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Home My WebLink About08 - CC-10 - 2010-11 City Proj. 11-07 Street Rehab. - 6/21/2011CITY COUNCIL AGENDA REPORT MEETING DATE: JUNE 21, 2011 ITEM NUMBER: SUBJECT: 2010-2011 CITYWIDE STREET REHABILITATION PROJECT, CITY PROJECT NO.11-07 DATE: JUNE 9, 2011 FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION PRESENTATION PETER NAGHAVI, DIRECTOR, DEPARTMENT OF PUBLIC SERVICES BY: FOR FURTHER INFORMATION CONTACT: ERNESTO MUNOZ, CITY ENGINEER, (714) 754-5335 RECOMMENDATION: 1. Adopt plans, specifications, and working details for the 2010-2011 Citywide Street Rehabilitation Project, City Project No. 11-07. 2. Award a construction contract to All American Asphalt, Post Office Box 2229, Corona, California, 92878-2229 in the amount of $2,778,000.00 (base bid plus all additive bid items). 3. Authorize the Mayor and the City Clerk to execute the Public Works Agreement. BACKGROUND: The renewed Measure M (M2) funding program requires that cities in Orange County maintain a uniform approach to rating streets and a standardized Pavement Management Program. City staff recently completed the transition to the new MicroPaver software program in accordance with the M2 eligibility guidelines. The new pavement software provides technical guidance and analysis to assess pavement conditions, and the means to compare the street network across City boundaries. Based on the pavement analysis recommendations, staff prepared a prioritization list and recommendation of streets to be repaired, which were included in the scope of work for the 2010-2011 Street Maintenance Project. The streets proposed for maintenance under this project are within the target area bordered by the Santa Ana River, Gisler Avenue, Harbor Boulevard, and Adams Avenue. A listing of the streets and the recommended maintenance procedure is shown on Attachment 'T'. FAkiF± 1'k9F1.3 The pavement maintenance portion of work for this project consists of the localized reconstruction of failed sections of the existing roadway; milling the existing pavement and placing an overlay of asphalt concrete; placement of an asphalt concrete leveling course to fill low spots within the roadway; the application of a Type I slurry seal; and replacement of the traffic markings, striping, and traffic control. In addition, the contract will require the localized reconstruction of damaged concrete sidewalk, curb and gutter, cross gutters, and driveways. The contractor is required to complete all of the tasks necessary to perform the work as outlined in the contract documents. The City Clerk received and opened six (6) bids for this project on April 27, 2011. All American Asphalt was the apparent low bidder with a base bid proposal of $2,393,000. The Engineer's estimate for this work was $3,529,984. An analysis of the bids indicates that the apparent low bidder submitted a proposal that is thirty two percent (32%) lower than the Engineer's estimate. The variance between the low bidder and the Engineer's estimate may be attributed to continued competitive conditions in the construction industry at this time. The Bid Abstract is included as Attachment "2". In addition to the base bid, the bidders were required to provide prices on three additive bid items to be considered for award only if the bids were favorable and funding was adequate to cover the additional cost. These Additive Items, AD1, AD2, and AD3 consist of additional labor and material to increase the number of streets that may be repaired with this contract. Approval of these additive