HomeMy WebLinkAbout03 - CC-5 - Agreement with OCTA for Senior Mobility - 5/17/2011CITY COUNCIL AGENDA REPORT
MEETING DATE: MAY 17, 2011 ITEM NUMBER: CC -5
SUBJECT: ORANGE COUNTY TRANSPORTATION AUTHORITY SENIOR MOBILITY PROGRAM
AGREEMENT C-1-2471
DATE: April 28, 2011
FROM: ADMINISTRATIVE SERVICES DEPARTMENT/RECREATION DIVISION
PRESENTATION DONNA THERIAULT, MANAGEMENT ANALYST
BY:
FOR FURTHER INFORMATION CONTACT: Donna Theriault, Management Analyst, 714-754-5300
RECOMMENDATION:
Staff recommends that the City Council approve the Orange County Transportation
Authority Senior Mobility Program Agreement C-1-2471 (Attachment 1), for a transportation
program for Costa Mesa seniors, and authorize the Mayor and the City Clerk to sign the
Agreement.
BACKGROUND:
The Orange County Transportation Authority (OCTA) provides funding to cities who
wish to operate local, community-based transportation service to seniors. OCTA's
Senior Mobility Program (SMP) is funded with Measure M, '/2 cent sales tax revenue.
Since 2002, the City has received $556,759 in SMP funds to operate a senior
transportation program specific to Costa Mesa.
The SMP funds are currently used to provide contract driver services for the senior
para -transit vehicles to transport Costa Mesa seniors to the Senior Center for various
activities, congregate meals, and to shopping and other needed appointments. The
transportation service is free to Costa Mesa seniors. The program is based at the
Senior Center and operates Monday through Friday from gam to 5pm. Seniors may call
the program telephone number to schedule pick-up and delivery to any location within
the City boundaries and Hoag Hospital. The current SMP Agreement with OCTA
expires on June 30, 2011.
The City currently contracts with Western Transit Systems to provide driver services for the
Senior Mobility Program. Western Transit charges $30.63 per hour under the contract for
a current cost of $70,020. The driver is an employee of Western Transit Systems which
was selected in 2007 as a result of a Request for Proposal process. Staff will be issuing
a new RFP for driver services as this agreement has been in place for four years and
expires September 30, 2011. A new agreement for driver services will be brought to City
Council for action prior to the expiration of the existing agreement.
The SMP funding allocation requires a 20% match from the City, either by direct support
or indirect cost. The City match for this grant is the ongoing fuel and maintenance costs
1
for the senior bus and back-up senior bus. The Agreement provides for OCTA to donate
one used, 18 -passenger, para -transit vehicle to the City for its use. The City currently
utilizes two (2) donated para -transit vehicles. One vehicle is used as the primary
vehicle (newly donated by OCTA) and the other is used as a back-up only (older
donated bus kept by the City).
ANALYSIS:
Due to the expiration of the existing Agreement, and with the Renewed Measure M2
sales tax revenue, a new Agreement (Attachment 1) needs to be approved by the City
in order for the City to continue to receive the SMP allocation. The new Agreement has
a five-year term ending June 30, 2016 with one, five-year extension option.
All terms of the proposed Agreement are the same as the current agreement with the
exception of the following changes:
1. Allocations will be based on actual Measure M sales tax receipts rather than on a
cost per senior, escalated annually by the CPI.
2. Age definition of "senior" has been reduced from 65 to 60 years of age for the
purpose of calculating the funding allocation.
3. SMP funds will be distributed to cities on a bi-monthly basis rather than in one
lump sum at the beginning of the fiscal year.
4. SMP funds must be expended or encumbered within three years of receipt by the
City.
5. City must adopt an annual Expenditure Report to account for SMP net revenue
and funds expended by the City, which satisfy the Maintenance of Effort
requirements.
Staff recommends that the City Council approve the Agreement with OCTA to continue
providing the program to the seniors.
ALTERNATIVES CONSIDERED:
The Council may choose to not approve the new Agreement with OCTA. The City could
then choose to create and operate a senior transportation program with City funds, or
not provide a senior transportation program.
FISCAL REVIEW:
The SMP funding allocation for fiscal year 2011-2012 is $83,053. The City match for this
grant is the ongoing fuel and maintenance costs for the senior bus and back-up senior
bus which staff has requested as part of the fiscal year 2011-2012 preliminary budget.
I *ey-,l 4 a an I ava
The City Attorney's office has reviewed the Agreement and approved it as to form.
E
CONCLUSION:
The Senior Mobility Program has been very successful over the past 9 years,
transporting over 86,400 passengers since October 1, 2002 for an average of 800
passengers per month.
