HomeMy WebLinkAbout09 - CC-11 - Amendment of Substantial Amendment CDBG- - 9/6/2011MEETING DATE: September 6, 2011 ITEM NUMBER:
SUBJECT: AMENDMENT OF SUBSTANTIAL AMENDMENT FOR COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG-R) PROGRAM
DATE: SEPTEMBER 6, 2011
FROM: CITY MANAGER'S OFFICE/HOUSING AND COMMUNITY
DEVELOPMENT
PRESENTATION BY: MURIEL ULLMAN, NEIGHBORHOOD IMPROVEMENT MGR.
FOR FURTHER INFORMATION CONTACT: ALMA PENALOSA 714-754-5692
RECOMMENDATIONS
That the City Council:
1. Authorize the submittal to Department of Housing and Urban Development (HUD)
of the attached Amendment to the 2008-2009 Annual Action Plan Substantial
Amendment (Exhibit A) in order to reprogram $20,300 in CDBG-R funds for the
Large Item Disposal Program.
BACKGROUND
In February 2009, the American Recovery and Reinvestment Act of 2009 (Recovery
Act) was signed into law. Pursuant to the Recovery Act, a special allocation of
Community Development Block Grant (CDBG) funds was authorized to supplement
CDBG funds already received by the City. This special Recovery Act allocation of
CDBG funds has been designated as CDBG-R. Like the City's regular allocation of
CDBG funding, CDBG-R funds could be spent for a variety of eligible activities that
primarily benefitted Low- and Moderate -Income residents, with the provision that
expenditures also met the spirit of the Recovery Act.
The City of Costa Mesa was allocated $366,409 in CDBG-R funds. In order to receive
these funds, the City was required to prepare a substantial amendment to its 2008-
2009 Annual Action Plan (i.e. the City's annual expenditure plan for CDBG funds).
Originally, the City proposed to use all CDBG-R funds for the reconstruction of the
Joann Street Bike Path; however, HUD rejected this use of the funds. Subsequently,
the City submitted a revised substantial amendment that allocated funds for the
reconstruction of two residential streets and also allocated a portion of funds for CDBG-
R grant administration.
In mid 2010, both of the two CDBG-R funded street projects (Knowell Place and
Ralcom Street) were completed for less than anticipated leaving approximately $25,000
available for reallocation to eligible CDBG-R activities. Because the City did not include
CDBG-R funded public services in its original Substantial Amendment for CDBG-R
funding, the City is required to prepare the subject Amendment to the 2008-2009
Annual Action Plan Substantial Amendment. In accordance with federal regulations,
the City is required to post the proposed amendment on its website and also make a
hard copy of the document available for public review for a seven-day. A notice was
published in the Newport -Mesa Daily Pilot on August 5, 2011, announcing the required
public review period which began on August 5, 2011 and ended on August 12, 2011.
All written public comments (and applicable staff responses to public comments) will be
summarized and included in the final amendment that is submitted to HUD.
ANALYSIS
At it's June 7, 2011 meeting, the City Council approved the appropriation of $20,300 in
CDBG-R funds as a public service grant for the Large Item Disposal Program.
The Large Item Disposal Program is a new Program that will be offered as part of the
City's existing neighborhood improvement programs. The Program will make an effort
to address an existing community need to improve and maintain properties in the
CDBG target area.
Presently, there are no neighborhood improvement programs that address rental units.
This program will fill a gap in providing assistance to low and moderate -income multi-
family residents in the target area. The Program will place dumpsters in 6 different
areas in the CDBG Target Area for residents of multi -family units to dispose of large
debris. The Program will assist low and moderate -income target area residents in
maintaining their property by allowing them to dispose of debris and large items in their
community. The Program will help expand an essential service (large item disposal) that
is presently being provided by the City's waste hauler in certain areas of the City.
However, the waste hauler does not provide service to multi -family properties on an
automatic basis as landlords must call to request the service and there is a fee
involved. Additionally, the current waste hauler's large item pick up program does not
cover all portions of the CDBG target area.
Please see Exhibit B for the revised Large Item Disposal Program application and
budget.
Consolidated Plan Substantial Amendment
On May 6, 2009, HUD published regulations for the use and application of CDBG-R
funding. HUD required that the City "substantially amend" it's 2008- 2009 Annual
Action Plan to include CDBG-R funds. The Action Plan is a component of the City's
Consolidated Plan. Each year an action plan must be prepared that outlines how the
City will use CDBG and HOME funds to address the priority needs listed in the
Consolidated Plan. The City's most current Consolidated Plan was prepared in Fiscal
Year 2005-2006 — Fiscal Year 2009-2010 is the last year of this Consolidated Plan's
cycle.
2
The Substantial Amendment to the 2008-2009 Action Plan was submitted to and
approved by HUD in mid 2009. Because we are reprogramming funds for the Large
Item Disposal Program, the substantial amendment must also be amended. The
amendment to the substantial amendment will be submitted to HUD after authorization
to submit is granted by the City Council. Tonight's City Council action will approve the
submittal of the amendment to the substantial amendment.
ALTERNATIVES CONSIDERED
The City Council approved the appropriation of $20,300 for the Large Item Disposal
Program at it's June 7, 2011 meeting. Even so, the City Council has the option to reject
the submission of the amendment to the substantial amendment and reappropriate the
funds to another eligible use. However, the City Council should keep in mind that these
one-time funds must be fully expended by September 30, 2012.
FISCAL REVIEW
CDBG-R funds are available for the Large Item Disposal Program. $20,300 has been
appropriated for the Program and will be utilized for staff and program supplies.
LEGAL REVIEW
No legal review is required for this matter at this time.
CONCLUSION
It is recommended that the City Council:
Authorize the submittal to HUD of the attached Amendment to the Substantial
Amendment to the 2008-2009 Annual Action Plan (Exhibit A) in order to reprogram the
CDBG-R funds for the Large Item Disposal Program.
/////m � '' A q�
homas R. Hatch
Chief Executive Officer
Muriel Ullman
Neighborhood Improvement Manager
Attachment A — Revised Substantial Amendment to the Consolidated Plan 2008 Action
Plan
Attachment B - Large Item Disposal Program application and budget.
ATTACHMENT A
THE CDBG-R SUBSTANTIAL AMENDMENT
Jurisdiction(s): City of Costa Mesa CDBG-R Contact Person: Muriel Ullman
Address: 77 Fair Drive, Costa Mesa CA 92628
Telephone: 714-754-5167
Jurisdiction Web Address: Fax: 714-754-5330
• www.ci.costa-mesa.ca.us Email: mull man@ci.costa-mesa.ca.us
ENSURING RESPONSIBLE SPEND6yG OFRECOVERYACT FUNDS
Funding available under the Recovery Act has clear purposes — to stimulate the economy through
measures that modernize the Nation's infrastructure, improve energy efficiency, and expand
educational opportunities and access to health care. HUD strongly urges grantees to use CDBG-
R funds for hard development costs associated with infrastructure activities that provide basic
services to residents or activities that promote energy efficiency and conservation through
rehabilitation or retrofitting of existing buildings. While the full range of CDBG activities is
available to grantees, the Department strongly suggests that grantees incorporate consideration of
the public perception of the intent of the Recovery Act in identifying and selecting projects for
CDBG-R funding.
