HomeMy WebLinkAbout- - Design of Bristol Baker Intersection - 4/3/2012CITY COUNCIL AGENDA REPORT
MEETING DATE: APRIL 3, 2012 ITEM NUMBER:
SUBJECT: PROFESSIONAL ENGINEERING SERVICES FOR DESIGN OF BRISTOL STREET AND
BAKER STREET INTERSECTION IMPROVEMENTS
DATE: MARCH 22, 2012
FROM: PUBLIC SERVICES DEPARTMENT - TRANSPORTATION SERVICES DIVISION
PRESENTATION BY: RAJA SETHURAMAN, ACTING PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION RAJA SETHURAMAN, ACTING PUBLIC SERVICES
CONTACT: DIRECTOR, (714) 754-5343
RECOMMENDATION:
1) Award a Professional Services Agreement (Attachment 1) for the design of Bristol Street
and Baker Street intersection improvements to Civil Works Engineers, 3151 Airway Avenue,
Suite T-1, Costa Mesa, CA 92626, in the amount of $144,850.
2) Approve Budget Adjustment 12-015 (Attachment 2) in the amount of $144,850.
3) Authorize the Mayor and the City Clerk to execute the Professional Services Agreement and
the Budget Adjustment.
BACKGROUND:
The intersection of Bristol Street and Baker Street is significantly congested during peak
periods. Both Bristol Street and Baker Street are classified as Major Arterials in the Orange
County Transportation Authority's (OCTA) Master Plan of Arterial Highways (MPAH). Baker
Street, while designated as a six -lane Major Arterial, currently has two travel lanes in each
direction. Access to the 1-405 Freeway from Bristol Street is approximately one-half mile north
of Baker Street and access to the SR -55 Freeway from Baker Street is approximately one-half
mile east of Bristol Street. Consequently, there are significant northbound and eastbound
movements during the morning peak period and southbound and westbound movements during
the evening peak period at this intersection. The City's General Plan Circulation Element
identifies the following measures to improve traffic operations and the level of service for this
intersection:
Addition of third eastbound through lane
Addition of eastbound right -turn lane
Addition of third westbound through lane
In January 2011, the City applied for Measure M2 grant funding for engineering design for
improvements at the intersection of Bristol Street and Baker Street. Due to right-of-way
constraints, alternative improvement strategies including interim and ultimate improvements would
be considered as part of the project. In July 2011, the City was awarded Measure M2 grant funds
for engineering design for potential improvements at this intersection.
ANALYSIS:
In December 2011, the City issued a Request for Proposals (RFP) to several consulting firms
for civil engineering design and right-of-way engineering services. Seven (7) proposals were
received to provide the intended engineering services. Proposals were reviewed for
compliance with the City's RFP, and consultants were evaluated based on project
understanding, depth of experience, technical expertise, and associated factors. After careful
review of all the proposals, staff finds Civil Works Engineers well qualified to perform
engineering design and right-of-way engineering services. The proposal submitted by Civil
Works Engineers represents a thorough understanding of the project, complies with the project
specifications, and documents technical ability and experience with similar projects.
ALTERNATIVES CONSIDERED:
One alternative would be to perform the design work in-house. However, the scope of work and
demands of the project exceed staffs resources and time.
A second alternative would be not to undertake this project. However, this will result in significant
traffic flow issues to remain at this intersection and will also result in relinquishing Measure M2
grant funds captured for this project.
FISCAL REVIEW:
The City of Costa Mesa has secured Measure M2 funding in the amount of $90,000 toward the
design of improvements for the intersection of Bristol Street and Baker Street. Traffic Impact Fee
funds will also be utilized as match for the Measure M2 funding for the balance of funds necessary
for engineering design ($54,850). The attached Budget Adjustment 12-015 recognizes the grant
funding and unencumbered traffic impact fee fund balance and appropriates it for the project.
Following the conclusion of the design phase, staff will pursue future Measure M2 funding for
right-of-way and the construction phases of the project.
LEGAL REVIEW:
The City Attorney's office has prepared the attached Professional Services Agreement and has
approved the document relative to form.
CONCLUSION:
After careful review of seven (7) proposals submitted for civil engineering design and right-of-
way engineering services for improvements at the intersection of Bristol Street and Baker
Street, it is recommended that the City Council award the Professional Services Agreement to
Civil Works Engineers. Staff also requests approval of Budget Adjustment 12-015 to
appropriate funding for the project.
rQ -U4-.-Ic
RAJA SETHURAMAN BbBBYqMUNW
Acting Public Services Director Finance ana I.T. Director
ATTACHMENTS: 1 - Professional Services Agreement
2- Budget Adjustment 12-015
2
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk
ATTACHMENT 1
PROFESSIONAL SERVICES AGREEMENT
FOR ENGINEERING SERVICES
THIS AGREEMENT is made and entered into this 3rd day of April, 2012 ("Effective
Date"), by and between the CITY OF COSTA MESA, a municipal corporation ("City"), and
CIVIL WORKS ENGINEERS, a California Corporation ("Consultant").
WITNESSETH:
A. WHEREAS, City proposes to utilize the services of Consultant as an independent
contractor to perform professional engineering services for the improvements at the intersection
of Bristol Street and Baker Street as more fully described in Consultant's Proposal attached as
Exhibit "A"; and
B. WHEREAS, Consultant represents that it has that degree of specialized expertise
contemplated within California Government Code, Section 37103, and holds all necessary
licenses to practice and perform the services herein contemplated; and
C. WHEREAS, City and Consultant desire to contract for the specific services described in
Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection
with the services to be performed; and
D. WHEREAS, no official -or employee of City has a financial interest, within the provisions
of California Government Code, Sections 1090-1092, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the professional services described in
Consultant's Proposal, a copy of which is attached hereto as Exhibit "A" and incorporated herein
by this reference.
1.2. Professional Practices. All professional services to be provided by Consultant
pursuant to this Agreement shall be provided by personnel experienced in their respective fields
and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by
professional consultants in similar fields and circumstances in accordance with sound
professional practices. It is understood that in the exercise of every aspect of its role, within the
scope of work, consultant will be representing the City of Costa Mesa, and all of its actions,
communications, or other work, during its employment, under this contract is under the direction
of the department. Consultant also warrants that it is familiar with all laws that may affect its
performance of this Agreement and shall advise City of any changes in any laws that may affect
Consultant's performance of this Agreement.
1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to
the complete satisfaction of the City and within the hereinafter specified. Evaluations of the
work will be done by the City Clerk or her designee. If the quality of work is not satisfactory,
City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the
matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is
satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. W4ganjy. Consultant warrants that it shall perform the services required by this
Agreement in compliance with all applicable Federal and California employment laws including,
but not limited to, those laws related to minimum hours and wages; occupational health and
safety; fair employment and employment practices; workers' compensation insurance and safety
in employment; and all other Federal, State and local laws and ordinances applicable to the
services required under this Agreement. Consultant shall indemnify and hold harmless City from
and against all claims, demands, payments, suits, actions, proceedings, and judgments of every
nature and description including attorneys' fees and costs, presented, brought, or recovered
against City for, or on account of any liability under any of the above-mentioned laws, which
may be incurred by reason of Consultant's performance under this Agreement.
1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage
in, nor permit its agents to engage in, discrimination in employment of persons because of their
race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital
status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the
Government Code.
1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into
agreements with other consultants for services similar to the services that are subject to this
Agreement or may have its own employees perform services similar to those services
contemplated by this Agreement.
1.7. Delegation and Assigmnent. This is a personal service contract, and the duties set
forth herein shall not be delegated or assigned to any person or entity without the prior written
consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ
other personnel to perform services contemplated by this Agreement at Consultant's sole cost
and expense.
1.8. Confidentiality. Employees of Consultant in the course of their duties may have
access to financial, accounting, statistical, and personnel data of private individuals and
employees of City. Consultant covenants that all data, documents, discussion, or 'other
information developed or received by Consultant or provided for performance of this Agreement
are deemed confidential and shall not be disclosed by Consultant without written authorization
by City. City shall grant such authorization if disclosure is required by law. All City data shall
be returned to City upon the termination of this Agreement. Consultant's covenant under this"
Section shall survive the termination of this Agreement.
2 Civil Works Engineers PSA 12
2.0. COMPENSATION AND BILLING
2.1. Compensation. As compensation for the provision of services outlined in Exhibit
"A" and in accordance with this agreement, Consultant shall be paid in accordance with the fee
schedule set forth in Exhibit `B," attached hereto and incorporated by reference. Consultant's
total compensation shall not exceed One Hundred Forty Four Thousand Eight Hundred and Fifty
Dollars ($144,850.00).
2.2. Additional Services. Consultant shall not receive compensation for any services
provided outside the scope of services specified in the Consultant's Proposal unless the City or
the Project Manager for this Project, prior to Consultant performing the additional services,
approves such additional services in writing. It is specifically understood that oral requests
and/or approvals of such additional services or additional compensation shall be barred and are
unenforceable.
2.3. Method of Billing. Consultant may submit invoices to City supervisor for
approval on a progress basis, but no more often than two times a month. Said invoice shall be
based on the total of all Consultant's services which have been completed to City's sole
satisfaction as of the date the invoice is created. City shall pay Consultant's invoice within forty-
five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the
services performed, the date of performance, and the associated time for completion. Any
additional services approved and performed pursuant to this Agreement shall be designated as
"Additional Services" and shall identify the number of the authorized change order, where
applicable, on all invoices.
2.4. Records and Audits. Records of Consultant's services relating to this Agreement
shall:be maintained in accordance with generally recognized accounting principles and shall be
made available to City or its Project Manager for inspection and/or audit at mutually convenient
times for a period of three (3) years from the Effective Date.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. The professional services to be
performed pursuant to this Agreement shall commence within five (5) days from the Effective
Date of this Agreement. Said services shall be performed in strict compliance with the Project
Schedule approved by City as set forth in Exhibit "C," attached hereto and incorporated herein
by this reference. The Project Schedule may be amended by mutual agreement of the parties.
Failure to commence work in a timely manner and/or diligently pursue work to completion may
be grounds for termination of this Agreement.
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of
performance resulting from acts beyond the reasonable control of the party or parties. Such acts
shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with
laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a
part'.
3 Civil Works Engineers PSA 12
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a
period of fourteen months ending on June 30, 2012, unless previously terminated as provided
herein or as otherwise agreed to in writing by the parties. At the end of the term period,
Consultant and City may mutually agree, in writing, to renew the contract for up to four (4) term
periods of one (1) year each.
4.2. Notice of Termination. The City reserves and has the right and privilege of
canceling, suspending or abandoning the execution of all or any part of the work contemplated
by this Agreement, with or without cause, at any time, by providing written notice to Consultant.
The termination of this Agreement shall be deemed effective upon receipt of the notice of
termination. In the event of such termination, Consultant shall immediately stop rendering
services under this Agreement unless directed otherwise by the City.
4.3. Compensation. In the event of termination, City shall pay Consultant for
reasonable costs incurred and professional services satisfactorily performed up to and including
the date of City's written notice of termination. Compensation for work in progress shall be
prorated as to the percentage of work completed as of the effective date of termination in
accordance with the fees set forth herein. In ascertaining the professional services actually
rendered hereunder up to the effective date of termination of this Agreement, consideration shall
be given to both completed work and work in progress, to complete and incomplete drawings,
and to other documents pertaining to the services contemplated herein whether delivered to the
City or in the possession of the Consultant.
4.4. Documents. In the event of termination of this Agreement, all documents
prepared by Consultant in its performance of this Agreement including, but not limited to,
finished or unfinished design, development and construction documents, data studies, drawings,
maps and reports, shall be delivered to the City within ten (10) days of delivery of termination
notice to Consultant, at no cost to City. Any use of uncompleted documents without specific
written authorization from Consultant shall be at City's sole risk and without liability or legal
expense to Consultant.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and
keep in full force and effect during the life of this Agreement all of the following minimum
scope of insurance coverages with an insurance company admitted to do business in California,
rated "A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and
approved by City:
(a) Commercial general liability, including premises -operations,
products/completed operations, broad form property damage, blanket
contractual liability, independent contractors, personal injury or bodily
injury with a policy limit of not less than One Million Dollars
($1,000,000.00), combined single limits, per occurrence. If such insurance
contains a general aggregate limit, it shall apply separately to this
Agreement or shall be*twice the required occurrence limit.
4 Civil Works Engineers PSA 12
(b) Business automobile liability for owned vehicles, hired, and non -owned
vehicles, with a policy limit of not less than One Million Dollars
($1,000,000.00), combined single limits, per occurrence for bodily injury
and property damage.
(c) Workers' compensation insurance as required by the State of California.
Consultant agrees to waive, and to obtain endorsements from its workers'
compensation insurer waiving subrogation rights under its workers'
compensation insurance policy against the City, its officers, agents,
employees, and volunteers arising from work performed by Consultant for
the City and to require each of its subcontractors, if any, to do likewise
under their workers' compensation insurance policies.
(d) Professional errors and omissions ("E&O") liability insurance with policy
limits of not less than One Million Dollars ($1,000,000.00), combined
single limits, per occurrence and aggregate. Architects' and engineers'
coverage shall be endorsed to include contractual liability. If the policy is
written as a "claims made" policy, the retro date shall be prior'to,the start
of the contract work. Consultant shall obtain and maintain, said E&O
liability insurance during the life of this Agreement and for three years
after completion of the*work hereunder.