The current SMP Agreement with OCTA is expiring June 30, 2011. With the Renewed
Measure M2 sales tax revenue, a new Agreement must be approved by City Council in
order for the City to continue receiving SMP funding. The City, the Costa Mesa Senior
Center, and Western Transit have partnered to provide a high quality successful service to
the senior community. Staff recommends that City Council approve the new Agreement C-
1-2471 with OCTA to continue the funding for a senior mobility program.
DONNA THERIAULT
Management Analyst
COLLEEN O'DONOGHUE
Assistant Finance Director
DISTRIBUTION: Staff
ATTACHMENTS: 1. Agreement C-1-2471
5-17-11 OCTA SMP Renewal 5-9-11
TAMARA LETOURNEAU
Interim Administrative Services Director
11:27 am
3
ATTACHMENT 1
COOPERATIVE AGREEMENT C-1-2471
BETWEEN
THE ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
THE CITY OF COSTA MESA
FOR
SENIOR MOBILITY PROGRAM
THIS AGREEMENT is made and entered into this day of , 2011
by and between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184,
Orange, California 92863-1584, a public corporation of the state of California (hereinafter referred to as
"AUTHORITY"), and the City of Costa Mesa, 77 Fair Drive, Costa Mesa, California 92626 (hereinafter
referred to as "CITY"). Herein, AUTHORITY and CITY are sometimes individually referred to as the
"PARTY" and collectively as the "PARTIES."
RECITALS
WHEREAS, CITY is desirous of obtaining transportation services for seniors of the City of Costa
Mesa; and
WHEREAS, AUTHORITY and CITY agree to enter into the Senior Mobility Program (SMP)
concerning senior transportation services; and
WHEREAS, this Cooperative Agreement defines the roles and responsibilities of AUTHORITY
and CITY in executing a Senior Mobility Program for senior transportation; and
WHEREAS, AUTHORITY and CITY agree to comply with all relevant elements of Orange
County Local Transportation Authority Ordinance No. 3; and
WHEREAS, AUTHORITY's Board of Directors approved this Cooperative Agreement on
February 14, 2011;
NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY as
follows:
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ATTACHMENT 1
AGREEMENT NO. C-1-2471
1 ARTICLE 1. COMPLETE AGREEMENT
2 A. This Agreement, including all exhibits and documents incorporated herein and made
3 applicable by reference, constitutes the complete and exclusive statement of the term(s) and
4 condition(s) of the agreement between AUTHORITY and CITY and it supersedes all prior
5 representations, understandings and communications. The invalidity in whole or in part of any term or
6 condition of this Agreement shall not affect the validity of other term(s) or condition(s).
7 B. AUTHORITY's failure to insist in any one or more instances upon CITY's performance of
8 any term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of
9 AUTHORITY's right to such performance or to future performance of such term(s) or condition(s) and
10 CITY's obligation in respect thereto shall continue in full force and effect. Changes to any portion of this
11 Agreement shall not be binding upon AUTHORITY except when specifically confirmed in writing by an
12 authorized representative of AUTHORITY by way of a written amendment to this Agreement and issued
13 in accordance with the provisions of this Agreement.
14 ARTICLE 2. RESPONSIBILITIES OF AUTHORITY
15 A. AUTHORITY agrees to provide funds per the following guidelines:
16 1. Services provided under the Senior Mobility Program are available to individuals
17 60 years of age and older.
18 2. Funds for the program are identified as 1 % of Renewed Measure M (M2) net
19 sales tax revenue and will be allocated to all local jurisdictions based upon the participating entity's
20 respective percentage of the senior population for the entire county.
21 3. Senior population will be determined by using the most current official
22 decennial Census information provided by the U.S. Census Bureau.
23 4. All active participants will receive their portion of funding on a bi-monthly
24 basis.
25 B. In the event that the amount of M2 funding provided for this program is less than the
26 amount allocated for this program in Fiscal Year 2010-11 as illustrated in Exhibit B, "Senior Mobility
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ATTACHMENT 1
AGREEMENT NO. C-1-2471
1 Program Allocation," AUTHORITY will allocate Transportation Development Act (TDA) Article 4.5 funds
2 to CITY in an amount no greater than FY2010-11 funding levels less M2 SMP revenues for up to three
3 (3) years. Disbursement of TDA funds will occur with the last bi-monthly distribution of M2 funds during
4 the fiscal year.
5 C. Agree that Net Revenues allocated shall be expended or encumbered within three years
6 of receipt. AUTHORITY may grant an extension to the three-year limit, but extensions shall not be
7 granted beyond a total of five years from the date of the initial funding allocation.
