HomeMy WebLinkAbout- - Fairview Traffic Signal Synchronization - 5/1/2012CITY COUNCIL AGENDA REPORT
MEETING DATE: MAY 1, 2012 ITEM NUMBER:
SUBJECT: FAIRVIEW TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
DATE: APRIL 19, 2012
FROM: PUBLIC SERVICES DEPARTMENT/TRANSPORTATION SERVICES DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: RAJA SETHURAMAN, TRANSPORTATION SERVICES
MANAGER, (714) 754-5343
RECOMMENDATION:
1. Approve the Cooperative Agreement between the City of Costa Mesa and the City of Santa Ana for the
Fairview Traffic Signal Synchronization Project (Attachment 1).
2. Authorize the Chief Executive Officer and City Attorney to accept minor revisions to the Cooperative
Agreement as proposed by the City of Santa Ana and execute the document.
3. Award a Professional Services Agreement for the Design and Implementation of the Fairview Traffic
Signal Synchronization Project to Advantec Consulting Engineers, 19200 Von Karman Avenue, Suite
600, Irvine, CA 92612, in the amount of $658,440 (Attachment 2).
4. Approve Budget Adjustment 12-018 in the amount of $658,440 (Attachment 3).
5. Authorize the Mayor and City Clerk to execute the Professional Services Agreement.
BACKGROUND:
The Orange County Transportation Authority (OCTA) Measure M2 Program, half -cent sales tax for
transportation improvements, included money for cooperative Traffic Signal Synchronization (TSS) projects
spanning multiple jurisdictions within Orange County. OCTA issued a "call for projects" under the TSS
Program soliciting projects for potential grant funding in March 2011. r,
The City of Costa Mesa partnered with the City of Santa Ana in applying for the Fairview TSS Project. The
City of Costa Mesa will administer the Fairview TSS project and the participating agencies include the City of
Santa Ana and Caltrans. A total of 31 intersections along the Fairview Corridor in the Cities of Costa Mesa
and Santa Ana will be improved and coordinated as part of this project.
The scope of work for the TSS Project includes:
❖ Development of optimized traffic signal synchronization timing plans;
❖ Installation of traffic signal upgrades;
❖ Communication upgrades;
❖ Implementation of timing plans;
❖ Conduct "before and after' studies; and
❖ Three years of signal timing maintenance.
In July 2011, OCTA approved the City's grant funding request for the Fairview TSS project. The City was
awarded $620,000 in grant funds for the engineering and implementation of traffic signal equipment and
timing improvements on the Fairview Corridor with a match share requirement of $155,000 resulting in a total
project cost of $775,000. The project costs, including grant award and match share, are split between the
Cities of Santa Ana and Costa Mesa in proportional amounts based on the number of signals in each
jurisdiction.
ANALYSIS:
The Fairview TSS project will result in a comprehensive review of traffic signal coordination spanning the
Cities of Santa Ana and Costa Mesa on the Fairview Corridor. The City of Costa Mesa will have the final
approval authority for implementation of any timing plans developed as part of the project within the City's
jurisdiction. The project will replace out -dated traffic signal controllers at all signalized intersections along
Fairview Road, in addition to installing traffic signal communication upgrades. The value of the upgrades
made to the City of Costa Mesa as a result of this project is estimated to be $400,000. The TSS project
includes the preparation of detailed "before and after" studies to document efficiencies achieved with any
proposed timing changes.
In January 2012, a total of eight Requests for Proposals (RFP) were sent to the consulting firms specializing
in traffic signal synchronization. A total of four firms responded to the RFP. The proposals were reviewed for
compliance with the City's RFP, and consultants were evaluated based on project understanding, depth of
experience, technical expertise, and associated factors. Firms were then ranked and the top two firms
interviewed by a panel consisting of staff from the Cities of Costa Mesa and Santa Ana. After careful review
of all the proposals and interview responses, Advantec Consulting Engineers was selected to design and
implement the project. Advantec is currently on-call for Traffic Signal Synchronization services for OCTA in
both the Measure M1 and Measure M2 traffic signal projects. They have completed projects of similar scope
and size including Beach Boulevard, and signal coordination for the City of Irvine and County of San
Bernardino. Advantec's proposal was also ten percent lower in cost and offered a wider range of services
than the other proposing firms.
As the Fairview TSS project is a joint project between the Cities of Costa Mesa and Santa Ana, there is a
need for a Cooperative Agreement to define the roles and responsibilities. The City of Santa Ana will provide
the required match share of the project cost for the improvements and implement the timing plans in their
jurisdiction. Costa Mesa will manage the project, provide a match share for the improvements, and
implement the timing plans in the City's jurisdiction. Each agency is responsible for maintenance of the
improvements within their jurisdiction. OCTA as a grantor agency, will fund, monitor, and audit the project in
accordance with previously approved funding agreements.
Staff recommends City Council approval of the Cooperative Agreement to enable the implementation of the
TSS project along the Fairview Corridor and requests authorization for the Chief Executive Officer and City
Attorney to accept minor revisions to the agreement as proposed by the City of Santa Ana and execute the
document. Staff also requests approval and execution of the Professional Services Agreement to Advantec
Consulting Engineers.
ALTERNATIVES CONSIDERED:
One alternative would be not to approve the Cooperative Agreement and Professional Services Agreement.
However, this alternative would result in the elimination of Costa Mesa intersections for consideration of
traffic signal synchronization improvements. This would also result in the loss of approximately $400,000 in
traffic signal equipment and timing upgrades within the City.
FISCAL REVIEW:
If approved, funding for this project is available from an OCTA Measure M2 grant in the amount of $620,000
towards the design and implementation of the Traffic Signal Synchronization Project along the Fairview
Corridor in the jurisdictions of Costa Mesa and Santa Ana. The OCTA grant requires a 20% matching by the
City. The City will commit $38,440 in Air Quality Management District (AQMD) funds and approximately
$40,981 in staff time to implement its share of the project. It is estimated that the City of Santa Ana will
contribute approximately $75,600 towards the project. City of Costa Mesa staff will maintain the traffic signal
timing and equipment as part of routine maintenance. The attached Budget Adjustment No. 12-018 allocates
the grant funding and the AQMD funds from available fund balance towards the construction of the project.
LEGAL REVIEW:
The City Attorney's office has reviewed the attached Cooperative Agreement and Professional Services
Agreement and has approved them as to form.
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CONCLUSION:
Staff recommends that the City Council approve the attached Cooperative Agreement between the City of
Costa Mesa and the City of Santa Ana for the implementation of the Traffic Signal Synchronization Project on
the Fairview Corridor, and requests the City Council's authorization for the Chief Executive Officer and City
Clerk to execute the agreement.
Staff also recommends that the City Council award the attached Professional Services Agreement to
Advantec Consulting Engineers for the design and implementation of the Traffic Signal Synchronization on
the Fairview Corridor, in the amount of $658,440 and approve Budget Adjustment 12-018 to recognize and
appropriate funding for the project.
ERNESTO M NOZ
Public Services Director
1[&,
B(56BYY(09NGV
Finance WK. . Director
RAJA SETHURAMAN
Manager, Transportation Services Division
ATTACHMENTS: 1. Cooperative Agreement
2. Professional Services Agreement
3. Budget Adjustment 12-018
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk
Staff
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ATTACHMENT 1
COOPERATIVE AGREEMENT BY AND BETWEEN THE
CITY OF COSTA MESA AND THE CITY OF SANTA ANA FOR THE FAIRVIEW
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
This Cooperative Agreement ("Agreement") is made and entered into this
day of , 2012, by and between the CITY OF COSTA MESA, a
municipal corporation ("COSTA MESA"), and the CITY OF SANTA ANA, a charter
city ("SANTA ANA").
