HomeMy WebLinkAbout12 - PH-2 - FY 2011-12 Funding Priorities for CDBG - 6/7/2011CITY COUNCIL AGENDA REPORT
MEETING DATE: June 7, 2011 ITEM NUMBER:
SUBJECT: Public Hearing for Fiscal Year 2011-2012 Funding Priorities for
Community Development Block Grant (CDBG) and HOME Investment
Partnership Program (HOME)
DATE: MAY 19, 2011
FROM: CITY MANAGER'S OFFICE/HOUSING AND COMMUNITY DEVELOPMENT
PRESENTATION BY: ALMA PENALOSA, MANAGEMENT ANALYST
MURIEL ULLMAN, NEIGHBORHOOD IMPROVEMENT MANAGER
FOR FURTHER INFORMATION MURIEL ULLMAN, NEIGHBORHOOD IMPROVEMENT
CONTACT: MANAGER (714) 754-5167
RECOMMENDATION
That the City Council:
1. Approve recommended allocation for the Fiscal Year 2011-2012 Community
Development Block Grant (CDBG) Application.
2. Approve recommended allocation for the Fiscal Year 2011-2012 HOME
Investment Partnership Grant.
3. Approve resolution (Exhibit A) authorizing the City Manager to act as the official
representative of the City in order to submit the Annual Action Plan (Exhibit B)
and all certifications and assurances contained therein, and directing and
authorizing the City Manager to act in connection with the submission of the
Annual Action Plan, and to approve minor changes and provide additional
information as may be required.
BACKGROUND
Costa Mesa is a Housing and Urban Development (HUD) entitlement City which is
automatically eligible to receive Community Development Block Grant (CDBG) and
HOME Partnership Program Grant (HOME) funds. These two (2) HUD programs
annually provide over $2 million to the City and offer an array of services that either
assist low and moderate income persons and/or arrest blight in deteriorated
neighborhoods.
The Housing and Community Development Division of the Chief Executive Officer's
Department is responsible for administration of the City's CDBG and HOME Grants.
CDBG and HOME programs and projects must reflect the needs outlined in the City's
Consolidated Plan.
In April of 2010, the City Council approved the 2010-2014 Consolidated Plan. The
Consolidated Plan is a five (5) year planning document required by HUD for all
communities receiving entitlement community development funds. It was approved via
a collaborative process with the local community whereby a unified vision for community
development actions was established. The Consolidated Plan offers local jurisdictions
the opportunity to integrate the various housing and community development programs
into effective neighborhood strategies thereby creating a platform for strategic planning
designed to reduce duplication of effort at the local level. The Plan must include the
following elements: a projection of housing needs for the next five (5) years, a
discussion of specific housing problems including cost burdened households,
substandard housing and overcrowding; community development and infrastructure
needs; and a homeless needs analysis. Finally, the Plan provides priority needs and
objectives and a one year Action Plan. The priorities in the 2010-2014 Consolidated
Plan were utilized to determine the proposed programs and projects presented in
the 2011-2012 Budget.
ANALYSIS
The Housing and Community Development Division is responsible for administration of
the City's CDBG and HOME Grants. All CDBG funds must be utilized to achieve one
(1) of three (3) national objectives: Elimination of slum and blight, benefit to low and
moderate persons and/or meet an urgent need. HOME funds must be used solely to
increase housing opportunities for low-income residents living in Costa Mesa.
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A. CDBG FUNDS
The City of Costa Mesa has been notified by HUD that it's FY 2011-2012 CDBG Grant
will be approximately $1.2 million, a 20% reduction of almost $245,000, from the current
fiscal year. Of the grant amount, a maximum of fifteen percent (15%) may be utilized for
Public Service Grants and a maximum of twenty percent (20%) may be allocated for
administration. HCD is proposing allocation of these funds as follows:
Total Funds Available:
$ 1,228,324
Administration
20% Administration $ 245,664
(includes staff salaries, fair housing contract,
CDBG consultant contract and M&O for Division)
Existing Programs
15% Public Service Grants $ 184,248
(13 recommended grants)
Code Enforcement $ 321,011
(includes salaries for 2 FT officers, clerical
and M&O for Program)
"Neighbors for Neighbors" Program $ 92,966
(2 community events per year — includes
staff salaries and M&O for Program)
Tool Rental Program
(includes funding for 20 grants) $ 12,000
Total Budgeted for Existing Programs $ 610,225
Available for New Projects and Programs $ 372,435
New Projects and Programs
Staff solicited project requests from Department Heads, Division Managers, and the
City Council. The City Manager reviewed all proposals and recommended the
following project for funding:
1) Mission Drive Alley Improvements: $372,435
(from Mendoza Dr. to La Salle Ave.)
Budgeted for New Projects and Programs $ 372,435
Total Unappropriated Funds
$ -0-
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CDBG-R Funds
In 2009 as part of the American Recovery and Reinvestment Act (ARRA), the City of
Costa Mesa was allocated $366,000 in one-time CDBG-R funds to undertake eligible
activities The intent of the Community Development Block Grant Recovery Act
Program (CDBG-R) is to primarily invest in economic development, housing,
infrastructure and other public facilities activities that will quickly spur further
economic investment, increased energy efficiency, and/or job creation/retention.
The full range of CDBG-eligible activities can be funded with CDBG-R funds,
however priority should be given to projects that can be started and completed
quickly and that promote the intent of the CDBG-R and ARRA guidelines.
The majority of the City's CDBG-R funds were expended in 2010 on two street
improvement projects— Knowell Place and Ralcom Street. There is presently about
$56,000 in remaining CDBG-R funds.