8 D. In the event the time limits for use of Net Revenues are not satisfied, then any retained
9 Net Revenues that were allocated to an Eligible Jurisdiction and interest earned thereon shall be
10 returned to AUTHORITY and these Net Revenues and interest earned thereon shall be available for
11 allocation to any project within the same source program at the discretion of AUTHORITY.
12 E. AUTHORITY may provide, at AUTHORITY's sole discretion, a refurbished surplus
13 paratransit vehicle, at no cost to CITY and no further responsibility to AUTHORITY after vehicle
14 donation. CITY may purchase additional vehicle(s) in excess of their vehicle allocation at a cost of Five
15 Thousand Dollars ($5,000) per vehicle, subject to vehicle availability.
16 ARTICLE 3. RESPONSIBILITIES OF CITY
17 A. CITY agrees that all funds received from AUTHORITY as specified in Article 2A
18 above will be used exclusively for providing accessible senior transportation services that do not
19 duplicate AUTHORITY's services as specified in Exhibit A entitled "Scope of Work."
20 B. CITY must satisfy all M2 eligibility criteria in order to receive their formula allocation for
21 this program.
22 C. CITY agrees that Net Revenues allocated shall be expended or encumbered within
23 three (3) years of receipt. AUTHORITY may grant an extension to the three-year limit, but extensions
24 shall not be granted beyond a total of five (5) years from the date of the initial funding allocation.
25 D. In the event the time limits for use of Net Revenues are not satisfied, any retained Net
26 Revenues that were allocated to an Eligible Jurisdiction and interest earned thereon shall be returned to
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ATTACHMENT 1
AGREEMENT NO. C-1-2471
1 AUTHORITY and these Net Revenues and interest earned thereon shall be available for allocation to
2 any project within the same source program at the discretion of AUTHORITY.
3 E. CITY agrees to match twenty percent (20%) of the total annual formula allocation.
4 Local match may be made up of cash-subsidies, fare revenues, or in-kind contributions.
5 F. CITY may contract with a third-party service provider to provide senior transportation
6 services provided that:
7 1. Contractor is selected using a competitive procurement process; and
8 2. Wheelchair accessible vehicles are available and used when requested.
9 G. CITY shall procure and maintain insurance coverage during the entire term of this
10 Agreement. Coverage shall be full coverage or subject to self-insurance provisions. CITY shall
11 provide the following insurance coverage:
12 1. Commercial General Liability, to include Products/Completed Operations,
13 Independent Contractors', Contractual Liability, and Personal Injury Liability with a minimum limit of
14 $1,000,000.00 per occurrence and $2,000,000.00 general aggregate.
15 2. Automobile Liability Insurance to include owned, hired and non-owned autos with a
16 combined single limit of $1,000,000.00 each accident;
17 3. Workers' Compensation with limits as required by the State of California including a
18 waiver of subrogation in favor of AUTHORITY, its officers, directors, employees or
19 agents;
20 4. Employers' Liability with minimum limits of $1,000,000.00; and
21 5. Professional Liability with minimum limits of $1,000,000.00 per claim.
22 H. Proof of such coverage, in the form of an insurance company issued policy
23 endorsement and a broker-issued insurance certificate, must be received by AUTHORITY prior to
24 commencement of any work. Proof of insurance coverage must be received by AUTHORITY within ten
25 (10) calendar days from the effective date of this Agreement with AUTHORITY, its officers, directors,
26 employees and agents designated as additional insured on the general and automobile liability. Such
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ATTACHMENT 1
AGREEMENT NO. C-1-2471
1 insurance shall be primary and non-contributive to any insurance or self-insurance maintained by
2 AUTHORITY.
3 I. CITY shall include on the face of the Certificate of Insurance the Cooperative Agreement
4 Number C-1-2471; and, the Senior Contract Administrator's Name, Pia Veesapen.
5 J. CITY agrees to provide AUTHORITY with monthly summary reports of CITY's Senior
6 Mobility Program. CITY shall submit monthly summary report within fifteen (15) calendar days as
7 specified in Exhibit C "Senior Mobility Program Monthly Reporting Form," included in this
8 Agreement, which is incorporated into and made part of this Agreement.
9 K. CITY shall adopt an annual Expenditure Report to account for Net Revenues and
10 funds expended by the Eligible Jurisdiction, which satisfy the Maintenance of Effort requirements.
11 The Expenditure Report shall be submitted by the end of six (6) months following the end of the
12 jurisdiction's fiscal year and include the following:
13 1. All Net Revenue fund balances and interest earned.
14 2. Expenditures identified by type (i.e. capital, operations, administration, etc.) and
15 program or project.
