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Home My WebLink About01 - CC-2 - Minutes - 2/7/2012UNOFFICIAL UNTIL APPROVED CC -2 REGULAR AJOURNED MEETING (STUDY SESSION) OF THE CITY COUNCIL CITY OF COSTA MESA June 8, 2010 The City Council of the City of Costa Mesa, California met in a Regular Adjourned Meeting (Study Session), on Tuesday, June 8, 2010 at 4:30 p.m. in the City Council Chambers, 77, Fair Drive, Costa Mesa. The meeting was called to order by the Mayor. I:to] I W97_1419 Council Members Present: Mayor Allan R. Mansoor Mayor Pro Tem Wendy Leece Council Member Eric R. Bever Council Member Katrina Foley Council Member Gary Monahan Council Members Absent: None (Council Member Gary Monahan left the meeting at 5:23 p.m.) Officials Present: City Manager Allan Roeder Assistant City Manager Tom Hatch City Attorney Kimberly Hall Barlow Public Services Director Peter Naghavi Budget and Research Officer Bobby Young Fire Chief Mike Morgan Police Chief Christopher Shawkey Recreation Manager Jana Ransom City Clerk Julie Folcik I. PUBLIC COMMENTS 1. Mondo Medena presented a video of interviews with members of the public about the City's Recreation Programs (00:00:59) 2. Sandra Shwarzman spoke about saving the Balearic Center, its programs and the R.O.C.K.S. Program (00:03:38) 3. Ray Racunus, Costa Mesa spoke on the 60 million dollar budget deficit (00:05:43) 4. Jennifer Blanton, Crime Scene Specialist for the City asked the Council to look at each potential layoff at the PD logistically (00:08:02) 5. Elizabeth Eddleman, Emergency Services Training Specialist for the City expressed the importance of her position and the benefit to the City.(00:08:56) UNOFFICIAL UNTIL APPROVED CC -2 II. ITEMS FOR DISCUSSION 1. Presentation and Discussion of the Preliminary City Budget for FY 2010- 2011 (00:12:25) City Manager Allan Roeder opened this presentation and provided an overview of the budget reductions currently in place and proposed reductions including staff reductions. He noted that any staff reductions would impact the level of service to the City. The budget reductions presented were 50 percent of the reductions needed to balance the budget. Additional revenue, reductions or use of reserves would be needed for the remaining budget deficit. Budget & Research Officer Bobby Young presented a report on the full-time position history for the City showing a 20 percent staffing reduction recommended for Fiscal Year 2010-2011. Revenue estimates and appropriations were explained (00:21:49). City Manager Allan Roeder continued the presentation covering revenue options such as the Transient Occupancy Tax (TOT), Business License Tax, and other taxes and fees. It was noted that Costa Mesa has the lowest TOT with the average in the County at 11 percent. Mr. Roeder recommended a 3 percent increase to the TOT be placed on the next ballot. Discussion ensued on the TOT, Business License Tax and other revenue sources. The City Manager along with City Attorney Kimberly Hall Barlow and Public Services Director Peter Naghavi responded to questions from the Council Members (00:25:40). Council Member Monahan left the meeting at 5:23 p.m. (00:46:30) Budget and Research Officer Bobby Young continued the presentation covering Total Appropriations by fund type, distribution of appropriations, 10 year historical expenditures by department, showing Police and Fire as the largest shares and a summary of appropriations. Mr. Young provided PERS projections for the next 4 years and a General Fund Summary plan for the $8 million dollar budget deficit (01:15:35). Assistant City Manager Tom Hatch presented the Prioritization of City Services Update, explaining the research and the process for prioritization of services and the chosen method. It was noted that on the City Manager's recommended reductions, 86 items were rated and ranked in 7 categories. Members of the community submitted 249 forms, 153 comments/suggestions were received and 165 responses. Upon completion of the prioritization, the top 3 programs were the After School Program (R.O.C.K.S.), Youth Sports Programs and the Balearic Community Center (01:15:50). UNOFFICIAL UNTIL APPROVED CC -2 Discussion ensued on the proposed programs and staff reductions. Assistant City Manager Tom Hatch, Police Chief Christopher Shawkey and Recreation Manager Jana Ransom responded to questions from Council Members. No action was taken on this item. 2. Revenue Update Budget and Research Officer Bobby Young presented this report. Reporting a 17.2 percent increase in revenue in comparison to the previous year. The Transient Occupancy Tax (TOT) was also up 2.7 percent from the same month last year (02:29:05). 3. Employee of the Month The City Council reviewed applications for Employee of the Month; a preference was indicated, absent any objection. Announcement of the Employee of the Month would be made at a subsequent City Council meeting. II. COUNCIL MEMBERS REPORTS, COMMENTS, AND SUGGESTIONS There were no Council comments made. III. ADJOURNMENT The Mayor declared the City Council meeting adjourned at 7:07 p.m. The next Regular Meeting will be held June 15, 2010. 