5.2. Endorsements. The commercial general liability insurance policy and business
automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of Costa Mesa and it`s elected and
appointed boards, officers, officials, agents, employees, and volunteers are
additional insureds with respect to: liability arising out of activities
performed by or on behalf of the Consultant pursuant to its contract with
the City; products and completed operations of the Consultant; premises
owned, occupied or used by the Consultant; automobiles owned, leased;
hired, or borrowed by the Consultant.."
(b) Notice: "Said policy shall not terminate, be suspended, or voided, nor
shall it be cancelled, nor the coverage or limits reduced, until thirty (30)
days after written notice is given to City.
(c) Other. insurance: "The Consultant's insurance coverage shall be primary
insurance as respects the City of Costa Mesa, its officers, officials, agents,
employees, and volunteers. Any other insurance maintained by the City of
Costa Mesa shall be excess and not contributing with the insurance
provided by this policy."
(d) Any failure to comply with the reporting provisions of the policies shall
.not affect coverage provided. to the City of Costa Mesa, its officers,
officials, agents, employees, and volunteers.
5 Civil Works Engineers PSA 12
(e) The Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible
or self-insured retention to provide such coverage, the amount of such deductible or self-insured
retention shall be approved in advance by City. No policy of insurance issued as to which the
City is an additional insured shall contain a provision which requires that no insured except the
named insured can satisfy any such deductible or self-insured retention.
5.4. Certificates of Insurance: Consultant shall provide to City certificates of
insurance showing the insurance coverages and required endorsements described above, in a
form and content approved by City, prior to performing any services under this Agreement.
5.5. Non -limiting: Nothing in this Section shall be construed as limiting in any way,
the indemnification provision contained in this Agreement, or the extent to which Consultant
may be held responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement: This Agreement constitutes the entire Agreement between the
parties with respect to any matter referenced herein and supersedes any and all other prior
writings and oral negotiations. This Agreement may be modified only in writing, and signed by
the parties in interest at the time of such modification. The terms of this Agreement shall prevail
over any inconsistent provision in any other contract document appurtenant hereto, including
exhibits to this Agreement.
6.2. Representatives. The City Manager or his or her designee shall be the
representative of City for purposes of this Agreement and may issue all consents; approvals,
directives and agreements on behalf of the City, called 'for by this Agreement, except as
otherwise expressly provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who
shall be authorized to issue all consents, approvals, directives and agreements on behalf of
Consultant called for by this Agreement, except as otherwise expressly provided in this
Agreement.
6.3. Project Managers. City shall designate a Project Manager to work directly with
Consultant in the performance of this Agreement.
Consultant shall designate a Project Manager who shall represent it and be its
agent in all consultations with City during the term of this Agreement. Consultant or its Project
Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices: Any notices, documents, correspondence or other communications
concerning this Agreement or the work hereunder may be provided by personal ''delivery,
facsimile or mail and shall be addressed as set forth below. Such communication shall be
deemed served or delivered: a) at the time of delivery if such communication is. sent by personal
6 Civil Works Engineers PSA 12
delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48
hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such
communication is sent through regular United States mail.
IF TO CONSULTANT: IF TO CITY:
Civil Works Engineers
3151 Airway Avenue, Suite T-1
Costa Mesa, CA 92626
Tel: 714-966-9060
Fax: 714-966-9085
Attn: Marie Marston,
P.E. President
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: 714-754-5017
Fax: 714-754-5028
Attn: David Cho
6.5. Drug-free Workplace Policy. Consultant shall provide a drug-free workplace by
complying with all provisions set forth in City's Council Policy 100-5, attached hereto as Exhibit
"D" and incorporated herein by reference. Consultant's failure to conform to the requirements
set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall
be cause for immediate termination of this Agreement by City.
6.6. Attorneys' Fees: In the event that litigation is brought by any party in connection
with this Agreement, the prevailing party shall be entitled to recover from the opposing party all
costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the
exercise of any of its rights or remedies hereunder or the enforcement of any of the terms,
conditions, or provisions hereof.
6.7. Governing Law: This Agreement shall be governed by and construed under the
laws of the State of California without giving effect to that body of laws pertaining to conflict of
laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto
agree that the .sole and exclusive venue shall be a court of competent jurisdiction located in
Orange County, California.
6.8. Assignment: Consultant shall not voluntarily or by operation of law assign,
transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without
City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance
shall be void and shall constitute a breach of this Agreement and cause for termination of this
Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of
Consultant's obligation to perform all other obligations to be performed by Consultant hereunder
for the term of this Agreement.
6.9. Indemnification and Hold Harmless Consultant agrees to defend, indemnify, hold
free and harmless the City, its elected officials, officers, agents and employees, at Consultant's
sole expense, from and against any and all claims, actions, suits or other legal proceedings
brought against the City, its elected officials, officers, agents and employees arising out of the
performance of the Consultant, its employees, and/or authorized subcontractors, of the work
undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall
apply without any advance showing of negligence or wrongdoing by the Consultant, its
employees, and/or authorized subcontractors, but shall be required whenever any claim, action,
7 Civil Works Engineers PSA 12
complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the
Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action,
complaint or suit asserts liability against the City, its elected officials, officers, agents and
employees based upon the work performed by the Consultant, its employees, and/or authorized
subcontractors under this Agreement, whether or not the Consultant, its employees, and/or
authorized subcontractors are specifically named or otherwise asserted to be liable.
Notwithstanding the foregoing, the Consultant shall not be liable for the defense or
indemnification of the City for claims, actions,, complaints or suits arising out of the:sole active
negligence or willful misconduct of the City. This provision shall supersede and replace all other
indemnity provisions contained either in the City's specifications or Consultant's Proposal,
which shall be of no force and effect.
6.10. Independent Contractor. Consultant is and shall be acting at all times as an
independent contractor and not as an employee of City. Consultant shall have no power to incur
any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.
Neither City nor any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time,
or in any manner, represent that it or any of its or employees are in any manner agents or
employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all
payment of Income Tax, Social Security, State Disability Insurance Compensation,
Unemployment Compensation, and other payroll deductions for Consultant and its officers,
agents, and employees, and all business licenses, if any are required, in connection. with the
services to be performed hereunder. Consultant shall indemnify and hold City harmle`ss jfrom any
and all taxes, assessments, penalties, and interest asserted against City by reason of the
independent contractor relationship created by this Agreement. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with the applicable
worker's compensation laws. City shall have the right to offset against the amount'of any fees
due to Consultant under this Agreement any amount due to City from Consultant as a result of
Consultant's failure to promptly pay to City any reimbursement or indemnification arising under
this paragraph.
6.11. PERS Eli ig bility Indemnification. In the event that Consultant or any employee,
agent, or subcontractor of Consultant providing services under this Agreement claims or is
determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant
shall indemnify, defend, and hold harmless City for the payment of any employee and/or
employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or._,
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or
ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors
providing service under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any claims to, any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in PERS as an employee of City and entitlement
to any contribution to be paid by City for employer contribution and/or employee contributions
for PERS benefits.
8 Civil Works Engineers PSA 12
6.12. Cooperation. In the event any claim or action is brought against City relating to
Consultant's performance or services rendered under this Agreement, Consultant -shall render
any reasonable assistance and cooperation which City might require.
6.13. Ownership of Documents. All findings, reports, documents, information and data
including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by
Consultant or any of its subcontractors in the course of performance of this Agreement, shall be
and remain the sole property of City. Consultant agrees that any such documents or information
shall not be made available to any individual or organization without the prior consent of City.
Any use of such documents for other projects not contemplated by this Agreement, and any use
of incomplete documents, shall be at the sole risk of City and without liability or legal exposure
to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages,
losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such
documents for other projects not contemplated by this Agreement or use of incomplete
documents furnished by Consultant. Consultant shall deliver to City any findings, reports,
documents, information, data, in any form, including but not limited to, computer tapes, discs,
files audio tapes or any other Project related items as requested by City or its, at.ithorized
representative, at no additional cost to the City. '
6.14. Public Records Act Disclosure: Consultant has been advised and is aware_ that all
reports, documents, information and data including, but not limited to, computer tapes, discs or
files furnished or prepared by Consultant, or any of its subcontractors, and provided to City may
be subject to public disclosure as required by the California Public Records Act (California
Government Code Section 6250 et. seq.). Exceptions to public disclosure may be those
documents or information that qualify as trade secrets, as that term is defined in the California
Government Code Section 6254.7, and of which Consultant informs City of such trade secret.
The ;City will endeavor to maintain as confidential all information obtained by it that is
designated as a trade secret. The City shall not, in any way, be liable or responsible for the
disclosure of any trade secret including, without limitation, those records so marked if disclosure
is deemed to be required by law or by order of the Court.
6.15. Conflict of Interest. Consultant and its officers, employees, associates and
subconsultants, if any, will comply with all conflict of interest statutes of the State of California
applicable to Consultant's services under this agreement, including, but not limited to, the
Political Reform Act (Government Code Sections 81000, et sea.) and Government Code Section
1090. During the term of this Agreement, Consultant and its officers, employees, associates and
subconsultants shall not, without the prior written approval of the City Representa6e, perform
work for another person or entity for whom Consultant is not currently performing work that
would require Consultant or one of its officers, employees, associates or subconsultants to
abstain from a decision under this Agreement pursuant to a conflict of interest statute.
6.16. Responsibility for Errors. Consultant shall be responsible for its work and results
under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation
as may be required by the City's representative, regarding any services rendered under this
Agreement at no additional cost to City. In the event that an error or omission attributable to
Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design
drawings, estimates and other Consultant professional services necessary to rectify and correct
the matter to the sole satisfaction of City and to participate in any meeting required with regard
9 Civil Works Mgiiieers PSA 12
to the correction.
6.17. Prohibited Employment. Consultant will not employ any regular employee of
City while this Agreement is in effect.
6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any,.:
of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent
this Agreement incorporates by reference any provision of any document, such provision shall be
deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and
conditions of this Agreement and those of any such provision or provisions so incorporated by
reference, this Agreement shall govern over the document referenced.
6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation and
negotiation of this Agreement and in the performance of its obligations hereunder except as
expressly provided herein.
6.20. No Third Party_ BeneficiM Rights. This Agreement is entered into for the sole
benefit of City and Consultant and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right in, under or to this
Agreement.
6.21. Headings. Paragraphs and subparagraph headings contained in this; Veeme it
are included solely for convenience and are not intended to modify, explain or to 'be 'a full or
accurate description of the content thereof and shall not in any way affect the"ineaning or
interpretation of this Agreement.
6.22. Construction. The parties have participated jointly in the negotiation and drafting
of this Agreement. In the event an ambiguity or question of intent or interpretation arises with
respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties
and in accordance with its fair meaning. There shall be no presumption or burden of proof
favoring or disfavoring any party by virtue of the authorship of any of the provisions of this
Agreement.
6.23. Amendments. Only a writing executed by the parties hereto or their respective
successors and assigns may amend this Agreement.
6.24. Waiver. The delay or failure of either party at any time to require performance or
compliance by the other of any of its obligations or agreements . shall in no way be deemed a
waiver of those rights to require such performance or compliance. No waiver of any.provision of
this Agreement shall be effective unless in writing and signed by a duly authorized rep' resentative
of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy
in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in
respect to any other occurrence or event, nor shall any waiver constitute a continuing'waiver.
6.25. Severability. If any provision of this Agreement is determined by a court of
competent jurisdiction to be unenforceable in any circumstance, such determination shall not
affect the validity or enforceability of the remaining terms and provisions hereof or of the
offending provision in any other circumstance. Notwithstanding the foregoing, if the value of
10 Civil Works Engineers PSA 12
this Agreement, based upon the substantial benefit of the bargain for any parry, is materially
impaired, which determination made by the presiding court or arbitrator of competent
jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good
faith negotiations.
6.26. Counterparts. This Agreement may be executed in one or more counterparts, each
of which shall be deemed an original. All counterparts shall be construed together and shall
constitute one agreement.
6.27. Corporate Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said
parties and that by doing so the parties hereto are formally bound to the provisions of this
Agreement.
IN WITNESS 'WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their respective authorized officers, as of the date first above written.
CITY OF COSTA MESA,
A municipal corporation
Mayor of Costa Mesa
CONSULTANT
Signature
Name and Title
Social Security or Taxpayer ID Number
ATTEST:
City Clerk and ex -officio Clerk
of the City of Costa Mesa
Date:
Date:
11 Civil Works Engineers PSA 12
APPROVED AS TO FORM:
City Attorney
APPROVED AS TO INSURANCE:
Risk Management
APPROVED AS TO CONTENT:
Project Manager
Date:
Date:
Date:
12 Civil Works Engineers PSA 12
EXHIBIT A
CONSULTANT'S PROPOSAL
13 Civil Works Engineers PSA 12
' 4K
E
Civil WoAs Engineers
January 20, 2012
Mr. Raja Sethuraman
Transportation Services Division
City of Costa Mesa
77 Fair Drive, 4th Floor
Costa Mesa, CA 92628
Reference: Request for Proposals — Engineering Services for Bristol Street and Baker Street
Intersection Improvements
Civil Works Engineers is pleased to present our proposal for the above design services. We
specialize in the planning and design of public works improvement projects, of which, street
improvement and transportation projects are our areas of expertise. We have an excellent
understanding of municipal requirements and enjoy working relationships with many cities,
including past experience with the City of Costa Mesa. Our firm is currently an on-call street
designconsultant for the City of Yorba Linda, the County of Orange, as well as Cal State University
of Los Angeles and Loyola Marymount University.
Civil Works Engineers' offers the City senior -level experience on every street improvement project.