16 L. In the event CITY obtains a retired AUTHORITY vehicle for Senior Mobility Program
17 services, CITY agrees to transfer vehicle title and registration within fourteen (14) days from taking
18 possession of the vehicle. CITY also agrees to provide documentation to AUTHORITY confirming
19 transfer of vehicle title and registration from AUTHORITY to CITY within thirty (30) days from taking
20 possession of the vehicle.
21 ARTICLE 4. TERM OF AGREEMENT
22 This Agreement shall commence on July 1, 2011 and shall continue in full force and effect
23 through June 30, 2016, unless earlier terminated or extended as provided in this Agreement.
24 AUTHORTITY, at its sole discretion, retains the right to extend this Agreement through June 30, 2021.
25 /
26 /
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ATTACHMENT 1
AGREEMENT NO. C-1-2471
ARTICLES. NOTICES
All Notices pertaining to this Agreement and any communications from the PARTIES may be
made by delivery of said notices in person or by depositing said notices in the U.S. Mail, registered
or certified mail, return receipt requested, postage prepaid and addressed as follows:
�N
City of Costa Mesa
77 Fair Drive
Costa Mesa, California 92626
ATTENTION: Donna Thierault
To AUTHORITY:
Orange County Transportation Authority
550 South Main Street
P.O. Box 14184
Orange, California 92863-1584
ATTENTION: Pia Veesapen
(714) 754 - 5636 (714) 560 - 5619
ARTICLE 6. FEDERAL STATE AND LOCAL LAWS
AUTHORITY and CITY agree that in performance of their obligations under this Agreement,
they shall comply with all applicable federal, California State and local laws, statutes and ordinances
and all lawful orders, rules and regulations promulgated thereunder.
ARTICLE 7. ORDER OF PRECEDENCE
Conflicting provisions hereof, if any, shall prevail in the following descending order of
precedence: (1) the provisions of this Agreement, including all exhibits; (2) all other documents, if any,
cited herein or incorporated by reference.
ARTICLE 8. AUDIT AND INSPECTION OF RECORDS
CITY shall provide AUTHORITY, or other agents of AUTHORITY, such access to CITY's
accounting books, records, payroll documents and facilities as AUTHORITY deems necessary. CITY
shall maintain such books, records, data and documents in accordance with generally accepted
accounting principles and shall clearly identify and make such items readily accessible to such parties
during CITY's performance hereunder and for a period of four (4) years from the date of final payment
by CITY. AUTHORITY's right to audit books and records directly related to this Agreement shall also
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Page 6 of 9
ATTACHMENT 1
AGREEMENT NO. C-1-2471
1 extend to all first-tier subcontractors. CITY shall permit any of the foregoing parties to reproduce
2 documents by any means whatsoever or to copy excerpts and transcriptions as reasonably necessary.
3 ARTICLE 9. TERMINATION
4 AUTHORITY or CITY may, for its own convenience, terminate this Agreement at any time in
5 whole or in part by giving the other PARTY written notice thereof of not less than ninety (90) days in
6 advance of the specified date of termination.
7 ARTICLE 10. INDEMNIFICATION
8 A. CITY shall indemnify, defend and hold harmless AUTHORITY, its officers, directors,
9 employees and agents from and against any and all claims (including attorney's fees and
10 reasonable expenses for litigation or settlement) for any loss or damages, bodily injuries, including
11 death, damage to or loss of use of property caused by the negligent acts, omissions, or willful
12 misconduct by CITY, its officers, directors, employees, agents, subcontractors or suppliers in
13 connection with or arising out of the performance of this Cooperative Agreement.
14 B. CITY shall maintain adequate levels of Insurance, or self-insurance to assure full
15 indemnification of AUTHORITY.
16 ARTICLE 11. ALCOHOL AND DRUG POLICY
17 A. CITY agrees to establish and implement an alcohol and drug program that complies with
18 41 U.S.C. sections 701-707, (the Drug Free Workplace Act of 1988), which is attached to this
19 Agreement as Exhibit D. CITY agrees to produce any documentation necessary to establish its
20 compliance with sections 701-707.
21 B. Failure to comply with this Article may result in nonpayment or termination of this
22 Agreement.
23 ARTICLE 11. CONFLICT OF INTEREST
24 CITY agrees to avoid organizational conflicts of interest. An organizational conflict of interest
25 means that due to other activities, relationships or contracts, CITY is unable, or potentially unable to
26 render impartial assistance or advice to AUTHORITY; CITY's objectivity in performing the work
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ATTACHMENT 1
AGREEMENT NO. C-1-2471
identified in the Scope of Work is or might be otherwise impaired; or CITY has an unfair competitive
advantage. CITY is obligated to fully disclose to AUTHORITY in writing Conflict of Interest issues as
soon as they are known to CITY. All disclosures must be submitted in writing to AUTHORITY
pursuant to the Notice provision herein. This disclosure requirement is for the entire term of this
Agreement.