The following new program, which was presented to the 3R Public Service Grants
Sub -Committee as part of the interview process, is being recommend for a portion of
the remaining CDBG-R funding:
1) Large Item Disposal Program Public Service Grant ($ 20,300):
The Large Item Disposal Program will serve as a complement to the existing
Neighbors for Neighbors Clean -Up Program. The Program will place dumpsters
in 6 different areas in the CDBG Target Area for residents of multi -family units to
dispose of large debris.
On January 31, 2011, during the Public Service Grants interview, the Large Item
Disposal Program was introduced to the 3R sub -committee. The sub -committee
had the opportunity to review and provide input on the proposed program. They
expressed concerns over the possible duplication of efforts with CR&R Waste
Services as well as with the budget, specifically the number of hours calculated
for intern(s) to work the program.
After further research, it was determined that in 2010, 1,277 single family
dwelling residents took advantage of the free bulky item curbside pickup offered
by CR&R. Conversely, only 2 multi -family dwelling units utilized the free service.
CR&R multi -family customers have the option of receiving more than 1 bulky item
pickup, but are required to have their landlords make the requests. Additional
curbside pickups have a fee of $53.92 for up to 3 items and $18.51 for additional
items. Also, CR&R does not cover all of the target areas.
The revised Program and budget were presented to the full 3R Committee at it's
March 22, 2011 meeting. After much discussion regarding duplication of
services with CR&R, the Committee passed a motion requesting staff research if
CDBG-R funds could be used to enhance marketing efforts for CR&R's existing
bulky item collection services.
0
Staff researched CDBG-R's criteria and contacted HUD for an opinion. A cursory
examination by HUD determined that enhancing marketing efforts for CR&R, is
not an eligible expense due to the fact that advertising for a private company
does not meet HUD's national objective of benefiting all CDBG target area
residents.
Please see Exhibit C for the revised Large Item Disposal Program application
and budget.
B. HOME FUNDS
The City of Costa Mesa has been notified by HUD that it's FY2011-2012 HOME
Program Grant appropriation will be approximately $662,000, a 14% reduction of
approximately $92,000 from the current fiscal year. Additional HOME funds being
budgeted include $181,000 in prior years' funds for a total HOME budget of $843,190.
Of the grant amount, a required fifteen percent (15%) must be utilized for an eligible
CHDO Project and a maximum of ten percent (10%) may be allocated for
administration. HCD is proposing allocation of these funds as follows:
Total Funds Available: $ 843,190
Administration
(10% plus prior years Admin funds) $ 93,880
15% CHDO Reserve (HUD mandated) $ 99,310
Available for Projects and Programs $ 650,000
Existing Programs
Single Family Rehab Loan Program $ 400,000
(includes funding for 8 loans)
Neighborhood Improvement Grant Program
(includes funding for 21 grants plus salaries) $ 250,000
Note: Redevelopment Low -Mod funds will be added
to above Single Family Rehab Programs for addt'1
loans and grants.
Total Budgeted for Existing Programs $ 650,000
Available for New Projects and Programs $ -0-
C.
0-
C. HOUSING PROJECTS
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Last year, the City Council authorized staff to enter into a Funding Commitment
Agreement with the Harpers Pointe Limited Partnership for a low income affordable
senior rental project. This Project will consist of 58 one -bedroom age -restricted
apartments available to people 62 years of age and older. The residential portion of the
four-story building will be located over the top of approximately 5,700 square feet of
retail space. Within the residential portion of the building is a community center, which
will provide services and activities for all the residents.
The City Council and Redevelopment Agency committed $1.375 million to this project.
These funds were originally appropriated to the Bethel Towers Rehabilitation Project
which fell out of negotiations due to lack of owner participation. The Funding
Commitment Agreement allowed the developer to compete for two rounds of tax credit
financing. The developer failed to receive the first round of funding and is presently
waiting to hear from the Tax Allocation Credit Committee regarding round two (June,
2011). Should he not be successful, he may, at that time, request an extension to the
Agreement as he is currently in negotiations with the County of Orange for a 4% tax
credit deal. Staff is planning to return to the Redevelopment Agency and City Council
in early summer to get direction as to how they would like to proceed with this project or
an alternate affordable housing project.
D. REDEVELOPMENT & RESIDENTIAL REHABILITATION (3R) COMMITTEE
At it's March 23, 2010 meeting, the 3R Committee reviewed the estimated allocation of
CDBG & HOME funds and passed several motions approving the CDBG and HOME
budgets and the Annual Action Plan as presented. Questions and concerns raised by
the Committee included the following:
• Questions were asked regarding code enforcement and the number of
officers in the target area; and whether the number was sufficient for the
target area. Staff responded that there are currently 2 full-time CDBG code
enforcement officers covering the target area which is sufficient.
• Concerns were raised about the need for a 15% public service grant
allocation and the possibility of reducing the percentage in future years. A
committee discussion was agendized for a future 3R meeting.
• Concerns were raised about the proposed Large Item Disposal Program.
These concerns were addressed earlier in this staff report.
2010-2011 ACTION PLAN
The 2011-2012 Fiscal Year is the second year of the current Consolidated Plan cycle.
The Action Plan is the link between the goals and objectives listed in the Consolidated
Plan with actual projects and activities to be carried out during a 12 -month period or
fiscal year. The specific time frame covered by the 2011-2012 Action Plan begins July
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1, 2011 and ends June 30, 2012. The Action Plan includes several HUD required
components including:
• A list of federal, non-federal and private funds expected to be available to address
priority needs and objectives.
• A descriptions of the activities the City will undertake in 2011-2012 to meet priority
needs.
• A description of the geographic distribution of federal assistance.