We have successfully completed a wide variety of roadway planning, design, and construction
improvement projects that include roadway widenings/narrowings, intersection improvements,
and reconstruction of arterial highway and freeway projects. Our recent River Avenue Project in
the City of Newport Beach won a 2010 APWA Transportation of the Year Project Award. We are
currently finalizing a street improvement design project and a separate residential streets
rehabilitation project for the City of Yorba Linda.
We have maintained long-term clients over numerous years, demonstrating satisfaction with Civil
Works Engineers' services. Considering our firm size and age, we have an extensive and
impressive list of street and highway improvement projects. Our attention to detail and excellent
work history is proving to the industry that our small company can take on challenging projects as
well, if not better, that some of our larger competitors.
Although Civil Works is only seven years old, the company's key personnel, Marie Marston, Dave
Grantham and Francois Zugmeyer, have been continuously working together for the past 13 years.
The stability, teamwork, and -knowledge of each person provides for properly designed and
successfully constructed projects. It also means that our clients (new and repeat) coordinate with
the same personnel throughout each project.
3151 Airway Avenue, Suite T-1 . Costa Mesa . CA . 92626
T 714.966.9060 . F 714.966.9085 . www.civilworksengineers.com
We assembled a very capable Project Team with both the proven experience on these types of
projects along with our personal experience of working with them to provide a complete response
to the tasks outlined in the City's RFP. These firms have proven their proficiency on previous
street improvement projects. Our Project Team focus is: consistent and reliable delivery of our
product, within budget, with the best possible engineering solutions.
Our proposed Project Team is:
• DKS Associates
•
Forked Engineering
• Diaz-Yourman & Associates
• David Volz Design
Traffic Engineering
Survey & Right of Way Engineering
Geotechnical Engineering
Landscape
Civil Works Engineers makes a great choice for the City of Costa Mesa for the following reasons:
➢ Direct experience with the City of Costa Mesa on multiple pavement rehabilitation projects.
Veryfamiliar with the City's requirements.
➢ Based in Costa Mesa and close to project site.
➢ The project team is experienced with design and construction methods that can be selected
to minimize costs and also provide a durable pavement surface and acceptable service life.
➢ We emphasize quality over quantity, service over sales, solutions over process.
➢ As a small firm we offer senior level involvement in our projects and close relationships to
City staff.
➢ We offer a history of on-time and on -budget similar stree t projects.
➢ Civil Works Engineers understands the needs and requirements of local agencies,
particularly Costa Mesa. We currently have on-call contracts with local agencies and
universities.
➢ We are a well-rounded civil engineering firm having prepared roadway, drainage, water,
sewer, and utilities designs for a variety of projects. We are familiar with current design and
construction methods to minimize construction costs and provide a quality product.
Civil Works Engineers is a certified UDBE/WBE/SBE firm. We have the available staff and resources
to effectively manage the required work. We can accept this assignment and confidently assure
you of responsive and quality service.
As President, I will represent the company in all contract matters. Please call if you have any
questions and thank you in advance for your consideration.
Sincerely,
Marie Marston, P.E., President
m m a rsto n @ civi lwo rkse n gi n ee rs. co m
3151 Airway Avenue, Suite T-1. Costa Mesa . CA . 92626 .
T 714.966.9060 . F 714.966.9085 . www.civilworksengineers.com
Table of Contents
Section 1 Project Understanding..............................................................................1
Section2 Project Team........................................................................................... 2
Section 3 Team Experience.....................................................................................4
Section 4 Team Qualifications................................................................................. 7
Section5 Work Plan..............................................................................................10
Section6 Fee........................................................................................................16
Section 7 Professional Services Agreement..........................................................16
Schedule................................................................................................17
Appendix A - Resumes
04%ria bVineors
3151 Airway Avenue, Suite T-1. Costa Mesa . CA . 92626
T 714.966.9060 . F 714.966.9085
Engineering Services for Bristol Street and
gakerStreetintersection Improvements
Section 1— Project Understanding
The City of Costa Mesa is seeking professional consulting engineering services for the design of street
widening improvements and right-of-way acquisition at the intersection of Bristol Street and Baker Street.
This project is very dose to our office and therefore, we are very familiar with the configuration- and
operations of this intersection. The project is expected to consist of.
• Widening to provide addition of third eastbound through lane and right tum lane
• Widening to provide addition of third westbound through lane and westbound right turn lane
Widening to provide third westbound receiving lane
The project will involve right-of-way impacts to and acquisition from properties located on the northwest,
northeast and southwest corners of the intersection. The northwest corner contains commercial stores (7 -
Eleven and fast food restaurants) and the existing landscaping, driveway approach and business signs are
expected to be impacted.
Wahoo's restaurant•and a commercial building exist at the northeast
corner of the intersection. Wahoo's building extends to the existing
back of sidewalk and any street widening will impact the building.
Right-of-way acquisition will involve significant building modifications
or purchase of the entire property. The project improvements may
need to be revised to modify the existing right tum lane to a combined
through -right tum lane and therefore eliminate the need for right-of-
way.;acquisition at this corner.
The proposed new right-of-way would be very close to the existing commercial building. It is expected a
setback variance will be required from the City to accommodate protecting the existing building.
A Chevron gas station exists at the southwest corner. The existing driveway approach, landscaping and
Chevron signs will be impacted by the widening. The adjacent commercial center driveway will also be
impacted and require reconstruction.
The intersection improvements will also involve new sidewalk, new curb ramps, new raised median islands,
traffic signal modifications including loop detectors, new striping, utility modifications and relocations (in
particular the water service and gas meter at the Chevron Station and SCE vaults at the northeast corner),
storm -drain catch basin relocations and pipe modifications, and street light relocations.
It should be noted, the curb ramp at the southeast corner of the intersection is not compliant and will
require reconstruction.
Civil Works Engineers, Inc. page 1
Engineering Services for Bristol Street and
Baker Streetintersection Improvements
Section 2 — Project Team
Coordinated from our Costa Mesa office, Civil Works Engineers (CWE) offers a talented and complete
project team to meet the project needs. We have worked with the City before on a number of projects and
we know City staff and the requirements of their projects. From experts in traffic, geotechnical, right-of-
way, surveying and design and construction of public works projects, our team has the specific techniques
and knowledge to make this project a reality. We pride ourselves in maintaining a strong quality control
program, implemented across the team, to ensure consistencies and ease in review.
You will find exceptional qualifications among the key individuals of our proposed project team. Our team
has worked for numerous public agencies throughout southern California, demonstrating their ability and
record of success. Collectively, we understand the needs, procedures, and guidelines of the City to provide
a successful project
Firm Profiles
Founded in 2005, Civil Works Engineers, Inc. is a professional civil engineering consulting firm
based in Costa Mesa providing design services for transportation, drainage, and site civil
public infrastructure improvement projects. We provide civil engineering services for public
agencies and private developers at all levels of project development including initial planning,
caavr���mR preliminary and final design, and construction. We focus on, exceeding our clients'
expectations by maintaining close personal contact, keeping the client informed of the project status,
responding immediately to questions and concerns, to ultimately delivering a timely completion to the
project within the client's budget. We are a small firm of six employees (four registered engineers) and
provide senior engineer involvement on every project. We are also certified UDBE/WBE/SBE in the state of
California.
'We have completed numerous street improvement and rehabilitation projects throughout Southern
California for both private and public clients. The projects have been completed and approved by the
following cities/agencies:
• City of Yorba Linda
• City of Newport Beach
• City of Hesperia
• City of Corona
• City of Glendale
• City of Buena Park
• City of Beverly Hills
• City of Azusa
• City of Costa Mesa
• City of Fullerton
• City of Lawndale
• Loyola Marymount University • City of Riverside
• California State University, Los Angeles
Our staff has maintained long-term clients over numerous years, even prior to the formation of CWE,
demonstrating their satisfaction with Civil Works Engineers' services have and/or currently maintain on-call
engineering contracts with the City of Newport Beach, the City ofYorba Linda, City of Lake Forest, County of
Orange, California State University, Los Angeles, and Loyola Marymount University. Considering our firm
size and age, we have completed an extensive and impressive list of transportation projects and clients.
Civil Works has been providing services since 2005, however, the company's key personnel, Marie Marston,
Dave Grantham, and Francois Zugmeyer, have more than 13 continuous years of working history together
In preparing street improvements plans, specifications and estimates. We consistently deliver the best
possible solutions, on time and within budget.
Civil Works Engineers, Ino. Page 2
Engineering Services for Bristol Street and
Baker Street Intersection Improvements
DKS-Associates Founded in 1979, DKS is a consulting firm specializing in traffic engineering and
TBAP.SPONTATlOB SOM10hS transportation planning and is one of the largest specialized transportation/traffic
firms in the West with a staff of over 115 people. DKS has extensive experience with
transportation engineering from the concept stages through to design and construction, operations and
management. Staff members have worked on complex projects throughout the West in settings that
involve a variety of stakeholders, multi -jurisdictional agency staff, traffic and planning commissions, city
and county councils and other groups all with differing agendas and needs.
Founded in December 1992, Diaz•Yourman & Associates (DYA) provides geotechnical
design and construction services throughout the State of California for a wide array of
project types, including transportation. They have extensive experience performing geotechnical
investigations for street widenings and improvements, including pavement rehabilitation/reconstruction,
storm drains, retaining walls, medians, and new turn lanes throughout Southern California.
FORKERT ENGINEERING & SURVEYING, INC. Forkert Engineering and Surveying, Inc. (FES) is a
Professional Civil Engineering and Land Surveying Company providing a wide range of services, including
mapping, construction management, surveying, and right-of-way work They have provided survey and right-
of-way services for Orange County Sanitation District, Southern Cal'ifomia Edison, and AT&T.
rya,, Founded in 1997 and located in Costa Mesa, David Volz Design (DVD) provides planning
and design for streetscape development and redevelopment, community, neighborhood
parks, urban open spaces and park rehabilitation. DVD has prepared numerous streetscapes for local
agencies throughout Southern California.
CMI Works Engineers, Inc. Page 3
Section 3 - Team Experience
Engineering Services for Bristol Street and
BakerStreet intersection Improvements
Civil Works staff and our project team has tremendous experience preparing preliminary and final
engineering for roadway improvements for municipalities, counties, transportation agencies, and
developers. We have extensive experience in roadways, geometric layouts and profiles, hydrology /
drainage studies and reports, grading, drainage design, right-of-way engineering, utility studies and
modification plans, stage construction concepts, water quality related reports, and cost estimating.
For example, our staff has successfully completed street widening projects in the cities of Fullerton,
Hesperia, Asuza, Newport Beach, Yorba Unda, Riverside, Huntington Beach, and Los Angeles. We
have also completed several roadway rehabilitation projects for the City of Costa Mesa.
Some examples include:
- - -
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Client & Contact
Project Casts
Project Dates
Staff Involved
City of Azusa
Design Fee:
Design:
Project Manager:
Carl Hassel, P.E.
$79,325
2009
David Grantham (Road)
City Engineer
Bastanchury Road at Imperial Highway.
Jeff Heald (Traffic)
(626) 812-5064
Construction:
Construction:
Principal -In -Charge:
chassel@ci.azusa.ca.us
$720,000
2009
Marie Marston
• Provided preliminary design and final construction documents to narrow
Foothill Blvd and widen Citrus Avenue to accommodate University student
pedestrian and vehicular traffic.<-
• Narrowed Foothill Blvd to provide combined sidewalk and bike lane
improvements for University students utilizing the City right of way.
Included new driveway approaches and new landscaping areas.
Y'}
• Widened Citrus Avenue to provide dedicated right tum lane into Citrus
College. Required reconstruction of storm drain inlets and relocation of
City water line to accommodate storm drain inlets.
• Traffic Engineering completed by DKS Associates staff. Included design of the signing and striping
modifications and traffic signal modification.
Client & Contact Project Costs
Project Dates
Staff Involved
City of Yorba Linda Design fee:
Design:
Project Manager:
Jack! Scott, P.E. $54,660
2009
David Grantham
Assistant City Engineer
(714) 961-7171 Construction:
Construction:
Principal -In -Charge:
jscott@yorba-linda.org $206,000
2009
Marie Marston
• Prepared the final design and construction documents for modifying
Bastanchury Road at Imperial Highway.
• Project involved modifying 'the existing raised median and reconfiguring
the pavement striping to increase intersection volumes and to
accommodate new construction adjacent to the street.
• Traffic signal was modified to provide better visibility for vehicular traffic.
CA47 Works Engineers, Inc. Page 4
Engineering Services for Bristol Street and
Baker5treetIntersection Improvements
j
is
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client & Contact Project Costs Project Dates Staff Involved
City of Newport Beach Design Fee: Design: Project Engineer:
Steve Badum, P.E. $65,000 2WS-2008 Francois Zugmeyer
Director of Public Works
(949) 644-3313 Construction: Construction: Project Manager/PIC:
sbadum@cIty.newport-beach.ca.us $700,000 2009-2010 Marie Marston
Prepared
p preliminary and final engineering, consisting of
construction documents, for widening improvements to the ?"' ' '
Mesa Drive / Irvine Avenue intersection.
• Converted the inside westbound through lane to a second left
g
turn lane from westbound Mesa Drive to southbound Irvine ,
Avenue. Volume of pedestrian traffic using the City sidewalk
necessitated the widening of the existing sidewalk to provide
adequate width for both pedestrians and bicycles. ?:ash..:..: ....
• The County concurrently designed a widening of Irvine Avenue from University Drive to Bristol Street.
The City funded the intersection improvements and included their construction
within the County's Irvine Avenue construction documents.
• Diaz You rman performed the geotechnical engineering.
