HomeMy WebLinkAbout04 - NB-1 - Costa Mesa Pop Warner Request - 8/2/2011CITY COUNCIL AGENDA REPORT
MEETING DATE: August 2, 2011
ITEM NUMBER:
SUBJECT: COSTA MESA POP WARNER REQUEST TO INCLUDE THE USE OF NEWPORT MESA
UNIFIED SCHOOL DISTRICT JIM SCOTT STADUIM AS PART OF THE JOINT USE
AGREEMENT
DATE: JULY 25, 2011
FROM: ADMINISTRATIVE SERVICES/RECREATION DIVISION
PRESENTATION LISA MCPHERSON, RECREATION SUPERVISOR
BY:
FOR FURTHER INFORMATION CONTACT: Lisa McPherson 714-754-5322
RECOMMENDATION
Staff recommends that City Council consider the request by Costa Mesa Pop Warner and:
1. Authorize staff to discuss including Jim Scott Stadium into the Joint Use Agreement with
the Newport -Mesa Unified School District; and
2. Authorize City payment of up to one-half (1/2) of the annual rental of Jim Scott Stadium to a
maximum of $10,000 beginning with the 2010 season.
BACKGROUND/ ANALYSIS
On July 19, 2011 a letter was sent by Costa Mesa Pop Warner (CMPW) to CEO Tom Hatch
requesting that the City amend the Joint Use Agreement (JUA) between the City and Newport
Mesa Unified School District (NMUSD) to include the use of the Jim Scott Stadium and to
retroactively include the 2010 user fees (Attachment 1).
Currently, the Jim Scott Stadium is not part of the JUA. The stadium is operated and permitted by
the NMUSD. NMUSD charges $60.66 an hour for the use of the stadium; these fees cover 1 to 3
District staff monitoring and cleaning the site after event usage. Based on information provided by
NMUSD, in 2010 they permitted CMPW for 13 events, ranging from 3-12 hours per event during
the months of August to October as shown on Attachment 2.
CMPW is a Group 1 Field User which is a non-profit, youth organization that has an "everyone
plays" philosophy and turns no child away that wants to play. As a Group 1 organization, they
have a fee waiver for use of any of the Costa Mesa fields. CMPW provides flag football for
Costa Mesa youth ages 5-16, tackle football for Costa Mesa youth ages 5-14 and Cheerleading
for Costa Mesa youth ages 5-15. CMPW has provided Football and Cheerleading opportunities
to the youth of Costa Mesa for many years and meets the 75% or greater residency needed to
remain a Group 1 field user. The organization's mission statement is "to exceed the
expectations of our community's youth and their parents through vision and excellence. This will
be accomplished through coaching, administration and professional structure. We will provide
an adult -supervised football and cheerleading program which sets the benchmark for Youth
Football and Cheer in all of Southern California". The City supports many youth sports
organizations through the JUA Agreement.
FISCAL REVIEW
Specific funding for this request was not included in the FY 2011-12 Budget. Thus, should the City
Council approve the payment of one-half ($8,704.71) of CMPW's stadium user fees, funding would
be allocated from the City's General Fund Contingency Account.
LEGAL REVIEW
No legal review required.
ALTERNATIVES CONSIDERED
The City Council could choose to pay all or a portion of Costa Mesa Pop Warner fees for the
use of NMUSD Jim Scott Stadium or the City Council could choose to not support the request
from Costa Mesa Pop Warner.
CONCLUSION
Staff recommends that City Council consider the request by Costa Mesa Pop Warner to include the
use of the Newport Mesa Unified School District Jim Scott Stadium as part of the Joint Use
Agreement and provide direction to staff to begin discussion with the Newport Mesa Unified School
District to add the Jim Scott Stadium to the Joint Use Agreement. The City Council has the option
of paying a portion of Costa Mesa Pop Warner fees due for the use of the stadium.
THOMAS R. HATCH
Chief Executive Officer
LISA MCPHERSON
Recreation Supervisor
Attachments: 1. Letter from Costa Mesa Pop Warner
2. Costa Mesa Pop Warner 2010-11 NMUSD Stadium Fees
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PRODDLY SERVING
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0 COSTA MESA
COSTA MESA POP WARNER FOOTBALL 2010
Attachment #2
Date
Reqested
Hrs
Requested
Inv #
Actual
Hrs Used
Total Hrs Wk'd
Maint Crew
34
Hourly Rate
Total Cost
Per Event
08/21/2010
11am - 9pm
2838
10
$60.66
$2,062.44
08/28/2010
11am - 9pm
2838
10
22.5
$60.66
$1,364.85
09/04/2010
1lam - 9pm
2838
10
19
$60.66
$1,152.54
09/11/2010
11:30 - 9pm
2838
12
20.5
$60.66
$1,243.53
09/19/2010
8am - 11 am
2823
3
4.5
$60.66
$272.97
09/25/2010
8am - 8pm
2838
12
22.5
$60.66
$1,364.85
10/02/2010
9am - 9pm
2838
12
24.5
$60.66
$1,486.17
10/09/2010
1 pm - 9pm
2838
8
23
$60.66
$1,395.18
10/16/2010
9am - 9pm
2838
12
24.5
$60.66
$1,486.17
10/23/2010
8am - 8pm
2838
12
19
$60.66
$1,152.54
10/24/2010
8am - 8pm
3024
12
24.5
$60.66
$1,486.17
10/30/2010
8am - 8pm
2838
12
24.5
$60.66
$1,486.17
10/31/2010
9am - 5pm
3093
8
24
$60.66
$1,455.84
13 Events
Totals
133
287
$17,409.42
Paid
$7,279.20
Invoice Information
Unpaid Balance
$10,130.22
Date
Invoice
Invoice
No.
Invoice
Status
Invoice
Total
Payment
Rec'd
Balance
Due
07/01/2010
2823
Open
$272.97
$0.00
$272.97
07/01/2010
2838
Open
$14,194.44
$7,279.20
$6,915.24
09/15/2010
3024
Open
$1,486.17
$0.00
$1,486.17
10/12/2010
3093
Open
$1,455.84
$0.00
$1,455.84
$10,130.22