HomeMy WebLinkAbout07 - CC-9 - CCTV Phase IV Improvement Proj. 11-05 - 7/5/2011CITY COUNCIL AGENDA REPORT
MEETING DATE: JULY 5, 2011 ITEM NUMBER:
SUBJECT: CCTV PHASE IV IMPROVEMENT PROJECT, CITY PROJECT NO.11-05
DATE: JUNE 23, 2011
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION PETER NAGHAVI, DIRECTOR, DEPARTMENT OF PUBLIC SERVICES
BY:
FOR FURTHER INFORMATION CONTACT: ERNESTO MUNOZ, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
1. Adopt plans, specifications, and working details for the Closed Circuit Television (CCTV)
Phase IV Improvement Project, City Project No. 11-05.
2. Approve Budget Adjustment No. 12-002 (Attachment 1) in the amount of $22,306.
3. Award a construction contract to Crosstown Electrical & Data, Inc., 5463 Diaz Street, Irwindale,
California, 91706, in the amount of $191,500.00.
4. Authorize the Mayor and the City Clerk to execute the Public Works Agreement.
BACKGROUND:
In 2008, the City of Costa Mesa applied for and received a Measure M grant to implement a
Traffic Signal/CCTV Upgrade Project through the Combined Transportation Funding Program
(CTFP) Signal Improvement Program. This project is the CCTV phase of the combined CTFP
awarded project. The project intends to improve traffic operations in the vicinity of the City
Hall/Orange County Fairgrounds and South Coast Plaza/Arts District. An added benefit to the
project is the inclusion of a CCTV camera at Fair Drive and Newport Boulevard/SR-55 which
can view the SR -55 traffic, and the inclusion of a CCTV camera at Bear Street and South Coast
Plaza which can view the 1-405 traffic conditions.
The Orange County Fairgrounds, Caltrans, South Coast Plaza, and the Arts District have all
offered support for this project.
ANALYSIS:
The CCTV Phase IV Project will complete the CCTV infrastructure hardware and software
upgrades for four locations within the City and will improve the City's traffic management
capabilities. The project consists of the following work: Installation of four (4) CCTV cameras at the
intersections of Bear Street/Metro Pointe, Fair Drive/Fairview Road, Fair Drive/SB Newport
Boulevard, and Anton Boulevard/Experian Driveway; installation of communications conduit and
fiber optic cable; and installation and integration of the CCTV server, video switch, and software in
the City's Traffic Operations Center (TOC).
The City Clerk received and opened three (3) bids for this project on May 16, 2011. Crosstown
Electrical & Data, Inc. was the apparent low bidder with a base bid proposal of $191,500.00. The
Engineer's estimate for this work was $169,055.00; and the average of the three base bids received
amounted to $219,215.67. The apparent low bidder submitted a base bid proposal that was 13%
higher than the Engineer's estimate presumably due to the unique nature of integrating closed
circuit TV software with the City's traffic management computer and the lack of contractors that
possess the necessary specialized skills and qualifications to perform this level of work. The Bid
Abstract is included as Attachment 2.
The license and references of Crosstown Electrical & Data, Inc. were checked and staff has found
them to be in good standing. Crosstown Electrical & Data, Inc. has previously completed the field
integration of earlier CCTV installations with the City traffic management computer.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to reject all the bids. If all the bids were rejected, the
City would then need to readvertise or to cancel the project. Staff believes that readvertising the
project will not result in lower bids. Furthermore, cancellation of the project will result in the loss of a
portion of the awarded OCTA grant in the amount of $104,124.49. Therefore, this alternative is not
recommended.
FISCAL REVIEW:
Funding for this project was approved in the Fiscal Year 2009-2010 Capital Improvement Program
(CIP) budget. OCTA awarded a total grant of $250,000 which was matched by Air Quality
Management District (AQMD) funds in the amount of $65,070 for the combined Traffic Signal/CCTV
Upgrade Project. The Traffic Signal Upgrade phase of the project was completed in October 2010.
The remaining funding available for the CCTV Phase IV project is $169,194. The attached Budget
Adjustment No. 12-002 allocates $22,306 from the AQMD available fund balance towards the
remaining costs necessary ($191,500) for the construction of the project.
LEGAL REVIEW:
Crosstown Electrical & Data, Inc. has furnished the necessary bonds and insurance, which have
been approved as to form by the City Attorney's office. After the award and subsequent execution
of the contract, a "Notice to Proceed" will be issued.
CONCLUSION:
The City has received bids for the CCTV Phase IV Improvement Project, City Project No. 11-05.
Staff has evaluated all of the bids and recommends that the City Council adopt the plans,
specifications, and working details for said project; approve Budget Adjustment No. 12-002 in the
amount of $22,306; award the contract to the apparent low bidder Crosstown Electrical & Data, Inc.
in the amount of $191,500.00; and authorize the Mayor and the City Clerk to execute the Public
Works Agreement.