A. SPREADSHEET FOR REPORTING PROPOSED CDBG-R ACTIVITIES
Grantees must provide information concerning CDBG-R assisted activities in an electronic
spreadsheet provided by HUD. The information that must be reported in the spreadsheet
includes activity name, activity description, CDBG-R dollar amount budgeted, eligibility
category, national objective citation, additional Recovery Act funds for the activity received
from other programs, and total activity budget. An electronic copy of the spreadsheet and the
format is available on HUD's recovery website at http://www.hud.gov/recovery.
2
1" Amendment CDBG-R Submission Template & Checklist 10/28/10
B. CDBG-R IIVFOPIfATIONBYACTIV/TY (CObIPLETE FOR EACHACTIVITY)
(1) Activity Name: (Grantees should follow the same order that activities are listed in the Spreadsheet
for Reporting Proposed CDBG-R Activities — this will allow HUD to easily match activity narratives
with the information provided in the spreadsheet.)
Pursuant to the American Recover and Reinvestment Act of 2009 (Recovery Act), the City of
Costa Mesa has been notified by HUD that it will receive $366,409 in Community Development
Block Grant -Recovery (CDBG-R) funds. As prescribed by the Recovery Act, the City undertook
an evaluation of CDBG-eligible activities that meet the intent and spirit of the Recovery Act. As
delineated in the Notice of Program Requirements, "Funding available under the Recovery Act
has a clear purpose - to stimulate the economy through measures that modernize the Nation's
infrastructure, improve energy efficiency, and expand educational opportunities and access to
health care." Another key to the evaluation of activities to be funded with CDBG-R was to give
priority to projects that can award contracts based on bids within 120 days of the HUD grant
agreement execution date. Additional, consideration was to be given to activities that could be
started and completed expeditiously, including a goal of using at least 50% of funds for
activities that could be initiated no later than 120 days after Feb 17, 2009 (or June 20, 2009).1
The City of Costa Mesa submitted a CDBG-R project for HUD's consideration on June 4, 2009;
however, under advisement from HUD -LA Field Office, that project has been withdrawn and in
its place two public infrastructure improvement and one program administration activity are
submitted for CDBG-R funding consideration. The public infrastructure improvement projects
will meet several of the goals of the Recovery Act:
Economic stimulus by infusing funds into the local economy
■ Preservation of jobs — an estimated 25 between two construction projects
Improving the city's (i.e., nation's) infrastructure
Improving energy efficiency by reducing energy resources needed to produce construction
materials.
The specific activities are as follows:
Knowell Place Roadway Rehabilitation: This project consists of the reconstruction of
approximately 840 linear feet of asphalt roadway, plus the removal/reconstruction of damaged
curb/gutter and sidewalks, and the installation of ADA -compliant ramps. Street reconstruction
will be undertaken with non-traditional asphalt manufacturing process that will substantially
reduce the amount of diesel fuel needed to heat the bitumen in order to create the asphalt
cement (a.k.a. Warm -Mix Asphalt). To the greatest extent feasible, recycling of materials will
be implemented for the concrete reconstruction portion of the project. The project is located
in Census Tract: 0637.02, Block Group: 04; this area is 67.1% Low- and Moderate -income
according to HUD estimates. In addition to providing an infusion of funds into the local
economy, the project will also help preserve several jobs during various states of construction.
' Due to the delay in releasing the CDBG-R Funding Notice, the June 20, 2009 target date became moot.
3
1" Amendment CDBG-R Submission Template & Checklist 10/28/10
Ralcam Place Roadway Rehabilitation: This project consists of the reconstruction of
approximately 550 linear feet of asphalt roadway, plus the removal/reconstruction of damaged
curb/gutter and sidewalks, and the installation of ADA -compliant ramps. Similar energy
savings/recycling efforts described above will be applied to this project. The project is located
in Census Tract: 0637.02, Block Group: 01. This area is 55.5% Low- and Moderate -income
according to HUD 2008 estimates. In addition to providing an infusion of funds into the local
economy, the project will also help preserve several jobs during various states of construction.
CDBG-R Administration: As allowed, approximately 10 percent ($36,409) of the City's CDBG-R
funding will be reserved for program oversight and coordination. These efforts include
preparation of quarterly and annual reports, IDIS data management, and preparing other
required reports and documents for CDBG-R implementation. Funds may result in the
preservation of full- or part-time staffing and also provide a small infusion of cash into the local
economy.
No CDBG-R funding is allocated for public services.
Because both public facility improvement projects are located in the City's Low- and Moderate -
Income area; therefore, 100% of the City's CDBG-R funds (excluding Admin) will be used to
benefit the City's Low- and Moderate -income residents.
1" Amendment (August 2011): The City is allowed to utilize up to 15 percent of CDBG-R funds
(approximately $54,960) for public services. As originally submitted, the City anticipated
utilizing all CDBG-R funds for capital projects and a portion for program administration. Capital
projects have been completed — both projects were completed under budget and a balance of
approximately $50,000 in CDBG-R funds remains available for programming.
Originally, the City had anticipated using $12,000 in CDBG-R funds for the R.O. C.K.S. after-school
program. However, the City Council ultimately decided the Program was too cumbersome for
such a small amount of funding and the proposal was dropped. Instead, in an effort to address
an existing community need to improve and maintain properties in the CDBG target area, the
City of Costa Mesa is proposing to utilize $20,300 in CDBG-R funds to provide a public service as
the Large Item Disposal Program. The Program will assist low and moderate -income target area
residents in maintaining their property by allowing them to dispose of debris and garbage in
their community. The Program will be administered by the City and funds will be used for
program staff, advertising and dumpster rental.
(2) Activity Narrative:
In addition to the Spreadsheet for Reporting Proposed CDBG-R Activities, grantees must
provide a narrative for each activity describing how the use of the grantee's CDBG-R funds will meet
the requirements of Title XII of Division A and Section 1602 of ARRA. The grantee's narrative must
4
1" Amendment CDBG-R Submission Template & Checklist 10/28/10
also state how CDBG-R fiords will be used in a manner that maximizes job creation and economic
benefit in relation to the CDBG-R fiords obligated, and will address the Recovery Act, by:
Both construction projects will take approximately 30 days to design; based on similar type
projects, advertising, bidding and award of the construction contracts will take approximately
90 days. Assuming design begins as soon as HUD approves the City's CDBG-R substantial
amendment, these projects should be ready to begin within 120 days of the receipt of the
CDBG-R grant agreement. Similarly, CDBG-R administration will be operation upon the receipt
of the grant agreement. Construction activities will be carried out by the City of Costa Mesa's
Public Services Department, who will be responsible for the street rehabilitation design, bidding
and construction management. The City's Housing and Community Development staff will be
responsible for CDBG-R grant management. All construction project related funds will be
expended within six to nine months from the award of construction contract (approximately
completion date is September to October 2010); CDBG-R admin funds will be expended by
September 30, 2012 or sooner.
■ Preserving and creating jobs and promoting economic recovery: As with most capital
improvement -related activities, job preservation/creation is achieved by infusing
unanticipated funding into the local economy. In the case of street pavement
rehabilitation, construction trade jobs will be preserved during the construction phase of
the project. Additionally, job may be preserved/created indirectly. Examples of the latter
include asphalt and concrete suppliers who will need crews to produce, prepare and deliver
materials on-site, and heavy construction equipment suppliers whose inventory may be
needed for demolition, removal and transportation of used asphalt/concrete to factories
where materials can be recycled for new uses, and to bring materials to the construction
site. The multiplier impact of this CDBG-R investment can be extensive, reaching well
beyond the construction industry.