• An outline of the activities that will be undertaken to address the needs of the City's
households at -risk of homelessness, those currently homeless, and persons that are
not homeless but have special needs
• An evaluation of how the additional strategies outlined in the Consolidated Plan will
be addressed during 2011-2012.
• A discussion regarding certain program requirements for the CDBG and HOME
programs.
• A description of the standards and procedures used to monitor activities carried out
in furtherance of the Consolidated Plan and the Action Plan.
• Various certifications related to the implementation of the Consolidated/Annual
Action Plan, and the CDBG and HOME programs.
The existing programs listed in the respective budgets represent City Council priorities
as expressed in the 2010-2014 HUD Consolidated Plan and Community Objectives.
New projects represent requests that have been submitted to staff and reviewed by the
City Manager for adherence to the above mentioned criteria. Existing and new projects
recommended for funding are further described in the 2011-2012 Action Plan (Exhibit
B).
FISCAL IMPACT
For fiscal year 2011-2012, the City will receive a total of $1,228,324 in Community
Development Block Grant (CDBG) funds.
For fiscal year 2011-2012, the City will receive $662,069 in HOME Investment
Partnership Program (HOME) funds. Additional HOME funds being budgeted include
$181,121 in prior years' funds. Therefore, the total amount of available HOME funds for
2011-2012 is $843,190.
ALTERNATIVES CONSIDERED
The City can choose not to fund the proposed programs and projects and/or ask staff to
research other eligible activities. However, this would delay submission of the Annual
Action Plan to HUD and subsequently, receipt of grant funds for FY11-12. Additionally,
HOME Program funds have a 2 year commitment deadline and any delay could put the
funds in jeopardy of being returned to the federal government.
R
LEGAL IMPACT
There is no adverse legal impact anticipated by the Council's taking the recommended
action(s), based upon the documents and information provided to this office.
CONCLUSION
The existing programs listed in the respective budgets represent City Council priorities
as expressed in the HUD Consolidated Plan and Community Objectives. New projects
represent requests submitted to staff and reviewed by the City Manager and staff for
adherence to the above-mentioned criteria. Also for your reference, an Eligible
Activities Summary and a map of the HUD Target Area are attached as Exhibit D.
As required by HUD, a notice was published on April 2, 2011 inviting the public to
comment during the thirty -day (30) comment period. The comment period began on
April 3, 2011 and concluded on May 2, 2011.
It is recommended that the City Council:
1. Approve recommended allocation for the Fiscal Year 2011-2012 Community
Development Block Grant (CDBG) Application.
2. Approve recommended allocation for the Fiscal Year 2011-2012 HOME
Investment Partnership Grant, including reallocation of prior years' funds.
3. Approve resolution (Exhibit A) authorizing the City Manager to act as the official
representative of the City in order to submit the Annual Action Plan (Exhibit C)
and all certifications and assurances contained therein, and directing and
authorizing the City Manager to act in connection with the submission of the
Annual Action Plan, and to approve minor changes and provide additional
information as may be required.
Thomas R. Hatch Muriel Ullman
Chief Executive Officer Neighborhood Improvement Manager
Attachments: Exhibit A — Resolution
Exhibit B — Annual Action Plan
Exhibit C — Large Item Disposal Program Application and Budget
Exhibit D — Eligible Activities Summary and Map of the HUD Target Area
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF COSTA MESA, CALIFORNIA, AUTHORIZING FISCAL
YEAR 2011-2012 COMMUNITY DEVELOPMENT BLOCK
GRANT AND HOME INVESTMENT PARTNERSHIP ACT
ENTITLEMENT FUNDS APPLICATION SUBMISSION TO
THE UNITED STATES DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT.
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY
RESOLVE AS FOLLOWS:
WHEREAS, the City of Costa Mesa is making a good faith effort to implement
the policies and procedures contained in the City's General Plan; and
WHEREAS, it is the City's desire to benefit low and moderate income
households; and
WHEREAS, the City is eligible for an estimated $1,348,944 in FY 2011- 2012
Community Development Block Grant funds which can be used for housing,
social services, public facilities, and administration, and is eligible for an
estimated $685,268 in FY 2011-2012 HOME Investment Partnership funds which
can be used for housing and administration as set forth in the City's Consolidated
Plan and the attached Annual Action Plan; and
WHEREAS, the City has published one notice of public hearing requesting
comments on the Annual Action Plan and made available to the public; and
WHEREAS, the Annual Action Plan, has been thoroughly reviewed; and
WHEREAS, in the Annual Action Plan, the City has considered all public
comments or views which have been received either in writing or at the public
hearing;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Costa Mesa that the FY2011-2012 Community Development Block Grant and
HOME Investment Partnership Act Application submission is hereby authorized.
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BE IT FURTHER RESOLVED that the City Manager is hereby identified as
the official representative of the Grantee to submit the Annual Action Plan, all
certifications and assurances contained therein, and and to approve minor
changes and provide additional information as may be required.
BE IT FINALLY RESOLVED that the City Manager is hereby identified as the
official representative of the Grantee to sign all appropriate sub -agent
agreements for the use of funds approved in the Final statement.
PASSED AND ADOPTED this 3rd day of May, 2011.
Mayor of the City of Costa Mesa
ATTEST: APPROVED AS TO FORM:
Deputy City Clerk of the City Attorney
City of Costa Mesa
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EXHIBIT B
2011-2012 ANNUAL ACTION PLAN
Due to the size of this document, parties interested in viewing
Exhibit B, can visit the Costa Mesa website at:
www.ci.costa-mesa.ca.us
Thank you!