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dient & Contact
Project Costs
Project Dates
Staff Involved
City of Newport Beach
Design Fee:
Design:
Project Manager:
Steve Badum, P.E.
$130,000
2008-2009
David Grantham (Road)
Director of Public Works
David Volz (Landscape)
(949) 6443313
Construction:
Construction:
Principal in Charge:
sbadum@city.newport-beach.ca.us
$1.2 million
2010
Marie Marston
• Provided preliminary design and final construction documents for
this street calming/improvement/beautification project for 2,000
feet of residential street.
• Included narrowing the street on the south side to provide an
accessible meandering sidewalk, new driveway approaches, and
new landscaping areas. F /• •�>r���,
• Landscape design was completed by David Volz Design,
® The project won the 2010 APWA Transportation of the Year Project Award.
Civil Works Engineers, Inc. Page 5
Engineering Services for Bristol Street and
BakerStreet Intersection Impravements
ON
Client & Contact
Project Costs
Project Dates
Staff Involved
City of Claremont
Design Fee:
Design:
Project Engineer:
Vince Ramos
$181000
2010
John Dorado (DKS)
(909) 399-5395
• Provided traffic safety and operational benefits to roadway users by adding Class II bicyde lanes and
exclusive/two-way left -turn lanes along First Street between Mills Avenue and the existing Gass I bike
trail system in the City of Montclair.
• Included the preparation of conceptual plans showing two alternatives and associated preliminary
engineei's estimates, and final improvement plans,, specifications and estimates (PS&E) for signage,
striping and roadway improvements.
Client & Contact Project Costs Project Dates Staff Involved
Praedium Inc Design Fee: Design: Project Engineer:
William Shook $10,400 2006 Somadevan Niranjanan
(949) 260-9166 (DYA)
• Provided geotechnical investigation for the
proposed pavement rehabilitation of Gisler Avenue
from Harbor Blvd to Nebraska Place.
• Conducted subsurface investigation, performed
laboratory testing, performed engineering analysis to
develop conclusions and recommendations for:
o New flexible and rigid pavement
o Site preparation and grading
o Corrosion potential
Civil Works Engineers, Inc Page 6
Section 4 - Team Qualifications
Team Manaaement
Engineering Services for Bristol Street and
Baker Street Intersection Improvements
The ability of a consultant to provide successful professional engineering services is a direct result of
organization and the quality of the key staff assigned to the project. We have teamed with subconsultants
with ample staff capabil"tty, ability to perform the required tasks, good track record of communication,
responsiveness and delivery of public projects.
The project manager is critical to the success of a project David Grantham, P.E. is assigned as our project
manager / project engineer. He has led multi -disciplinary roadway engineering teams to successful
completion on numerous projects. Marie Marston, P.E. will be the Principal in Charge/ QA/QC Manager for
the project and will commit to the City that the key personnel identified within will be used in the project
performance.
Team Oraanizat3on
Civil Works Engineers, Inc. page 7
Key Personnel
Engineering Services for Bristol Street and
BakerStreet Intersection Improvements
David Grantham, P.E.— Project Manager/Project Engineer
• 15 years experience in street planning, design and construction administration.
• Significant experience working with local agencies including municipalities, counties, and
transportation agencies.
• Extensive experience in street improvement projects including street widenings, street narrowings,
intersection improvements — both preliminary and final engineering documents.
• Effective project management, sub -consultant coordination, and communication with clients.
• Thorough approach at the project onset makes for a complete and correct bid package at the
design conclusion, addressing all details, including constructability.
• Significant experience in evaluating storm water controls and treatment devices for the site and
street improvements.
• Experience coordinating construction staging and utility involvements ranging from extensive
facility relocations to minor adjustments to grade to providing new facilities as part of or preceding
the street construction.
• Successfully completed numerous roadway design projects for local agencies throughout Orange
County, Los Angeles County, and Riverside County, including:
o Bastanchury Road/Imperial Hwy Intersection Modifications, City of Yorba Linda
o Foothill Blvd/Crtrus Ave Intersection Improvements, City of Azusa
o Village Center Dr/Yorba Linda Blvd Intersection Improvements, City of Yorba Linda
o River Avenue Improvements, City of Newport Beach
o State College Blvd/Dorothy Lane Modifications, City of Fullerton
o Seal Beach Blvd/Westminster Avenue Intersection Widening, City of Seal Beach
o Beach Blvd/Orangethorpe Avenue Intersection Widening, City of Buena Park
Marie Marston, P.E. — Principal-ln-Charge / QA/QC Manager.
30+ year career of street and highway transportation planning, design, and construction.
• Significant experience in transportation projects including planning and design on local streets and
major highways.
• Established relationship with numerous municipalities and their staffs gives her a great
understanding of the needs of municipal projects.
• Experience working with both the public and private sector including cities, counties, state
agencies, federal agencies, school districts, universities, and developers.
• Founder, Principal and President of Civil Works Engineers, Inc.
Francois Zugmeyer, P.E. —Senior Engineer.
• 40+ years of experience water resources, transportation, and public works.
• Experienced in planning and design of street rehabilitations and improvements.
• Successful completion of numerous drainage projects including hydrology, hydraulics, storm drain
design, runoff treatment, and water resources planning.
Civil Works Engineers, Ino. Page 8
Sub -Consultants
Engineering Setvicesfor Bristol Street and
BakerStreetIntersection improvements
The project team Is built on successful past project relationships and office proximity. The project team has
the available resources and manpower to respond to any potential work assignment
a s,
a 23 years of experience managing corridor studies, arterial signal
system projects, as well as the planning and deployment of Intelligent
DIGS Associates Transportation Systems.
o An expert in servicing the needs of local agencies with transportation
Jeff Heald, P.E. engineering and planning technical support.
Strong record of collaboration with community stakeholders, local,
Traffic Manager regional, state and federal agencies.
0 15 years of geotechnical engineering experience, including street
widenings, rehabilitation and related improvements, highways, and
Diaz•Yourman pavements.
0 Has practical experience in all aspects of geotechnical engineering,
Gary Gilbert including major and minor arterials in counties and cities, pavement
Geotechnical Manager design at airports, intermodal yards at port and railroad facilities, and
pipelines and treatment plants.
6 38 years of surveying, right of way engineering experience.'
Forkert Engineering & Is Good reputation among clients for providing exceptional professional
Surveyin Inc. and technical expertise, as well as creativity and responsiveness.
Michael Forkert, P.L.S. Currently working with Civil Works on the 145aStreet and Alley
Survey & RIW Manager Manhattan Beach Boulevard pavement rehabilitation project
0 25 years experience in public works and private sector projects.
David Volz Design 0 On-call contracts with many Southern California cities.
0 Worked with CWE on projects in Newport Beach and Loyola
David Volz, LA Marymount University.
Landscape Architect
Detailed resumes are included in the Appendix.
Clvll Works Engineers, Inc. Page 9
Section 5 — Work Plan
Protect Scope
Engineering Services for Bristol Street and
Baker Street Intersection Improvements
The following provides an overview of our proposed scope. If selected or requested by the City, we can
provide a fully detailed scope for each task. Our scope of services will follow the RFP and include:
1.1 - Kick -Off Meeting
• Establish key contacts
Establish design directive protocol
Confirm project objectives and schedule
1.2 — Research and Review
• Obtain City As -Built Plans
• Obtain Private Utility As -Built Plans
• Obtain Existing RMI Maps
1.3 — Project Base Mapping
• Create-baseinap from aerial basemapping
and field survey
• Determine existing right-of-way
• Comer Records
• Prepare existing condition exhibit plan
IA— Existing Utilities
• Contact Dig Alert
• Obtain as -built pians
• Add existing utility facilities to basemap
• Coordinate with utility companies to resolve
conflicts
1.5 — Preliminary Alignment Concepts
• Prepare geometric alternatives
• Determine right-of-way Impacts
Determine on-site impacts
Preliminary cost estimate
Determining the existing conditions is important to the overall success of the project. The aerial basemap
Will provide the overall conditions and the topographic field survey will precisely locate the existing
improvements including depth of manholes and catch basins.
The survey will be controlled by the existing monuments and benchmarks and using the latest the County
Coordinate System. The record street centerlines will be added to the basemap as well as existing property
lines. We will obtain current assessor maps and recorded maps from the County and preliminary title
reports will be ordered. Existing property boundaries will be determined using a combination of assessor
parcel maps, title reports and record maps obtained from County records. Using the recorded maps and
title reports we will verify the existence and location of the any easements on the private properties. We
will not prepare a Record of Survey, however we will locate existing monuments and prepare Comer
Records detailing replacement of missing survey monuments. These documents will be filed at the County.
Existing utilities and as -built plans will be researched through the City and Underground Service Alert. A
record of all correspondence and plans received will be maintained and copy will be prepared for the City's
Civil Woft Engineers Ino. Page 10
0 Engineering Services for Bnetol Street and
Baker Street Intersection Improvements
records. The existing utilities will be added to the basemap and include type of facility, size of pipe, size of
duct bank (if known) and location of manholes, valves, etc.
We will prepare a plan of the basemap on standard City borders at a scale acceptable to the City. The plan
will detail existing conditions; utilities and right-of-way. Hardcopies, pdf. and electronic files will be
prepared for City records.
Using the project basemaps as our basis of design, we will prepare up to three alternatives to widen the
intersection. The alternatives will detail street geometrics, driveway modifications, bus stop locations (bus
pads), storm drain modifications and utility conflicts and relocations. It is expected that existing fire
hydrants, water services, power pole, underground cable, telephone, electric and gas, storm drain catch
basins and the traffic signal controller will be impacted by the proposed improvements.
The proposed new street right-of-way boundary will be identified with impacts to existing private
improvements such as planter areas, signs and lighting. Preliminary cost estimates including right-of-way
will be prepared.
We will coordinate each alternative with our traffic engineer to confirm acceptable traffic engineering
criteria, location of traffic signal poles and equipment and street lighting.
Each alternative and cost estimate will be submitted to the City for review and comment Each: alternative
will be revised and/or modified as necessary to address City comments. It is expected the final submittal
will recommend a preferred alternative for approval by the City.
2.1-- Data Collection
• Record Maps
• Assessor Maps
• Development Plans
• Title Reports
• Right of Entry Agreements
2.2 — Property Impacts
• Existing easements
• Size of right -d -way acquisition &
Impacts
• Cost & severance estimates
2.3 — Legal Documents
• Legal Descriptions and Plats
• Calculations
Itemized cost estimates will be prepared for each parcel including severance and acquisition.
Civil Works Engineers, Inc. Page 11
3.1— Design Team Meetings & Coordination
• Regular meetings with project team
• Regular meetingstconference call with City
• Meetings with external project stakeholders,
if required
• Discuss project issues
• Utility company coordination
• Review in -progress documents
3.2 — Reports & Studies
• Geotechnical Report
• Drainage Study
• Water Quality Review
3.3 — Potholing
• Coordinate with City locations of
required potholing
3.4 - Construction Drawings (CDs)
• Title Sheet
• Typical Cross Sections
• Plan & Profile
• Storm Drain Modifications
• Construction Details (approaches,
driveways, etc)
• Intersection Grades
• Detailed Cross Sections
• Private Property Modifications
• Traffic Signal Modification
• Signing & Striping
• Landscape Repair
3.5 — Technical Specifications
• Construction Phasing
• Payment clauses
3.6 — Quantities & Cost Estimate
• Construction Cost Estimate
• Contingencies
Engineering Services for Bristol Street and
BakerStreetlntersection Improvements
3.7 — Plan Submittals
• 70% Submittal
o Preliminary Plans
o Outline Specifications
o Cost Estimate
• 90% Submittal
o Complete Plans
o . Complete Specifications
o Cost Estimate
o Bid List
3.8 — Field Walk
• Complete field walk with City after
review of 70% and 90% submittals
3.9 — Final Submittal
• Final Submittal
o Mylar Plans
o Final Specifications
o Bid List
o Cost Estimate
o Calculations
3.10 — RE File
• Final Quantity Cost Estimate
• Utility Correspondence
• Blue Line Plan Set
• Survey Information
3.11— Construction Technical Support
• Pre -Construction Meeting
• Addenda & Revisions
Civil Works Engineers, Inc. Page 12
Engineering Services for Bristol Street and
Baker Street Intersection Improvements
All improvements will be designed to current accessibility and City standards and requirements. We will
coordinate with the City to incorporate acceptable construction phasing requirements such as lane
closures, pedestrian routes, bike routes, etc. Potholing will be completed based on the location of existing
facilities, type of proposed improvement and location of proposed traffic signal poles. The maximum
pothole depth is expected to be 5 feet.
Geotechnical Report
We will doll up to six borings approximately 5 feet deep. Location of borings will be coordinated with
Underground Service Alert and the existing utility basemap. Pavement shall be repaired with rapid set
concrete dyed black Testing will include moisture, dry density, particle size analysis, compaction, corrosion
and 11 -value.
Recommendations will be provided for new hot mix asphalt (HMA) and Portland Cement Concrete
pavements. Pavement options will consist of HMA over aggregate base (AB), full depth HMA, and PCC over
AB pavements. PCC is commonly used for bus stop and truck traffic queuing areas and for some
intersection stop areas. Using geogrids to reduce the AB thickness will also be reviewed. Typically, a
substantial (more than 8 -inch thick) AB layer is required to make the geogrid method effective. Conceptual
evaluation of cement- or lime -treated subgrade can be provided, and if chosen, supplementaF laboratory
testing will be required to estimate the percentage of cement or lime needed to improve the existing
basement soils. The scope and cost for the additional laboratory testing is not included in this proposal,
because a better understanding of the basement and existing pavement conditions is needed before
proceeding with this alternative.