ARTICLE 12. CODE OF CONDUCT
CITY agrees to comply with the AUTHORITY's Code of Conduct as it relates to Third -Party
contracts, which is hereby referenced and by this reference is incorporated herein. CITY agrees to
include these requirements in all of its subcontracts.
ARTICLE 13. FORCE MAJEURE
Either PARTY shall be excused from performing its obligations under this Agreement during
the time and extent that it is prevented from performing by a cause beyond its control, including, but
not limited to: any incidence of fire, flood; acts of God; commandeering of material products, plants
or facilities by the federal state or local government; national fuel shortage; or a material act of
omission by the other PARTY; when satisfactory evidence of such cause is presented to the other
PARTY, and provided further that such nonperformance is unforeseeable, beyond the control and is
not due to the fault or negligence of the PARTY not performing.
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ATTACHMENT 1
AGREEMENT NO. C-1-2471
Upon execution by both PARTIES, this Cooperative Agreement shall be made effective on
July 1, 2011.
IN WITNESS WHEREOF, the PARTIES hereto have caused this Cooperative Agreement No.
C-1-2471 to be executed on the date first above written.
CITY OF COSTA MESA ORANGE COUNTY TRANSPORTATION AUTHORITY
By By
Gary Monahan Will Kempton
Mayor Chief Executive Officer
APPROVE O FORM:
By
Thomas P.1136de
City Attorney
ROVED:
7By-����
Donna Theriault
Program Manager
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APPROVED AS TO FORM:
By
By
Kennard R. Smart, Jr.
General Counsel
■■•
Beth McCormick
General Manager, Transit
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ATTACHMENT 1
AGREEMENT NO. C-1-2471
EXHIBIT A
SCOPE OF WORK
Senior Mobility Program
1. The City of Costa Mesa (City) will utilize funding provided by the Orange County
Transportation Authority (OCTA) and its local match to provide the following services:
• Type of Service(s): The Costa Mesa Senior Center serves approximately 350 seniors a
day through many different programs including meals and social services. OCTA funding and
the paratransit vehicle provided through the Senior Mobility Program will be used to transport
the Costa Mesa Senior Center's clientele to and from their home to the Center and back, and
during the day for shopping trips: medical appointments and other various travel opportunities.
• Service Level: The Senior Center transports approximately 40 seniors a day. This
service level is expected to expand as the number of programs available at the center
increases. It is estimated that the paratransit vehicle will be driven approximately 75-90 miles
per day shuttling seniors to and from the Center and throughout the city.
• Who is served? Qualifying senior residents of Costa Mesa.
• Hours of Service: 8:30 a.m. to 5:00 p.m.
• Days of Service: Monday through Friday
2. City will follow competitive procurement practices in selection of vendors for all services,
which it does not provide using its own workforce. Any Request for Proposals (RFP) for
services will specify the use of vehicles meeting ADA accessibility standards.
3. City wishes to obtain one donated retirement eligible OCTA ACCESS vehicles and wishes to
purchase one additional vehicle for $5,000.00. Funding shall be reduced by $5,000.00 to pay
for this vehicle.
4. City will perform, or ensure that a contracted vendor performs, maintenance of all vehicles
used in the Senior Mobility program, including, at a minimum:
• Daily Pre -Trip Inspections that meets or exceeds the guidelines provided in the
attached Pre -Operation Inspection & Defect Report (Attachment 1)
• Scheduled preventive maintenance that meets or exceeds the guidelines provided in
the attached Senior Mobility P.M. Checklist, including the maintenance of all
accessibility features of the vehicles. (Attachment 2)
City will maintain maintenance records for each vehicle for 5 years and will cooperate
fully in annual motor coach carrier terminal inspections conducted by the California
Highway patrol.
5. City will ensure that its operators, or its contracted vendor's operators, are properly
licensed and trained to proficiency to perform their duties safely, and in a manner which
treats its riders with respect and dignity. Disability awareness and passenger assistance
will be included in this training.
Page 1 of2
ATTACHMENT 1
AGREEMENT NO. C-1-2471
EXHIBIT A
6. City will submit a monthly report to OCTA's Community Transportation Services
Department, which includes, at a minimum, a monthly summary of service and expenditures
as illustrated in Exhibit C.
7. City will participate in OCTA marketing and outreach efforts to encourage use of fixed -route
transit service by older adults.
8. City will note OCTA sponsorship in any promotional material for service funded under this
agreement and will display the OCTA Senior Wheels program logo on vehicles used in this
program (excluding taxis).
9. City will ensure that it maintains adequate oversight and control over all aspects of service
that are provided by a contracted vendor.