CITY OF COSTA MESA
2011-2012 COMMUNITY DEVELOPMENT BLOCK GRANT
PUBLIC SERVICE GRANT APPLICATION
Application is due 12:00 PM December 20, 2010
Late Applications will not be accepted
Submit 1 original application, certification and back up documentation to:
Mike Linares
Housing and Community Development
77 Fair Drive, Costa Mesa CA 92628
AND
Email the completed application to:
mlinares@ci.costa-mesa.ca.us
To be considered for funding a complete application & documents listed below must be submitted by
the due date/time. Hard copy & electronic copy must be submitted by the due date/time.
Check each item included in your application package - ensure an authorized representative signs the
application certification. Ensure all required text fields and applicable boxes are completed or checked
(click on applicable box to insert text or check mark,• "Tab" from field to field,• avoid using hard returns
within text boxes). Narrative text fields are limited in space so ensure responses are concise.
Do not submit testimonials, letters of support, or program literature
MODIFIED APPLICATIONS WILL NOT BE ACCEPTED
Organization Name: city or Costa Mesa Housing & Community Development,
Program Name: Large Item Disposal Program
CDBG Amount Requested: $20, 300
®....... Application
®....... Attachment A: Past & Projected Accomplishments
®....... Attachment B: Proposed Budget
®....... Attachment C: CDBG Funded Personnel
F] ....... Proposed Program Application or Intake Sheet - Not Applicable
❑....... IRS Tax Exempt Documentation - Not Applicable
❑....... Current Board of Directors Roster - Not Applicable
F-1 ....... Most Recent Audit, Financial Statements and 990 Tax Filing - Not Applicable
1. APPLICANT GENERAL INFORMATION
A. Organization Legal Name: city of Costa Mesa Housing & Community Development
B. Mailing Address: 77 Fair Drive, PO Box 1200, Costa Mesa, CA 92628-1200
C. Program Name: Large Item Disposal Program
D. CDBG Amount Requested: $20, 300
E. Check the ONE category that best describes the proposed program
❑ Elderly/Frail Elderly Services
❑ Youth Services
❑ Physically/Developmentally Disabled Services
❑ Crime Awareness
❑ Persons with HIV/AIDS Services
❑ Homeless Services
❑ Fair Housing
❑ Substance Abuse Services
❑ Severe Mental Illness Services
❑ Child Care Services
® Other Public Service (specify) Neighborhood Cleanup
❑ Health Services
F. Is this application submitted by a coalition of organizations?
❑ Yes ® No
G. Is this application submitted by a faith -based organization?
❑ Yes ® No
H. Location of where service will be provided (i.e., specify if program is citywide, a street
address, a school site): CDBG Target Area
I. Person to contact regarding this application & program administration:
Name: Silvia Kennerson
Telephone: 714-754-5023
J. Federal Tax ID Number:
K. DUNS Number:
Email Address: Skennerson@ci. costa -mesa. ca. us
Fax:714-754-5330
L. Official Authorized to Sign Contracts and Expend Funds:
Name: Muriel Ullman Title: Neighborhood Improvement Manager
GN of Costa Mesa 2011-2012 Pudic Servke Grant Application - 1 - 11/08/2010
2. APPLICATION SUMMARY
Summarize the proposed program. Specifically discuss how the proposed program will address a
priority need in Costa Mesa; your agency's capacity/experience to carry out the activity and to
administer CDBG funds; the cost effectiveness of the proposed program; specifically how CDBG grant
funds will be expended and if other resources will be used to leverage CDBG-grant funds. If you are
submitting a coalition application, discuss the role of coalition partners and how coalition program and
admin efforts will be coordinated. Costa Mesa's population is estimated at 116,479 & is
the 8_most populous cities in O.C. Approximately 42% of the City's residents
are considered low and moderate income and based on 2008 Us census data, 9.6%
of Costa Mesa households are living in ooverty.
According to the Consolidated Plan, approximately 42% of the units in
the City are owner occupied, while 580 of the units are renter occupied.
Although the majority of the city's housing stock is in good condition, over
80% was constructed prior to 1980.
The Consolidated Plan estimates that lower income renter households are
experiencing a varietv of housing problems including excessive rent as a
insurance & utilities. Over 1/3 of all Costa Mesa households, regardless of
race or ethnicity are paying more than 30% of their income for housing and/or
living in substandard units. Additionally, 31.7% of senior homeowners are
paying in excess of 30% of their income towards housing. Additionally,
approximately 3,245 rental units and 799 owner occupied units are considered
overcrowded as defined by HUD.
Maintaining one's living space whether it is an apartment or sin
family dwelling can be challenging due to competing prioritiessuchas pay
rent, food & utilities. Therefore, programs such as the hous
rehabilitation grant & loan program have been very successful since they
offer homeowners the ability to fix up their home at a very low cost. The
Neighbors for Neighbors program allows low income homeowners to take
advantage of both city assistance & volunteer labor to paint & repair their
homes. Presently there are no neighborhood improvement programs which
address rental units
attached map provides an overview of Costa Mesa's neighborhoods
redominately low and moderate -income. These are areas of the city
.east 51% of residents meet HUD's definition of low & moderate -
are approximately 33,198 residents living in these target areas and 27,215
are low/moderate income (82%).
The CDBG funded Large Item Disposal Program would be designed only for
target area residents in an effort to assist them in maintaining their
property and disposing of debris, garbage and other related items. The City
anticipates dividing the target area into 6 sections & providing a 40 yard
temporary dumpster for 1 weekend on a rotational basis. The dumpster will be
manned by city staff who will request the door hanqer & photo I.D. for
dumpster at a designated day & time. It is anticipated the dumpsters will be
available for an entire weekend in each neighborhood. Dumpsters can be locked
& secured over night.