items to the contract will allow the City to complete the repair of the majority of the streets currently in need of rehabilitation in the Mesa Verde area of the City. The incorporation of the additive bid items will result in a net increase to the contract of $385,000. Due to the favorable bid received for this work, and the overall project cost being significantly below the Engineer's estimate, staff recommends the inclusion of the additive items of work. The license and references of All American Asphalt were checked and staff has found them to be in good standing. All American Asphalt has successfully completed many projects in the City of Costa Mesa including most recently the rehabilitation of Sunflower Avenue (from Avenue of the Arts to Anton Boulevard), Vanguard Way, and Wilson Street (between Newport Boulevard and Fairview Road). ALTERNATIVES CONSIDERED: The alternative to this Council action would be to reject all the bids. If all the bids were rejected, the City would need to readvertise or cancel the project. Staff believes that readvertising the project will not result in lower bids and canceling the project is not recommended because the streets are in need of the proposed street maintenance work. The Council may also consider awarding only the base bid. However considering the favorable bids received for this work, staff does not recommend this option. FISCAL REVIEW: This project will be fully funded from available Gas Tax funds. LEGAL REVIEW: All American Asphalt has furnished the necessary bonds and insurance, which have been approved as to form by the City Attorney's office. After the award and subsequent execution of the contract, a "Notice to Proceed" will be issued. CONCLUSION: The City has received bids for the 2010-2011 Citywide Street Rehabilitation Project, City Project No. 11-07. Staff has evaluated all of the bids and recommends that the City Council adopt the plans, specifications, and working details for said project; award the contract base bid and additive items to the apparent low bidder All American Asphalt in the amount of $2,778,000; and authorize the Mayor and the City Clerk to execute the Public Works Agreement. E ERNESTO MUIVOZ City Engineer LARRY HURST Interim Finance Director ATTACHMENTS: "1" Listing of Streets "2" Bid Abstract PETER NAGHAVI, Director Department of Public Services DISTRIBUTION: Chief Executive Officer Interim Assistant Chief Executive Officer City Attorney City Clerk Interim Development Services Director Staff File 3 ATTACHMENT 2010-2011 Citywide Street Rehabilitation Project Street From To 1 Ayon Cir Balearic Cir Cul-de-sac 2 Bahama PI Country Club Dr Cul-de-sac 3 Baker St Samar Dr Harbor Blvd 4 Balearic Dr Europa Dr Suva Cir 5 Bali Cir Cul-de-sac Jamaica Rd 6 Baltra PI Europa Dr Inroz Dr 7 Barbados PI Labrador Dr Madagasgar St 8 Bermuda Dr Labrador Dr Gisler Ave 9 Bimini PI Cul-de-sac Baker St 10 Boa Vista Cir Cul-de-sac Stromboli Rd 11 Boa Vista Dr Kornat Dr Mesa Verde Dr 12 Bowling Green Dr Hanover Dr Yale PI 13 Calvert Ave Europa Dr Shantar Dr 14 Cape Verde PI Cul-de-sac Gisler Ave 15 Capri Cir Cul-de-sac Capri Ln 16 Capri Ln Mesa Verde Dr Cul-de-sac 17 Caraway Dr Coral Ave Cinnamon Ave 18 Ceylon Dr Palau PI Cul-de-sac 19 Ceylon Rd Cul-de-sac Madeira Ave 20 Chios Rd Balearic Dr Lemnos Dr 21 Cinnamon Ave Caraway Dr Gisler Ave 22 Club House Rd Pitcairn Dr My end at Golf Course 23 Coral Ave Wintergreen PI Coriander Dr 24 Coriander Dr Coral Ave Cinnamon Ave 25 Corsica PI Gibralter Ave Royal Palm Dr 26 Country Club Dr Mesa Verde Dr Gisler Ave 27 Ellesmere