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Home My WebLink About01.1 - - FY11-12 Preliminary Fund Powerpoint - 5/31/2011City of Costa Mesa + FISCAL YEAR 2011-2012 PRELIMINARY GENERAL FUND EXPENDITURE BUDGET AND FUND BALANCE May 31, 2011 .0qr,!p GENERAL FUND EXPENDITURES - PRELIMINARY BUDGET ■ Approximately 83% of all expenditures are made from the General Fund. ■ Approximately 74% of all General Fund expenditures are for Salary and Benefit accounts related to current and retired employees. ■ Approximately $5.6 million or 5% of all General Fund expenditures are for Debt Service payments. z GENERAL FUND EXPENDITURES PRELIMINARY BUDGET FY 11-12 Preliminary Estimate FY 10-11 Adopted Budget $ 97,871,613 Amount Increase $ Percent Increase 94,585,285 3,286,328 3.47 3 GENERAL FUND What does the increase consist of? FY 10-11 FY 11-12 Appropriations Adopted Preliminary Decrease Salaries $42.2M $41.8M ($0.4M) Overtime 4.3M 4.2M (0.1M) Retirement 15.OM 14.3M (0.7M) Consulting 0.9M 1.5M 0.6M Internal Rent O.OM 3.9M 3.9M Subtotal 62.4M 65.7M 3.3M Other Accounts 32.2M 32.2M O.OM Total $94.6M $97.9M $3.3M 0 Tota/ Genera/ Fund Expenditures Comparison - Other Cities Costa Mesa Santa Ana (FY 10-11)b Huntington Beach (FY 10-11)b Newport Beach (FY 11-12)s Irvine (FY 11-12)s Total in millions $97.9 $197.1 $177,9 $148.4 $135.6 5 Tota/ Genera/ Fund Expenditures Comparison - Other Cities Costa Mesa Garden Grove (FY 10-11)d Buena Park(FY 11-12)d Westminster (FY 10-11)d Fountain Valley (FY 10-11)b Total in millions $97.9 $87.4 $55.6 $52.7 $34.0 1.1 GENERAL FUND EXPENDITURES Salaries - 47.05° Retirement -14. 3% Other Operating Costs 12.38% General Liability 1.12% Cafeteria Plan - 4.11% Other Benefits - 8.409 Utilities - 3.04% Professional Services - 3.569 : Service - 5.71° Total $97,871,613 Tota/ Genera/ Fund Salaries and Benefits Comparison — Other Cities Costa Mesa Huntington Beach (FY 10-11) Santa Ana (FY 10-11) Newport Beach (FY 11-12) Irvine (FY 11-12) * - Contract Fire with OCFA Total in millions 74.2% 73.4% 72.5% 69.4% 67.3% Tota/ Genera/ Fund Salaries and Benefits Comparison — Other Cities Costa Mesa Garden Grove (FY 10-11) Buena Park* (FY 11-12) Westminster* (FY 10-11) Fountain Valley (FY 10-11) * - Contract Fire with OCFA Total in millions 74.2% 73.4% 60.6% 67.4% 9 Genera/ Fund - Salaries and Benefits Total Positions — FY 10-i1 = 498 FY 11-1Z = 489 (-9) (1) — Recreation Coordinator (3) — Police Helicopter Pilots (2) — Police Officers (1) — Deputy Fire Chief — Fire Marshall (1) — Fire Admin Battalion Chief (1) — Chief Plans Examiner (1) — Plan Checker (1) — Sr Plumbing/Mech Inspector 1 — Senior Maintenance Worker 1— Maintenance Worker 10 Genera/ Fund Salaries Budget - By Department (sworn & Ron -Sworn) FY 10-11 FY 11-12 Police Fi re Admin Services Public Services Develop Services Finance $ 18,14 6,12 2 9,204,739 4,504,622 4,238,420 1,904,158 1,329,435 City Council/CEO/Clerk 952,335 Total $ 40,279,831 $ 17,568,365 9,219,696 4,521,682 4,412,496 1,721,177 1,478,280 982,476 $ 39,904,172 - Decrease of $375,,659 - 11 Genera/ Fund Overtime Budget - By Department FY 10-11 FY 11-12 Fi re Police Admin Services Public Services Develop Services City Council/CEO/Clerk Finance Total $ 2,102,000 1,823,515 344,604 32,150 2,000 6,315 $ 4,310,584 - Decrease of $100,196 - $ 2,102,000 1, 766, 515 269,073 41,650 15,000 11,150 5,000 $4,210,388 12 PERS Contributions - Fu// Time Employees Total PERS Required Contribution $ 18.4 m Amount paid by City Employees (3.5m) Net remaining cost to City $ 14.9 m FY 10-11 FY 11-12 General Fund $ 14,781,522 $ 14,029,925 All other Funds 6531010 809,563 Total $ 15,434,532 $ 14,839,488 - All Funds decrease of $595,,044 - 13 Genera/ Fund - Retiree Medica/ Funding FY 11-12 Prelim FY 10-11 Adopted Increase $ 1,799,500 1,375,000 $ 424,500 Difference in account line item compared to FY 10-11 is increase of $22,683 because of the removal of RHS budget in FY 11-12. 