The current economic downturn has also significantly impacted the City's budget. Utilizing
this supplemental funding to undertake infrastructure improvements will help the City
spread very limited funds to other projects which may help preserve city jobs, especially
those impacted by the retraction of the construction industry (e.g., civil engineers and
construction inspectors). Funds used for CDBG-R administration may also help preserve
jobs — due to projected budget deficits some activities that are partially supported by the
City's general fund and HUD funds may be curtailed. CDBG-R administrative responsibilities
may be shifted to staff faced with reduced work hours, thus possibly preserving one or
more full- or part-time positions.
1't Amendment (August 2011): The Large Item Disposal Program is a new Program that will
be offered as part of the City's existing neighborhood improvement program. Presently,
there are no neighborhood improvement programs that address rental units. This program
will fill a gap in providing assistance to low and moderate -income multi family residents in
the target area. A newly created part-time temporary position will handle coordination of
the event along with staff as well as manning of the dumpsters on the day of the event.
5
1"Amendment CDBG-RSub mission Template & Checklist 10/28/10
Existing staff will also be utilized to assist with coordination of the program and supervision
on the day of the event.
Assisting those most impacted by the recession: Based on federal labor reports, one of the
industries hardest hit by the current recession is the construction industry. Both large and
small construction businesses have experienced a significant reduction in work, which in
many cases has necessitated the reduction of their respective workforce. Equally impacted
are those businesses that depend on the construction industry, e.g., material and
equipment suppliers. It is anticipated that quick infusion of CDBG-R funds into the
construction industry will help those businesses and individuals facing financial difficulties.
Equally impacted by the recession are residents of the City's Low- and Moderate -Income
areas. Homeowners in the CDBG-Target Area have experienced significant reduction in
home values. This loss of paper -wealth has many implications to a household's financial
stability. Similarly, renters may be experiencing raising rents as property owners struggle to
maintain their investment properties. By investing in residential streets, the City is not only
improving its transportation infrastructure but may also provide a positive impact on
property values.
1st Amendment (August 2011): According to the Consolidated Plan, 82% of the residents in
the target area are low and moderate income. Maintaining one's living space can be
challenging due to competing priorities such as paying rent, food and utilities. The Large
Item Disposal Program will allow for target area residents to improve their living space by
removing large item debris at no cost to them.
Also, as mentioned earlier, a part-time temporary position has been created and will be
partially funded with CDBG-R funds. Without the City's commitment to utilize these funds for
the Large Item Disposal Program, this part-time position might not have been possible and
one less job or a part-time position with significantly less hours would've been created.
■ Providing investment needed to increase economic efficiency: The use of Warm -Mix Asphalt
contributes to economic efficiencies in a number of ways:
1. Warm -Mix Asphalt allows for the incorporation of a higher percent of reclaimed asphalt
pavement into the production of new asphalt concrete thus encouraging the recycling of
resources,
2. The manufacturing of Warm -Mix Asphalt requires less energy to produce then new
asphalt and may also reduce green -house gas emissions from the factory producing
asphalt, and;
3. Reduced energy costs will lower the overall cost of a project or may allow for the more
street surfaces to be improved for the same cost as the traditional hot -mix asphalt
project.
6
1" Amendment CDBG-R Submission Template & Checklist 10/28/10
1" Amendment (August 2011): Utilizing CDBG-R funding for the Large Item Disposal
Program will not have a direct impact on economic efficiencies.
■ Investing in transportation, environmental protection, or other infrastructure that will provide long=
term economic benefits: Investing CDBG-R funds in these two street projects will result in
replacing deteriorated street surfaces with new surfaces with an estimated 20 -year life. As
outlined above, Warm -Mix Asphalt production/construction will also result in a reduction in
the consumption of fossil fuel. Research in Warm -Mix Asphalt applications indicates a 20 to
35 percent savings in "burner' fuel may be realized in the manufacturing of Warm -Mix
Asphalt compared to traditional asphalt manufacturing techniques.2 There is also a
reported reduction in green -house gas emissions. Per the National Asphalt Pavement
Association, "Reduced emissions through the use of [Warm -Mix Asphalt] is dependent on
several factors ... Generally speaking, less fuel translates directly to lower emissions at the
plant, since the largest part of gaseous emissions is the result of fuel combustion during the
[asphalt] drying and heating process.i3 All efforts to reduce the use of crude oil, both large
and small, have the cumulative impact of providing long-term economic benefit throughout
the nation.
1" Amendment (August 201): Utilizing CDBG-R funding for the Large Item Disposal Program
is not a direct investment in transportation, environmental protection, or the City's
infrastructure.
Minimizing or avoichng reductions in essential set -vices: One of the essential municipal services
most often impacted by a contracting economy is street maintenance (this includes street
reconstruction). While delaying these types of projects provides an immediate benefit to
the financial bottom line of a city, ultimately repairing or replacing the street will cost more.
The investment of CDBG-R funds in these street projects will allow the City to provide an
improvement in the City's Low- and Moderate -Income area that will have a long-term
impact on the neighborhood and may provide the opportunity for the City to redirect funds
that would have possible been allocated to this project to another project, thus further
stimulating the local economy and providing an additional investment in the city's/nation's
infrastructure.
1st Amendment (August 2011): Utilizing CDBG-R funding for the Large Item Disposal
Program will help expand an essential service ( large item disposal) that is presently being
provided by the City's waste hauler in certain areas of the City. However, the waste hauler
does not provide service to multi family properties on an automatic basis as landlords must
call to request the service and there is a fee involved. Additionally, the current waste
hauler's large item pick up program does not cover all portions of the CDBG target area.
2 Warm -Mix Asphalt: Best Practices. National Asphalt Pavement Association, 2007. Page 27.
a Ibid.
7
1" Amendment CDBG-R Submission Template & Checklist 10/28/10
■ Fostering energy independence: Asphalt (bitumen) is a crude oil product. When combined
with aggregate materials, it is becomes asphalt cement — the product most often references
as "asphalt' and used for the construction of streets and roadways.
The manufacturing of Warm -Mix Asphalt allows for an increase amount of reclaimed
asphalt pavement (i.e., recycled asphalt) to be used in the production of new asphalt
cement thus boosting the conservation of petroleum-based materials. Additionally as
outlined above, the National Asphalt Pavement Association has estimated Warm -Mix
Asphalt can result in reduced energy usage during the production of asphalt of 20 to 35
percent. Finally, to the extent feasible, concrete rubble resulting from demolition of curbs,
gutters and sidewalks will be kept on-site to be used as the base aggregate for the
construction of new curbs. Keeping these materials on-site will reduce the number of trips
trucks will have to make to haul materials from the construction site to the concrete factory
where it will be recycled.
1" Amendment (August 2011); Utilizing CDBG-R funding for the Large Item Disposal
Program will not result in an increase in energy independence.
(3) Jobs Created: (Report the number of fill- and part -tune jobs estimated to be created and retained by
the activity (including permanent, construction, and temporary jobs)).