ERNESTO MUNOZ
City Engineer
LARRY HURST
Interim Finance Director
PETER NAGHAVI, Director
Department of Public Services
ATTACHMENTS: 1" Budget Adjustment No. 12-002
"2" Bid Abstract
E
DISTRIBUTION: Chief Executive Officer
Interim Assistant Chief Executive Officer
City Attorney
City Clerk
Transportation Services Manager
Staff
File
BUDGET ADJUSTMENT AUTHORIZATION
Unit
CITY
Department
Public Services
Division
Transportation
Serial Number
12-002
Type of Transaction
Program
Reason for Request:
❑ Revenue Estimate
® Expenditure Appropriation
CITY
❑ Estimate Increase
❑ Intra -Departmental Transfer
To increase funding for Closed Circuit Television (CCTV)
❑ Estimate Decrease
❑ Inter -Departmental Transfer
Phase IV Project from available funds in the Air Quality
® Source
❑ Project -To -Project Transfer
Management District (AQMD) Program Fund, as
CITY
® Appropriation Increase
recommended to City Council on July 5, 2011.
❑ From Existing Budget Appropriations
90000
50240
❑ From Donations, Fees, or Grants
❑ Appropriation Decrease
® From Unappropriated Fund Balance
$22,306
Unit
Account
Name
Fund
Organization
Program
Project/Grant
Increase
Decrease
CITY
500000
Signal/CCTV Improvement Project
203
19300
30241
370030
$22,306
-
CITY
340295
Unreserved undesignated fund balance
203
90000
50240
-
-
$22,306
Department Authorization:
Department Director Date
Recommendation: ® Approval
Reasons For Disapproval:
Director of Finance
❑
Disapproval
Date
City Manager Action:
❑ Approved ❑ Disapproved
City Manager
❑
Not Required
Date
Budget Verification:
The above information has been reviewed, is complete and accurate, and
and/or unappropriated funds are sufficient to support the request.
® Yes ❑ No
Budget and Research Officer
the appropriations
Date
City Council Action:
❑ Approved ❑ Disapproved
❑
Not Required
Date
CITY OF COSTA MESA
DEPARTMENT OF PUBLIC SERVICES
CCTV PHASE IV PROJECT
PROJECT NO. 11-05
BID OPENING DATE: MAY 16, 2011
1. CROSSTOWN ELECTRICAL & 2. SOCAL ENGINEERS, INC.
DATA, INC.
BASE BID CITY ESTIMATE IRWINDALE IRVINE
3. PTM GENERAL
ENGINEERING SERVICE, INC.
RIVERSIDE AVERAGE OF BIDS
NO.
BID
QUANTITY
DESCRIPTION
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
1
1
LS
CCTV CAMERAS (HD)
$24,800.00
$24,800.00
$33,100.00
$33,100.00
$36,400.00
$36,400.00
$39,000.00
$39,000.00
$36,166.67
$36,166.67
2
1
LS
CCTV CAMERAS CABLES
$4,200.00
$4,200.00
$6,000.00
$6,000.00
$6,600.00
$6,600.00
$7,000.00
$7,000.00
$6,533.33
$6,533.33
3
1
LS
H.264 DECODERS
$5,200.00
$5,200.00
$9,900.00
$9,900.00
$11,000.00
$11,000.00
$12,000.00
$12,000.00
$10,966.67
$10,966.67
4
1
LF
DESKTOP/LAPTOP COMPUTERS
$2,500.00
$2,500.00
$7,800.00
$7,800.00
$3,500.00
$3,500.00
$8,800.00
$8,800.00
$6,700.00
$6,700.00
5
1
LF
VIDEO WALL EXPANSION
$6,500.00
$6,500.00
$8,300.00
$8,300.00
$9,000.00
$9,000.00
$9,300.00
$9,300.00
$8,866.67
$8,866.67
6
1
LS
SMFO (SINGLE MODE FIBER OPTIC)
CABLE
$29,750.00
$29,750.00
$10,000.00
$10,000.00
$12,000.00
$12,000.00
$12,000.00
$12,000.00
$11,333.33
$11,333.33
7
1
LS
NETWORK HARDWARE
$25,050.00
$25,050.00
$26,600.00
$26,600.00
$28,600.00
$28,600.00
$28,000.00
$28,000.00
$27,733.33
$27,733.33
8
1
LS
INTEGRATION & TESTING
$15,000.00
$15,000.00
$24,800.00
$24,800.00
$27,000.00
$27,000.00
$25,800.00
$25,800.00
$25,866.67
$25,866.67
9
1
LS
TRAFFIC SIGNAL POLES,
EQUIPMENT & FOUNDATIONS
$47,555.00
$47,555.00
$64,100.00
$64,100.00
$70,000.00
$70,000.00
$103,547.00
$103,547.00
$79,215.67
$79,215.67
10
1
EA
PULL BOXES
$8,500.001
$8,500.00
$900.00
$900.00
$15,000.001
$15,000.00
$1,600.00
$1,600.00
$5,833.331
$5,833.33
BASE BID TOTAL: $169,055.00
$191,500.00
Page 1 of 1
$219,100.00
$247,047.00
$219,215.67