HomeMy WebLinkAbout07 - CC-8 - Resolution of the Costa Mesa CC CEO - 3/6/2012CITY COUNCIL AGENDA REPORT
MEETING DATE: MARCH 6, 2012 ITEM NUMBER:
SUBJECT: A RESOLUTION OF THE COSTA MESA CITY COUNCIL AUTHORIZING THE CHIEF
EXECUTIVE OFFICER OR HIS DESIGNEE TO EXECUTE A SUB -RECIPIENT AGREEMENT
WITH THE CITY OF SANTA ANA TO RECEIVE A GRANT UNDER THE FY 2011 URBAN
AREAS SECURITY INITIATIVE (UASI)
DATE: FEBRUARY 24, 2012
FROM: POLICE DEPARTMENT - TELECOMMUNICATIONS BUREAU
PRESENTATION BY: BRYAN GLASS, LIEUTENANT
FOR FURTHER INFORMATION CONTACT: BRYAN GLASS, LIEUTENANT - 714.754.5603
RECOMMENDED ACTION:
1) Adopt a resolution that authorizes the chief executive officer or his designee to the attached
sub -recipient agreement with the City of Santa Ana to receive a grant under the FY 2011
Urban Areas Security Initiative (UASI) Grant Program.
2) Authorize the Police Department to accept FY 2011 UASI reimbursement funds allocated to
the City of Costa Mesa in an amount not to exceed $68,980. This amount will reimburse
training costs included but not limited to tuition, overtime, and backfill for pre -approved
Office of Domestic Preparedness -approved training for police, fire, and city personnel.
3) Approve Budget Adjustment No. 12-012 in the amount of $68,980 to increase revenue and
appropriate the grant funds to the Police and Fire Department's operating budgets.
BACKGROUND:
In late 2005, the cities of Anaheim and Santa Ana were selected as the core cities and
administrators of the Urban Areas Security Initiative (UASI) Grant. The City of Santa Ana Police
Department is assigned the administration of the FY 2011 UASI Grant from the Department of
Homeland Security. The City of Costa Mesa falls within the boundaries of the FY 2011
Anaheim/Santa Ana Urban Area and as a member of this Urban Area, the City is eligible to
apply for reimbursement of funds expended for any authorized Department of Homeland
Security (DHS) approved equipment, services, or training costs.
The FY 2011 UASI Grant is a reimbursement grant meaning cities must expend their own funds
for equipment, services, or training costs, and then apply for reimbursement of these
expenditures. In an effort to ensure each city does not expend funds for equipment, services, or
training costs that are not allowable under the FY 2011 UASI Grant, each city will be required to
obtain prior written approval from the Homeland Security Division of the Santa Ana Police
Department for expenditures it plans to submit for reimbursement.
ANALYSIS:
The City of Costa Mesa falls under the jurisdiction of the Santa Ana Police Department for the
purposes of receiving grant monies from the FY 2011 UASI Grant. The grant is to fund approved,
terrorism -related, Office of Domestic Preparedness and Office of Homeland Security equipment
and training. This grant provides for up to $68,980 for reimbursable training costs.
The Police Department's Training Bureau, with the assistance of the Finance Department, tracks
city expenditures associated with this reimbursable training grant. City personnel from the Police,
Fire, Administrative Services, and Finance Departments have benefited from the training. If
approved, the Police Department will continue to process all the reimbursement requests to UASI
Grant staff on behalf of the City. Reimbursable training is planned to be accomplished before the
end of the grant period (March 31, 2014).
ALTERNATIVES CONSIDERED:
The City Council could elect not to accept the reimbursable funds made available through the
FY 2011 UASI Grant. This would mean any previously completed reimbursable training, and
any additional reimbursable training under consideration, would have to be expensed to the
City's current budget.
FISCAL REVIEW:
Acceptance of this grant will appropriate up to $68,980 for approved training costs associated with
terrorism and disaster -related preparedness for both the Police and Fire Departments. There are no
matching funds required for this grant. Attached Budget Adjustment #12-012 recognizes revenue of
and appropriates $68,980.
LEGAL REVIEW:
The City Attorney's Office has reviewed the agreement between the City of Santa Ana and the City
of Costa Mesa, and has approved it as to form.
CONCLUSION:
Staff recommends City Council adopt the attached resolution and authorize the Police Department
to accept FY 2011 UASI reimbursement funds allocated to the City of Costa Mesa in an amount not
to exceed $68,980. This amount will reimburse training costs included but not limited to tuition,
overtime, and backfill for pre -approved Office of Domestic Preparedness -approved training for
police, fire, and city personnel.
TOM GAZSI
Chief of Police
BOBBY YOUNG
Finance & IT Director
DISTRIBUTION: Police Training
Fire Training
TOM HATCH
Chief Executive Officer
ATTACHMENTS: 1 Council Resolution
2 FY 2011 UASI - Agreement for Transfer or Purchase Equipment
3 Budget Adjustment No. 12-012
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