Page 2 of 2
Attachment 1
Pre- Operation Inspection & Defect Report
Bustfan No. Date:
Federal ReguaGons state that no motor vehitde canying passarrgers for hire
sha3 be driven unless the driver has determined that the following parts and
accessories are in good working order Each driver is required to submit a
signed written report daky for each coach &van.
4st Driver.
Mies Finish: Mt%s Start: W*m Elapsed.
No Defects: 0 Defects: 0 Signature:
2nd Drivw-
Miles
Flnishi Miles Start: Mites Elapsed:
No Defects: 0 Defects: 0 Signature:
3rd Driver.
Mss Finish: Miles Start'
No Defects: 0 Defects: O Signature.
Mies Elapsed'
PREOPERATIONS INSPECTIONS
lnd> cite with an (x) that each stern has been checked:
AlidtPM
AM/PM
_r Tees/Lug Nuts (wheels E rims) _/_
Emergency Reflectors
_/— Motor -Guard
/_
Tum Signal SwitchdHom
J Air System_
/
Fits# Aid IQ
J_ Lights/Reflectors
_/_
Raft
1— Wheelchair Lips
J
Driver's SeatfBelt
1 Wheelchair Lift Cover
1
Door interlock
Mirrors
—i
_1_
WIC i ie Down Straps
Windshield WipersrWashers _t
Manual Lift Bar
or_ Fire Extinguisher
_!_
Conduct Walk Around
_i_ Steering Mechanism _r_
Parking/BrakeslService
Brakes
DEFECTS: Indicate with
an (x) defective items ordy: (Explain in Detain
rairn€>:
MGiAlf
_ Brake Fluid Leaks
_ Light On:
_ Hot EngrneWater Leaks
_ Sof (Hard
Brakes Not Rpppt'ed Low OiVOil Leaks
_ Pill to UR
_ LigM On:
_ Starts Hard
_Dragging
Brakes Appked,
_ No Power/Eng. Ck. Light
_ Sig
Bus Stopped
Smokes
—_
_ Emergency Brake
_ Light Not On:
idles RoughrVibrabon
— Other - exp m
Brakes Appled,
_ Extseust. Vacuum Leaks
T1Rl'wwhtfas
Bus Moving
_ Fuel Leaks/LPG1Gas
Fie
-_
ASC s WAnNd;
-
— payer ftoan
Embedded ObtectOff
—
TiMANSARSStlrsN
Cut
Too ColdlHot
_ Won't Go Into Gear
_ Smooth/Cord
Defroster Detect
_ Slips/Grinds/Lurches
Lf RF W RRO LRi LRO
_ Ventilation (Blowers)
_ Excessive Noise
Loose Missing Lugs
_ Fumes
Leaks
—_
_ Other - soitin
_ter-
Drive Line Vbrabon
EN777AdrtCElEJrtTGK30RS/ _ Rear End Noise
Interior
WINDOWS
STING
_
_ Eitenor
_ Slow
_ HariVBinds
Location:
_ Inoperative
_ Shimmy
_
_ Leaks Air
_ Excessive Play
trEdfi'CiE'CLEAN1.
— Excessive Play
— Other - Wow
interior
— Other - e'er'
�1CA# Ei?fA ri7
!_ E)denor
— Emergency Releases
motor/Starter
Floor
WHEaCHAid2 UFT
Turn SignatsrFiasners
Wirxtowa
_ Wig Not Fold Out
Hom
Seat Condition
Will Not Lower/Ratse
_ Fare Box
xp tri:
_ No Restraint Daw+iVUp
instrumenwGauges
— Lift Wil! Not Fold Into
_ Fuel, Oil, Amp Meter
Bus
aapio _ Seats _ Handraits
_ Modesty Pa»eis
ATTACHMENT 1
t$QVY DAMACit:
Circle and describe any damage to a bus on diagram
of fronVrear and two side views
Description.
W; :s' MW9��� IISre; IF,
Description
•• i Description;
OPERATOR(S):
IMPORTANT! Help expedite repairs by providing necessary
information regarding defects! Please print.
REPAIRS MADE:
ALL ITEMS COMPLETED - BUS SERVICED AND RELEASED:
Supervisor's Signature Date
Attachment 2
Senior Mobilitv P.M. Check List
ATTACHMENT 1
Inspection
Date
Bus#
TERMINAL
workorder#
Current Mileage
Last inspection miles
A. Employee must check off all boxes/ Note all discrepancies on reverse side
Miles between
B. Check files and open workorders
C. Interior Y a E. Under hood Y
1
Entry door operation and seals
2
Temperature and oil warning devices
3
Neutral safety system
4
Horn, gauges and dash lights
5
Heater, defroster and fan
6
lWindshield wipers and washer
7
Indicator lights
8
Throttle operation
9
Steering free play In.