At this time, environmental site assessment (ESA/ISA) is not included in our scope. ESA/ISAs are typically
required for entire property takes, but not always necessary for partial right-of-way takes. We will discuss
the need for environmental investigations with the City. We can complete a full ESA/ISA in accordance with
Caltrans requirements, or provide a limited check for evidence of surface contamination.
Utility Coordination
Our proposed improvement pian sets will be submitted to all utility
companies to verify utility locations, size, type, material, etc. Utility
companies within the project vicinity are AT&T, The Gas Company,
Time Warner, Southern California Edison, and Mesa Consolidated
Water District. It appears electrical, telephone and cable television are
underground, with an existing vault adjacent to the used car dealership.
This vault will require relocation and/or modification to a traffic rated
vault. We will coordinate with remaining companies as required for
relocations, modifications and adjustments of facilities such as fire
hydrants and manholes.
We will maintain a log of correspondence with the local utility companies that will include notifications of
the project, expected design and construction dates and determination of any proposed utility work within
the next three years. We will coordinate with the City if any utility facilities and/or future work impacts the
project.
Drainage and Water Quality
We will review the existing drainage conditions and design the new facilities in accordance with City
requirements and standards. Existing catch basin at the northwest corner will be impacted by construction
Civil Works Engineers, Inc. Page 13
Engineering Services for Bristol Street and
Baker.Streetlntersection Improvements
and will require relocation to the new curb return. We will review the size of the catch basin, type of inlet
and depth of local depression.
in accordance with the latest water quality requirements, we will- coordinate with the City the
implementation of United States Environmental Protection Agency guidance "Managing Wet Weather with
Green Infrastructure: Green Streets" to the maximum extent practicable. Due to the limited parkway
width, this could involve installation of 'Filterra' type catch basin upstream of the existing/relocated catch
basins.
TrmTk Analysis
We will prepare intersection analysis for each alternative to determine geometry including turn pocket
lengths, signal timing and phasing. This will include:
• Obtaining recent traffic count data from the City (within 2 years) that will satisfy the requirements
of this traffic analysis. (If the City does not have recent traffic count information, the collection of
existing traffic counts would become necessary).
• Obtain forecast volumes from the City for the study intersection. Coordinate with City to
determine best approach to performing future evaluation of the project intersection alternatives
and future geometria.
• Prepare Traffic Analysis
o Analysis time periods will be weekday a.m. and p.m. peak hours. Alternatives will be
evaluated with existing conditions, opening year and future year scenarios.
o Intersection Analysis using utilizing the Intersection Capacity Utilization (ICU) methodology.
We will also prepare a Synchro analysis to identify the operational characteristics of the
improvements. This analysis will not only look at the operating level of service of the
intersection, but evaluate the potential reductionin queuing conflicts at the study
Intersection with the proposed alternatives. Additionally, we will evaluate the appropriate
queuing/turn pocket lengths, signal timing and phasing at the Bristol Street/Baker Street
Intersection. The ICU methodology alone would not provide this capability.
Prepare Traffic Analysis Memorandum
Landscaping
The existing Chevron landscaping will be impacted by the street
improvements. We will prepare sprinkler system modification plans and
replacement planting plans. The replacement planting will match the
existing as closely as possible. Also, the 7 -eleven property at the
northwest comer will also require sprinkler modifications and
replacement planting.
Construction Phasing
Although traffic control plans will not be prepared, a detailed discussion will be included in the project
specifications outlining the lane closure. requirements, detour routes and pedestrian routes. We will also
address phased driveway reconstruction to provide continuous ingress and egress to the impacted
properties, especially the 7-11 store and gas station.
Construction Technical Support
If authorized by the City, we will provide technical support during construction to respond to questions,
clarify plans and specifications, produce addenda and revise plans as needed. We will also attend the pre -
construction meeting and attend site meetings as requested by the City.
Civil Woks Engineers, Inc. Page 14
Engineering Servicesfor Bristol Street and
Baker Street Intersection Improvements
Civil Works will be responsible for overall project management, team coordination, agency liaisons and
maintenance of project files. We will attend regular design meetings with the City to review project
schedule, discuss any issues, and present plans and exhibits. We will prepare project status reports,
meeting agendas, minutes, presentation materials and schedule updates.
We will administer the project team, execute sub consultant contracts with our team members, ensure
insurance policies and certificates are provided and current for all, track our budget and billing, and other
administrative requirements as necessary by the City.
Proiect Manner
Communication plays a large role in efficient project coordination. Our project manager, David Grantham,
P.E., is a "hands-on" project manager, and has been a key team member on numerous roadway
improvement projects. These projects were locally sponsored and involved multi -agency coordination,
along with multi -consultant management for delivery of the documents. This experience can assure the
City that Civil Works Engineers knows how to prepare construction documents and has long since
completed the technical learning curve. Our team's pro -active service will benefit the City by providing
timely project submittals and a successful construction project
Our project manager, David Grantham, will be the primary point of contact. To facilitate communication,
we will develop a "list" of project stakeholders. A project contact list of the team members will be
developed. David will be available by phone, email and cell phone throughout the duration of the project
Assessina Ava17able Resources
Civil Works Engineers understands that it is important to have sufficient staff available with the
appropriate backgrounds and capabilities to complete our projects. As a small business, we assess
our workload carefully in order to commit our assigned staff to projects. The success of the project
is critical to a small company such as ours so that we may build our reputation and earn repeat
clients.
Maintaining regular and open communication with the project team and City staff is key to a
smooth project. Regular meetings, conference calls and emails between the key personnel will
keep the project moving forward and on schedule. Discussions with the City staff will help ensure
the project is meeting objectives and direction.
Our goal is for the City to be an integral part of the design process. We expect the City will assist
with project development by providing timely direction (as required), coordination with other City
Departments (as required) and willingness to participate in design strategies and value engineering
alternatives.
We also involve the utility companies at an early stage to ensure facilities are shown correctly, any
Impacts are resolved early in the design process and facilities are protected correctly.
Value Enalneerina
Value engineering is a significant part of a project and important to the City taxpayers. We approach the
cost estimates with fresh eyes for each project and consider whether the design is cost effective, if it is
meeting the project objectives, and if there are other potential construction alternatives which could
feasibly achieve the needed improvement. We want to ensure the appropriate cost based on meeting the
project objectives while achieving performance through -the design year with limited maintenance.
Clvll Works Eng/nears, Inc. Page 15
Engineering Services for Bristol Street and
Baker Streetlntersection improvements
Quality Assurance l Quality Control
To ensure that all deliverables will be free of errors our Quality Assurance / Quality Control program is a
large part of providing detailed and coordinated design documents. Our QA/QC plan will include checking
the documents — initial and final design to meet the City's guidelines and requirements in advance of all
submittals. We will perform a comprehensive in-house review prior to submittal of documents and will
compare the documents to the appropriate requirements/manuals. Our review includes:
Inter -Discipline Review — Managers of each applicable discipline will review the plans, design
and/or reports.
Coordination Review — The project manager, discipline managers and subconsultants review the
plans, specifications and reports for proper coordination, accuracy, and submittal standards.
Submittal Review — An independent review of the plans, specifications and reports will be
completed by the QA/QC manager prior to submittal to the City.
Our Quality Assurance / Quality Control program also includes preparation of written responses to
comments, design issues and questions. Written responses will help acknowledge all stakeholders
concerns and questions, verify all concerns and questions are addressed and reduce multiple reviews of the
same issue. The QA/QC program shall in effect throughout the contract duration. Our Quality Control
program will be extended to our entire project team.
Protect Construction Cost Monitoring
It is important throughout the project development to keep an eye on the project cost, primarily to ensure
that it is within the City's budget and expectations. The overall project cost will be developed using an in-
house template cost estimating form, including the latest available unit price Information. We base our
cost estimating upon our knowledge of the transportation industry, which includes keeping abreast of
current bid prices, reviewing cost data books, monitoring construction techniques, conversations with
cities, counties, Caltrans, relationships with contractors, and other recognized cost estimating publications.
Schedule
r—
A schedule will be prepared at the onset of project and reviewed regularly and updated as the project
progresses. We can utilize the schedule to ascertain our progress at any given point during the project.
The following page shows our anticipated project schedule.
Section 6 — Fee
Our fee is Included In a separately sealed envelope.
Section 7 — Professional Services Agreement
Civil Works currently holds policies meeting the City's required insurance and can provide additional
and primary insurance endorsements to the City of Costa Mesa.
We accept the current City of Costa Mesa Professional Services Agreement.
Civil Works Engineers, Inc. Page 16
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V
Appendix A
DAVID GRANTHAM, P.E.
PROJECT MANAGER
Civil WO& Engineers
EDUCATION
B.S., 1996, Civil Engineering, California State Polytechnic University, Pomona, CA
PROFESSIONAL DATA
Registered Professional Engineer in California (#59999, 2000)
Land Surveyor -In -Training (#6401, 2002)
Qualified SWPPP Developer (QSD)
EXPERIENCE OVERVIEW
Mr. Grantham has 15 years experience in the planning, design and construction of public works improvement
projects. He has prepared engineering for speck improvement designs such as street widenings, street
narrowings, pavement rehabilitations and intersection improvements. In addition to preparing the roadway
layout and profiles, he is adept in storm drainage, grading, utility modifications and coordination, construction
staging, survey control, and local agency coordination. David works effectively with the entire project team
including the client, the survey firm obtaining the base information, the geotechnical engineer making
pavement recommendations, the traffic engineer for traffic control and permanent signing and striping, and
landscape architect for the street aesthetics. His thorough approach at the project onset makes for a complete
and correct bid package at the design conclusion, addressing all details, including constructability. He has
significant experience working with local agencies including municipalities, counties, transportation agencies,
and Caltrans. He makes a habit of contacting the approving agencies early, specifically the reviewers, to
ensure he provides documents which will meet their needs and be readily approved.
REPRESENTATIVE PROJECTS
Foothill Boulevard/Citrus Avenue, Azusa Pack University, City of Azusa. Project Manager. Project
involved street narrowing on Foothill Boulevard to provide a class 1 bike lane for Azusa Pacific University
students, installation of a right turn pocket on Citrus Avenue into Citrus College, drainage modifications, signal
modifications, and striping modifications. Project was also coordinated through Citrus College and City of
Glendora.
Seal Beach Boulevard / Westminster Avenue Intersection Improvements, City of Seal Beach. Project
Engineer. Prepared final PS&E including geometric alternatives, pavement design and overlay, and
construction. Involved two phases of street improvements to the Seal Beach BlvdJWestminster Avenue
intersection. The design included widening of both streets to provide dual left tum lanes for all movements,
additional through lanes and a right turn pocket on Westminster Avenue. Right-of-way takes and modifications
to drainage systems, and traffic signals were also included.
^r
State College Boulevard Improvements, International Parking Design, City of Fullerton. Project Engineer.
Project involved providing final design for widening State College Boulevard to provide additional right tum
pocket length and widening of the State College Boulevard/Dorothy Lane intersection to provide additional
travel lanes on Dorothy Lane exiting the University campus. The intersection widening also required modifying
and upgrading the traffic signal. Utility relocations were required as part of the right tum pocket widening.
Project was coordinated through the City of Fullerton.
Rose Drive Narrowing, City of Yorba Linda. Project Manager. Roadway was narrowed due to re-
classification to a primary highway. Project involved narrowing the roadway by reconstructing the curb and
gutter, providing a larger parkway consisting of sidewalk and landscaping. Responsible for the preparation of
final construction documents for the street narrowing and beautification. Traffic signal and pedestrian
crosswalk signals required modification and poor drainage conditions were also addressed. Construction cost
is estimated at $3 million.
River Avenue Improvements, City of Newport Beach. Project Manager. Project involved preparing
preliminary and final civil engineering plans for this street calming/improvement/beautificabon project.
Improvements extended 2,000 feet along River Avenue and also included 48th Street, 49th Street, 50th Street,
52"d Street, and 53`d Street. The project narrows the street on the south side of the street to provide a
meandering sidewalk and new landscaping areas. Two parking bays were installed to provide dedicated
parking areas. The numbered streets were also narrowed to provide accessible compliant sidewalk. The
numbered streets were then converted to one-way only streets, with parking limited to one -side of the street
only. Curb ramps are added to the intersections along River Avenue and the numbered streets. Coordinated
with City s landscape design consultant. Held public meetings for input.
1-605 Valley Boulevard Interchange, City of Industry, County of Los Angeles, Caltrans District 7. Project
Engineer. Prepared Project Study Report for interchange reconfiguration improvement altematives. The City
initiated the Caltrans project development process after performing a feasibility study on the interchange. The
interchange is currently plagued by long queues on westbound Valley Boulevard attempting to access the
ramps to northbound and southbound 1-605 and congestion at the Valley Boulevard/Temple Avenue
intersection. The dual ramp entry from westbound Valley is coupled with traffic from the Temple southbound
free right joining this ramp entry area causing operational problems. Trains crossing the at -grade rail tracks
that cross Temple Avenue just north of the intersection result in backup of southbound Temple Avenue traffic
headed to the ramps and queues on the northbound off -ramp. As part of the PSR, we identified three potential
build alternatives to improve the interchange operations. The Caltrans process included preparation of
geometries, fact sheets, drainage studies, right of way data sheets, cost estimates, storm water data report,
traffic management plan, utility review, geotechnical analyses, hazardous waste studies, staging, and traffic
handling. The estimated construction cost ranges from $25 — 30 million.