The City's Public Services staff estimates that approximately 25 full- and part-time lobs will be
retained as a result of the construction of both of these projects. (Projects will most likely be
bid together in order to maximize the economies of scale.) Examples of jobs that will be
needed to undertake these projects includes construction surveyors, excavation crews, haulers
(materials from/to construction sites) and concrete crews. Not included in this estimate are
jobs that may be created from the renting of equipment needed to carry out the project and
jobs created by material suppliers. As previously stated, funding of CDBG-R admin may also
result in the preservation of full- or part-time jobs; however, other City budget constraints
make counting this job preservation effort impractical at this time.
1" Amendment (August 2011); As stated earlier, funding of the Large Item Disposal program
will result in the hiring of and/or preservation of hours for one part-time temporary position.
(4) Additional Activity Information: A description of how the activity will promote energy
conservation, smart growth, green buildu1g technologies, or reduced pollution emissions, if
applicable.
■ Promote energy conservation: The potential reduction in energy savings that may be realized
via the use of Warm -Mix Asphalt has been discussed above; nonetheless by way of
summary, it is estimated that the use of this asphalt production technique will result in a
reduction in energy consumption of 20 to 35 percent during the manufacturing of asphalt.
Additionally, since some of the concrete rubble resulting from demolition will be used as a
8
1" Amendment CDBG-R Submission Template & Checklist 10/28/10
base for the construction of the new concrete curbs, additional energy savings may be
realized by reducing the number of trips trucks will make from the project site to the
concrete factory and/or landfill.
1" Amendment (August 2011): The Large Item Disposal Program will have no direct impact.
■ Smart growth: Not applicable
■ Green building technologies: The recycling of materials is a hallmark of green technology.
Specifically for the proposed activities, to the greatest extent feasible, materials created
from the demolition of sidewalks, curbs, gutters and roadway surfaces will be recycled on-
site or at respective material production plants. Beyond recycling, the application of Warm -
Mix Asphalt construction will result in a reduction in the use of fuel and a reduction in
green -house gases emissions during the manufacturing of the asphalt - these production
elements are also characteristics of green technology.
1St Amendment (August 2011): The Large Item Disposal Program will have no direct impact.
■ Reduced pollution emissions: As previously stated, the National Asphalt Pavement Association
has stated that Warm -Mix Asphalt results in reduced emissions of green -house gases.
While this reduction depends on several factors, it is reasonable to assert that reducing the
amount of fuel burned to produce the product is directly associated with a reduction in
fumes put into the atmosphere by the factories producing this asphalt product.
Additionally, since the application of Warm -Mix Asphalt is done at a lower temperature, less
fumes are generated during the "laydown" process. A reduction in fumes provides a direct
health benefit to workers and may also create a more comfortable work environment.
1St Amendment (August 2011): The Large Item Disposal Program will have no direct impact.
9
1" Amendment CDBG-R Submission Template & Checklist 10/28/10
(S) Responsible Organization: (Contact information for the organization that will implement the
CDBG-R activity, including its name, location, and administrator contact information)
For CDBG-R Related Questions
Ms. Muriel Ullman
Neighborhood Improvement Manager
City of Costa Mesa
77 Fair Drive, Costa Mesa, CA 92628
Office: (714) 754-5167
Email: mullman@ci.costa-mesa.ca.us
For Street Rehabilitation Proiect Questions
Mr. Ernesto Munoz, City Engineer
Public Services Dept. City of Costa Mesa
77 Fair Drive
Cost Mesa CA 92628
Office: (714) 754-5173
Email: emunoz@ci.costa-mesa.ca.us
10
V Amendment CDBG-R Submission Template & Checklist 10/28/10
C. PUBLIC COAH IENT
Provide a summary of public comments received to the proposed CDBG-R Substantial
Amendment.
Note: A Proposed CDBG-R Substantial Amendment must be published via the usual methods
and posted on the jurisdiction's website for no less than 7 calendar days for public comment.
Response:
Proof of publication and summary of comments were submitted with the City's original
submission on June 5, 2009. Per HUD CPD Representative William Ward, no new public
comments submission is required for this resubmission; however, a the revised CDBG-R
Submission Template and Checklist has been posted on the City's webpage:
www.cLcosta-meso.ca.usldepartmentslredevweb.htm
1t Amendment (August 2011): A notice in the Newport -Mesa Daily Pilot was published on
August 5, 2011, announcing a seven-day public review and comment period. The comment
period commenced on August 5, 2011 and ended on August 12, 2011. Additionally, the City
notice informed the public that this draft 151 Amendment would be available for review on the
City's website and at City Hall.
A summary of public comments, if any, and the City's response to comments, will be
incorporated into the final 15` Amendment at the conclusion of the comment period.
11
V Amendment COBG-R Submission Template & Checklist 10/28/10
CDBG-R Substantial Amendment
Grantee Checklist
For the pinposes of expediting review, HUD asks that applicants submit the following checklist
along with the CDBG-R Substantial Amendment, Spreadsheet for Reporting Proposed CDBG-R
Activities, and SF -424.
Jurisdiction(s): City of Costa Mesa
Lead Agency: Housing & Community
Development Division, Office of the City
Manager
Jurisdiction Web Address: www.ci.costa-
mesa.ca.us (URL where CDBG-R Substantial
Antendntertt materials are basted)
CDBG-R Contact Person: Muriel Ullman
Address: 77 Fair Drive, Costa Mesa CA 92628
Telephone: 714-754-5167
Fax: 714-754-5330
Email: mullman@ci.costa-mesa.ca.us
The elements in the substantial amendment required for the CDBG recovery finds are:
A. SPREADSHEET FOR REPORTING PROPOSED CDBG-R ACTIVITIES
Does the submission contain a paper copy of the Spreadsheet for Reporting Proposed CDBG-R
Activities?
Yes® No❑ Verification found on page 13
151 Amendment (August 2011); Verification now found on page 15
Does the submission include an electronic version of the Spreadsheet for Reporting Proposed
CDBG-R Activities sent to the email box CDBG-R@hud.gov?
Yes® No❑ Date Spreadsheet was emailed: Original Submission — 6/4/09
Revised Submission — 6/23/09
151 Amendment (August 2011):
To be Submitted — 09/07/11
Does the Spreadsheet for Reporting Proposed CDBG-R Activities include, for each activity:
• amount of funds budgeted for each activity, including CDBG-R funds, any additional Recovery
Funds used and total activity budget,
Yes® No❑ Verification found on page(s) 13
151 Amendment (August 2011): Verification now found on page 15
the Eligibility citation (eligibility regulatory cite or HCDA cite),
Yes® No❑ Verification found on page(s) 13
15Y Amendment (August 2011): Verification now found on page 15
12
1" Amendment CDBG-R Submission Template & Checklist 10/28/10
0 the CDBG national objective citation,
Yes® NOD Verification found on page(s) 13
1St Amendment (August 2011): Verification now found on page 15
B. CDBG-RLVFOR,IIfITIONBYACTIVITY
Does the submission contain information by activity describing how the grantee will use the fitnds,
including:
• a narrative for each activity describing how CDBG-R finds will be used in a manner that
maximizes job creation and economic benefit,
Yes® No❑ Verification found on page(s) 3 & 4
1St Amendment (August 2011): Verification now found on page 4. 5 & 6
• projected number of jobs created for each activity,
Yes® No❑ Verification found on page(s) 7
1St Amendment (August 2011): Verification now found on page(s) 8
• whether an activity will promote energy efficiency and conservation,
Yes® No❑ Verification found on page(s) 7
1St Amendment (August 2011): Verification now found on page(s) 9
• the name, location, and contact information for the entity that will tarty out the activity,
Yes® No[—] Verification found on page(s) 8
1St Amendment (August 2011): Verification now found on page(s) 10
• evidence that no more than 10% of the grant amount will be spent on administration and
plamiing,
Yes® No❑ Verification found on page (s) 4 & 13
15t Amendment (August 2011): Verification now found on page(s) 4 & 15
• evidence that no more than 15% of the grant amount will be spent on public services,
Yes® No❑ Verification found on page (s) 4
15t Amendment (August 2011): Verification now found on page(s) 4,5 & 15
• evidence that at least 70% of the grant amount will benefit persons of low and moderate income,
Yes® No❑ Verification found on page (s) 4
1St Amendment (August 2011): Verification now found on page(s) 5 & 6
C. PUBLIC COALTLE/VTPERIOD
Was the proposed action plan amendment published via the jurisdiction's usual methods and on
the Internet for no less than 7 calendar days of public comment?