RECITALS:
A. WHEREAS, COSTA MESA applied for a grant from the Orange County
Transportation Authority (OCTA) as part of the Renewed Measure M (M2),
Regional Traffic Signal Synchronization Program RTSSP (Project P), aimed to
coordinate traffic signals across multiple jurisdictions to enhance countywide
traffic flow and reduce congestion; and
B. WHEREAS, the Fairview Traffic Signal Synchronization Project (hereinafter
referred to as the PROJECT) was selected by OCTA as one of the RTSSP
Projects to be funded in Fiscal Year 2011-2012, based on an application
submitted by COSTA MESA on behalf of both COSTA MESA and SANTA ANA
(jointly referred to as CITIES); and
C. WHEREAS, OCTA and COSTA MESA have entered into a Master Funding
Agreement "Cooperative Agreement No. C-1-2757' defining the terms and
conditions for approved Measure M2 projects; and
D. WHEREAS, the CITIES agree to initiate and implement the PROJECT, with
COSTA MESA as the lead agency; and
E. WHEREAS, the PROJECT will include improvement at thirty-one (31) traffic
signals along Fairview as listed in the Project Proposal, Exhibit A; and
F. WHEREAS, the PROJECT will include hardware and software upgrades to traffic
controllers, traffic telecommunications, master controllers and associated
systems (hereinafter collectively referred to as "Traffic Control Elements"), and
these Traffic Control Elements will be constructed and/or installed and
implemented as part of the PROJECT as identified in the Project Proposal,
Exhibit A and the Project Price Proposal attached as Exhibit B; and
G. WHEREAS, the CITIES agree to coordinate the inclusion of other Traffic Control
Elements and in-kind services to be integrated during the construction of the
PROJECT that are not included in the Project Application and that the owning
City will have the responsibility for verifying and coordinating during the course of
the PROJECT; and
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H. WHEREAS, the CITIES agree to implement the PROJECT based on Exhibits A
and B, including a combined cash and in-kind match of one hundred fifty-five
thousand dollars, equivalent to twenty percent (20%) of the PROJECT cost split
with the following cost contribution of cash and in-kind service, SANTA ANA,
$75,579 and COSTA MESA, $79,421.
WHEREAS, the CITIES desire to enter into this Cooperative Agreement to
demonstrate their commitment to improving traffic signal synchronization
opportunities for Orange County and to develop and implement the Fairview
Project; and
J. WHEREAS, this Agreement defines the specific terms, conditions and funding
responsibilities between the CITIES for the implementation of the PROJECT;
NOW, THEREFORE, it is mutually understood and agreed to by the CITIES to enter
into this cooperative agreement with respect to the matters as follows:
1. RESPONSIBILITIES OF THE CITY OF SANTA ANA:
The City of Santa Ana agrees to the following responsibilities for implementation
and funding of the PROJECT:
a. To authorize the CITY OF COSTA MESA to be the Administering Agency for
the PROJECT.
b. To authorize OCTA to distribute its grant allocation ($300,000) to COSTA
MESA in order to pool the partner Cities' grant funds in order to complete a
more thorough project on Fairview between SR -55 and SR -22 Freeways than
could be accomplished by each city individually. SANTA ANA will contribute
$75,579 in cash and in-kind services.
c. SANTA ANA shall help develop the project scope, provide input into -the
consultant selection, attend team meetings, and review all consultant and
administrative reports pertaining to the SANTA ANA scope of work.
d. SANTA ANA shall provide required updates as requested by OCTA as part of
the semi-annual review process until the completion of the three-year grant
period. Documents to be provided include but are not limited to payroll
records, contracts, and purchase orders related to the PROJECT.
2. COSTA MESA AGENCY RESPONSIBILITIES:
a. COSTA MESA shall manage the Project for the Cities of COSTA MESA and
SANTA ANA. COSTA MESA shall act as the "Administering Agency" for the
work for both COSTA MESA and SANTA ANA. A copy of this Agreement
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shall be mailed to OCTA within ten (10) days after this Agreement has been
executed, pursuant to the terms and conditions set forth herein.
b. COSTA MESA will contribute a minimum of $38,438 in cash and $40,983
cash and/or in-kind services, for a total match share of $79,421.
c. COSTA MESA shall work cooperatively with SANTA ANA and ensure that
SANTA ANA has the opportunity to provide meaningful input into all phases
of the project, and that staff has adequate time to review all draft reports,
contracts, the proposed Scope of Work, and any other pertinent information.
COSTA MESA shall convene regular meetings of staff representatives from
all partnering agencies to provide a regular process of input From all partner
cities to the consultant team.
d. COSTA MESA shall enter into an agreement with a qualified consultant team
to assist in the completion and monitoring of the Fairview Corridor. Selection
of the consultant team shall be with the concurrence of the partner cities.
e. COSTA MESA shall coordinate the work effort of this PROJECT, provide the
day-to-day management of -the consultant and manage all consultant
administration and contracting. COSTA MESA shall review the consultant's
invoices and pay them accordingly after ensuring that the work has been
adequately performed by the consultant.
f. COSTA MESA shall comply with all of the terms and conditions of the
Cooperative Agreement with OCTA including the Project Reporting and Audit
Requirements contained therein.
3. SHARED RESPONSIBILITIES. Each City agrees to:
a. Designate a technical lead person to act as the liaison for the PROJECT. The
liaison and any other required personnel shall attend meetings and participate
in all related project meetings as well as participate on the OCTA Intelligent
Transportation Systems (ITS) roundtable.
b. Participate, cooperate and coordinate with contractors, consultants, vendors
and staff in good faith using reasonable efforts to resolve any unforeseen
issues and disputes arising out of the PROJECT to the extent practicable with
respect to the performance of the PROJECT.
c. Identify and verify the upgrades to Traffic Control Elements to be constructed
and installed as part of the PROJECT and as identified in the Project
Application for each City.
d. Coordinate the inclusion of other Traffic Control Elements and in-kind
services, where necessary, that the owning agency requires for the
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implementation of the PROJECT but are not included in the project
Application. The owning agency shall be responsible for the inclusion of such
elements within reason.
e. Maintain project related signals and telecommunications equipment with high
priority during the project and be responsible for repair of their own signal
control systems in each of their respective jurisdictions.
f. Provide on-site support for signal control systems, timing plans, detection
systems and related equipment during construction, installation and
integration and be available to change or make adjustments to timing plans at
a central or field location when necessitated by the PROJECT.
g. Document in-kind match or dollar match funding as identified in the project
application and provide verification of such expenditures as part of any
required review or audit process which may include payroll records, contracts
and purchase orders.
h. Monitor and operate the traffic signals and improvements for a period of 3
years after the completion of the PROJECT improvements and provide
verification of such activities.
Modify this Agreement only by amendment upon written mutual consent of
both Cities. All modifications, amendments, changes and revisions of this
agreement in whole or in part, and from time to time, shall be binding upon
the CITIES so long as the same shall be in writing and executed by each
agency.
4. COMPLETE AGREEMENT
a. This Agreement, including any attachments incorporated herein and made
applicable by reference, constitutes the complete and exclusive statement of
the terms and conditions of this Agreement between COSTA MESA and
SANTA ANA and it supersedes all prior representations, understandings and
communications between the parties. The invalidity in whole or in part of any
term or condition of this Agreement shall not affect the validity of other term(s)
or conditions(s) of this Agreement. The above referenced Recitals are true
and correct and are incorporated by reference herein.
b. COSTA MESA's failure to insist on any instance(s) of SANTA ANA's
performance of any term(s) or condition(s) of this Agreement shall not be
construed as a waiver or relinquishment of COSTA MESA's right to such
performance or to future performance of such term(s) or condition(s), and
SANTA ANA's obligation in respect thereto shall continue in full force and
effect. Changes to any portion of this Agreement shall not be binding upon
COSTA MESA except when specifically confirmed in writing by an authorized
representative of COSTA MESA by way of a written amendment to this
Agreement and issued in accordance with the provisions of this Agreement.
