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HomeMy WebLinkAbout06 - CC-8 - Renewed Measure M Eligibility - 6/21/2011CITY COUNCIL AGENDA REPORT MEETING DATE: JUNE 21, 2011 ITEM NUMBER: SUBJECT: RENEWED MEASURE M ELIGIBILITY DATE: JUNE 9, 2011 FROM: PUBLIC SERVICES DEPARTMENT/ADMINISTRATION DIVISION PRESENTATION PETER NAGHAVI, DIRECTOR, DEPARTMENT OF PUBLIC SERVICES BY: FOR FURTHER INFORMATION CONTACT: ALMA REYES, MANAGEMENT ANALYST 714-754-5024 RECOMMENDATION: 1. Approve the City's Maintenance of Effort (MOE) for the Fiscal Year 2011-12 (Attachment 1); 2. Approve the City's Seven -Year Capital Improvement Program (CIP) for the Fiscal Year 2011-12 through Fiscal Year 2017-18 (Attachment 2); and 3. Adopt the Resolution for Master Plan of Arterial Highway Conformance (Attachment 3). BACKGROUND: In November 2006, Orange County voters passed a "Renewed Measure M, Transportation Ordinance and Investment Plan." This Ordinance, also known as M2, is an extension of the original Measure M (1991-2011) and provides for the implementation of the Orange County Transportation Investment Plan, which will result in countywide transportation improvements for freeways, highways, local streets and roads, bus and rail transit, transportation -related water quality ("Environmental Cleanup"), and transit service for seniors and disabled persons. The improvements will be funded by the continuation of the one-half of one percent (1/2%) transaction and use tax over a thirty-year period. The County of Orange Board of Supervisors designated the Orange County Transportation Authority (OCTA) as the local transportation authority responsible for administering the revenue from the Renewed Measure M, which will end in 2041. All Orange County cities are eligible for Fair Share Funding, based on population, number of existing Master Plan of Arterial Highways centerline miles, and taxable sales. In Fiscal Year 2011-12, the City of Costa Mesa is estimated to receive approximately $1.8 million in Fair Share funds once OCTA eligibility requirements are met. This is also known as "Measure M Turn Back" funds. Fulfilling these eligibility requirements will also allow the City to qualify for competitive funding allocations and grant opportunities. ANALYSIS: In order to qualify to receive "Renewed Measure M" funding, the City must meet the following requirements for the Fiscal Year 2011-2012: Maintenance of Effort (MOE) — Each jurisdiction is required to document and assure that it is maintaining a minimum level of funding for annual street and road expenditures from sources other than Renewed Measure M funds, and that the Renewed Measure M funds are used to supplement, and not replace or supplant, other revenues used for street and road improvements. Seven -Year Capital Improvement Program (CIP) — Each jurisdiction is required to prepare a Seven -Year CIP and update it annually. The CIP is an extensive list of projects anticipated to meet and maintain the adopted traffic Level of Service (LOS) and Performance Standards, as well as to maintain a satisfactory driving surface. All projects applying for competitive Measure M or other types of grants will need to be on the Seven -Year CIP list. Pavement Management Program (PMP) — Each jurisdiction must adopt and update a PMP biennially consistent with the Renewed Measure M requirements, and use the format approved by OCTA. The PMP identifies the condition, maintenance, and rehabilitation of local streets, roads, and highways. The document identifies, inventories, and assesses the current road conditions, the needed improvements, and the estimated costs. Resolution of Master Plan of Arterial Highways (MPAH) Conformance — Every odd - numbered year, OCTA requires jurisdictions to adopt a resolution attesting that no unilateral reduction in lanes has been made on any City arterials appearing on OCTA's MPAH. The City has adopted a uniform setback ordinance to preserve right-of-way consistent with the master plan's arterial highway classification. To protect the integrity of the system, the City has also adopted provisions for the limitation of access to arterial highways. The approval and submittal of the attached documents will enable the City to meet the Measure M eligibility requirements for Fiscal Year 2011-2012. ALTERNATIVES CONSIDERED: Without the approval and submittal of the above -listed requirements to OCTA, the City will not be eligible for any funding from the County's Renewed Measure M one-half percent sales tax initiative. Elimination of any projects from the Seven -Year CIP may jeopardize possible future grant funding of that particular project, should grant funding become available. FISCAL REVIEW: The City's Assistant Finance Director has prepared the MOE form and has signed the form certifying that the City of Costa Mesa has budgeted and will meet the MOE requirement for the Fiscal Year 2011-12. E LEGAL REVIEW: There is no legal review required for this report. CONCLUSION: The City of Costa Mesa, like other Orange County cities, is required to annually adopt and/or approve certain items in order to remain eligible for grant funds from the Renewed Measure M. Accordingly, staff