10
Applied and unapplied brake test for vacum loss
11
Interior lights
12
Windshield and window glass condition
13
Window mechanism and seals
14
Seat condition
15
Interior body, floor and stantions
16
Fire extinguisher date and bracket
17
Road warning devices
18
First aid kits
19
Emergency exits operation, warning devices and signs
20
Interior clean
21
Back up alarm
D. Exterior
1
All exterior lights and signals
2
Mirror condition and mounting
3
Record body damage
4
Bumper bolts
5
Paint lettering and appearance
6
1 Emergency exits
7
Axle flange and lug nuts, oil hubs
8
Tire side wall condition, cracked wheels, valve stem
9
Valve stem cap, alignment of rear duels
9
Tread depth
11
LF RF LRO
12
LRI RRO RRI
10
Tire inflation: Record and inflate
14
LF RF LRO
15
LRI RRO RRI
1
Check for visible leakage
2
Engine oil level
3
Transmission fluid level and condition
4
Brake fluid
5
Power steering fluid
6
ICheck all belts
7
Component and accessory mounting
8
Check all hoses and routing
9
Coolant level and protection c/f ph
10
Pressure test cooling system
11
Water pump and fan clutch play
12
jAir filter condition - check restriction gauge
13
Check exhaust system
14
Battery fluid level and mounting
15
Clean battery and connections
16
Drain fuel/water separator
F. Under Bus
1
Kingpin and wheel bearing play
2
Tire wear, condition and matching
3
Leakage at backing plates and wheel seals
4
Steering box, mounting, leakage, looseness and leaks
5
Front shocks and mounting
6
1 Front springs, bushings
7
Engine leaks, lines, filters, hoses and engine mounts
8
Starter and connections
9
Exhaust system and mounting
10
Transmission mounted parking brake
11
Transmission leaks
12
1 Output shaft play
13
Driveshaft guard, U joints and retarder
14
Body hold downs and insulators
15
Wiring along frame
16
Differential leaks, fluid level
17
Pinion play
18
Breather vent
19
Rear shocks and mounting
20
Rear springs, bushings and U bolts
21
Leakage at backing plates and wheel seals
22
Fuel tank straps and lines
23
Tail pipe hangers
24
Lube entire chassis
25
Check drag link, tie rods and idler arms '
Attachment 2
ATTACHMENT 1
Inspection
Senior Mobility P.M. Check List
❑1
1 lVisible and audible leaks
r42 Check all lines along chassis
3 Check brake booster and hoses
Hydraulic lines
Remove wheels and check the following items
5 Pads and rotors
6 lCheck pins and caliber's
H. Roadtest
I. Note repairs needed
Signature of Inspecting Mechanic
6,000 miles- inspection/oil change
30,000 Transmission service
60,000 Differential service
D. Lift Inspection
1
Check lift for proper operations
2
Inspect for stress, cracks, mounting and alignment
3
Check pins
4
Check the complete hydraulic system
5
Check micro switches and electrical wiring
6
Check all system covers and warning signs
7
Check safety barrier
8
Lube complete lift
9
Check wheelchair securements, proper amount and operation
10
Lift door warning device
11
Lift cover in place
Signature of Supervisor
ATTACHMENT 1
AGREEMENT NO. C-1-2471
EXHIBIT B
Senior Mobility
Program Allocation
OCTA FY 2010-11 Transportation Development Act Article 4.5 Funds
Local Jurisdictions
FY 2010-11
OCTA
Contribution
Anaheim
$
194,204
Brea
$
37,766
Buena Park
$
49,457
Costa Mesa
$
83,053
Garden Grove
$
183,225
Huntington Beach
$
164,622
Irvine
$
93,151
La Habra
$
52,413
Laguna Hills
$
34,226
Laguna Niguel
$
46,533
Laguna Woods
$
128,998
Lake Forest
$
45,677
Newport Beach
$
111,163
Placentia
$
38,104
Rancho Santa Margarita
$
14,403
San Clemente
$
50,698
Santa Ana
$
167,850
Seal Beach
$
69,114
Westminster
$
66,902
Yorba Linda
$
40,913
Total (Current Participants)
$
1,672,472
ATTACHMENT 1
AGREEMENT NO. C-1-2471
Senior Mobility Program Monthly Reporting Form EXHIBIT C
Monthly Reporting E -Form
OCTA
Program Information
Service for the MonthNears of:
Program Name:
City or Organization:
Contact Person:
Contact Number:
Details
Trip Category One -Way Vehicle Service Vehicle Service
Passenger Trip Hours Miles
Nutrition Trips:
Medical trips:
Shopping trips:
Other trips:
(Please specify trip type below**)
Totals: 0 0 0
Summary
OCTA Monthly Contribution Amount:
City Monthly Contribution Amount:
Total Operation Cost for Month:
Source of City Contributions:
**Please specify other trip types being provided to seniors in this space:
Please provide the requested information and submit the completed form to OCTA.