5. INSURANCE AND INDEMNIFICATION
a. SANTA ANA shall jointly and severally indemnify, defend and hold harmless
COSTA MESA, it's officers, directors, employees and agents from and
against any and all claims (including attorney's fees and reasonable
expenses for litigation and settlement) for any loss or damages, bodily
injuries, damage to, or loss of property caused by the negligent acts,
omissions or willful misconduct by SANTA ANA, its officers, directors,
employees or agents in connection with or arising out of the performance of
this Agreement.
b. SANTA ANA shall maintain adequate levels of insurance, or self-insurance to
assure full indemnification of COSTA MESA.
c. COSTA MESA shall indemnify, defend and hold harmless SANTA ANA, its
officers, directors, employees or agents, and/or its officers, directors,
employees or agents from and against any and all claims (including attorney's
fees and reasonable expenses for litigation and settlement) for any loss or
damages, bodily injuries, damage to, or loss of property caused by the
negligent acts, omissions or willful misconduct by COSTA MESA, its officers,
directors, employees or agents in connection with or arising out of the
performance of this Agreement.
d. COSTA MESA shall maintain adequate levels of insurance, or self-insurance
to assure full indemnification of SANTA ANA.
6. ADDITIONAL PROVISIONS
a. Term of Agreement: This Agreement shall continue in full force and effect
until June 30, 2016. This Agreement may be extended at the mutual
consent of both parties.
b. Legal COSTA MESA: COSTA MESA and the SANTA ANA hereto
consent that they are authorized to execute this Agreement on behalf of
said parties and that, by executing this Agreement, the parties hereto are
formally bound to its provisions.
c. Severability: If any term, provision, covenant or condition of this
Agreement is held to be invalid, void or otherwise unenforceable, to any
extent, by any court of competent jurisdiction, the remainder of this
Agreement shall not be affected thereby, and each term, provision,
covenant or condition of this Agreement shall be valid and enforceable to
the fullest extent permitted by law.
d. Counterparts of Agreement: This Agreement may be executed and
delivered in any number of counterparts, each of which, when executed
and delivered shall be deemed an original and all of which together shall
constitute the same agreement. Facsimile signatures will be permitted.
e. In the event that the PROJECT costs exceed the estimates as submitted
in the APPLICAI"ION as prepared, all parties agree to meet and determine
5 0)
PROJECT revisions to meet the budget or a revised funding proposal by
the CITIES which shall be documented and submitted in writing as a
revision to the agreement.
f. COSTA MESA and SANTA ANA shall comply with all applicable federal,
state and local laws, statutes, ordinances and regulations of any
governmental agency having jurisdiction over the PROJECT.
g. Force Majeure: Either Party shall be excused from performing its
obligations under this Agreement during the time and to the extent that it is
prevented from performing by an unforeseeable cause beyond its control,
including but not limited to; any incidence of fire, flood; acts of God;
commandeering of material, products, plants or facilities by the federal,
state or local government; national fuel shortage; or a material act or
omission by the other party; when satisfactory evidence of such cause is
presented to the other Party, and provided further that such
nonperformance is unforeseeable, beyond the control and is not due to
the fault or negligence of the Party not performing.
h. Assignment: Neither this Agreement, nor any of the Parties rights,
obligations, duties, hereunder may be assigned in whole or in part by
either Party without the prior written consent of the other Party in its sole
and absolute discretion. Any such attempt of assignment shall be deemed
void and of no force and effect. Consent to one assignment shall not be
deemed consent to any subsequent assignment, nor the waiver of any
right to consent to such subsequent assignment.
i. Obligations To Comply with Law: Nothing herein shall be deemed nor
construed to authorize or require any Party to issue bonds, notes or other
evidences of indebtedness under -the terms, in amounts, or for purposes
other than as authorized by local, state or federal law.
j. Governing Law: The laws of the State of California and applicable local
and federal laws, regulations and guidelines shall govern this Agreement.
k. Litigation fees: Should litigation arise out of this Agreement for the
performance thereof, the court shall award costs and expenses, including
attorney's fees, to the prevailing party.
I. Notices: Any notices, requests, or demands made between the parties
pursuant to this Agreement are to be directed as follows:
If to Costa Mesa: If to Santa Ana:
City Clerk
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
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7. DISPUTE RESOLUTION:
COSTA MESA and SANTA ANA hereby acknowledge that OCTA will not
resolve any disagreements which may arise among the two parties, including
scope, financing and deliverables.
8. DELEGATED AUTHORITY
The actions required to be taken by the CITIES in the implementation of this
Agreement are delegated to its Chief Executive Officer, City Manager or
equivalent designee.
IN WITNESS WHEREOF, SANTA ANA has caused this Agreement to be executed
by its City Manager and attested by its Clerk, and COSTA MESA has caused this
Agreement to be executed by its Chief Executive Officer and attested by its Clerk, as
duly authorized by the SANTA ANA City Council and the COSTA MESA City
Council, respectively.
CITY OF SANTA ANA, a
municipal corporation of the
State of California
By:
Paul Walters
City Manager
ATTEST:
Maria Huizar
Clerk of the Council
APPROVED AS TO FORM:
Joseph W. Fletcher
City Attorney
VA
CITY OF COSTA MESA a
municipal corporation of the
State of California
in
Tom Hatch
Chief Executive Officer
ATTEST:
Julie Folcik
Clerk of the Council
APPROVED AS TO FORM:
Thomas Duarte
City Attorney
io
RECOMMENDED FOR APPROVAL:
Raul Godinez, II
Public Works Director
RECOMMENDED FOR APPROVAL:
Attachments: Exhibit A - Project Proposal
Exhibit B - Price Proposal
Ernesto Munoz
Public Services Director
1r%/1 11 PMT
LX
February 17, 2012
City of Costa Mesa
Transportation Services Division
4th Floor City Hall
77 Fair Drive
Costa Mesa, CA 92628
(ATTN: Ms Debra Bieber)
Subject: Request for Proposal for the Costa Mesa/Santa Ana Fairview Traffic Signal
Coordination Project
Dear Ms. Bieber and members of the selection committee,
ADVANTEC Consulting Engineers (ADVANTEC) is pleased to submit the accompanying proposal in
response to the Request for Proposal (RFP) for the Costa Mesa/Santa Ana Fairview Traffic Signal
Coordination Project issued by the City of Costa Mesa. This proposal is prepared in accordance
with the RFP requirements.
ADVANTEC is a traffic and transportation engineering firm that specializes in traffic signal
synchronization, traffic engineering design, and Intelligent Transportation Systems (ITS). Our
commitment to provide our clients with quality services has earned us a reputation for excellence
in southern California. Our professional staff comprises of high-caliber, multi -disciplined personnel,
with a tremendous amount of traffic signal synchronization experience.
For this project, we brought on board four highly qualified subconsultants as follows:
• Pacific Traffic Data Services — responsible for traffic counts and data collection.
Mr. Douglas Bowen
8502 E. Chapman Ave, Ste 625, Orange, CA 92869
Ph: (866) 281-4302 Fax: (949) 882-7369 fax
• Econolite Control Products — responsible for providing ASC/3 controllers, Type P Cabinets,
and D Panels. Potentially responsible for BlueTOAD Travel Time Monitoring system. A copy
of Econolite's proposal is included in Appendix D.
Ms. Gina Prohaska
3360 E. La Palma, Anaheim, CA 92806
Ph: (714) 630-3700 Fax: (714) 630-6349
19200 Von Kannan Ave. • Suite 600 Irvine • CA 92612
Tel: (949) 622-5551 • Fax: (949) 622-5554 www.advantec-usa.com
• Crosstown Electrical & Data, Inc. —responsible for procurement and installation of all
communication elements and CCN, including broadband systems and switches. A copy of
Crosstown's quotation is in Appendix E.
Mr. Dave Heermance
5463 Diaz Street, Irwindale, CA 91706
Ph: (626) 813-6693 Fax: (626) 813-6604
• Traffax Inc— Potentially responsible for furnishing and installation of BluFax Bluetooth
Travel Time Monitoring system. Traffax's quotation is in Appendix F.
Mr. Mike Juha, Juha Distributing
PO Box 1024, Wildomar, CA 92595
Ph: (951)600-9499 Fax: (949)310-5106
Our team for this project includes professionals with many years of signal synchronization and
implementation experience - with extensive experience involving multi jurisdictional projects.