Yes® No❑, Verification found on page(s) 9 (Note: this is a revised submission; City
was advised by HUD -LA Field Office that a new comment period was not required.)
1St Amendment (August 2011): Verification now found on page(s) 11
Is there a summary of citizen corn tints included in the final amendment?
Yes® NOD Verification found on page(s) 9
1St Amendment (August 2011): Verification now found on page(s) 11
13
V Amendment CDBG-R Submission Template & Checklist 10/28/10
D. CERT/FICATTONS
The following certifications are complete and accurate:
(1) Affirmatively furthering fair housing
Yes®
No❑
(2) Anti -displacement and relocation plan
Yes®
No❑
(3) Drug free Workplace
Yes®
No❑
(4) Anti -lobbying
Yes®
Non
(5) Authority of jurisdiction
Yes®
No[:]
(6) Consistency with plan
Yes®
No❑
(7) Section 3
Yes®
No❑
(8) Community development plan
Yes®
No❑
(9) Following a plan
Yes®
No❑
(10) Use of Funds
Yes®
No❑
(11) Excessive Force
Yes®
No❑
(12) Compliance with anti -discrimination laws
Yes®
Non
(13) Lead-based paint procedures
Yes®
No❑
(14) Compliance with laws
Yes®
Non
(15) Compliance with ARRA
Yes®
No❑
(16) Project selection
Yes®
Non
(17) Timeliness of infrastructure investments
Yes®
No❑
(18) Buy American provision
Yes®
No❑
(19) Appropriate use of funds for infrastructure investments
Yes®
No[:]
(20) 70% of CDBG-R for LNH
Yes®
No❑
Optional Certification
(2 1) Urgent Need
Yes❑
No®
D. STATECERTrFxAmoNs NOTAPPLICABLE
The following certifications are complete and accurate:
(1) Affirmatively furthering fair housing
Yes[-]
No[—]
(2) Anti -displacement and relocation plan
Yes❑
Non
(3) Drug-free Workplace
Yes❑
No❑
(4) Anti -lobbying
Yes❑
No❑
(5) Authority of State
Yes❑
No❑
(6) Consistency with plan
Yes❑
No❑
(7) Section 3
Yes❑
No❑
(8) Community development plan
Yes❑
No[-]
(9) Consultation with Local Governments
Yes❑
Non
(10) Use of Funds
Yes❑
No❑
(11) Excessive Force
Yes❑
No❑
(12) Compliance with anti -discrimination laws
Yes[:]
No[—]
(13) Compliance with laws
Yes❑
No❑
(14) Compliance with ARRA
Yes❑
Non
(15) Project selection
Yes❑
No❑
(16) Timeliness of infrastructure investments
Yes[:]
No❑
(17) Buy American provision
Yes❑
No❑
(18) Appropriate use of funds for infrastructure investments
Yes❑
No[-]
(19) 70% of CDBG-R for LMI
Yes❑
Non
Optional Certification
(20) Urgent Need
Yes[—]
Non
14
1" Amendment CDBG-R Submission Template & Checklist 10/28/10
o=.y,
0
0
0
C,
o
o
o
v
m
N
w i
O #r
O
(O
OO
OD
CO
M
o
N
60
9
d
Of;
0
�
V)
07 C
0
Z
s i'a. tiS
ui
vi
AW
w .y
0
0
L� ai `Df
co
5
QS
co
w
ro
CO
Q
tp
ZQ
N
O
N
O
N
O
N
rI
--
LO
LO
L
C7
co
O,
0
r 4,;
Q"" C
m
.-
d'
N
N
N
co
LO
LO
m
to
t.
> L
0 (ama)
mm
Co
L
Q
>
>
U
o N m
o 'ave .�
o
w
T C CCL
T c C
m
C.
momomamo
0
s
0
U
a`
d
N ? Q
m Q
O)
U
�-'
`�- c Q
m
O
x
O O 0
0o
O
E
N
c N O
c
c N O
c
Q
O U
o O•
0 U
a o
a
c
�"
`@�oLco
I
2
U
m
L
m
c>oin,
jom
m
a0K�a�
Ow
lu
Z
N
m
e
M
U c0
0 o OCl
O
O
v'
0(a
cow
U
moa
0v
m
..
ATTACHMENT B
yTe ly
.YS.o�aA�Eo`9 f
CITY OF COSTA MESA
2011.2012 COMMUNITY DEVELOPMENT BLOCK GRANT
PUBLIC SERVICE GRANT APPLICATION
Application is due 12:00 PM December 20, 2010
Late Applications will not be accepted
Submit 1 original application, certification and back up documentation to:
Mike Linares
Housing and Community Development
77 Fair Drive, Costa Mesa CA 92628
AND
Email the completed application to:
mllnares@ci. costa -mesa, ca. us
To be considered for funding a complete application & documents listed below must be submitted by
the due date/time. Hard copy & electronic copy must be submitted by the due date/time.
Check each Item Included in your application package - ensure an authorized representative signs the
application certification. Ensure all required text fields and applicable boxes are completed or checked
(click on applicable box to Insert text or check mark; "Tab"from field to field; avoid using hard returns
within text boxes). Narrative text fields are limited in space so ensure responses are concise.
Do not submit testimonials, letters of support, or program literature
MODIFIED APPLICATIONS WILL NOT BE ACCEPTED
Organization Name: city of Costa yesa Housing & community Development)
Program Name: Large Item Disposal Program
CDBG Amount Requested: $20, 300
®....... Application
®....... Attachment A: Past & Projected Accomplishments
®....... Attachment B: Proposed Budget
®....... Attachment C: CDBG Funded Personnel
El ....... Proposed Program Application or Intake Sheet - Not Applicable
❑....... IRS Tax Exempt Documentation - Not Applicable
El ....... Current Board of Directors Roster - Not Applicable
El ....... Most Recent Audit, Financial Statements and 990 Tax Filing - Not Applicable