The Large Item Disposal Program will be advertised using door hangers
in the CDBG target area, fliers within local organizations and churches,
community centers and the City's web page.
My of Costa Meu 2011-2012 Public Service Gent Application - 2 - 11/08/2010
3. ORGANIZATION CAPACITY & EXPERIENCE
A. State your organization's experience to carry out the proposed program. Include information
regarding length of time providing service, professional qualification of staff (include license,
academic credentials, etc.) and other relevant information. see below.
B. Summarize your organization's experience administering CDBG public service grant funds. The
City administers CDBG, HOME, RDA and various federal and state orants for
over 40 years. Housing & Community Development (HCD) is responsible for
long range neighborhood planning, affordable housing projects public
services and infrastructure programs. HCD monitors all 13 CDBG public
service grants. Therefore HCD's staff is capable of developing and
implementing a CDBG public service program and is intimately familiar with
both regulations and monitoring requirements.
City of Costa Mesa 2011-2012 Public Ssry a Grant ApYkatlon - 3 - 11/08/2010
C. If you have received CDBG funding from the City of Costa Mesa in past years, complete the table
below for most recent years.
YEAR FUNDS RECEIVED
CDBG GRANT AMOUNT
NAME OF FUNDED PROGRAM
N/A
N/A
N/A
N/A
N/A -
D. If previously funded by Costa Mesa CDBG, has your agency ever failed to expend all grant funds that
were awarded? Yes ❑ No ❑ NA
If "Yes," explain reasons:
E. If previously funded by Costa Mesa CDBG, has your agency ever failed to meet established
contractual accomplishment goals? Yes ❑ No ❑ NA
If "Yes," explain reasons:
F. If you have not received CDBG funding from Costa Mesa in the past, list a minimum of three
references of grant fund providers:
GRANT PROVIDER
GRANT PROVIDER CONTACT TELEPHONE
# & EMAIL
GRANTAMOUNT
DATES COVERED BY
GRANT FUNDS
N/A
N/A
N/A
N/A -
Ory of Costa Mesa 2011-2012 Publk Servke Grant Application - 4 - 11/08/2010
4. PROGRAM INFORMATION
A. Complete the following budget summary for the proposed program.
1. 2011-2012 Costa Mesa CDBG Grant Funds Requested: $20,300
2. Total 2011-2012 Program Budget: $20,300
B. Outline how requested CDBG funds will be utilized (e.g., staff salaries, benefits; program supplies,
insurance; direct client assistance, etc.)? Ensure that Attachment B "Proposed Program Budget" is
reflective of this outline. Funds will be used for dumpster rental, communication
& part-time salary.
C. What is the per unit cost to delivery of the proposed program? . 65/person
This program anticipates serving 40% of total CDBG population (33,198) in
the first year. 40% of 33,198 is 13,279.2/$20,300 = .65/person
D. How does this cost per unit of service compare to other similar services? The cost per unit
is not comparable to any other service in the city. The Citv currentl.v
has a refuse service contract with CR & R and provides 1 free large item
pickup per year. This program will assist the residents in the CDBG
target area in having clean neighborhoods 6 times per year for an entire
weekend.
Does the proposed program serve Veterans? (Note: Up to 10 additional rating points may be awarded to
this application based on the percentage of Veterans served.) Yes ❑ No
If "Yes," what is the total percentage of Veteran clients served by the program? 0%
This program is not limited to veterans. It services all residents in the
CDBG target area.
City of Costa Mesa 2011-2012 Public Service Grant Application - 5 _ 11/08/2010
G. Provide the following information regarding full-time, part-time, contract & volunteer staff that will
be utilized to provide the proposed service. (If CDBG funds are requested for any personnel costs,
Attachment C "CDBG Funded Personnel" must be completed).
Full -Time Staff: Part -Time Staff: 2
Contract Staff: Volunteers:
H. What percentage of the organization's total budget is spent on fundraising and overall
administration? 20% of CDBG is for administration of CDBG programs.
I. Provide the following information regarding the number of unduplicated clients that will be served
by the proposed program:
1. Total number of unduplicated clients, regardless of city of residence that will be service by the
program between 7/1/11 and 6/30/12? N/A
2. Total number of unduplicated Costa Mesa clients that the program will serve by the program
between 7/1/11 and 6/30/12? 13,279 Individuals(40% of 33,198 total CDBG
population, or 3319 households (4 persons/household)
3. What is the total proposed program budget for FY 2011-2012? $20, 300
4. What % of the total program budget will be used to serve unduplicated Costa Mesa residents?
100%%
J. Budget Leveraging
1. Will CDBG or other grant funding be requested for this program from any other city or the
County? Yes X No CDBG-R$
if "Yes" how much and will these grant funds be used to assist Costa Mesa Residents?
NAME OF AGENCY
CDBG/GRANT AMOUNT
REQUESTED
AMOUNT THAT WILL SERVE
CM RESIDENTS
City of Costa Mesa/HCD
$20,300
$20,300
S
$
Add additional sheets if necessary.
3 Ensure that these amounts are also listed in "ATTACHMENT B PROPOSED 2011-2012 PROGRAM BUDGET."
Gty of costa Mesa 2011-2012 PuWc Seeke Gant Application - 6 - 11/08/2010
2. Will grant funding be requested for this program from any other funder?
Yes ❑ No
If "Yes" how much and will these grant funds be used to assist Costa Mesa Residents?
NAME OF FUNDER
GRANT AMOUNT REQUESTED
AMOUNT THAT WILL SERVE
CM RESIDENTS
N/A
N/A
N/A
$
$
Hao aaamonal sheets if necessary.
