aboveor,,
fi .
Y�PrIIJ"�
b. Three (3) working days following 1
registered or certified mail�,,�i��°�q ,taE
�qr�l. rYi.
addressed to the offi,ces,,of the,�p�a
sent, as designated ab'0Vb,,1
I}l l TI Ili9lil
21.0 SIGNATURES. The,individuals�exec�utin
oino!�„imp, norm�,{4a,
that they have�th;eright, power; le
and to execute;I;thisAgre„emeint or
the CONSULTANT and th�e;CLTY,
IN WITNESS WHEF
administrators, sucd
covenants,,he.rein cc
be exeb*uted by setti
SIV
Am
i1�11 iYtiiillYiiili
[INSERT NAM'Ej'OR
������
uy° '�}rjitltl�i(yy(����i11,In Job
By:
Date:
By:
Name/Title
Date:
I
to
is to
posit in the„United States mail of
m .hul�i '
paid, return'�receipt requested,
whom the communication is'to be
r's,��Agreement represent and warrant
capacity and authority to enter into
half of the respective legal entities of
Wia11ii
,oparties!�f,',lbreto for themselves, their heirs, executors,
nd;,ass,i,gnNo hereby agree to the full performance of the
nd h"ave"'caused this Professional Services Agreement to
nto their signatures on the dates indicated below:
LTANT] CITY OF COSTA MESA
By:
City Manager
Date:
APPROVED AS TO FORM:
City Attorney
Employer ID No.
NOTARY ACKNOWLEDGMENTS OF CONSULTANT MUST BE ATTACHED.
Appendix C
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain and maintain
during the life of this Agreement all of the following insurance coverages:
(a) Comprehensive general liability, including premises -operations,
products/completed operations, broad form property damage, blanket contractual
liability, independent contractors, personal injury with a policy limit of not less
than One Million Dollars ($1,000,000.00), combined single limits, per occurrence
and aggregate.
(b) Automobile liability for owned vehicles, hired, and non -owned vehicles, with a
policy limit of not less than One Million Dollars ($1,000,000.00), combined
single limits, per occurrence and aggregate.
(c) Workers' compensation insurance as required by the State of California.
(d) Professional errors and omissions ("E&O") liability insurance with policy limits
of not less than One Million.Dollars ($1,000,000.00), combined single limits, per
occurrence and aggregate. Consultant shall obtain and maintain, said E&O
liability insurance during the life of this Agreement and for three years after
completion of the work hereunder.
5.2. Endorsements. The comprehensive general liability insurance policy shall contain
or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of Costa Mesa and its elected and appointed
boards, officers, agents, and employees are additional insureds with respect to this
subject project and contract with City."
(b) Notice: "Said policy shall not terminate, nor shall it be cancelled, nor the
coverage reduced, until thirty (30) days after written notice is given to City."
(c) Other insurance: "Any other insurance maintained by the City of Costa Mesa
shall be excess and not contributing with the insurance provided by this policy."
5.3. Certificates of Insurance: Consultant shall provide to City certificates of
insurance showing the insurance coverages and required endorsements described above, in a
form and content approved by City, prior to performing any services under this Agreement.
5.4. Non -limiting: Nothing in this Section shall be construed as limiting in any way,
the indemnification provision contained in this Agreement, or the extent to which Consultant
may be held responsible for payments of damages to persons or property.
07-7