HomeMy WebLinkAbout- - RFP Status on Contract Committees - 9/6/2011CITY COUNCIL AGENDA REPORT
MEETING DATE: SEPTEMBER 6, 2011 ITEM NUMBER:
SUBJECT: STATUS REPORT ON CONTRACT COMMITTEES
DATE: AUGUST 31, 2011
FROM: FINANCE DEPARTMENT/CITY ATTORNEY'S OFFICE
PRESENTATION BY: BOBBY YOUNG, FINANCE DIRECTOR
FOR FURTHER INFORMATION CONTACT: BOBBY YOUNG, FINANCE DIRECTOR (714) 754-5241
RECOMMENDED ACTION
Receive and file.
BACKGROUND/ANALYSIS
Over the past few weeks, Contracting Committees have been formed for several of the City
services which Council directed be considered for contracting. This report is to update the
Council and the public on the progress of the committees and to provide an anticipated
timeline for bringing the analysis and product of the committees forward for Council
consideration.
Thus far, Contracting Committees have been established for Jail Services, Animal Control
Services, Building Inspection, Video Production and Payroll Services. The first four
committees have met twice as of this writing and each has a third meeting scheduled during
the week of September 5, 2011. The Payroll Contracting Committee has met once and will
meet a second time on September 8, 2011.
The Committee process has resulted in the development of service delivery options for
each of the five services to date, and the committees are working quickly and cooperatively
in analyzing those options, revising draft RFPs and gathering comparative data from other
communities regarding similar cities in order to present the Committees' recommendations
to the CEO, and ultimately to Council.
Contracting Committees are currently being formed and meeting schedules established for
Street/Storm Maintenance, Graffiti Abatement, Street Sweeping, Signs and Markings,
Dispatch, Emergency Services Equipment, and Information Technology.
While we had hoped to begin presenting finished reports to the Council at its first meeting in
September, the work necessary to fully comply with Council Policy 100-6 and to present the
CEO and Council with a complete picture of options and updated RFPs to consider will
delay our first presentation until the second meeting in September. We have attached to
this report a new schedule of events which identifies the anticipated landmark dates for
each service being analyzed.
1
ALTERNATIVES CONSIDERED
No alternatives have been identified.
FISCAL REVIEW
There is no fiscal impact to the recommended action.
LEGAL REVIEW
The City Attorney is working closely with staff on implementing the contracting evaluation
and RFP process.
CONCLUSION
The Contracting Committees are making good progress in assessing delivery of services,
cost efficiencies, and recommendations regarding requesting proposals for each of the
services City Council authorized for outsourcing. We will continue to keep you informed as
the process continues.
KIMBERLY HALL BARLOW
Special Counsel
Attachments: 1 Schedule of Events
BOBBY YOUNG
Finance Director
E