K. Is this a new program? Yes ® No ❑ If this is not a "New" program, how will this program be
expanded from current program efforts?
L. Will requested CDBG funds be used as "seed money" to create additional funding opportunities?
Yes ❑ No
M. Will requested CDBG funds be used to match funding requested for another funder? Yes ❑ No rq
If "Yes," provide information regarding the other grant source and match requirements.
Gty of Costa Mesa 2011-2012 Public Servke Gant Applkatlon .7- 11/08/2010
5. HUD REQUIREMENTS
Provide the following information regarding the number of individuals to be served by the proposed
program and your agency from 7/1/11 through 6/30/12:
A. Number of unduplicated Costa Mesa residents the program will serve with requested CDBG
funds? 13 279 Individuals (40% of 33,198 total CDBG population).
What %of these individuals will be of low/moderate income? 100%
Note: HUD requires that each organization providing services to individuals with CDBG public service grant funds
document the size, roc%thnicity & income of assisted households. 'Income documentation is not required for
"Presumed beneficiary" category clients; however, documentation of presumed beneficiary" status is; required.'
Presumed beneficiaries include: abused children,seniors (over 62 years of age), battered spouses, severely disabled
adults, homeless persons, illiterate persons, persons with HIV/AIDS, migrant farm workers.
B. Does the proposed program application/intake form collect all HUD -required information?
Yes ❑ No ® (Area wide benefit) If "Yes," how is this information documented?
a. Self -Certification ❑
b. Analysis of household income documents such as tax returns/pay checks ❑
c. Program serves presumed beneficiary category ❑ List category
If "No," how will this information be collected and reported to the City? The City will work
directly with the vendor to obtain the number of residents who used the
dumpster and tonnage of waste/refuse.
C. Submit a copy of the current or proposed program application/intake form with your original
application submission package. N/A. This is an area wide benefit activity which
meets the national objective of helping a low/mod neighborhood. The City
is not having individual homeowners/occupants apply for dumpsters and
intake forms are not required. The dumpsters will be manned by part-time
staff who will request the door hangers provided by the City and photo
I.D. for compliance.
D. If the proposed service assists the homeless, what percentage of clients are "chronic homeless?"
% ® Not Applicable
HUD defines chronically homeless as an unaccompanied homeless individual with a disabling condition that
has been continuously homeless for 1 year or more or who has had at least 4 episodes of homelessness in the
past 3 years. Furthermore, to be defined as chronically homeless a person must be living on the street or in
emergency shelter at the time of eligibility, determination,- the definition does not include time spent living in
transitional housing.'
City of Costa Mesa 2011-2012 Public Service Gant Application - 8 _ 11{0812010
E. All CDBG-funded activities are required to provide output (i.e. number of individuals served) and
outcome (i.e. anticipated benefit to program recipients) data. All CDBG-funded activities must meet
one of HUD's "objectives" and "outcomes."
OBJECTIVE - Check the box (only one) that best applies to the proposed program:
® Suitable Living Environment — The activity is designed to benefit the community, families, or
individuals by address issues in their living environment.
❑ Decent Affordable Housing — The activity is designed to cover a wide range of housing
opportunities that meet individual family or community needs.
❑ Creating Economic Opportunities — The activity will generate economic development,
commercial revitalization or job creation.
OUTCOMES - Check the box (only one) that best applies to the proposed program.
❑ Availability/Accessibility — The activity makes services, infrastructure, housing or shelter
available/accessible to low- & moderate -income people, including individuals with disabilities.
❑ Affordability — The activity provides affordability in a variety of ways for low- & moderate -
income people (includes creation or maintenance of affordable housing, basic infrastructure
hook-ups or services).
® Sustainability (Promoting Livable or Viable Communities) — The activity aims to improve the
community or neighborhoods, helps to make them livable or viable by providing benefits to
low & moderate -income people, or by removing/eliminating slums/blighted areas.
F. Regarding Objectives/Outcomes listed above, describe how success & effectiveness (i.e. outcome)
of proposed services will be measured. Include the program definition of success/effectiveness,
tools used to measure program success/effectiveness, the % of individuals served that will
meet/exceeded the success/effectiveness threshold & how clients will be tracked to measure
outcomes. If no system is in place, discuss steps to be taken to implement a performance
measurement system. Degree of success would be 40% of the residents using
the dumpster. We will work with the disposal company to assess the number
of users and the amount of waste disposed (tonnage) through the life of
the program. Should the program be continued after the first year, we
will utilize actual residential usage numbers and waste volume to
determine appropriate outcomes for future vears.
Gty of Costa 61eB 2011-2012 Publk Servke Gent Application - 9 - - 11/08/2010
6. COALITION APPLICATION INFORMATION (Maximum 10 Extra Rating Points)
NOTE. A coalition is defined as two or more agencies applying for CDBG public service grant funds
with the goal of eliminating duplication of services & grant administration. Evidence of a formal
Memorandum of Understanding or agreement between coalition agencies must be provided.
® CHECK BOX IF NOT APPLICABLE
A. List coalition members:
Lead Agency:
Member:
Member:
Member:
Member:
B. Describe the target population to be served by the coalition.
C. Describe the services each member of the coalition will provide to coalition clients & how services
will be coordinated, tracked and reported.
D. How is the effectiveness & success of coalition efforts measured? Provide data regarding coalition
effectiveness/success for the past two years.