Azusa Avenue Improvement, West Covina Heights LLC, City of West Covina. Project Efigineer. Project
involved providing final design for widening Azusa Avenue as part of a commercial site development. An
existing intersection was relocated to meet the requirements of the new development. Several geometric
alternatives were considered to provide right turn pockets and dual left turn pockets without impacting the
existing raised center median. A new traffic signal was also required.
Bastanchury Road Improvements, City of Yorba Linda. Project Manager. Prepared final civil engineering
plans lto modify and widen Bastanchury Road at Imperial Highway. Project involved modifying the existing
raised median and striping to increase intersection volumes and accommodate new adjacent construction and
street improvements. Modification to the traffic signal was also included. Construction cost was estimated at
$210,000.
Village Center Drive Improvements, City of Yorba Linda. Project Manager. Prepared final civil engineering
plans to widen Village Center Drive at Yorba Linda Boulevard to provide a dual left turn pocket. Project
required modifying the existing raised center median, drainage modifications, landscape modifications, striping
modifications and traffic control.
Arrow Highway Et AI, County of Los Angeles Public Works. Proiect Manager. As part of the County's
implementation of Low Impact Development methods, the project involved construction of bjoswales within the
existing parkways adjacent to Arrow Highway and Vincent Avenue near the City of Azusa,. F_xisting paved
parkways were modified to provide landscaping, trees and swales. The swales accept low flow runoff from the
street via openings in the curb. Runoff flows through the swale and exits via a downstream curb opening. The
existing sidewalk was also reconstructed with porous concrete.
Alessandro Boulevard Improvements, Black & Veatch, City of Riverside. Project Manager. Project involved
providing temporary and permanent improvements for a 2.5 mile section of Alessandro Boulevard in
conjunction with a large water transmission pipeline installation project. Temporary widening was required to
provide traffic control during the pipeline construction. Permanent improvements were required after pipeline
construction that included raised center medians, street widening to provide a third eastbound lane, pavement
rehabilitation and reconstruction, striping modifications, signal modifications, and drainage modifications.
Project was coordinated through the City of Riverside and Metropolitan Water District of Southern California.
David Grantham, P.E.
Page 2
MARIE MARSTON, P.E.
PRINCIPAL IN CHARGE
CiivHworks Engineers
EDUCATION
B.S., 1980, Civil Engineering, Oregon State University
M.B.A., 1988, University of California, Irvine
PROFESSIONAL DATA
Registered Professional Engineer in California (#38798,1984)
PROFESSIONAL AFFILIATIONS
Parks, Beaches & Recreation Commission — City of Newport Beach Council Appointed Commissioner, 2006-
2011, Chairperson 2010-11 & 08-09
General Plan Advisory Committee - City of Newport Beach Council Appointed Member, 2003-06
Women's Transportation .Seminar — OC - President 2004-05, Treasurer 2001-03, Website/Job Bank Chair
2010-11, Nominations Chair 2008-09, Mentor Chair 2006
American Society of Civil Engineers - Fellow - achieved 2009, 1998 Chair of OC Transportation Tech Group
American Public Works Association — Member, Newsletter Committee
Institute of transportation Engineers — Fellow
EXPERIENCE OVERVIEW
Marie,,Marston, P.E., principal and president of Civil Works Engineers, Inc., has over 30 years of professional
civil engineering experience. Her background includes general infrastructure and public works improvement
projects such as transportation including streets and freeways, site improvements for commercial and public
facilities, hydrology and storm drains, right-of-way engineering, utility modifications, grading, retaining walls, as
well as providing funding applications assistance. Her experience covers projects from inception to completion
including project and program management, planning, design, and construction. She has experience in
working with both the public and private sector including cities, counties, state agencies, federal agencies,
school districts, universities, developers, and architects/engineers. She is accustomed to working on projects
involving several jurisdictions and/or authorities and therefore, requiring extensive coordination among the
project team with multiple agencies, reviewing entities, utility companies, and other project stakeholders.
REPRESENTATIVE PROJECTS
Mesa Drive / Irvine Avenue Intersection Widening, City of Newport Beach, County of .Orange. Project
Manager. Prepared alignment study including conceptual alternatives, final design improvement plans, and a
drainage report for the widening of Mesa Drive at the intersection with Irvine Avenue. The purpose of the
widening was to provide a second westbound to southbound left turn lane on Mesa Drive. Alignment of the
lanes through the intersection resulted in the need for widening. The street widening required retaining walls
on both sides, the acquisition of right-of-way, and relocation of power poles. Project was included with the
County of Orange Irvine Avenue Widening Project.
Bastanchury Road Improvements, City of Yorba Linda. Princioal in Charge. Prepared final civil engineering
plans to modify and widen Bastanchury Road at Imperial Highway: Project involved modifying the existing
raised median and striping to increase intersection volumes and accommodate new adjacent construction and
street improvements. Modification to the traffic signal was also included.
Foothill Boulevard/Citrus Avenue, Azusa Pacific University, City of Azusa. Principal in Charge. This area
has high volumes of pedestrians and bicyclists due to the nearby campus of Azusa Pacific University and
Citrus College. Therefore, as a joint project between the two colleges and the cities of Azusa and Glendora,
the Foothill Boulevard was narrowed on the north side to provide a class 1 bike lane. The project also
included drainage and striping modifications. Intersection modifications included installation of a right turn
pocket on Citrus Avenue into Citrus College and signal modifications at the intersection of Foothill/Citrus.
1-605 Valley Boulevard Interchange, City of Industry, County of Los Angeles, Caltrans District 7. Proiect
Manager. Prepared Project Study Report for interchange reconfiguration improvement alternatives. The City
initiated the Caltrans project development process after performing a feasibility study on the interchange. The
interchange is currently plagued by long queues on westbound Valley Boulevard attempting to access the
ramps to northbound and southbound 1-605 and congestion at the Valley Boulevard/Temple Avenue
intersection. The dual ramp entry from westbound Valley is coupled with traffic from the Temple southbound
free right joining this ramp entry area causing operational problems. Trains crossing the at -grade rail tracks
that cross Temple Avenue just north of the intersection result in backup of southbound Temple Avenue traffic
headed to the ramps and queues on the northbound off -ramp. As part of the PSR, we identified three potential
build alternatives to improve the interchange operations. The Caltrans process included preparation of
geometrics, fact sheets, drainage studies, right of way data sheets, cost estimates, storm water data report,
traffic management plan, utility review, geotechnical analyses, hazardous waste studies, staging, and traffic
handling. The estimated construction cost ranges from $25 — 30 million. .
Village Center Drive, City of Yorba Linda. Project Manager. Prepared final civil engineering plans for the
addition of a second left turn lane on southbound Village Center Drive at Yorba Linda Boulevard. The existing
180' single lane pocket was replaced with two -180' lanes, thereby doubling the storage capacity. The
additional lane was created by narrowing the existing landscaped median to a 3' stamped concrete nose,
necessitating the removal of several trees and restriping the southbound approach. The traffic signal loops,
signal head, and signal timing modifications were reconstructed as a separate plan by the City. The project
was performed as part of an on-call contract with the City in under 3 months.
Azusa Avenue Improvement, West Covina Heights LLC, City of West Covina. Project Manager. Project
involved widening Azusa Avenue to support a new commercial site development. An existing intersection was
relocated to meet the requirements of the new development. Several geometric alternatives were considered
to provide right turn pockets and dual left tum pockets without impacting the existing raised center median. A
new traffic signal was also required.
Atlantic Boulevard Roadway and Bridge Widening, PBS&J, City of Vernon, Project Manager. Provided
preliminary and 35% final design engineering services for this HBRR,funded project. Roadway widening was
proposed from south of District Boulevard northeasterly to the Caltrans interchange with 1-716, an approximate
distance of 1400 feet. After examining several alternatives, widening was proposed on both sides of the street
up tw20 feet in width. The existing six -lane roadway has lanes as narrow as 9.5', 3' sidewalks, and no
shoulders. The proposed widening includes the addition of 5' sidewalks on the bridge, 8' sidewalks on the
roadway, 11-12' lanes, and V shoulders. The project also included an evaluation of conversion of the
eastbound Atlantic to southbound 1-710 on-ramp widening from one to two lanes. Also prepared a Location
Hydraulic Study required by Caltrans to evaluated potential impact to existing drainage, a Storm Water Data
Report to review potential impacts to water quality, and a HEC -RAS hydraulic analysis of the Los Angeles
River to evaluate the impact of pier modification due to the structure widening. Project was processed through
Caltrans Local Assistance Procedures to comply with HBRR program requirements. Roadway cost was
estimated at $700,000.
River Avenue, City of Newport Beach. Project Manager. Prepared preliminary and final civil engineering
plans for this street calmingrimprovement/beautificabon project. Improvements extended from Balboa
Boulevard to Joanne Way and along 48th Street, 49th Street, 50'h Street, 52"d Street, and 53'd Street. Within
this 60' right of way existing sidewalk and landscaping is minimal. In -driveway parking also oftentimes blocks
sidewalk accessibility. The project proposed to narrow the street, thus widening the parkway and sidewalk on
the south side from 10' to 17'. The new 17' width will consist of 5' and 6' landscaped parkways with .a 6'
sidewalk in the center. Additionally, at the existing stop sign at 4e Street, the curb on the north side of the
street will be relocated 8' toward the street center, thus additionally narrowing the street cross section at this
location. The curb -to -curb width at this location will be 25' which is intended for traffic calming. Two parking
bays 8' in depth are provided on the south side of the street. Additionally, the sidewalk on the numbered
streets was increased from 3' to 5' on one side and the streets were converted to alternate one-way directions
due to the sidewalk widening / street narrowing. Curb ramps are added to the intersections along River
Avenue and the numbered streets. Coordinated with City's landscape. design consultant. Held public
meetings for input. The construction cost was $1,000,000.
Marie Marston, P.E.
Page 2
FRANr,OIS ZUGMEYER, P.E.
SENIOR ENGINEER
CMI Works Engeieess
EDUCATION
Civil Engineering Degree from E.N.S.A.I. Strasbourg, France. 1972
PROFESSIONAL DATA
Professional Engineer Registered in California (#31046,1979)
PROFESSIONAL AFFILIATIONS
American Society of Civil Engineers — Member, Past Chair of Hydrology & Hydraulics Tech. Group
EXPERIENCE OVERVIEW
Mr. Zugmeyer has over 40 years of experience in public works projects and site development including
transportation, hydrology, hydraulics, storm water, and grading. His experience in surface water and drainage
projects includes hydrology, hydraulics, flood plain analyses, flood control, reservoir operation, storm drain
design, runoff treatment, and water resources planning. His experience in transportation projects is for both
the planning and design phases and includes project study reports, project reports, geometric development
and design, hydrologic and hydraulic analyses, location hydraulic studies, storm water data reports, drainage
design, and grading.
REPRESENTATIVE PROJECTS
Mesa Drive I Irvine Avenue Intersection Widening, City of Newport Beach, County of Orange. Proiect
Engineer. Prepared alignment study Including conceptual alternatives, final design improvement plans, and a
drainage report for the widening of Mesa 'Drive at the intersection with Irvine Avenue. The purpose of the
widening was to provide a second westbound to southbound left turn lane on Mesa Drive. Alignment of the
lanes through the intersection resulted in the need for widening. The street widening required retaining walls
on both sides, the acquisition of right-of-way, and relocation of power poles. Project was included with the
IargerrGounty of Orange Irvine Avenue Widening Project.
Canoga Avenue Widening at US -101, Crain & Associates, City of Los Angeles, Caltrans District 7. Project
Engineer. Prepared final engineering for this street widening project. The street was widened from 2 lanes to
3 lanes eastbound, and lanes were widened from 11 to 13 feet near the curb, by removing the northbound
sidewalk beneath the undercrossing. Removal of the sidewalk required reconstruction of Caltrans storm drain
and reconnecting it to the Los Angeles County Facilities on either side of the undercrossing. Prepared the
field survey and civil plans. Project was processed as a permit through Caltrans and was prepared using the
City of Los Angeles format.
Mitchell Avenue Storm Drain, City of Tustin. Project Engineer. The project consists of storm drain and
pavement improvements to Mitchell Avenue between Newport Avenue and Red Hill Avenue for the City of
Tustin. The project included preparation of a drainage report including hydrology calculations per the Orange
County Hydrology Manual to assess the operation of the existing CMP Arch storm drain and the evaluation of
proposed improvements. Analysis of replacement of the CMP with RCP for a 10 -year storm design was
compared to in situ lining.
Harbor Scenic Drive, Port of Long Beach. Proiect Engineer. Prepared preliminary and final engineering
construction documents and construction services for realigned and widened street. Project included the
relocation of Harbor Scenic Drive, Harbor Scenic Way, the public fishing area parking lot along Harbor Scneic
Drive, and the THUMS crew boat facilities. The street was relocated as far east and south on Pier J as
possible to increase the land area available for the new ITS railyard terminal and to accommodate new traffic
circulation patterns resulting from a recently constructed grade separation. The PCT truck queue also
required relocation and modification. The design required consideration for continuous access during
construction to accommodate all Pier J tenants.
EDUCATION
Michigan State University,
Civil Engineering, 1988
YEARS OF EXPERIENCE
23
YEARS WITH DKS
1
PROFESSIONAL AFFILIATIONS
Institute of Transportation
Engineers (ITE)
PROFESSIONAL
REGISTRATION
California (Civil) C49164
Michigan (Civil) 49622
Ohio (Civil) 69460
Access Management, MDOT
Interchange Justification
Studies, ODOT
Project Development Process,
ODOT
Traffic Safety Studies, ODOT
Mr. Heald has managed
numerous traffic engineering
design projects in Southern
California including recent
efforts for Santiago Canyon
College in Orange and LA
Trade Tech College in the City
of Los Angeles. His broad
experience In the
transportation field has
provided dlents with the
development of tedWical
solutions which are focused
and cost effective.