The key strengths of the ADVANTEC team are:
1. Substantial recent experience with similar projects, such as:
a. Beach Boulevard Ethernet -over -copper Implementation &TLSP (70 intersections);
b. Irvine 19 corridors signal system upgrade &TLSP (over 170 intersections);
c. San Bernardino County Tier 3 & 4 wireless communications design & TLSP (over 690
intersections);
d. Inglewood Signal System upgrade & Citywide TLSP (140 intersections); and so on.
All of these projects included implementation and fine-tuning of the signal timing on site.
ADVANTEC is also one the first consultants to implement traffic signal timing on-site for our
clients starting in 1998;
2. ADVANTEC has a 100% track record of completing projects on-time and within -budget. This
track record applies towards over 400 projects for over 80 clients in the past 12 years;
3. Highly experienced Project Director and Project Managers with demonstrable track records for
on-time and within budget performance;
4. Good working relationship with many of the local cities, County and Caltrans in Orange County;
S. Successful implementation of signal synchronization leading to perceptible improvements, as
demonstrated by compliments from clients and residents.
To better serve our Orange County clients, ADVANTEC has established an office in Irvine. All work
will be performed in our offices located in Irvine and Diamond Bar. As President of the company, I
am fully authorized to make representations on behalf of ADVANTEC and certify that the
19200 Von Karman Ave. • Suite 600 • Irvine • CA 92612
Tel: (949) 622-5551 • Fax: (949) 622-5554 www.advantec-usa.com
191
information contained in this proposal is truthful, accurate, and complete at the time of submission
of this proposal. The following proposal shall remain valid for a period of not less than 180 days of
"its submittal. I can be reached at the address, telephone/fax numbers in this letterhead, and the
following email address: LeoLee(@advantec-usa.com
ADVANTEC commits to comply with the Professional Services Agreement and Insurance
requirements for the City of Costa Mesa.
We are very excited about this opportunity to assist the City of Costa Mesa and Santa Ana on this
project, and looking forward to establishing a mutually rewarding working relationship with both
agencies.
In closing, we thank you for the opportunity to offer our proposal for this effort to further enhance
the quality of life in the Cities of Costa Mesa and Santa Ana.
Sincerely,
ADVANTEC Consulting Engineers, Inc.
Leo Lee, P.E.
President
19200 Von Karman Ave. • Suite 600 • Irvine • CA 92612
Tel: (949) 622-5551 • Fax: (949) 622-5554 www.advantec-usa.com
Dq
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
TABLE OF CONTENTS
1. EXECUTIVE SUMMARY........................................................................................................................1
1.1 Overview of TLSP Services.................................................................................................................. 1
1.2 Value -Added Services......................................................................................................................... 1
2 QUALIFICATIONS, RELATED EXPERIENCE & REFERENCES..................................................................... 2
2.1 ADVANTEC Consulting Engineers— Prime Consultant........................................................................ 2
2.2 Subcontractors........................................................................................................................ ........2
2.3 Relevant Experience............................................................................................................................ 2
2.4 References.......................................................................................................................................... 7
3. PROJECT STAFF................................................................................................................................... 8
3.1 Team Organization.............................................................................................................................. 8
3.2 Key Staff.............................................................................................................................................. 8
4. WORK PLAN.............•-..................................................................................... 9
4.1 Project Understanding.................................................................................................................. 9
4.2 Existing Hardware.............................................................................................................................
10
4.3 Corridor Characteristics and Technical Considerations....................................................................
11
4.4 Scope of Work..................................................................................................... ..........................
14
S. PROJECT ENHANCEMENTS AND TECHNICAL INNOVATIONS...............................................................19
6. PROJECTSCHEDULE...........................................................................................................................20
APPENDIX A — MAP OF THE PROJECT CORRIDOR AND KEY CHARACTERISTICS
APPENDIX B —MAP OF LOCATIONS WITHIN % MILE OF FAIRVIEW CORRIDOR
APPENDIX C— MAP OF CROSSING TLSP CORRIDORS
APPENDIX D — ECONOLITE'S PROPOSAL
APPENDIX E— CROSSTOWN'S PROPOSAL
APPENDIX F — TRAFFAX BLUFAX PROPOSAL
APPENDIX G—DETAILED PROJECT SCHEDULE
APPENDIX H — CALTRANS LETTER OF COMMENDATION FOR BEACH BLVD TLSP
APPENDIX I — RESUMES
i .A.DVAMTEC
Consul ting . Engineers
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
1. EXECUTIVE SUMMARY
1.1 Overview of "TLSP Services
ADVANTEC Consulting Engineers is pleased to submit this proposal to Cities of Costa Mesa and
Santa Ana for synchronization of the Fairview Road corridor. This proposal provides our
technical approach and key innovations to ensure success forthis project. ADVANTEC has been
on-call TLSP consultant for OCTA since 2008, and we have just been awarded their on-call
consultant for the next 3 years, from 2012-2015. In the past 3 years, we have completed the
Beach Blvd TLSP project, which is one of the first 3 TLSP that was initiated by OCTA in 2009, and
the project was well received by Caltrans, as evidenced by their letter of commendation in
Appendix H, and we are currently working on the Yorba Linda TLSP project. We are; therefore,
very familiar with the requirements of the TLSP. The following is an overview of our technical
approaches and services:-
• Design and implementation of various equipment upgrades for the Cities of Costa Mesa,
Santa Ana, and Caltrans;
• Design, implement and fine-tune traffic signal timings for AM, MD, PM peak periods, and
weekend peak for Fairview Rd. corridor;
• Build consensus among all jurisdictions relating to the traffic signal operation parameters,
such as cycle lengths;
• Address and resolve local traffic operational issues such as special attractions, schools,
construction activities, closely spaced intersections, heavily travelled intersections,
pedestrian activities, need for bicycle clearance timing, and so on;
• Present the benefits of this project to City Council Study Sessions and ITS Roundtable
meeting at OCTA.
1.2 Value -Added Services
ADVANTEC has identified a number of technical innovations to be provided as value-added
services to OCTA and the local jurisdictions:-
• Addition of intersections along major (heavily travelled) east/west cross streets within
mile to the corridor into the SYNCHRO network for optimization, and the optimized timing
plans will be provided to the cities for implementation. A total of 11 intersections are
added, making a total of 42 traffic signals to be synchronized for this project.
• Review traffic responsive operation at intersections adjacent to special land uses.
• Development of school timing plans for intersections adjacent to schools.
• Develop timing plans for any planned construction activities during fine tuning or
monitoring periods to facilitate signal synchronization during and after construction.
• Calculate new minimum greens for all intersections per the new CA-MUTCD bicycle
directive. Evaluate use of new Caltrans directive for bike minimum greens for application in
this corridor.
• Calculate greenhouse gas emissions before and after synchronization, and also estimate
greenhouse gas emissions if the new CA-MUTCD bicycle directive were applied.
• Guaranteed at least 10% improvement in reducing stops and delays along the corridor in
the peak direction in both AM and PM peak periods. If this is not achieved, we will provide
an additional 3 months of signal timing monitoring and fine-tuning service at no additional
cost.
.ADVANTEC
Consulting Engineers
y
Costa MesalSanta Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
2 QUALIFICATIONS, RELATED EXPERIENCE & REFERENCES
2.1 ADVANTEC Consulting Engineers — Prime Consultant
ADVANTEC Consulting Engineers, Inc. (ADVANTEC), a California corporation founded in 1998, is
a consulting engineering firm specializing in Traffic Signal Synchronization, amongst other
disciplines. The company was founded based on the principle of providing professional services
with the best value and quality, on time and within budget.
We have earned a reputation for responsiveness and providing traffic signal synchronization
that makes a perceptible difference to the travelers. In the past 13 years, we have a 100% on-
time within -budget record on over 400 projects, serving over 80 satisfied clients, most of which
are cities and public agencies. We maintain our reputation by upholding our firm's high
standards of quality, client service, and professional integrity.