14 Genera/ Fund Maintenance and Operations Budget - By Department FY 10-11 FY 11-12 Public Services Non -Departmental Admin Services Police Fire Develop Services City Attorney Finance City Council/CEO/Clerk Total $ 6,111,514 5,737,000 3,870,305 2,356,468 975,547 232,201 530,550 186,817 278,015 $ 20, 278,417 - Increase of $4,984,928 - $ 8,004,453 5,689,831 4,227,679 3,410,112 1,766,955 1,082,780 703,000 194,119 184,416 $ 25,263,345 15 Genera/ Fund - Maintenance and Operations Budget Maintenance and Construction Electricity — Street Lights Landscaping and Sprinklers Streets, Alleys and Sidewalks Consulting Engineering and Architectural Internal Rent — Maintenance Internal Rent — Replacement Uniforms and Clothing Total $ 739,855 1,100,000 1,207,450 232,750 1,518,204 328,000 1,838,462 2,126,473 329,765 Net Inc/(Dec) $ 216,216 104,000 256,022 137,633 636,594 213,000 1,820,357 2,126,473 (44,148) Continued 16 Genera/ Fund - Maintenance and Operations Budget Net Total Inc/(Dec) Water —Parks and Parkways $ 490,000 ($ 50,000) Legal Advertising/Filing Fees 236,569 (41,312) Law Enforcement 503,975 (429,572) Principal Payments 4,000,739 109,835 Interest Payments 1,589,092 (163,004) General Liability 1,095,678 (57,580) Fixed Asset 458,845 (68,384) All other accounts 7,467,488 218,798 Total $ 25,263,345 $ 4,984,928 17 Genera/ Fund - Fund Ba/ante (in mi//ions) FY 10-i1 Beginning FB $41.5 Estimated FY 10-i1 Use of FB (1.6) Estimated FY 10-11 Ending Prelim Est FY 11-12 Use of FB 39.9 (3.3) Prelim Est FY 11-12 Ending FB $ 36.6 Historical Fund Balance (in millions) FY 08-09 Total Rev & T.I. $ 93.6 Total Exp & T. 0. 113.0 (Prof) (Prelim) FY 09-10 FY 10-11 FY 11-12 $92.4 99.8 Net change in FB ($ 19.4) ($ 7.4) Total F.B. $48.9 $41.5 $91.8 93.4 ($ 1.6) $39.9 $94.6 97.9 ($ 33) $36.6 19 GENERAL FUND - FUND BALANCE $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 TWELVE YEAR HISTORICAL +2,446,899 + 1,019,793 + 8,232,124 +4,053,657 + 1,780,309 $36.7 m -5,076,269 Use of FB - 454,357 - 3,925,833 -19,451,079 -7,336,654 -1,587,192 -3,293,219 $20,000,000 1 1 1 1 1 1 1 1 ' W-00 W-01 01 2 02-03 03 4 04-0. 00 -os 00 7 07 00 00-1.0 10-11 Actual Actual Actual Admal AiEYil Actual Actual Actual Actual Actual AdWal Prod 11-12 Prolirn 20 Equipment Replacement Fund . Fund used to account for maintenance and replacement of 314 City owned vehicles and equipment. ■ The overall replacement value of the City's entire fleet (calculated based on original purchase price plus a standard inflationary factor) is a $15.0 million. pproximately 21 Equipment Replacement Fund ■ Approximately half of the 314 vehicles and equipment have been replaced since 2004. ■ The top 25 high dollar vehicles represent $7.5 million of the total replacement value — 11 of which are Fire Engines/Apparatus. ■ The fund also manages approximately 50 front-line Police vehicles. 22 Equipment Replacement Fund Budget FY 10-11 Charges to Funds $ - Int Earnings & Other 85,000 Tota I Reve n u e 851000 Salaries &Benefits Maint &Ops Vehicle/Equip Purch Total Expenditures Total Inc/(Dec) (733,088) (1,249,575) (14,500) (1,997,163) ($ 11912,163) FY 11-12 $ 3,984,854 85,000 4,069,854 (709,529) (1,456,789) (2,166,318) $ 1,903,536 23 Equipment Replacement Fund - Fund Ba/ante FY 10-i1 Beginning FB Estimated FY 10-i1 Use of FB Estimated FY 10-11 Ending Prelim Est FY 11-12 Inc of FB Prelim Est FY 11-12 Ending FB (in millions) $ 7.3 (1.9) 5.4 1.9 $ 7.3 M1 Self Insurance Fund ■ The City is self insured for the first $2.0 million of any claim. ■ The City has excess insurance coverage for any losses in excess of $2.0 million. ■ Having this self insurance amount has kept insurance premiums lower than if the amount was lower. 25 Self Insurance Fund ■ The Self Insurance Fund accounts for both Worker's Compensation and General Liability claims. ■ At the end of each fiscal year, the City requests a valuation from the 3rd party administrators of all open claims to book an amount in the CAFR. NO Self Insurance Fund ■ As of June 30, 2010 there were — 44 open General Liability cases and 140 Worker's Compensation cases. ■ The value placed for each type of claim for June 30, 2010: General Liability - $3.9 million Worker's Compensation - $6.2 million 27 Self Insurance Fund" Budget FY 10-11 FY 11-12 Charges to Funds Int Earnings & Other Tota I Reve n u e Salaries & Benefits Maint & Ops Total Expenditures Total Increase $ 31217f 349 110,000 3,327,349 (1,842,625) (lf433f560) (3,276,185) $ 51,164 $ 3,093,883 90,000 3,183,883 (1,711,543) (1,331,239) (3,042,782) $ 141,101 Self Insurance Fund - Fund Ba/ante FY 10-i1 Beginning FB Estimated FY 10-i1 Inc of FB Estimated FY 10-11 Ending Prelim Est FY 11-12 Inc of FB Prelim Est FY 11-12 Ending FB (in millions) $ 7.1 001 7.2 0.1 $ 7.3 W City of Costa Mesa + FISCAL YEAR 2011-2012 PRELIMINARY GENERAL FUND EXPENDITURE BUDGET AND FUND BALANCE May 31, 2011 .0qr,!p • 4"�911ps 4lop we