Ave Pitcairn Dr Ceylon Dr 28 Elm Ave Andros St Royal Palm Dr 29 Eurpoa Dr Calvert Ave Kornat Dr 30 Farallon Dr Club House Rd Samar Dr 31 Gibraltar Ave Labrador Dr Gisler Ave 32 Haiti Cir Bahama PI Cul-de-sac 33 Hanover Dr Princeton Dr Cul-de-sac 34 Inroz Dr Baltra PI Lemnos Dr 35 Jamaica Rd Madeira Ave Cul-de-sac 36 Kauai Dr Lanai Dr Club House Rd 37 Kornat Dr Europa Dr Boa Vista Dr 38 Labrador Dr Baker St Bermuda Dr 39 Lanai Dr W'ly end Club House Dr 40 Lemnos Dr Europa Dr Chios Rd 41 Madagasgar St Madeira Ave Barbados PI 42 Madeira Ave Ceylon Rd Madagasgar St 43 Maui Cir Cul-de-sac Java Rd 44 Maui PI Tahiti Dr Cul-de-sac 45 Mesa Verde Dr Adams Ave (W) Adams Ave (E) 46 Minorca Dr Mesa Verde Dr Royal Palm Dr 47 Minorca PI Ellesmere Ave Cul-de-sac 48 Molokai PI Cul-de-sac Gibralter Ave 49 North Capella Ct South Capella Ct Europa Dr 50 Oahu PI Palau PI Cul-de-sac 51 Oahu PI Cul-de-sac Andros St 52 Palau PI Cul-de-sac Andros St 2010-2011 Citywide Street Rehabilitation Project Street From To 53 Panay Cir Cul-de-sac Country Club Dr 54 Pemba Dr Samar Dr Ceylon Dr 55 Pepper Tree Ln Royal Palm Dr Royal Palm Dr 56 Pitcairn Dr Cul-de-sac Corvo PI 57 Ponderosa St Royal Palm Dr Harbor Blvd 58 Redwood Ave Cul-de-sac Myrtlewood St 59 Rhodes Dr Mesa Verde Dr Stromboli Rd 60 Royal Palm Dr Adams Ave Baker St I 61 Saint Clair St Velasco Ln Bear St 62 Samar Dr Cul-de-sac Mesa Verde Dr 63 Samoa PI Cul-de-sac Gibraltar Ave 64 Sandlewood St Jacaranda Ave Redwood Ave 65 Shantar Dr Adams Ave Balearic Dr 66 Stromboli Rd Pitcairn Dr Club House Rd 67 Sumatra PI Orcas Dr Gibraltar Ave 68 Sumba Cir Balearic Dr Cul-de-sac 69 Suva Cir Balearic Dr Cul-de-sac 70 Tahiti Dr Pemba Dr Java Rd 71 Teakwood PI Cul-de-sac Myrtlewood St 72 Timor Dr Club House Rd Samar Dr 73 White Oak St Jacaranda Ave Redwood Ave 2010-2011 Citywide Street Rehabilitation Project Street From To Streets for the Additive Bid Item of Work: 1 Andros St Elm Ave Baker St 2 Cassia Ave Wintergreen PI Caraway Dr 3 Chestnut Ave Minorca Dr Primrose St 4 Corvo PI Pitcairn Dr Minorca PI 5 Country Club Dr Pemba Dr Mesa Verde Dr 6 Date PI Cinnamon Ave Harbor Blvd 7 Deodar Ave Baker St Nutmeg PI 8 Elba Cir Cul-de-sac Stromboli Rd 9 Elm Ave Royal Palm Dr Harbor Blvd 10 Ginger Ave Wintergreen PI Caraway Dr 11 Hickory PI Ponderosa Stq Cul-de-sac 12 Jacaranda Ave Cul-de-sac Myrtlewood St 13 Java Rd Tahiti Dr Mesa Verde Dr 14 Java Rd Mesa Verde Dr Tahiti Dr 15 Lemon St Elm Ave Ponderosa St 16 Mace Ave Nutmeg PI Caraway dr 17 Mindanao Dr Pemba Dr Cul-de-sac 18 Myrtlewood St Jacaranda Ave Royal Palm Dr 19 Nevis Cir Boa Vista Dr Cul-de-sac 20 Nutmeg PI Mace Ave Harbor Blvd 21 Orcas Dr Samoa PI Sumatra PI 22 Palau PI Samar Dr Cul-de-sac 23 Paros Cir Cul-de-sac Stromboli Rd 24 Ponderosa St Andros St Royal Palm Dr 25 Primrose St Jacaranda Ave Royal Palm Dr 26 Royal Palm Dr Baker St Corsica PI 27 Samar PI Cul-de-sac Andros St 28 Serang PI Tabago PI Mesa Verde Dr 29 Sicily Ave Sumatra PI Gisler Ave 30 South Capella Ct Europa Dr North Capella Ct 31 Tabago PI Serang PI Minorca PI 32 Wintergreen PI Coral Ave Mace Ave h A w w U W w U J 0'] CL U. O Z w CL w 0 H ATTACHMENT n o M co le co (D o N d' 61). 619� A O N co N N LA LO N M 619, 44 0 0 L coo 0 0 O c(0 �1 VL M � It (D ® cti a! n co 00 0 co m co m t- m y r Q m LO 000 0 0 m y O N N LO OND M O L co It 'h to V) m 6s � � � � Z Lu Q) Q m (�LU Q Q O U O U � O Q� cn cn Q � O C� U Z Z Z J = w Z U Z w Q w w 15w Z O U ►— m Q U m Z O U U W m J06 Z Z Q (D Z = r> _I m w Q Q N Z CM c1 L6 c0 U ATTACHMENT n o M co le co (D o N d' 61). 619� A O N co N N LA LO N M 619, 44