Offices: Los Angeles Office (Headquarters) Orange County
21700 Copley Drive, Suite 350 19200 Von Karman Ave., Suite 600
Diamond Bar, CA 91765 Irvine, CA 92612
Ph: 909-860-6222 Ph: 949-622-5551
Fax: 909-860-6722 Fax: 949-622-5554
2.2 Subcontractors
For this project, we have brought on -board specialty subcontractors to provide a `turnkey'
solution to the cities of Costa Mesa and Santa Ana. These subcontractors have been working
with ADVANTEC on all our TLSP projects for OCTA, they are: -
Pacific Traffic Data Services (PTDS) has over 20 years experience in the traffic and transit data
collection industry. In 2009, PTDS introduced its proprietary camera system for collecting traffic
volumes and data. The camera system is capable of 4 days of continuous recording, and collect
turning movement counts data at over 30 intersections in one day. A video record will be
available for review for up to one year if the client has any questions concerning project data.
Crosstown Electrical and Data, Inc. (Crosstown) is a California based electrical contractor
specializing in the installation of fiber optic and wireless communication systems, and closed
circuit television cameras. Crosstown is licensed to contract for all types of electrical work (C-
10 License Number 756309). They are signatory with the local electrical union (IBEW Local 11),
and have the resources to gear up rapidly should a contract require such action.
Econolite Control Products, Inc. (Econolite) has been an innovator of transportation
management solutions for over 75 years. They offer a wide range of traffic control equipment
which include advanced traffic controllers (NEMA & ATC/2070); Aries, Centracs, and PYRAMIDS
traffic management systems. Econolite may also supply the BlueTOAD Bluetooth detection
system (see scope of work Section 4.4)
Traffax Inc. is a supplier of BluFax Bluetooth speed detection system. We have included them in
the team to potentially supply the BluFax system for Santa Ana. See scope of work Section 4.5.
2.3 Relevant Experience
ADVANTEC has performed numerous projects involving traffic signal synchronization and other
related traffic engineering services for over 80 cities in Southern California, covering all five
counties of Orange, Los Angeles, Riverside, San Bernardino, and San Diego. Many of these
projects include development of signal synchronization timing plans and equipment upgrades
2 ADVANTEC
5
�� ConSulY�ng L�'tt�oineers
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
involving multiple jurisdictions. ADVANTEC was also one of the first consulting firms to
implement and fine tune traffic signal timings in the field for cities. Table 2.1 below
summarizes our recent signal synchronization experience locally, followed by description of
selected TLSP projects performed by ADVANTEC within the past 5 years.
Table 2.1 Recent Signal Synchronization Experience in southern Califomia
3 ADVANTEC
CA -4 Consulting Engineers
0
OCTA Yorba Linda
ASC/2/3,
Tactics,
Interconnect Conduit ;
Blvd TLSP (on-
46
5
M-50,
ASC, Sepac
Centracs,
Adaptive Control ACS
going)
2070
ACTRA
Lite
��Y�
r
Various
P Wireless comm.
SANBAG-
Various
(Econolite
w GPS units
Tier 3 and 4 Traffic
691
15
(Econolite
various
ARIES,
a Cell modem
Signal
ASC; 170,
BiTran,
Signal system
S nc
Synchronization
Y
2070 )
ICONS)
procurement
_
e
G
Type QF 0
CCN
Anaheim
48
2
2070
Sepac
ACTRA
Interconnect
Fiber optic comm.
� � � a
5ararC
• � �
�,. s ��,
33a�
170
ran 3
x
Poll`
F ergo �t►ac mfn
x
U
ania��
0
�13r
&T]
ft., RI W
a odry
. E. e
g
LACO-111,
Ethernet -over -copper
Diamond Bar
71
2
170
LACO-3,
Transuite
Signal system
LACO-4E
procurement
Daily operations
��
' aq,
d
BiTran 200
Comm. Master Plan
Lancaster
158
2
170
QuicNet 4
& 233
sir f +,ataf 'K �``
n ,.
WHO
L
S ✓
. $jp};'^
O OI
,�
,�
O, ted
'•'" ."+-; t.
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C q o . x
a
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Econolite
Signal Mod.
Rialto
10
2
ASC'•
ASC 2
A
ARIES
Interconnect
f S ry.
?,$`.
k a
4 y < ,
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6 „c. Y m'.
t rtt�
3 Cf
`' 4 S 3
iTran X00
i
tx7c &'1"
t
1 ti.3 '.'..!�+-`z�
3 ADVANTEC
CA -4 Consulting Engineers
0
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
OCTA Beach Blvd Traffic Light Synchronization
Project
Features:
• Signal Timing for 71 Intersections
• Replaced controllers with 2070 and 170 Master
• Implemented 14 CCN cameras
• Implemented Ethernet over Copper
• Troubleshot and repaired Existing communications system
• Continual monitoring and finetuning for 9 months
Project Description:
ADVANTEC was commissioned by OCTA to lead a TLSP project to
implement synchronized traffic signal system at 71 intersections along
Beach Boulevard with a goal of reducing travel times and stops,
improving average travel speeds, and reduction in fuel
consumption, emissions and accidents. ADVANTECs innovative design
include leveraging the existing 12 pair#19 Copper Interconnect cable
for connecting all 70 intersections along Beach Boulevard and
transmitting the data & video to Caltrans District 12 TMC via Ethernet -
over -Copper communications. At the inception of this project,
ADVANTEC tested the entire corridor to check for continuity and
conductivity drops along the VC cables/conduits, allowing most of the
existing copper infrastructure to be reused, thereby saving over $1
million in costs. We also designed and implemented 14 CCN
cameras, GPS modems, replaced the controllers with 2070 and the
field masters, and then synchronizing corridor's traffic signal timing
for all peak periods.
Beach Blvd. TLSP
Befor AherTr"el Time Comparison
I; n
x
: u
rd
36.D
u.o
Wa
P"
MA
2P-0
29A
Beach Blvd. TLSP
Bafma•AherNumbar ofstapn comparison
ke se Ne se as sm wa se
0.M Peak WAWrkA PM NA Week.O.e
Beach Blvd TLSP
Befae-Af[erAvcrage spcetl CompaHm
'B SB i n6 5e
AMP k 64d D.yrrak
XO sa
W.A.Wnk
PakPMW
ADVANTEC developed new synchronized timing plans and - -- —
implemented them in the field together with Caltrans crew. We have also troubleshot problems due to
communications protocol and Caltrans firmware issues and resolved them.
The results of the Traffic Signal Synchronization effort led to significant improvements of 15% reduction
in travel time, 30'1/6 reduction in number of stops, and 15% improvement in travel speed on average. The
overall benefit/cost ratio is over 23:1 in the first year alone.
Caltrans was pleased with the results of this project, and the Ethernet -over -copper design was adopted
as the statewide prototype. See the two Commendation letters from Caltrans (Henry Pham & Kelvin
Kguyen respectively) in Appendix H.
Contract Info:
Year completed = 2010
Cost = $1,300,000 ($50,000 under budget)
Agency Name and Contact = OCTA, Ron Keith, RKeith@octa.net
Caltrans, Kelvin Nguyen, Kelvin_Nguyen@dot.ca.gov
4 ADVA.N7".EC
Consulting Engineets p
1�
zr'+.
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
SANBAG Coordinated Traffic Signal Timing System Program Tier 3 and 4
Features:
■ Signal Timing for 691
Intersections
■ 15 local jurisdictions
■ Implemented wireless
communications
■ Replaced controllers
■ Developed SYNCHRO
model of San
Bernardino Valley
■ Implemented optimized
signal timing plans
■ Finetuning and
monitoring
Project Description:
SAN BERNARDINO AssociATED GOVERNMENTS
PLANS FOR INSTALLATION OF TRAFFIC SIGNAL INTERCONNECT
SAN BERNARDINO VALLEY COORDINATED TRAFFIC SIGNAL SYSTEM - TIER 3 AND 4
CONTRACT PROJECT NO. W179
I r
Since 1999, SANBAG (San Bernardino Associated Governments), in association with local agencies as
stakeholders, developed a San Bernardino Valley Coordinated Traffic Signal System (SBVCTSS) Plan. The
primary objectives of this program are to enable traffic signal coordination across jurisdictional
boundaries to reduce vehicle stops, delays, travel time, emissions and fuel consumption. In 2009,
ADVANTEC was retained to design and implement the Tier 3 and 4 of this program involving 691
intersections across 15 different jurisdictions in the valley of San Bernardino County. The work also
included intersections that fell under State's jurisdiction and the purview of Caltrans.