Jeffrey B. Heald, PE has managed corridor studies, arterial
signal system projects, parking facility evaluations, and site
access designs, as well as the planning and deployment of
Intelligent Transportation Systems. He is an expert in
servicing the needs of local agencies with transportation
engineering and planning technical support. He has provided
professional consulting services to public and private sector
clients throughout California, Michigan and Ohio.
a o lebaa s lS and S8, i;0- Essk;Mr.
Heald was the Associate in Charge in designing two traffic
signal plans, one signing and striping plan and one
interconnect plan after the analysis of a traffic study
determined the needs of the college for its expansion. The
project interfaced with college and City staff to determine
objective results benefiting the students and residents of the
nearby community. The design required close coordination
with the civil engineering designer to design ADA ramps,
pole locations, and utilizing existing conduit infrastructure at
the intersection.
--.}', adw �; .<:' :,fa - le g .i�"��. M i;s, Mr. Heald was
the Associate in Charge of the development of a traffic design
needs study and the preparation of PS&E for traffic signal
installation and modifications plans, signing and striping,
traffic control and street lighting plans as part of a design
build project for the Los Angeles Community College District.
'rho project involved significant amounts of interface with the
City of Los Angeles, LACCD and the design build partners.
'k Mr..Heald was
the Project Manager on this project with OCTA to provide
signal engineering services on the EI Toro Road corridor in
Orange County which encompasses 11 miles and
approximately 40 intersections. The purpose of this project is
to develop efficient signal timing plans and coordination
strategies and furnish/install/update signal control systems
and communication equipment for the EI Toro Road corridor.
This project also involves an extensive data collection and
field review effort including video -based intersection counts,
video -based GPS travel time surveys, and signal controller
and equipment review and inventory. Signal timings and
coordination plans are being optimized and developed for
multiple time/day scenarios including weekday AM, Midday,
and PM and weekends, based on a series of measures of
effectiveness such as number of stops, travel time, delay,
GHG emissions, etc. In addition, unique signal flush timing
plans are being developed for the 1-5 interchange and
surrounding area. He is working with vendors to procure and
install signal equipment.
'20-0380- . to ✓ngest€orf Memagemient a. mgrarm, Mr. Heald
served as the Associate in Charge on this project for the
Orange County Transportation Authority (OCTA), which
involved performing an existing traffic conditions inventory
and evaluation for approximately 500 intersections in Orange
County. The projects of this project are used to monitor local
jurisdiction compliance with the LOS standards for
Congestion Management Program (CMP) and the Measure M
Growth Management Program (GMP) in Orange County.
Under Mr. Heald's guidance, collected extensive traffic data
related to traffic volumes, lane configurations, signal timings
and operations characteristics for the 500 study locations.
Directed a GPS travel time survey that evaluated the peak
hour travel conditions on 10 corridors, and developed
Synchro models for approximately 250 Intersections in
Central Orange County.
SR'. 57 VVV derdngrpJe,'=. Mr. Heald was the Associate in
Charge for the preparation of the traffic study for the SR -57
Widening PR/ED project. His responsibilities included the
management of the effort to develop the micro -simulation
models for the SR -57 study area, evaluation of existing and
future traffic operations conditions before and after the
project alternatives, and preparation of a traffic circulation
impact report as part of the PR/ ED.
EDUCATION
Mr. Dorado has over 12 years of experience in the field of transportation
California State University
planning/ traffic engineering. He has a balanced understanding between
planning and design for transportation projects within the public and
Fullerton, Civil Engineering,
private sectors ranging from traffic studies to highway design. His
1959
experience also includes planning and design of Intelligent
Transportation Systems. He has provided project work plans, budgets
YEARS OF EXPERIENCE
and schedules in order to deliver projects on-time and on-budget.
12
wran..Ca / `'`ad 'HI / Oyer fntersec}ion Assigned and
YEARS WITH DKS
managed a project team for the design of traffic engineering project
1
elements from start to completion. Responsible for the preparation of
PROFESSIONAL
plans, specifications and estimates (PS&E) for traffic signal
REGISTRATION
modifications, a dosed circuit television (CCN) system, signal
California (Civil) #74405
interconnect communications utilizing fiber optWhybrid cable,
signing/ striping improvements and traffic control. This project was
Initiated by the City of Irvine, but it is located within two other city
PROFESSIONAL AFFILIATIONS
limits, Tustin and Santa Ana. Each city's requirements were taken into
Institute of Transportation
consideration for the design and specifications.
Engineers (ITE)
Orange County Traffic Engineer
"Ensirse-a.Oln ;jai Aces, CY-p ass. Assigned as a task leader
Council (OCTEC)
for the City of Cypress On-Call Traffic Engineering Services, which
included the design of various traffic signals and signing/ striping
AREAS OF EXPERTISE
improvements throughout the City. Mr. Dorado served'as project
Signing & Striping Design
engineer responsible for oversight and review of plans, specifications
Traffic Signal Design
and estimates (PS&E) for the Crescent Avenue at Watson Street Traffic
Stage Construction
Signal Improvements. This project included communications to the
Traffic Control
City's traffic management center, which utilized the City's existing
Intelligent Transportation
signal Interconnect cable and required equipment upgrades to various
Systems (ITS)
traffic signal controller cabinets along the communication alignment
Traffic impact Analysis (TIA)
from the project intersection to the City Hall.
Traffic Engineering Reports
C€arosng:�i SactEasraid and F
� FirstE�$� Jfi69: Tr aff i c dr•,gsnacz.rt9
Mr. Dorado has managed
C€asemon , CA. Mr. Dorado served as the project engineer providing
several transportation planning
traffic engineering services to the City of Claremont. The objective of
acrd traffic engineering projects
this project was to provide traffic safety and operational benefits to
throughout Southern California.
roadway users by adding Class 11 bicycle lanes and exclusive/two-way
He has led project teams to
left-turn lanes along First Street between Mills Avenue and the existing
d
Cr successful completion of
Class I bike trail system in the City of Montclair. The project included the
project deliverables within
Preparation of conceptual plans showing two alternatives and
schedule andbudget,
associated preliminary engineer's estimates, and final improvement
plans, specifications and estimates (PS&E) for signage, striping and
roadway improvements. The striping improvements along First Street
consisted of removing one through travel lane in each direction in order
to provide bike lanes. The project goal was to enhance the City of
Claremont's bikeway systems and provide connectivity to an adjacent
City's existing Class 1 bike train (City of Montclair).
rojeco► Study Report (PSR) for Ball Road/Sunkist Street Intersection
'mprovenients, Airsheirci. This study analyzes four build'alternatives for
roadway improvements at the intersection of Ball Road and Sunkist
Street. The improvements provided in each alternative include an
additional left -turn lane in each direction along Sunkist'Street and a
dedicated right -turn lane in the westbound direction along Ball Road.
The project converts an existing westbound right -turn lane to a third
through lane. Mr. Dorado was assigned as a task leader responsible for
the oversight and preparation the traffic signal concept plan (Alternative
1), which included existing/new traffic signal pole locations, video
detection, loop detection, signal phasing, pole schedule, traffic signal
and pedestrian indications, relocation of the existing traffic signal
controller and service cabinets, and the relocation of the existitng
"Meter On" pole.
i abuco'Road at *-fomes Traffic Signal Alternatives S- dy, ?�vrne. Mr.
Dorado served as project engineer responsible for the intersection
analysis, design alternatives, conceptual plans, and the deliverable,
project report. The purpose of this study was to analyze.,the Trabuco
Road/Monroe intersection in order to identify intersection -control,
access and geometric alternatives that will reduce the nun)Per_of
vehicular conflicts, improve Intersection control awareness, Improve
operational deficiencies, and improve circulation at this,intersection. A
summary of advantages and disadvantages associated with each
alternative was provided including recommended alternatives for
Implementation. In addition, preliminary design exhibits and
preliminary construction cost estimates were prepared for each
alternative.
Long Seach Boulevard Rehabilitation acid Traffic, Si final €s-np %;esien s,
tang beach. Assigned as the Traffic Engineering task leader responsible
for the preparation of plans, specifications and engineering estimates
(PS&E) for traffic signal modifications, bus stop arrival/departure
dynamic message sign installations, signing/striping, traffic control, and
construction phasing. Participated with a team of engineers and
landscape architects to develop the Virginia Village theme as a part of
the Long Beach Blvd rehabilitation program. With the qve;sight from
the Long Beach Redevelopment Agency, the improvemQptsconsist of
new bus shelters, pedestrian lighting, replacement of st`egt.Jighting,
street trees and decorative traffic signals. Coordination -was provided
with the decorative traffic signal pole manufacturer to ensure the design
complied with state standard specifications. In addition.'Mr. Dorado was
responisble for providing construction assistance, request for
information (RFI's) and shop drawing reviews/ approvals.
=10
DIAZ•YOIIAMAN
a AuocnA"s
4l,6 d*,!eA1 Sfti4C0
Emphasis
Q Street Widenings and
Improvements
Q Pavements
Q Project Management
Professional Registration
2011/Geotechnical Engineer,
CA— No. 2905
2002/Professional Engineer,
CA — No. 62781
Education
. 2002/MS/Civil Engineering/
CSU Long Beach
_19961BS/Civil Engineering/
CSU Long Beach
Professional Overview
Mr. Gilbert has over 14 years of
geotechnical engineering
experience,,including streets,
highways, soundwalls and
retaining walls, bridges,
buildings, essential services
facilities, pipelines, pavements,
and port terminal facilities.
He has coordinated and
performed or directed field
investigations for over 100
different projects and has
practical experience in all
aspects of geotechnical
engineering, including pavement
design at airports, intermodal
yards at port and railroad
facilities, and major and minor
arterials in counties and cities.
In addition, his experience
includes site selection, site
investigation, engineering
analysis, construction
observation and testing, and
project management.
GARY K. GILBERT, PE, GE
Geotechnical Manager
PROJECT EXPERIENCE
SR 55/Newport Boulevard, Costa Mesa, CA — Geotechnical manager for the
widening of Newport Boulevard from 17th to le Streets. Design goals were to
maintain existing street parking on the east side of Newport"Boulevard; provide
a 4th southbound lane through the le Street intersection; develop the
proposed 7 -lane alignment alternatives to accommodate the ultimate 8 -lane
configuration (a future fourth southbound lane from Broadway to 171' Street)
while mirdmizing impacts to right-of-way, parking, aesthetics, and pedestrian
access; enhance pedestrian access and comply with Americans with Disability
Act. Mr. Gilbert provided project direction and oversight for the geotechnical
investigation, and prepared a hazardous waste ISA and recommendations in
general accordance with Caltrans and ASTM criteria.
Ayala Avenue Widening, Rialto, CA — Geotechnical manager for the proposed
widening of Ayala Drive between Baseline Road and Easton Street,
approximately one mile long. The project consisted of widening Ayala Drive ;
within the project limits from a 3 -lane road to a 4 -lane road. DYNE A,cope
included performing borings in the existing pavement to measure the existing
pavement thickness and to provide recommendations for new pavement
thickness in the existing and widened portions of Ayala Avenue. Mr. Gilbert
provided project direction and oversight, reviewed analyses, and developed
recommendations.
South Coast Drive Reconstruction, Costa Mesa, CA — Geotechnical manager
for the rehabilitating the existing pavement on South Coast Drive from west of
Carmel Drive to_ east of San Leandro Lane. DYA's tasks for the project
comprised of conducting a subsurface investigation, performing laboratory
testing and engineering analyses, and preparing a geotechnical report that
provided conclusions and recommendations regarding site preparation and
grading, and pavement thickness for flexible and rigid pavements. Mr. Gilbert
provided project direction and oversight and provided recommendations to the
report.
Sakloka Drive Reconstruction, Costa Mesa, CA — Geotechnical manager for
the proposed pavement rehabilitation of Sakioka Drive from Anton Boulevard to
Sunflower Street. The project consisted of rehabilitating and reconstructing the
existing pavement. DYA's tasks were comprised of conducting a subsurface
investigation, performing nondestructive testing (NDT) and analysis using a
heavy weight deflectometer (HWD), performing laboratory testing and
engineering analyses, and preparing a geotechnical report with
recommendations regarding site preparation and grading, and pavement
thickness for flexible and rigid pavements. Mr. Gilbert provided project direction
and oversight and provided recommendations to the report. ,
Westminster Avenue Widening Project, Seal Beach, CA — Geotechnical
manager for a street improvement project that included adding a second
southbound left -turn lane on Seal Beach Boulevard to eastbound Westminster
Avenue; second eastbound and westbound left -turn lanes on Westminster
Avenue to northbound and southbound Seal Beach. Boulevard; respectively;
third westbound and eastbound through lanes on Westminster through the
intersection; and a retaining wall. DYA's tasks included data review, a field
investigation, laboratory testing and analyses, and developing recommendations
regarding seismic hazards, site preparation and grading, lateral earth pressures
and resistance to lateral loads, new pavement thickness design, and corrosion
potential. Mr. Gilbert provided project direction and oversight and provided
recommendations to the report.