3 UNOFFICIAL UNTIL APPROVED CC -2 REGULAR AJOURNED MEETING (STUDY SESSION) OF THE CITY COUNCIL CITY OF COSTA MESA October 11, 2011 The City Council of the City of Costa Mesa, California met in a Regular Adjourned Meeting (Study Session), on Tuesday, October 11, 2011 at 4:30 p.m. in Council Chambers, 77, Fair Drive, Costa Mesa. The meeting was called to order by the Mayor. ROLL CALL: Council Members Present Council Members Absent: Mayor Gary Monahan Council Member Eric R. Bever Council Member Wendy Leece Council Member Steve Mensinger Mayor Pro Tem Jim Righeimer Officials Present: CEO Tom Hatch Interim Assistant CEO Peter Naghavi Finance/IT Director Bobby Young Interim Public Services Director Ernesto Munoz City Attorney Thomas Duarte City Clerk Julie Folcik I. PUBLIC COMMENT 1. Judi Berry, Costa Mesa, commented on unfunded liabilities and the definitions used by business and accounting communities (00:00:42). 2. Colin McCarthy, Costa Mesa, thanked the Council for dealing with the budget and noted the budget problems of the City of Santa Ana (00:02:47). 3. Robin Leffler, Costa Mesa, asked that Mr. Bartel answer her questions on how much it would cost the City to leave CaIPERS and the effect on the City's payment to CalPERS if the payroll is reduced by layoffs or early retirements (00:03:53). 4. Eleanor Egan, Costa Mesa, advised what happens if the City were to stop paying the CalPERS liability, asked for examples of any fully funded retirement liabilities and asked a question on the unfunded liability assumptions (00:05:32). II. ITEMS FOR DISCUSSION 1. Public Employees Retirement System (CaIPERS) Update Presentation (00:08:20) Mayor Monahan announced the availability to view this presentation on the City's website. CEO Hatch provided an introduction on the presentation by Mr. Bartel. 1 UNOFFICIAL UNTIL APPROVED CC -2 Finance/IT Director Bobby Young gave an overview of the presentation. Mr. Bartel provided slides showing current pension plans with CalPERS for Police, Fire and Miscellaneous employee units. Mr. Bartel explained the charts on the retirement plan funded status, contribution rate schedules and projections for Police Fire and Miscellaneous. The Fire Safety Side Fund was presented. Mr. Bartell suggested the City concentrate on paying down the Fire Safety Side Fund due to the certainty of costs minus the volatility of other pension funds. The City's pension payment is based on a percentage of active payrolls and Mr. Bartell went on to explain the pension contribution rate projections provided which do not reflect the five percent currently paid by employees. CalPERS market value investment returns and the unmodified amounts were presented. Mr. Bartel gave examples of cost saving formulas for Tier Two employees hired at a two percent at sixty pension benefit assuming a normal payroll growth over ten years. Mr. Bartel stated that a second tier of pension benefits is considered a long term goal for cost savings whereas, short term cash savings is obtained by employees paying some or all of or their pension costs. Mr. Bartel also suggested the City set up an affordable and reasonable time frame of not less than twenty years to payoff the unfunded pension liability. Discussion ensued on mortality rates, PERS investments, the effects of a lower payroll on the City's pension obligation and increasing the City's payment to CalPERS to lower the unfunded pension liability. CEO Tom Hatch, Finance/IT Director Bobby Young and Mr. Bartel responded to questions from Council Members. No action was taken on this item. EMPLOYEE OF THE MONTH The City Council will review applications for Employee of the Month. If a selection is made, a presentation will be made at a future City Council meeting. III. COUNCIL MEMBERS REPORTS, COMMENTS, AND SUGGESTIONS No Council Comments were received. IV. ADJOURNMENT The Mayor declared the City Council meeting adjourned at 8:10 p.m. The next Regular Meeting will be held Tuesday, October 18, 2011. 0 UNOFFICIAL UNTIL APPROVED CC -2 SPECIAL MEETING OF THE CITY COUNCIL CITY OF COSTA MESA October 11, 2011 The City Council of the City of Costa Mesa, California met in a Special Closed Session, on Tuesday, October 11, 2011 at 8:10 p.m. in Conference Room 1 B, 77, Fair Drive, Costa Mesa. The meeting was called to order by the Mayor. ROLL CALL: Council Members Present: C4i:111iT.1110TOA i, 60"_1: 41010 Officials Present 1. Closed Session Mayor Gary Monahan Council Member Eric Bever Council Member Wendy Leece Council Member Stephen Mensinger Mayor Pro Tem Jim Righeimer CEO Tom Hatch City Attorney Tom Duarte City Clerk Julie Folcik Conference with Tom Hatch, CEO and Labor Negotiator, Agency Negotiator: regarding Employee Organizations: Costa Mesa City Employee Association (CMCEA), Costa Mesa Firefighters Association (CMFA), Costa Mesa Police Association (CMPA), Costa Mesa Police Management Association (CMPMA) and Unrepresented Employees (Executive and Confidential) and pursuant to Government Code Section 54957.6. The Mayor recessed the meeting to Conference Room 1 B for the closed session at 8:10 p.m. ADJOURNMENT The meeting was reconvened at 9:22 p.m. and it was announced that no action was taken. The special meeting adjourned at 9:22 p.m. 1