Tier 3 and 4 implements traffic signal communications and synchronization along the corridors by
successfully delivering two key elements:
1. Design of wireless radio communications system along the corridors to facilitate traffic signal
synchronization
2. Development, implementation and finetuning of optimum traffic signal synchronization (TSS)
along the corridors
During the design phase, ADVANTEC evaluated the communications infrastructure of the 15
jurisdictions, and designed for wireless radio communications at over 250 intersections to allow cost-
effective transmission of data to each of the City's Traffic Signal System. Through our cost-effective
design, the total cost is under $4M, or about $15,000 per intersection.
ADVANTEC is currently working on the TSS phase implementing and fine tuning synchronized traffic
signal timing plans for all 691 intersections across 15 jurisdictions. This is due to be completed by April
2012.
Contract Info:
Year completed = April 2012
Cost = $2,587,878
Agency Name and Contact= SANBAG, Tim KirkleyTKirkley@sanbag.gov
5
ADVANTEC
ConsvJtrng Engineers
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
Irvine Signal Synchronization and System Upgrade Project
Features:
• Nineteen corridors of over 170 intersections
• CCN camera design
• Fiber optic communications design
• Advanced loop detectors
• WWV / GPS system at Caltrans ramps
• Controller cabinet upgrade
• SYNCHRO
• Cycle length evaluation
• Network subdivision optimization
• Split offset, and cycle length optimization
• Caltrans coordination for ramps signals
• Fine-tuning of Signal Timing in the field
• Before and After Studies
Project Description:
ADVANTEC was retained by the City of Irvine to provide traffic signal system upgrade design and
signal coordination along 19 major arterials within the City. Some of the corridors include Barranca
Parkway, Irvine Center Drive, Von Karman Avenue, Jeffrey Road, Alton Parkway, University Drive,
Campus Drive, Irvine Boulevard, Harvard Avenue, Bonita Canyon Road, Main Street, Bake Parkway,
and Michelson Drive. Traffic signal system upgrade includes the design of CCTV camera systems, fiber
optics communications that tied into the City's Gigabit Ethernet network, loop detectors, VWVV / GPS
system at Caltrans intersections, and controller cabinets upgrade. ADVANTEC also retimed all the
arterials to provide better coordination between intersections along each corridor. Signal
coordination scope includes data collection, signal timing optimization using SYNCHRO software,
implementation of improved timings at the City's ITRAC Center, fine-tuning of new timings in the
field, as well as before and after studies.
Major tasks include:
• Collect 24-hour tube counts at all intersections;
• Identify peak hours based on 24-hour counts data;
• Collect turning movement counts,
• Develop Synchro network;
• Investigate subnetwork division;
• Evaluate different cycle lengths and signal timing plans;
• Test different signal phasings;
• Develop time -space diagrams & signal timing charts;
• Implement signal timing: VMS 330and ACTRA signal system in City's ITRAC Center;
• Fine-tune signal timing plans in the field by observing its operations;
• Perform five before and after study runs using GPS and special software;
• Prepare final report with cost/benefit evaluation.
Contract Info:
Year completed = 2011
Cost = over $900,000 (19 corridors total)
Agency Name and Contact = City of Irvine, Toan Nguyen, TNuguen@ci.irvine.ca.us
0
(D
ADV"TEC
Consulting E'nboineers
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
To exemplify the success of our signal synchronization projects, Table 2.2 shows the CSPI scores and
percentage improvements on some of the corridors that ADVANTEC has synchronized within the last
few years.
Table 2.2 - CSPI values on ADVANTEC previously synchronized corridors in Orange County
ADVANTEC has received complimentary remarks from Caltrans for the Beach Blvd TLSP project,
as shown in their letter in Appendix H.
2.4 References
San Bernardino Associated
Governments —SAN BAG
Tim Kirkley, Project Manager
San Bernardino Valley Coordinated
(909) 8848276
traffic Signal System —Tier 3 & 4
TKirkley@sanbag.ca.gov
Project
Caltrans District 12
Beach Blvd — PM SB
69
D
88 B
128%
City of Irvine
Mr. Toan Nguyen, Senior Engineer
19 Corridors Signal Synchronization
(949) 7247550
& Design Projects
TNguyen@ci.irvine.ca.us
rt
Beach Blvd —AM SB
60
D
91 A
152%
Fia_rvardA�enile
58
`'F k'
95:7717'7-;164%
Irvine Boulevard
53
F
91 A
172%
E!rltonParkway`� 67 4`
- 109 s ���q ' '
; , , ..
.•D _
. �
:16?3%� �x-�:
Sand Canyon Avenue
42
F
100 A
238%
ADVANTEC has received complimentary remarks from Caltrans for the Beach Blvd TLSP project,
as shown in their letter in Appendix H.
2.4 References
San Bernardino Associated
Governments —SAN BAG
Tim Kirkley, Project Manager
San Bernardino Valley Coordinated
(909) 8848276
traffic Signal System —Tier 3 & 4
TKirkley@sanbag.ca.gov
Project
Caltrans District 12
Mr. Kelvin Nguyen, P.E., Electrical Engineer
Beach Blvd TLSP Project
(949) 936-3510
Kelvin—nguyen@dot.ca.gov
City of Irvine
Mr. Toan Nguyen, Senior Engineer
19 Corridors Signal Synchronization
(949) 7247550
& Design Projects
TNguyen@ci.irvine.ca.us
On-call traffic engineering
City of Anaheim
Mr. Taher Jalai, P.E., Principal Traffic Engineer
6 Corridor ITS Design
(714)765-5066
On-call traffic engineering
TJalai@anaheim.net
ADVAIVT.EC
. ° Consulting Engineers
aCosta Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
3. PROJECT STAFF
3.1 Team Organization
The organization chart above illustrates the organizational structure of our project team clearly
delineating communication and reporting relationship among the project staff. All project staff
do not have other major commitments that would interfere with the timely completion of this
project. Both, the Project Director, Ken Louie, and Project Manager, Jose Guedes, will not be
removed or replaced without prior written concurrence of Cities of Costa Mesa and Santa Ana.
All key personnel will be available tothe extent proposed forthe duration of this project.
3.2 Key Staff
Our project team includes staff members who are very familiar with every aspect of this
project, including:-
• Familiar with the operations of the MIST & VMS system — John Nugyen has worked in
Santa Ana for 2'/: years and he is intimately familiar with the MIST and VMS systems;
• Familiar with wireless and fiber-optic Ethernet communications — Kenny Chao has
designed wireless radio communications at 312 intersections in San Bernardino County,
as well as fiber-optic communications in Downey, Irvine, Anaheim, Inglewood, Rancho
8 ADVANTEC
=a Consulting Engineers
03
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project i
Cucamonga, and over 15 other cities; Our subconsultant, Crosstown, is renowned in
constructing wireless and fiber-optic installation for cities;
• Familiar with hardware troubleshooting and maintenance — Calvin Hansen has 17 years
of experience with implementing and maintaining traffic signal and ITS hardware for
cities. He is well qualified to assist with any hardware issues.
Due to the page limitations, the resumes of our staff are provided in Appendix I.
Table 3.1 below illustrates relevant key staff availability for this project and their relevant
experience.
Table 3.1— Staff Availability and Relevant Experience
'
e -
Kenneth T. Louie, Project Director 80•� Managed City of Irvine's ITS and traffic signal
P.E. infrastructure, and performed TLSP along all
332 intersections
Jose Guedes, T.E.