Attention. Jessica Deakyne/Community Transportation Coordinator. by email to jdeakyne@octa.net or by FAX to (714)560-5927.
***By the 15th day of the month following the reporting month***
Please contact Jessica Deakyne at (714) 560-5802 if you have any questions or require assistance with the completion of this form.
Comments:
TR-BO-086.doc (09/18/08) Page 1 of 1
ATTACHMENT 1
AGREEMENT NO. C-1-2471
EXHIBIT D
—'National Drug-Frelv
workpiace Alliance
U.9 14 1I ;_ _1
This law, enacted November 1988, with subsequent modification in 1994 by the
Federal Acquisition Streamlining Act, (raising the contractor amount from
$25,000 to $100,000), requires compliance by all organizations contracting with
any U. S. Federal agency in the amount of $100,000 or more that does not
involve the acquisition of commercial goods via a procurement contract or
purchase order, and is performed in whole in the United States. It also requires
that all organizations receiving federal grants, regardless of amount granted,
maintain a drug-free workplace in compliance with the Drug -Free Workplace Act
of 1988. The Law further requires that all individual contractors and grant
recipients, regardless of dollar amount/value of the contract or grant, comply with
the Law.
Certification that this requirement is being met must be done in the following
manner:
By publishing a statement informing all covered employees that the unlawful
manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the covered workplace, and what actions will be taken
against employees in the event of violations of such statement.
By providing ALL covered employees with a copy of the above-described
statement, including the information that as a condition of employment on the
Federal contract or grant, the employee must abide by the terms and conditions
of the policy statement.
For Federal contractors this encompasses employees involved in the
performance of the contract. For Federal grantees all employees must come
under this requirement as the act includes all "direct charge" employees (those
whose services are directly & explicitly paid for by grant funds), and "indirect
charge" employees (members of grantee's organization who perform support or
overhead functions related to the grant and for which the Federal Government
pays its share of expenses under the grant program).
Among "indirect charge" employees, those whose impact or involvement is
insignificant to the performance of the grant are exempted from coverage. Any
other person, who is on the grantee's payroll and works in any activity under the
grant, even if not paid from grant funds, is also considered to be an employee.
Page 1 of 2
Revised: 03/0312010
ATTACHMENT 1
AGREEMENT NO. C-1-2471
EXHIBIT D
Temporary personnel and consultants who are on the grantee's payroll are
covered. Similar workers, who are not on the grantee's payroll, but on the payroll
of contractors working for the grantee, are not covered even if physical place of
employment is in the grantee's workplace.
By establishing a continuing, drug-free awareness program to inform employees
of the dangers of drug abuse; the company's drug-free workplace policy; the
penalties for drug abuse violations occurring in the workplace; the availability of
any drug counseling, rehabilitation, and/or employee assistance plans offered
through the employer.
By requiring each employee directly involved in the work of the contract or grant
to notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace not less than five (5) calendar days after such
conviction.
By notifying the Federal agency with which the employer has the contract or
grant of any such conviction within ten (10) days after being notified by an
employee or any other person with knowledge of a conviction.
By requiring the imposition of sanctions or remedial measures, including
termination, for an employee convicted of a drug abuse violation in the
workplace. These sanctions may be participation in a drug rehabilitation program
if so stated in the company policy.
By continuing to make a "good -faith" effort to comply with all of the requirements
as set forth in the Drug -Free Workplace Act.
All employers covered by the law are subject to suspension of payments,
termination of the contract or grant, suspension or debarment if the head of the
contracting or granting organization determines that the employer has made any
type of false certification to the contracting or grant office, has not fulfilled the
requirements of the law, or has excessive drug violation convictions in the
workplace. Penalties may also be imposed upon those employing a number of
individuals convicted of criminal drug offenses as this demonstrates a lack of
good faith effort to provide a drug-free workplace. The contract or grant officer
may determine the number on a case-by-case basis. Employers who are
debarred are ineligible for other Federal contracts or grants for up to five (5)
years. Compliance may be audited by the Federal agency administering the
contract or grant.
The Drug-free Workplace Act does not require employers to establish an
employee assistance program (EAP) or to implement drug testing as a part
of the program.
Source: Federal Registers April 11, 1988 & May 25, 1990 & the Federal Acquisition Streamlining
Act of 1994 (FASA).
Page 2 of 2
Revised: 03/0312010