1. APPLICANT GENERAL INFORMATION
A. Organization Legal Name: city or Costa Mesa Housing L Community Development
B. MailingAddresS:77 Fair Drive, PO Dox 1200, Costa Mesa, CA 92628-1200
C. Program Name: Large Item Disposal Program
D. CDBG Amount Requested: $20, 300
E, Check the ONE category that best describes the proposed program
❑ Elderly/Frail Elderly Services
❑ Youth Services
❑ Physically/Developmentally Disabled Services
❑ Crime Awareness
❑ Persons with HIV/AIDS Services
❑ Homeless Services
❑ Fair Housing
❑ Substance Abuse Services
❑ Severe Mental Illness Services
❑ Child Care Services
® Other Public Service (specify) Neighborhood Cleanup
❑ Health Services
F. Is this application submitted by a coalition of organizations?
❑Yes .®No
G. Is this application submitted by a faith -based organization?
❑ Yes ® No
H. Location of where service will be provided (i.e„ specify if program is citywide, a street
address, a school site): CDBG Target Area
I. Person to contact regarding this application & program administration:
Name: Silvia Kennerson
Telephone: 714-754-5023
J. Federal Tax ID Number:
K. DUNS Number:
Email Address: Skennerson@ci. costa -mesa. ca. us
Fax:714-754-5330
L. Official Authorized to Sign Contracts and Expend Funds:
Name: Muriel Ullman Title: Neighborhood Improvement Manager
Gly of COSta M. 2011-2012 Publk Servke Grant Applotlon . 1 - 1//0812010
2. APPLICATION SUMMARY
Summarize the proposed program. Specifically discuss how the proposed program will address a
priority need in Costa Mesa; your agency's capacity/experience to carry out the activity and to
administer CDBG funds; the cost effectiveness of the proposed program; specifically how CDBG grant
funds will be expended and if other resources will be used to leverage CDBG-grant funds. If you are
submitting a coalition application, discuss the role of coalition partners and how coalition program and
admin efforts will be coordinated. Costa Mesa's population is estimated at 116,479 & is
the 8 most populous cities in 0.C. Approximately 42% of the City's residents
are considered low and moderate income and based on 2008 US census data 9,6%
of Costa Mesa households are living in poverty.
According to the Consolidated Plan approximately 42% of the units in
the City are owner occupied while 580 of the units are renter occupied
Althouqh the majority of the city's housing stock is in good condition over
80% was constructed prior to 1980.
The Consolidated Plan estimates that lower income renter households are
experiencing a variety of housing problems including excessive rent as a
proportion of income and over 30% of their income on mortgage, taxes
insurance & utilities. Over 1/3 of all Costa Mesa households regardless of
race or ethnicity are paying more than 30% of their income for housing and/or
living in substandard units Additionally, 31.7% of senior homeowners are
Raying in excess of 300 of their income towards housing. Additionally,
approximately 3,245 rental units and 799 owner occupied units are considered
overcrowded as defined by HUD.
Maintaininq one's living space whether it is an apartment or single
family dwelling can be challenging due to competing priorities such as paying
rent, food & utilities Therefore programs such as the housing
rehabilitation grant & loan program have been very successful since they
offer homeowners the ability to fix up their home at a very low cost The
Neighbors for Nei hbors program allows low income homeowners to take
advantage of both city assistance & volunteer labor to paint & repair their
homes, Presently there are no neighborhood improvement programs which
address rental units.
The attached map provides an overview of Costa Mesa's neighborhoods
that are predominately low and moderate -income These are areas of the city
where at least 51°% of residents meet HUD's definition of low & moderate -
income, These areas dominate the lower southwest portion of the city. There
are approximately 33,198 residents living in these target areas and 27,215
are low/moderate income (82%).
The CDBG funded Large Item Disposal Program would be designed only for
target area residents in an effort to assist them in maintaining their
property and disposing of debris garbage and other related 'items The City
anticipates dividing the target area into 6 sections & providing a 40 yard
temporary dumpster for 1 weekend on a rotational basis The dumpster will be
manned by city staff who will request the door hanger & photo T D for
compliance. The approved vendor will deliver & pick up the temporary
dumpster at a designated day & time, It is anticipated the dumpsters will be
available for an entire weekend in each neighborhood, Dumpsters can be locked
& secured over night.
The Large Item Disposal Program will be advertised using door hangers
in the CDBG target area fliers within local organizations and churches
community centers and the Citv's web Daae.
Gb/ of Costa Dteo 20142012 PUV4 $-WS$ Grant AW'4atloo -2- /1108/2010
3. ORGANIZATION CAPACITY & EXPERIENCE
A. State your organization's experience to carry out the proposed program. Include information
regarding length of time providing service, professional qualification of staff (include license,
academic credentials, etc.) and other relevant information. See below.
B. Summarize your organization's experience administering CDBG public service grant funds. The
City administers CDBG HOME RDA and various federal and state rants for
over 90 years. Housing & Community Development (HCD) is responsible for
y a„yam „�14,,.,�,.,,��u Manning arrorgaole Housinq projects public
services and infrastructure pro rams HCD monitors all 13 CDBG public
service grants. Therefore HCD's staff is canahla �f .;0.01..,,;.,,, .-A
.implementing a CDBG public
both regulations and monit
Gly Of COAD Mm 20114012 NVR SWxe (WO Ap9!fo1W - 3 - 11/09)2010
C. If you have received CDBG funding from the City of Costa Mesa in past years, complete the table
below for most recent years,
YEAR FUNDS RECEIVED
CDBG GRANT AMOUNT
NAME OF FUNDED PROGRAM
N/A
N/A
N/A
N/A
N/A
$
D. If previously funded by Costa Mesa CDBG, has your agency ever failed to expend all grant funds that
were awarded? Yes ❑ No ❑ NA
If "Yes," explain reasons: _
E. If previously funded by Costa Mesa CDBG, has your agency ever failed to meet established
contractual accomplishment goals? Yes ❑ No ❑ NA
If "Yes," explain reasons: _
F. if you have not received CDBG funding from Costa Mesa in the past, list a minimum of three
references of grant fund providers:
GRANT PROVIDER
GRANT PROVIDER CONTACT TELEPHONE
# & EMAIL
GRANTAMOUNT
DATES COVERED BY
GRANT FUNDS
N/A
N/A
N/A
N/A
$
Qty of Costa Hese 2011-2012 Poblk SeVn Gant Appkalbn -4- 11/08/2010
4. PROGRAM INFORMATION
A. Complete the following budget summary for the proposed program.
1, 2011.2012 Costa Mesa CDBG Grant Funds Requested: $20,300
2. Total 2011.2012 Program Budget: $20,300
B. Outline stow requested CDBG funds will be utilized (e.g., staff salaries, benefits; program supplies;
Insurance; direct client assistance, etc.)? Ensure that Attachment B "Proposed Program Budget" is
reflective of this outline. Funds will be used for dumpster rental communication
& part-time salary.
C. What is the per unit cost to delivery of the proposed program? . 65/person
This program anticipates serving 40% of total CDBG populat
the first vear. 40% of 33.1gR ;s 13.97q. 9/39n.inn = tic/—
D.
How does this cost per unit of service compare to other similar services? The cost per unit
is not comparable to any other service in the city, The City currently
has _a refuse service. contract with CR & R and provides 1 free lame itom
residents in
target area in having clean neighborhoods 6 times per year for an entire
E. Does the proposed program serve Veterans? (Note: Up to 10 additional rating points may be awarded to
this application based on the percentage of Veterans served.) Yes ❑ No
If "Yes," what is the total percentage of Veteran clients served by the program? o%
This program is not limited to veterans. It services all residents in the
CDBG target area.