Project Manager
60•�
Hands on signal synchronization experience
for past 20 years in OC; PM of TLSP for 691
ints in SB County
Shirley Lau
SYNCHRO Modeling
90'�
SYNCHRO and TSPP modeling expert,
Team Leader
developed optimized timing of 691 ints in SB
County
John Nguyen
Timing Implementation
80%
Signal operations experience on MIST and
VMS, having worked in Santa Ana's MIST and
VMS systems for 2% years
Kenny Chao
Systems Integration
50%
ITS Design, construction management and
system integration expert, designed radio
comm. at 312 ints in SB County; designed
over 200 miles of fiber-optic comm.
Calvin Hansen
Implementation &
90%
17 years of field hardware installation,
Integration
maintenance and timing implementation
4. WORK PLAN
4.1 Project Understanding
The primary purpose of this project is to prepare optimized signal synchronization plans for 31
signalized intersections along Fairview Rd from Newport Blvd, in the City of Costa Mesa, to SR -
22 On-ramp, in the City of Santa Ana. The corridor traverses the Cities of Costa Mesa and Santa
Ana, and Caltrans freeway ramps at 1-405 and SR -22. The involved agencies desire to upgrade
the hardware and communications infrastructure through this project, including:
• Upgrade signal controllers for City of Costa Mesa and Caltrans;
• Upgrade controller cabinets for City of Costa Mesa;
• Install 7,000 feet of Fiber Optic Cable for the City of Costa Mesa;
• Install CCN units for City of Costa Mesa and Santa Ana;
• Design and install right turn overlap for City of Costa Mesa;
• Install Bluetooth Travel Time System for City of Santa Ana;
• Install fiber optic switches, enclosures, and distribution units for City of Costa Mesa;
9 A.DV"7"EC
Consulting Engineers
Costa MesalSanta Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
• Install GPS time -source units for Caltrans;
• Install Ethernet switches, Wireless Broadband systems, Ethernet extenders over copper for
City of Santa Ana.
Our ultimate goals in this project are to work hand in hand with the Cities of Costa Mesa and
Santa Ana, and Caltrans to:
• Reduce the travel time and delay with perceptible improvements, to reduce vehicle stops,
and also to reduce vehicle emissions thereby improving the air quality along the Fairview
Rd. corridor; and
• Provide Cities the ability to monitor and observe traffic conditions, and adjust signal timings
in real-time from their local traffic control centers.
To accomplish these goals, ADVANTEC will develop and implement traffic signal timing and
coordination plans for AM, mid-day, PM and weekend peak periods, and assist all local agencies
and Caltrans in constructing all the necessary hardware and communications equipment to
fulfill their needs to the fullest extent possible.
4.2 Existing Hardware
The Fairview Rd corridor traverses the Cities of Costa Mesa and Santa Ana, with freeway ramps
operated by Caltrans District 12. Table 4.1 shows the existing traffic control systems that are
being deployed along this corridor.
Table 4.1— Existing Traffic Control Hardware
Costa Mesa MIST/VMS 820A Twisted Pair (TwP)
ASC/3, Fiber Optics
Santa Ana MIST 2070 Twp+Fiber
Wireless Broadband
Caltrans CT -NET 170 Twp
2070,170E + GPS time
source
The City of Costa Mesa currently has two central systems operating side-by-side citywide. The
City is in the process of migrating all its signal controllers from VMS to the MIST Central System,
and convert communication from copper interconnect to Fiber Optics. The City has already
installed 24 -strand Fiber Optic cable along a segment of Fairview Rd, from Fair Dr to 1-405 ramp,
however, controllers are still connected by copper interconnect back to City Hall TMC. As part
of this project, the City of Costa Mesa wants to upgrade all controllers from Multisonics 820A to
Econolite ASC/3, install Fiber Optic Cable on the remaining segments, to establish Ethernet
communication over fiber optics, install CCN cameras, and replace controller cabinets at two
locations.
The City of Santa Ana has deployed the MIST Central System citywide, coupled with Type 2070
controllers running Econolite ASC/3 software. The City has a communication system composed
of a mix of copper interconnect, fiber optic links, and wireless Broadband. There are two Fiber
Optic Hubs along Fairview Rd: at 5th St, connecting easterly to Bristol's Gigabit Trunk; and at
MacArthur, also connecting easterly to the Bristol Trunk, but at south end of the system. These
two hubs will be connected, as part of this project, by a combination of Wireless Broadband,
and Ethernet over copper. In this manner, the City will complete a redundant communication
network ring between Fairview Rd and Bristol ST.
10 ADVANTEC
I . k Consul'tingE'nb�rneers
P]
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project D
4.3 Corridor Characteristics and Technical Considerations
Fairview Rd is a north -south, 4 to 6 -lane corridor that extends approximately 8.3 miles, from
Newport Blvd in Costa Mesa to SR -22 freeway in Santa Ana. The corridor serves a mix of land
uses: residential, office complexes, industrial, middle schools, high schools, Orange Coast
College, O.C. Fair, and sports complex. High traffic generators such as the Orange Coast
College, the O.C. Fairgounds and Costa Mesa High School can be found at very close proximity,
south of Interstate 405. Many high schools and middle schools are found adjacent to Fairview
Rd throughout the corridor.
Fairview Rd carries daily traffic volumes of over 37,000 vehicles in most segments, reaching
48,000 between Baker St. and Adams Ave, and exceeding 60,000 near the 1-405 freeway.
Morning and afternoon peak traffic flow more predominantly northbound. South of 1-405,
morning peak shows a significant amount of traffic flowing southbound from the 1-405 freeway
off -ramps towards Orange Coast College and Costa Mesa High school. PM peak traffic is very
heavy in the northbound direction, with increasing congestion as Fairview Rd approaches
freeway ramps at 1-405 and SR -22.
To help Costa Mesa and Santa Ana evaluate the current traffic operations along this corridor,
we have conducted travel time runs in each direction during the AM and PM peak periods on
02/02/2011, using GPS and TS/PP software to record travel times, delays, average speed, stops,
etc. Table 4.2 shows the results in terms of Corridor Synchronization Performance Index (CSPI)
for this corridor.
Table 4.2 - CSPI for Fairview St - Existing Conditions on 02/02/2012
From Table 4.2, it can be seen that Fairview Street operates at the CSPI grades "C" to "F" during
AM and PM peaks. If ADVANTEC is awarded this project, we will conduct the official `before'
study by performing at least 5 floating car runs in each direction. We are confident that, upon
implementation and fine-tuning of improved signal timings, the CSPI along this corridor will
be improved to mostly "A" in both directions and all time periods, as demonstrated by all our
other TLSP projects (see Table 2.2 in Section 2).
11 ADVAI FTEC
Consulting Engineers
SANTA ANA
AM PEAK
Green/Red
Stops per mile
Average Speed
CSPI
CSPI Grade
Fairview NB
1.89
1.74
20
53.2
F
Fairview SB
2.21
1.49
24.2
63.6
D
PM PEAK
Green/Red
Stops per mile
Average Speed
CSPI
I CSPI Grade
Fairview NB
1.38
2.38
16.1
43
F
Fairview SB
3.21
1.03
25
1 78.1
C
COSTA MESA
AM PEAK
Green/Red
Stops per mile
Average Speed
CSPI
CSPI Grade
Fairview NB
2.80
1.60
17.1
57.2
F
Fairview SB
3.11
1.44
23.8
71.8
C
PM PEAK
Green/Red
Stops per mile
Average Speed
CSPI
CSPI Grade
Fairview NB
2.09
2.15
19.4
54.4
F
Fairview SB
2.46
1.83
21.8
60
D
From Table 4.2, it can be seen that Fairview Street operates at the CSPI grades "C" to "F" during
AM and PM peaks. If ADVANTEC is awarded this project, we will conduct the official `before'
study by performing at least 5 floating car runs in each direction. We are confident that, upon
implementation and fine-tuning of improved signal timings, the CSPI along this corridor will
be improved to mostly "A" in both directions and all time periods, as demonstrated by all our
other TLSP projects (see Table 2.2 in Section 2).