J:1100 - CIVIL WORKS PROPOMLMRY OF COSTA MESAIBRISTOL-BAKEMDYAIGKG RESUME DOC
Gary K. Gilbert, PE, GE Page 2
Four Alleys in the Coolidge Fillmore Area, Costa Mesa, CA — Geotechnical
manager for a project consisting of replacing the existing asphalt concrete
pavement in four separate alleys with Portland cement concrete. The subgrade.
soils encountered during DYA's subsurface investigation consisted of fine
grained soils (silts and clays) with high moisture contents. Mr. Gilbert prepared
a report, including recommendations for the bridging over the fine-grained soils
and reducing the construction time for the alleys.
Costa Mesa Superior Ave Reconstruction and Rehabilitation, Costa Mesa,
CA — Geotechnical manager for the proposed pavement reconstruction and.
rehabilitation for Superior Avenue from the southerly city limits to north of 17th
Street in Costa Mesa, California. The project was divided into two segments
(Segments A and B) based on an assumed rehabilitation approach. Segment A.
consisted of reconstructing a segment from approximately Industrial Way to
north of 17th Street, while Segment B comprised the southerly city limits to
Industrial Way using mill -and -overlay rehabilitation techniques. DYA's services
for the project included conducting a subsurface investigation, performing
nondestructive testing (NDT) and analysis using a heavy -weight deflectometer
(HWD), performing laboratory testing and engineering analyses, and preparing a
geotechnical report that provided conclusions and recommendations regarding
site preparation and grading, and pavement thickness for flexible and rigid
pavements. Mr. Gilbert provided project direction and oversight and provided
recommendations to the report.
Alessandro Boulevard Improvements, Moreno Valley, CA — Geotechnical
manager for street improvements that included retaining walls, tree removals,
grading, curbs, curb and gutter, sidewalks, traffic signal interconnect, bus bays,
signing and striping, medians, AC pavement, street lights, drainage facilities,
traffic signal modifications and traffic loops, landscape and irrigation,. utility
coordination, and appurtenant work. DYA performed a geotechnical
Investigation, laboratory testing and geotechnical analyses. Mr..Pilbert provided
project direction and prepared the geotechnical report with recommendations.
Pacific Coast Highway/2nd Street Widening, Long Beach, CA —
Geotechnical engineer for the proposed Pacific Coast Highway (PCH) and 2"d
Street intersection widening, which consisted of adding aleft -tum lane from
southbound PCH to eastbound 2"d Street and widening PCH on the west side by
adding a Caltrans standard shoulder. The scope of services Included reviewing
data, conducting a field investigation, performing laboratory tests on selected
soil samples, site preparation and grading, pavement thickness design,
corrosion potential, and preparing a written report Mr. Gilbert performed
laboratory testing on soil samples and provided recommendations for the written
report.
North Long Beach Street Enhancement Master Plan (Area A, B, C, D, & E),
Long Beach, CA — Geotechnical manager for the design of new asphalt
concrete (AC) pavement and overlay for residential streets. The length of the
street improvements was approximately 24 lane miles. The scope of services
included drilling borings, performing laboratory tests on soil samples, performing
engineering analyses, and presenting the results in a written report. The field
investigation included the use of a road rater to perform non=destructive testing.
on the existing pavement to evaluate the condition of the existing asphalt
concrete (AC) pavement and provide pavement overlay recommendations. Mr.
Gilbert developed the field investigation plan, performed engineering analyses,
and developed recommendations for earthwork and new AC pavements.
Mr. Volz is a LEED Accredited, registered landscape architect and
has more than 25 years of extensive experience in public works and
private sector projects. He has managed over $200 million of public
works design projects including the master planning, design, and
construction development of numerous municipal projects for over
100 public agencies in California.
Mr. Volz has experience in the development process from inception
through master plan development, construction document preparation,
contract administration, and on-site inspection. His extensive
knowledge of landscaping materials and vegetation is often called for
at commission meetings and in council reports for agencies he has
served.
His management experience is very strong in the community outreach
programs and public input process. The public workshop process for
park design is a concept that he always encourages. The opportunity
to get first hand insights from users, neighbors, and the public in
general is always beneficial in the design of public projects. Several
of Mr. Volz's most successful park projects have benefited from the
ideas and energy that was put forth at public input sessions.
On -Call Experience
Mr. Volz serves as the landscape architect on a master consultant
agreement with the City of Anaheim Park and Recreation Department
providing on-call services, as well as full park design development for
over eight years. Projects have included park improvements, park
expansion, building renovations, median island design, and irrigation
improvements.
Other on-call agreements have been commissioned with many South-
em California cities such as the Cities of Coachella, 'Huntington
Coninurittypatks'and
Beach, Irvine, Lon Beach, Newport Beach and the County of Orange
g wpo tY g
neighborhood parks
to name a few.
® Play area design
® Parkway median construction
Park project experience, encompassing neighborhood and community
® Downtown revitalization
parks, is one of Mr. Volz' design focus. Serving in various capacities
Identity signs
from principal -in -charge to designer, he has designed and managed
® Feasibility studies
several award winning parks for cities, school districts and public
® Facility inventories
agencies throughout California.
® Slope stabilization
® Financial reports and general
Sports Park Design Experience
plans
® Park rehabilitation
Mr. Volz has extensive experience in designing various sports
facilities ranging from ballfields to skate parks. One of his major
commissions included program management for a 5,000 -seat semi-
pro baseball stadium in Long Beach. This widely used sports facility
is home of all the University of Long Beach's ball games as well as
DIVD
minor League teams. His company's design for Bell. Gardens Sport
Center has received more the 20 professional awards_ including the
CPRS Award of Excellence.
FEESCHEDULE
14 Civil Works Engineers PSA 12
Civil Works Engineers
March 19, 2012
Mr. David Cho
City of Costa Mesa, Transportation Services Division
77 Fair Drive, 4th Floor
Costa Mesa, CA 92628
Reference: Request for Proposals — Engineering Services for Bristol Street and Baker Street
Intersection Improvements
Civil Works Engineers is pleased to present our revised fee proposal for the Bristol Street and Baker
Street Intersection Improvements. Our time and material, not to exceed fee is based on our scope of
work, tasks, and labor hours as contained in the proposal and your emails dated March 13th and March
16th.
Fee:
Phase 1— Detailed. Topographic Survey & Preliminary Design Plan $ 57,735
Phase 2 — Right -of -Way Engineering & Legal Descriptions $ 8,475
Phase 3 — Final PS&E $ 78,640
TOTAL $144,850
Exclusions:
• Construction Technical Support
• Private property owner meetings and interviews
• 'Before Condition' Record of Survey
The number of geotechnical borings is reduced to a total of six and number of potholes is reduced to a
total of eight.
Based on comments and discussion during the interview, we are adding a Traffic Analysis scope. This
will include:
• Obtaining recent traffic count data from the City (within 2 years) that will satisfy the
requirements of this traffic analysis. (If the City does not have recent traffic count information,
the collection of existing traffic counts would become necessary. We can perform this but
would be considered additional work with a change in scope and fee).
• Obtain forecast volumes from the City for the study intersection. Coordinate with City to
determine best approach to performing future evaluation of the project intersection
alternatives and future geometrics.
• Prepare Traffic Analysis
3151 Airway Avenue, Suite T-1. Costa Mesa . CA . 92626 .
T 714.966.9060 . F 714.966.9085 . www.clvilworksengineers.com
o Analysis time periods will be weekday a.m, and p.m. peak hours. Up to three (3)
alternatives will be evaluated with existing conditions, opening year and future year
scenarios.
o Intersection Analysis using utilizing the Intersection Capacity Utilization (ICU)
methodology to be consistent with the City's requirements. We will also prepare a
Synchro analysis to identify the operational characteristics of the improvements. This
analysis will not only look at the operating level of service of the intersection, but
evaluate the potential reduction in queuing conflicts at the study intersection with the
proposed alternatives. Additionally, the development of a Synchro network will allow
for the evaluation of the appropriate queuing/turn pocket lengths, signal timing and
phasing at the Bristol Street/Baker Street intersection. The ICU methodology alone
would not provide this capability.
Prepare Traffic Analysis Memorandum
Also, the Record of Survey task is replaced with filing of"Corner Records to replace any missing survey
monuments adjacent to the northeast, northwest and southwest corners of the intersection (within
areas of right of way impact).
Please call if you have any questions or comments.
Sincerely,
Marie Marston, P.E., President
mmarston@civilworksengineers.com
Bristol/Baker, City of Costa Mesa
Page 2
EXHIBIT C
PROJECT SCHEDULE
15 Civil Works Engineers PSA 12
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O Primavera Systems, Inc.
CITY COUNCIL POLICY 100-5
16 Civil Works Engineers PSA 12
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
DRUG-FREE WORKPLACE
100-5
8-8-89
1 of 3
BACKGROUND
Under the Federal Drug -Free Workplace Act of 1988, passed as part of omnibus drug legislation
enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will
provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub -grantee of
Federal funds under a variety of programs, is required to abide by this Act. The City Council has
expressed its support of the national effort to eradicate drug abuse through the creation of a
Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools
and other activities in support of a drug-free community. This policy is intended to extend that
effort to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs
in the workplace.
PURPOSE
It is the purpose of this Policy to:
1. Clearly state the City of Costa Mesa's commitment to a drug-free society.
2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving
funds from the City of Costa Mesa share the commitment to a drug-free workplace.
POLICY
The City Manager, under direction by the City Council, shall take the necessary steps to see that
the following provisions are included in all contracts and agreements entered into by the City of
Costa Mesa involving the disbursement of funds.
1. Contractor or Sub -grantee hereby certifies that it will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in
Contractor's and/or sub -grantee's workplace, specifically the job site or location
included in this contract, and specifying the actions that will be taken against the
employees for violation of such prohibition;
17 Civil Works Engineers PSA 12
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
DRUG-FREE WORKPLACE
100-5
8-8-89
2 of 3
b. Establishing a Drug -Free Awareness Program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. Contractor's and/or sub -grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation and employee assistance programs;
and
4. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
c. Making it a requirement that each employee to be engaged in the performance of the
contract be given a copy of the statement required by subparagraph A;
d. Notifying the employee in the statement required by subparagraph 1 A that, as a
condition of employment under the contract, the employee will:
1. Abide by the terms of the statement; and
2. Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five (5) days after such conviction;
e. Notifying the City of Costa Mesa within ten (10) days after receiving notice under
subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of
such conviction;
f. Taking one of the following actions within thirty (30) days of receiving notice under
subparagraph 1 D 2 with respect to an employee who is so convicted:
1. Taking appropriate personnel action against such an employee, up to and
including termination; or
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local
health agency, law enforcement, or other appropriate agency;
18 Civil Works Engineers PSA 12
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
DRUG-FREE WORKPLACE
100-5
8-8-89
3 of 3
g. Making a good faith effort to maintain a drug-free workplace through implementation
of subparagraphs 1 A through 1 F, inclusive.
2. Contractor and/or sub -grantee shall be deemed to be in violation of this Policy if the City
of Costa Mesa determines that:
a. Contractor and/or sub -grantee has made a false certification under paragraph 1
above;
b. Contractor and/or sub -grantee has violated the certification by failing to carry out
the requirements of subparagraphs 1 A through 1 G above;
c. Such number of employees of Contractor and/or sub -grantee have been convicted
of violations of criminal drug statutes for violations occurring in the workplace as
to indicate that the contractor and/or sub -grantee has failed to make a good faith
effort to provide a drug-free workplace.
3. Should any contractor and/or sub -grantee be deemed to be in violation of this Policy
pursuant to the provisions of 2 A, B, and C, a suspension, termination or' debarment
proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon
issuance of any final decision under this section requiring debarment of a contractor
and/or sub -grantee, the contractor and/or sub -grantee shall be ineligible for award of any
contract, agreement or grant from the City of Costa Mesa for a period specified In the
decision, not to exceed five (5) years. Upon issuance of any final decision
recommending against debarment of the contractor and/or sub -grantee, the contractor
and/or sub -grantee shall be eligible for compensation as provided by law.
19 Civil Works Engineers PSA 12
BUDGET ADJUSTMENT AUTHORIZATION
Unit
CITY
Department
Public Services
Division
Transportation
Serial Number
12-015
Type of Transaction
Organization
Reason for Request:
® Revenue Estimate
® Expenditure Appropriation
Decrease
Z Estimate Increase
❑ Intra -Departmental Transfer
To increase revenue and appropriations for Measure M2
❑ Estimate Decrease
❑ Inter -Departmental Transfer
grant and Traffic Impact Fee funds for intersection
Z Source
❑ Project -To -Project Transfer
improvements at Bristol Street and Baker Street, as
❑ From Existing Budget Appropriations
Z Appropriation Increase
recommended to City Council on April 3, 2012.
Z From Donations, Fees, or Grants
❑ Appropriation Decrease
Z From Unappropriated Fund Balance
19300
30112
Unit
Account
Name
Fund
Organization
Program
Project/Grant
Increase
Decrease
CITY
500000
Harbor/Gisler Intersection Improvements
415
19300
30112
300140
$90,000
CITY
430312
Measure M2 Regional Grant
415
19300
30112
-
90,000
CITY
500000
Harbor/Gisler Intersection Improvements
214
19300
30112
300140
54,850
-
CITY
340295
Unreserved undesignated fund balance
214
90000
50240
-
-
54,850
Department Authorization:
-
Department Director
Date
Recommendation: Z Approval ❑
Reasons For Disapproval:
Director of Finance
Disapproval
Date
City Manager Action:
ElApproved ElDisapproved ElNot
,. City Manager
Required
Date
Budget Verification:
The above information has been reviewed, is complete and accurate,
and/or unappropriated funds are sufficient to support the request.
Z Yes ❑ No
Budget and Research Officer
and the appropriations
Date
City Council Action:
❑ Approved ❑ Disapproved ❑ Not Required
Date