My of Costa Mesa 20111012 PUNY-%VRe Grant Applkaon . 5 - 11108/2010
G. Provide the following information regarding full-time, part-time, contract & volunteer staff that will
be utilized to provide the proposed service, (If CDBG funds are requested for any personnel costs,
Attachment C "CDBG Funded Personnel" must be completed),
full-Tirne Staff: Part -Time Staff: 2
Contract Staff: Volunteers:
H. What percentage of the organization's total budget Is spent on fundralsing and overall
administration? 20% of CDBG is for administration of CDBG programs.
I. Provide the following Information regarding the number of unduplicated clients that will be served
by the proposed program:
1. Total number of unduplicated clients, regardless of city of residence that will be service by the
program between 7/1/11 and 6/30/12? N/X
2. Total number of unduplicated Costa Mesa clients that the program will serve by the program
between 7/1/11 and 6/30/12? 13,279 Individuals(40"s of 33,198 total CDBG
population, or 3319 households (4 persons/household)
3. What is the total proposed program budget for FY 2011-2012? $20, 300
4. What %of the total program budget will be used to serve undltplicated Costa Mesa residents?
100%
J. Budget Leveraging
1. Will CDBG or other grant funding be requested for this program from any other city or the
County? Yes X No CDBG-W
If "Yes" how much and will these grant funds be used to assist Costa Mesa Residents?
NAME OF AGENCY
CDBG/GRANT AMOUNT
REQUESTED
AMOUNT THAT WILL SERVE
CM RESIDENTS
City of Costa rlesa/HCD
$20,300
$20,300
Add additional sheets if necessary.
L Ensure that these amounts are also listed In "ATTACHMENT 8 PROPOSED 2011.2012 PROGRAM BUDG[T,"
City of costa New 2011-2012 P"UkS W.ce Gant ApplkzUon .6. 1]/0812010
2. Will grant funding be requested for this program from any other funder?
Yes ❑ No
If "Yes" how much and will these grant funds be used to assist Costa Mesa Residents?
NAME of FUNDER
GRANT AMOUNT REQUESTED
AMOUNT THAT WILL SERVE
CM RESIDENTS
N/A
N/A
N/A
$
$
K. Is this a new program? Yes ® No ❑ If this is not a "New" program, how will this program be
expanded from current program efforts?
L. Will requested CDBG funds be used as "seed money" to create additional funding opportunities?
Yes ❑ No
M. Will requested CDBG funds be used to match funding requested for another funder? Yes ❑ No
If "Yes," provide information regarding the other grant source and match requirements.
Gly of Costa Ness 20114012 Vub1k SeNke Grant App M0fl .7- 11/0812010
5. HUD REQUIREMENTS
Provide the following Information regarding the number of individuals to be served by the proposed
program and your agency from 7/1/11 through 6/30/12:
A, Number of unduplicated Costa Mesa residents the program will serve with requested CDBG
funds? 13 279 Individuals (40"s of 33,198 total CDBG population).
What %of these individuals will be of low/moderate income? 100%
Note: HUD requires that each organization providing services to Individuals with CDBG public service grant funds
document the size, rocelethnlcity & Income of assisted households. Income documentation is not required for
"presumed bene/Iclarv" category clients; however, documentation of "presumed beneficiary" status is required.'
presumed benef tones Include: abused children, seniors (over 62 years of age), battered spouses, severely disabled
adults, homeless persons, illiterate persons, persons with HIV/AIDS, migrant form workers.
B. Does the proposed program application/intake form collect all HUD -required information?
Yes [] No ® (Area wide benefit) If "Yes," how is this information documented?
a. Self -Certification ❑
b. Analysis of household income documents such as tax returns/pay checks ❑
c. Program serves presumed beneficiary category ❑ List category
If "No," how will this information be collected and reported to the City? The City will work
directly lith the vendor to obtain the number of residents who used the
dumpster and tonnage of waste/refuse.
C. Submit a copy of the current or proposed program application/intake form with your original
application submission package. N/A. This is an area aide benefit activity which
meets the national objective of heloinq a low/mod neighborhood. The City
is not havina individual homeowners/occupants apply for dumpsters and
intake forms are not required The dumpsters will be manned by part-time
staff who will reauest the door hangers provided by the City and photo
I.D. for compliance.
D. If the proposed service assists the homeless, what percentage of clients are "chronic homeless?'
® Not Applicable
HUD. defines chronically homeless as on unaccompanied homeless individual with a disabling condition that
has been continuously homeless for 1 year or more or who has had at least 4 episodes of homelessness in the
post 3 years, Furthermore, to be defined ds chronically homeless a person must be living on the street or in
emergency shelter of the time of eligibility determination - the definition does not include time spent living in,
tran51tlanol housing.
Otyof Costa Meu 20112012 Public SWKe Gant App;WW -8- 11/08/2010
All CDSG-funded activities are required to provide output (i.e. number of individuals served) and
outcome (i.e. anticipated benefit to program recipients) data. All CDSG-funded activities must rneet
one of HUD's "objectives" and "outcomes."
OBJECTIVE - Check the box (only one) that best applies to the proposed program:
® Suitable Living Environment — The activity is designed to benefit the community, families, or
individuals by address issues in their living environment.
❑ Decent Affordable Housing — The activity is designed to cover a wide range of housing
opportunities that meet individual family or community needs.
❑ Creating Economic Opportunities — The activity will generate economic development,
commercial revitalization or job creation.
OUTCOMES- Check the box (only one) that best applies to the proposed program.
❑ Availability/Accessibility — The activity makes services, Infrastructure, housing or shelter
available/accessible to low- & moderate -income people, Including individuals with disabilities.
❑ Affordability — The activity provides affordability in a variety of ways for low- & moderate -
income people (Includes creation or maintenance of affordable housing, basic infrastructure
hook-ups or services).
® Sustainability (Promoting Livable or Viable Communities) — The activity alms to Improve the
community or neighborhoods, helps to make them livable or viable by providing benefits to
low & moderate -income people, or by removing/eliminating slums/blighted areas.
F. Regarding Objectives/Outcomes listed above, describe how success & effectiveness (i.e. outcome)
of proposed services will be measured. Include the program definition of success/effectiveness,
tools used to measure program success/effectiveness, the % of Individuals served that will
meet/exceeded the success/effectiveness threshold & how clients will be tracked to measure
outcomes. If no system is in place, discuss steps to be taken to implement a performance
measurement system. Degree of success would be 408 of the residents using
the dumpster. We will work with the disposal company to assess the number
of users and the amount of waste disposed (tonnage) through the life of
the program. Should the program be continued after the first year, we
will utilize actual residential usa e numbers and waste volume to
determine appropriate outcomes for future vears.
ON Or CORA Mesa 2011-2012 Pubk SeMce Gant AWkaW - 9 - 11/08/2010
6, COALITION APPLICATION INFORMATION (Maximum 10 Extra Rating Points)
NOTE., A coalition is defined as two or more agencies applying for CDBG public service grant funds
with the goal of eliminating duplication of services & grant administration. Evidence of a formal
Memorandum of Understanding or agreement between coalition agencies must be provided.
® CHECK BOX IF NOT APPLICABLE
A. List coalition members:
Lead Agency:
Member:
Member:
Member:
Member:
B. Describe the target population to be served by the coalition.
C. Describe the services each member of the coalition will provide to coalition clients & how services
will be coordinated, tracked and reported.