recommends that the City Council approve the proposed Maintenance of Effort (MOE), the Seven -Year Capital Improvement Program (CIP), and Resolution certifying compliance with OCTA's Master Plan of Arterial Highways. PETER NAGHAVI, DIRECTOR RAJA SETHURAMAN, MANAGER Department of Public Services Transportation Services LARRY HURST ALMA REYES Interim Finance Director Management Analyst DISTRIBUTION: Chief Executive Officer City Attorney Interim Director of Finance City Clerk Staff ATTACHMENTS: 1 - Maintenance of Effort FY 2011-12 2- Seven -Year Capital Improvement Schedule - Fiscal Years 2011-12 through 2017-18 3- Resolution Master Plan of Arterial Highways Conformance 6-21-11 Renewal Measure M Eligibility Report 6/3/11 4:30 p.m. 3 MAINTENANCE OF EFFORT REPORTING FORM Reporting Jurisdiction: City of Costa Mesa Type of GENERAL FUND Transportation Expenditures: (please attach supporting budget documentation for each line item listed below, and record separately in CIP software) MAINTENANCE Program 20111 Program 20120 Program 30111 Program 30121 Program 30241 Program 30243 Program 50920 Parkway & Median Maintenance Street Cleaning Street Maintenance Storm Drain Maintenance Traffic Operations Signs and Markings Equipment Maintenance1-77292,002 $ 959,014 634,156 1,407,307 189,178 2,041,905 448,803 Subtotal Maintenance 1 5,972,365 CONSTRUCTION Program 30112 Street Improvements 164,352 Program 30122 Storm Drain Improvements 234,142 ADMINISTRATIVE/OTHER Program 30210 Program 50001 Program 50002 Certification: Subtotal Construction 1 398,494 Traffic Planning 300,105 Dept. Administrative Program 255,407 Construction Management 2,300 Subtotal Other 1 557,8121 otal General Fund Transportation Expenditures (less Total MOE Exclusions*) MOE Expendituresi 6,928,671 MOE Benchmark Requirement 5,980,000 (Shortfall) / Surplusl 948,671 I hereby certify that the City of Costa Mesa has budgeted and will meet the Mainten4pce of Effo requirement for Fiscal Year 2011-2012. /At/ X /I--- Cinn�fi o ..t.. Assistant Director of Finance Title 00 ATTACHMENT 2 � o- it 0 OF \0 \0 t-" tn tn N 68. IN 1. L -Y ATTACHMENT 2 \0 \0 t-" tn tn N 68. IN 1. L -Y C) N 6s 00 CD (I C O...... O O N 4649 - CD Q 0 0O N fq Qs- tn fo9 40 SID.CD cn 4fo O 40 40 CL C) CL cq N N Nfil E75 U E -A '.3 ri c-4 O Q It dd U w ig 0 c H° m P9 ;a ATTACHMENT 2 N r N h " p O O ld y C:, N a d d 00 CD C) Q CJ O O V1 cD c F N GI? > N °O eaoS I p Cl fV 0 Mv '.O O p r: o O O •. O NO O N Vl GI? ��'.,.� ` C t p Off} ._ O -: cW N O of Q . V7 W .-I.:.-. iR # ®✓ � O OO O O O O O O O O~h N ~ .�-i t •. 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Si M �a m b cq � 'b °? 3 °� `•�d v h � ca o cu aetn 3<. •p i) V •"'� b ..y lW" l�•a+ RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA CONCERNING THE STATUS OF THE CIRCULATION ELEMENT FOR THE CITY OF COSTA MESA WHEREAS, the City of Costa Mesa desires to maintain and improve the streets within its jurisdiction, including those arterials contained in the Master Plan of Arterial Highways (MPAH); and WHEREAS, the City of Costa Mesa has endorsed a definition of and a purpose for, determining consistency of the City's Traffic Circulation Plan with the MPAH; and WHEREAS, the City of Costa Mesa has adopted a General Plan Circulation Element which does not preclude implementation of the MPAH within its jurisdiction, and WHEREAS, the City of Costa Mesa has adopted a resolution informing the Orange County Transportation Authority (OCTA) that the City's Circulation Element is in conformance with the Master Plan of Arterial Highways and whether any changes to any arterial highways of said Circulation Element have been adopted by the City of Costa Mesa during Fiscal Years 2010-11 and 2011- 12; and WHEREAS, the City of Costa Mesa is required to send annually to the OCTA all recommended changes to the City Circulation Element and the County Master Plan of Arterial Highways for the purpose of re -qualifying for participation in the Combined Transportation Funding Programs. NOW, THEREFORE BE IT RESOLVED that the City of Costa Mesa does hereby inform OCTA that: a) The arterial highway portion of the City of Costa Mesa Circulation Element of the City is in conformance with the County Master Plan of Arterial Highways. b) The City of Costa Mesa attests that no unilateral reduction in through lanes has been made on any MPAH arterials during Fiscal Years 2010-11 and 2011-12. c) The City of Costa Mesa has adopted a uniform setback ordinance providing for the preservation of rights-of-way consistent with the MPAH arterial highway classification. d) The City of Costa Mesa has adopted provisions for the limitation of access to arterial highways in order to protect the integrity of the system. PASSED AND ADOPTED this 21St day of June, 2011 ATTEST: Gary Monahan, Mayor APPROVED AS TO FORM: Julie Folcik, City Clerk Thomas Duarte, City Attorney STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF COSTA MESA ) I, JULIE FOLCIK, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 21St day of June, 2011, by the following roll call vote, to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 22nd day of June, 2011. JULIE FOLCIK, CITY CLERK (SEAL)