E. How many clients will be served by coalition efforts during the 2011-2012 Program Year with
requested CDBG funds?
city of Costa Mees 2011-2012 Public Servke Gant Applicatbn -10- 11/08/2010
7. CERTIFICATION
I hereby certify that I am authorized to submit this application for CDBG public service grant funding
provided by the City of Costa Mesa ("City') by the Board of Directors of city of costa Mesa
Housing & community Development ("Agency"). If grant funds are granted, funds will be used
solely to benefit low- and moderate -income Costa Mesa residents. Agency understands that general
liability, auto liability insurance, and workers compensation insurance are required and will be provided
per terms of a grant agreement to be executed between the City and the Agency. Agency understands
that grant funds are provided on a reimbursement basis and will provide appropriate documentation to
substantiate expenditures submitted for reimbursement. Grant funds will be administered pursuant to
this agreement and consistent with applicable federal regulations. If the Agency fails to serve eligible
Costa Mesa residents during the term of the contract, or fails to substantially attain projected
accomplishments (defined as at least 75% of projected number of persons to be served), Agency will be
required to repay all or a portion of funds already disbursed to the Agency by the City and/or forego
receipt of additional grant funds. Agency also certifies that it is in compliance with all local zoning/land
use regulations and possesses all required licenses and permits to operate/provide program.
Name: Silvia Kennerson
Title: Management Analyst
Signature
Date
Gty of Costa Mesa 2011-2012 Publk Servke Gant AWJa:aWn - 11 . 11/08/2010
ATTACHMENT A
PAST & PROJECTED CDBG-FUNDED PROGRAM ACCOMPLISHMENTS
Program Name: Large Item Disposal Pro ram
Do not use percentages
List actual number of unduplicated Costa Mesa residents served in past years or estimate number of
unduplicated Costa Mesa residents to be served with requested CDBG funds
GN of Costa Meu 2011-2012 Publk Servke Gmnt Applkation -12- 11/08/2010
2008-2009
2009-2010
2010-2011
2011-2012
INCOME CATEGORY
ACTUAL NUMBER OF
ACTUAL NUMBER OF
PROJECTED NUMBER OF
PROJECTED NUMBER OF
CM PERSONS SERVED
CM PERSONS SERVED
CM PERSONS TO BE
CM PERSONS TO BE
SERVED
SERVED
MODERATE -INCOME
80%+
N/A
N/A
N/A
MEOIAN INCOME
LOW-INCOME
50%-80%
N/A
N/A
N/A
13,279
MEDIAN INCOME
VERY LOW-INCOME
30%-50%
N/A
N/A
N/A
MEDIAN INCOME
EXTREMELY LOW-
INCOME
N/A
N/A
N/A
0%-30%
MEDIAN INCOME
TOTAL
N/A
N/A
N/A
13,279
GN of Costa Meu 2011-2012 Publk Servke Gmnt Applkation -12- 11/08/2010
ATTACHMENT B
PROPOSED 2011-2012 PROGRAM BUDGET
Program Name: Large Item Disposal Program
`See Exhibit A for Line Item Budget
BUDGET CATEGORY
CDBG
OTHER
TOTAL
Agency Administration Staff
CONTRACT?
NA
$
Salaries & Benefits
$
$
$
Program Staff Salaries &
$6,000
$
$6,000
Benefits
No ❑
Program Supplies
$
$
$
Rent/Lease
$
$
$
Communications
$2,300
$
$2,300
Utilities
$
$
$
Insurance
$
$
$
Professional Services
(Specify)
$
$
$
Other (Specify)
$5,300
$
$5,300
(Dumpsters)
Other (Specify)
$
$
$
Other (Specify)
$
$
$
Other (Specify)
$
$
$
TOTAL
$20,300
$
$20,300
List Source of "Other" Program Funds
SOURCE OF OTHER PROGRAM FUNDS
AMOUNT OF OTHER PROGRAM
FUNDS SECURED VIA
FUNDS
CONTRACT?
NA
$
Yes ❑
No ❑
$
Yes ❑
No ❑
Yes ❑
$
No ❑
Yes ❑
$
No ❑
$
Yes ❑
No ❑
TOTAL
$
City of Costa Mesa 2011-2012 Public Service Gant ApplkalJon -13- 11/08/2010
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COST FOR ONE (1) DAY CDBG LARGE ITEM DISPOSAL PROGRAM
Dumpster Rental Cost $500
Empty & Return Cost $500
$1,000 x 6 Dumpsters $6,000
(2 dumpsters x 6 areas x 1 day/yr) $12,000
Advertising Flyers $300 $300
City Web Site $0 $0
Total Cost: $300
Door Hangers (Printing & Distribution)
10,000 units $2,000
Total Advertising Cost $2,300
Part-time Interns $15/hr x 8 hrs interns manning x 12 times/year
x 2 interns [2 dumpsterper area]= $3,000
Total Personnel Cost $3,000
Total
$17,300
COST FOR TWO (2) DAYS CDBG LARGE ITEM DISPOSAL PROGRAM
Dumpster Rental Cost $500
Empty & Return Cost $500
$1,000 x 6 Dumpsters = $6,000
No additional cost for 2nd day
(2 dumpsters x 6 areas x 2 days/yr) $12,000
Advertising Flyers $300 $300
City Web Site $0 $0
Total Cost: $300
Door Hangers (Printing & Distribution)
10,000 units $2,000
Total Advertising Cost $2,300
Part-time Interns $15/hr x16 hrs interns manning x 12 times/year
x 2 interns [2 dumpster per area]= $6,000
Total Personnel Cost $6,000
Total
$20,300
*Application refers to weekend service. This budget reflects both single day and weekend service.
ATTACHMENT D
CDBG AND HOME: ELIGIBLE ACTIVITIES SUMMARY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
The primary purpose of the CDBG program is the development of viable urban
communities by providing decent housing, a suitable living environment and expanding
economic opportunities, principally for persons of low and moderate -income.