D, How is the effectiveness & success of coalition efforts measured? Provide data regarding coalition
effectiveness/success for the past two years.
E. How many clients will be served by coalition efforts during the 2011-2012 Program Year with
requested CDBG funds?
Oty of CoM tree 201140/2 Polk Smke Gant App"kakn -10- 11/09/2010
7. CERTIFICATION
I hereby certify that I am authorized to submit this application for CDBG public service grant funding
provided by the City of Costa Mesa ("City") by the Board of Directors of city of costa mesa
Housing & Cownunity Development ("Agency"). If grant funds are granted, funds will be used
solely to benefit low- and moderate -Income Costa Mesa residents. Agency understands that general
liability, auto liability insurance, and workers compensation insurance are required and will be provided
per terms of a grant agreement to be executed between the City and the Agency. Agency understands
that grant funds are provided on a reimbursement basis and will provide appropriate documentation to
substantiate expenditures submitted for reimbursement. Grant funds will be administered pursuant to
this agreement and consistent with applicable federal regulations. If the Agency fails to serve eligible
Costa Mesa residents during the term of the contract, or fails to substantially attain projected
accomplishments (defined as at least 75% of projected number of persons to be served), Agency will be
required to repay all or a portion of funds already disbursed to the Agency by the City and/or forego
receipt of additional grant funds. Agency also certifies that it is in compliance with all local zoning/land
use regulations and possesses all required licenses and permits to operate/provide program.
Name: Silvia Kennerson
Title: Management Analyst
Signature Date
Gly of Cotta Mesa 2011-2012 NU.<SWxe Gant Ap "kn - 11 • 111012010
ATTACHMENT A
PAST & PROJECTED CDBG^FUNDED PROGRAM ACCOMPLISHMENTS
Program Name; Large Item Disposal Program
Do not use percentages;
FlIsttual number of unduplicated Costa Mesa residents served in past years or estlmate number of
andupllcated Costa Mesa residents to be served with requested CDBG funds
Oty 0 Costa Flew 2011-2012 PuGC SeAe Gant AW`aUon -12- 11/08/2010
2008-2009
2009-2010
2010.2011
2011-2012
INCOME CATEGORY
ACTUAL NUMBER OF
ACTUAL NUMBER OF
PROJECTED NUMBER OF
PROJECTED NUMBER OF
CM PERSONS SERVED
CM PERSONS SERVED
CM PERSONS TO BE
CM PERSONS TO BE
SERVED
SERVED
MODERATE -INCOME
807.+
N/A
N/A
N/A
MEDIAN INCOME
LOW-INCOME
50%-80%
N/A
N/A
N/A
13,279
MEDIAN INCOME
VERY LOW INCOME
30%-50%
N/A
N/A
N/A
MEDIAN INCOME
EXTREMELY Low -
INCOME
N/A
N/A
N/A
0%•30%
MEDIAN INCOME
TOTAL
N/A
N/A
N/A
13,279
Oty 0 Costa Flew 2011-2012 PuGC SeAe Gant AW`aUon -12- 11/08/2010
ATTACHMENT B
PROPOSED 2011-2012 PROGRAM BUDGET
Program Name: Large Item Disposal Program
*See Exhibit A for Line Item Budget
BUDGET CATEGORY
CDBG
OTHER
TOTAL
Agency Administration Staff
CONTRACT?
NA
$
Salaries & Benefits
$
$
$
Program Staff Salaries &
$6,000
$
$6,000
Benefits
No ❑
$
Program Supplies
$
$
$
Rent/Lease
$
$
$
Communications
$2, 300
$
$2,300
Utilities
$
$
$
Insurance
$
$
$
Professional Services
$
(Specify)
$
$
Other (Specify)
$5,300
$
$5,300
(Dumpsters)
Other (Specify)
$
$
$
Other (Specify)
$
$
$
Other (Specify)
$
$
$
TOTAL
$20,300
$
$20,300
List Source of "Other" Program Funds
SOURCE OF OTHER PROGRAM FUNDS
AMOUNT OF OTHER PROGRAM
FUNDS SECURED VIA
FUNDS
CONTRACT?
NA
$
Yes ❑
No ❑
Yes ❑
$
No ❑
$
Yes ❑
No ❑
$
Yes ❑
No ❑
Yes ❑
$
No ❑
TOTAL
$
City of Costa Masa 2011.2012 wue GeNRe Gant AWkaUon - 13 - 11/08/2010
U
H
z
LLQ
z
U
3
J
W
Z
z
O
W
a
0
W
z
z
LLL
Q)
m
13
U
J
m
s
El
a�
$
G
o
i9
i�
e9
G?
¢
w Y
tom
o
os�
os�
a�
0
00
7 F
0
LL ui
t
pm w
U K
N
N
N
N
N
Z
O
F
�
O 2
N
N
N
N
N
O
V
o
k
w
0
w
N
m
Q
z
N
N
N
N
N
Q
5
o
U
N
Val
N
N
N
N
6
2
Z
N
N
N
N
N
s
o
N
O
O
N
N
N
N
'C
Z
0
Vt
N
a°
N W
$
G
o
iP
i�
vo
d?
6 086
� m
o
os�
ose
ew
0
00
0
�
LL W
W
� d
CG
�
u
N
N
N
N
N
O
F
o
0
O
N
V
m
o
U
N
2
N
N
N
N
Q
m
s
o
N
O
O
N
N
N
N
2
Vt
z
a
(n
o_
y�
41
N
N
N
N
p
a
ro
a�
E
0
E
O
a
11
a
N
z
U
0
a
W
O
a
0
CL
�y
d
FF0 Q
r^ S
A
o
i
iu
6 086
� m
o
os�
o�
0
twow
�
LL W
W
m
a
u
N
N
N
N
N
Z
F
O
U
w
w
m
J
Z
N
N
N
N
N
Q
(n
a
2
N
N
N
N
N
d'
0
E
O
a
�y
d
COST FpRONE,(1) DAY CDBG.L.�ARGE ITEM DISPOSAL PROGRAM
Dumpster Rental Cost $500
Empty & Return Cost $500
$1,000 x 6 Dumpsters $6,000
(2 dumpsters x 6 areas x 1 day/yr) $12,000
Advertising Flyers $300 $300
City Web Site $0 $0
Total Cost: $300
Door Hangers (Printing & Distribution)
10,000 units $2,000
Total Advertising Cost $2,300
Part-time Interns $15/hr x 8 hrs Interns manning x 12 times/year
x 2 interns 12 dumpster,per area]= $3,000
Total Personnel Cost $3,000
Total $17,300
COST FOR TWO (2) DAYS CDBG LARGE ITEM DISPOSALPROGRAM
Dumpster Rental Cost $500
Empty & Return Cost $500
$1,000 x 6 Dumpsters =
No additional cost for 2nd day
(2 dumpsters x 6 areas x 2 days/yr)
Advertising
Part-time Interns
Flyers $300
City Web Site $0
Total Cost:
Door Hangers (Printing & Distribution)
10,000 units
Total Advertising Cost
$6,000
$12,000
$300
$0
$300
$2,000
$2,300
$15/hr x16 hrs interns manning x 12 times/year
x 2 Interns [2 dumpster per area]= $6,000
Total Personnel Cost $6,000
Total
$20,300
'Application refers to weekend service. This budget reflects both single day and weekend service.