Each activity (other than planning and administrative) must meet one (1) of three (3)
national objectives:
• Benefit low and moderate -income persons;
• Aid in the prevention or elimination of slums or blight; or
• Meet a particular urgent need.
"Area Benefit" versus "Direct Benefit"
"Area benefit" activities are available to all residents in a particular area where at least
fifty-one percent (51%) of the residents are low and moderate -income persons. The
areas must be primarily residential.
Eligible areas are determined by the most recently available census information or by a
current survey of the service area if the City believes that the census data does not
reflect current relative income levels in an area.
Eligible Activities
The CDBG Regulations define the following as eligible activities:
Acquisition of property for any public purpose; disposition of real property for a public
purpose; acquisition, reconstruction or installation of privately owned utilities; interim
assistance (limited improvements to a deteriorated area as a prelude to permanent
improvements); removal of material and architectural barriers which restrict mobility
and accessibility of elderly and handicapped persons, provided such barrier meets a
national objective; housing rehabilitation; new housing construction to finance or
subsidize new permanent residential structures if developed by local development
company or neighborhood based nonprofit organization; code enforcement: salaries
and overhead costs directly related to enforcement of local codes; historic
preservation provided such activities meet a national objective of the CDBG program;
commercial or industrial rehabilitation; special economic development; all endeavors
aimed at increasing the level of business activity; special activities by sub recipients;
(570.204(c); planning and capacity building/administration. The amount of CDBG
funds used for these activities is subject to twenty percent (20%) of the entitlement.
Public Services
Fifteen percent (15%) of CDBG funds may be used for public services provided the
public service meets a national objective, and must be either a new service or a
quantifiable increase in the level of a service. (570.201)(e).
The Consolidated Plan
The CDBG Program must be in compliance with the City's adopted Consolidated Plan
as required by HUD. The 2010-2014 Consolidated Plan was adopted by the City in
April 2010. The Plan is a document required by HUD which must be updated every five
1
(5) years, and which builds on a participatory process at several levels. It includes a
strategy to administer HUD programs; an action plan that provides a basis for assessing
performance; a citizen participation plan; a housing and homeless needs assessment; a
housing market analysis which includes supply and demand of housing stock available
to persons with disabilities and a strategic plan to address other identified needs. (24
CFR Part 91).
Each year, a yearly action plan must be submitted to HUD showing the jurisdiction's
progress toward reaching goals contained within the Consolidated Plan. Any
substantial amendments to the Plan must be accomplished via the citizen participation
process.
Homeless Needs and the Consolidated Plan
The Consolidated Plan must include the jurisdiction's strategy for helping the homeless,
those at risk of becoming homeless and those with other special needs. When the
Consolidated Plan was first developed, HUD recommended that fifty percent (50%) of
public service grants be targeted towards homeless services. (24 CFR 91.215 (c),
91.220(e), 91.205 (c), 91.205(d)). The City has traditionally used its public services
grant program to meet its homeless strategy.
Public service grants are not mandatory; however, the Consolidated Plan demands that
the jurisdiction develop a strategy for "... (1) helping low-income families avoid becoming
homeless; (2) reaching out to homeless persons and assessing their individual needs;
(3) addressing the emergency shelter and transitional housing needs of homeless
persons; and (4) helping homeless persons make the transition to permanent housing
and independent living". Public Service Grants is traditionally how the City has met this
requirement.
Originally, the City Council had resolved that fifty-one percent (51%) of public service
funds be allocated for homeless services in order to meet the Consolidated Plan
requirements as listed in the prior paragraph. However, this policy has since been
revised to eliminate any specific percentage to be set-aside for any type of
service.
HOME PARTNERSHIP PROGRAM GRANT (HOME)
The HOME Partnership Program (HOME) was established by Congress in 1990. The
primary purpose of the HOME Program is to expand the supply of decent, safe and
sanitary housing, and develop the capacity of non-profit housing organizations.
The City's HOME allocation must be committed to a developer, owner or Community
Housing Development Organization (CHDO) within twenty-four (24) months prior to the
date of an agreement with HUD. Funds must be spent within five (5) years. Fifteen
percent (15°%) of the HOME allocation is set aside for housing developed, sponsored or
owned by community housing development organizations. CHDOs are non-profit
organizations which maintain accountability to the low-income community for providing
at least one-third (1/3) of its governing board for low-income community residents, and
which provide a formal process for low-income program beneficiaries to advise the
organization in its housing decisions.
If the City chooses to work with a for-profit developer on a project, the
Developer would be entitled to eighty-five percent (85%) of the HOME program funds.
Fifteen percent (15%) CHDO set-aside funds could be returned to HUD.
2
All HOME activities require a twenty-five percent (25%) "match" of funds. "Match" is the
commitment of non-federal funds (such as Redevelopment set-aside funds) to
supplement HOME funds for affordable housing.
Eligible Beneficiaries
Eligible beneficiaries will depend on the type of HOME project funded by the
participating jurisdiction. No HOME funds can assist households with gross annual
incomes greater than eighty percent (80%) of area median income adjusted for median
income adjusted for family size.
Eligible Activities
The following types of programs and projects are eligible for HOME funding:
Program Administration - limited to 10% of each year's allocation. Housing
Rehabilitation. These activities include conversion of existing structures from an
alternative use to affordable housing; reconstruction /rebuilding a structure on the same
lot as long as housing stands on a site at the time of project commitment; new
construction; rental assistance; property acquisition and rehabilitation; selective eligible
activities — activities which can be funded with HOME only in conjunction with an
eligible activity such as acquisition of vacant land; site improvements; infrastructure;
demolition; refinancing.
3
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