11 ADVAI FTEC
Consulting Engineers
. a
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
Appendix A shows the project corridor and its key traffic characteristics.
Based on our observations of the corridor and discussions with the local agencies, the following
are some technical considerations and resolutions that will lead to success of this project:
Freeway interchange influence: — Fairview Rd. provides access to three freeways: SR -55, 1-405
and SR -22. Special consideration should be given to areas close to freeway access to avoid
congestion that would block the arterial through lanes or back-up onto the freeway. The heavy
directional flow of traffic during the peak hours can cause excessive queuing on or off the
freeway ramps resulting in backup on the surface street. For these segments, ADVANTEC will
use SimTraffic micro -simulation to analyze and ensure smooth synchronization in both
directions, and to simulate the impact of ramp metering operations on queue spillback.
Congested Locations:— ADVANTEC identified a congested or heavily traveled segment of
Fairview Rd between Civic Center Dr. and Westminster/17th St. in Santa Ana. During afternoon
peak traffic, northbound drivers trying to reach SR -22 freeway have to merge from three to two
lanes after passing Civic Center Dr. In addition, traffic signal timing at Westminster/17th St gives
preference to east/west direction. This combination of reduced lanes and lower timing causes
traffic to back up, making drivers experience a two to three signal cycles delay . ADVANTEC will
analyze critical locations and recommend special signal coordination programs, such as higher
cycles for over -saturated conditions.
Including intersections within % mile:— While synchronizing the traffic signals along Fairview
Rd, it is important to maintain cross street traffic coordination, especially for those heavily
travelled intersections within % mile from Fairview Rd. In this project, ADVANTEC will include,
as a value-added service, heavily travelled intersections within % mile from Fairview Rd. into
the SYNCHRO model, and develop optimized signal timings for them as well. This will ensure
that the cities maintain east -west coordination of major arterials crossing Fairview Rd, an added
benefit to the travelers. A total of 11 intersections will be added, as follows: -
Fair Dr
&
Vanguard Way
Edinger Ave
&
Sullivan St
Baker St
&
Coolidge Ave
McFadden Ave
&
Sullivan St
Sunflower Ave
&
Greenville St
McFadden Ave
&
Mohawk Dr
MacArthur Blvd
&
Greenville St
1st St
&
Sullivan St
Segerstrom Ave
&
Greenville St
Garden Grove Blvd
&
Haster St
Warner Ave
&
Greenville St
APPENDIX B shows the location of major (and heavily travelled) signalized intersections within
a % of a mile from Fairview Rd.
Need to maintain cross -street coordination: — The project has an expressed objective to_
maintain network wide coordination. The City of Santa Ana has indicated to us that they have
implemented synchronization plans along seven of the cross -arterials, and that they would like
to maintain these plans. ADVANTEC will consult all agencies involved, and build a consensus on
how the existing coordination plans will be preserved or modified to achieve a mutually
beneficial solution. Table 4.3 shows current cycle lengths along Fairview Rd.
12 ADVANTEC
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Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
Table 4.3 Current Cycle Lengths Along Fairview Rd
Crossing TLSP/BRT corridors:— Fairview Rd crosses the Westminster/17th St BRT corridor. It also
crosses two upcoming OCTA Project P corridors: Warner Ave and MacArthur Blvd. The existing
E/W coordination for these corridors needs to be taken into consideration while developing
new synchronized timing parameters for Fairview Rd. Any changes to the offsets and splits at
the intersections of these corridors with Fairview Rd would upset E/W coordination. However,
slight changes could be necessary to maintain even traffic flow in all directions. ADVANTEC will
work with other TLSP Project Teams to achieve a mutually acceptable solution. APPENDIX C
shows Fairview Rd and crossingTLSP/BRT corridors.
Pedestrian Activity:— Pedestrian traffic is an important factor on Fairview Street, due to the
many schools located near the corridor. ADVANTEC identified significant pedestrian activity at
12 of the 31 intersection along Fairview Rd. Overall, in the development of signal coordination,
we have to manage the competing interests of providing continuous flow of traffic on the main
street, providing adequate time for pedestrians to cross the street, and minimizing the wait
time for side street traffic. ADVANTEC will analyze pedestrian counts at these intersections,
and our timing plans will ensure that the pedestrian splits (walk + flashing don't walk time) are
completely covered within the vehicle splits time so that coordination can still be maintained
along the corridor.
Need for Special Plans and Traffic Responsive Operations: — Land uses that can cause off-peak
traffic surges include schools, churches, and shopping centers. This results in inadequate
amounts of green time for side streets during these periods and associated cycle failures.
ADVANTEC has developed and successfully implemented special timing plans pinpointing the
effects of traffic surge associated with special events, e.g. Knott's Berry Farm's Halloween
period as part of the OCTA TLSP Beach Boulevard project. ADVANTEC will evaluate the use of
Traffic Responsive Operations for traffic signals adjacent to these special land uses. Traffic
Responsive can better manage sudden peaks in traffic caused by incidents or special events.
Green -house gases (GHG) Emissions Calculation — GHG emissions has become a major concern
of our society, and in particular to OCTA. In this project, ADVANTEC will provide an analysis of
the impact of the optimized signal timing on GHG emissions. ADVANTEC has recently conducted
a GHG emission analysis comparing synchronization of Beach Blvd with and without the newly
adopted bicycle minimum times, which showed an increase of 40,000 lbs of emission per year
when the bicycle clearance timing is used.
New CA-MUTCD Bicycle Directive - With the new California Manual on Uniform Traffic Control
Devices (CA-MUTCD), Section 4D.105 (CA), some agencies are implementing the new minimum
J
13 ADVANTEC
ConsulctngEngineers
Costa Mesa (north) 130
110 110
Costa Mesa (south) 95
95 95
Santa Ana 130
120 130
Caltrans (SR -22) 80
80 80
Caltrans (1-405) 60
60 60
Crossing TLSP/BRT corridors:— Fairview Rd crosses the Westminster/17th St BRT corridor. It also
crosses two upcoming OCTA Project P corridors: Warner Ave and MacArthur Blvd. The existing
E/W coordination for these corridors needs to be taken into consideration while developing
new synchronized timing parameters for Fairview Rd. Any changes to the offsets and splits at
the intersections of these corridors with Fairview Rd would upset E/W coordination. However,
slight changes could be necessary to maintain even traffic flow in all directions. ADVANTEC will
work with other TLSP Project Teams to achieve a mutually acceptable solution. APPENDIX C
shows Fairview Rd and crossingTLSP/BRT corridors.
Pedestrian Activity:— Pedestrian traffic is an important factor on Fairview Street, due to the
many schools located near the corridor. ADVANTEC identified significant pedestrian activity at
12 of the 31 intersection along Fairview Rd. Overall, in the development of signal coordination,
we have to manage the competing interests of providing continuous flow of traffic on the main
street, providing adequate time for pedestrians to cross the street, and minimizing the wait
time for side street traffic. ADVANTEC will analyze pedestrian counts at these intersections,
and our timing plans will ensure that the pedestrian splits (walk + flashing don't walk time) are
completely covered within the vehicle splits time so that coordination can still be maintained
along the corridor.
Need for Special Plans and Traffic Responsive Operations: — Land uses that can cause off-peak
traffic surges include schools, churches, and shopping centers. This results in inadequate
amounts of green time for side streets during these periods and associated cycle failures.
ADVANTEC has developed and successfully implemented special timing plans pinpointing the
effects of traffic surge associated with special events, e.g. Knott's Berry Farm's Halloween
period as part of the OCTA TLSP Beach Boulevard project. ADVANTEC will evaluate the use of
Traffic Responsive Operations for traffic signals adjacent to these special land uses. Traffic
Responsive can better manage sudden peaks in traffic caused by incidents or special events.
Green -house gases (GHG) Emissions Calculation — GHG emissions has become a major concern
of our society, and in particular to OCTA. In this project, ADVANTEC will provide an analysis of
the impact of the optimized signal timing on GHG emissions. ADVANTEC has recently conducted
a GHG emission analysis comparing synchronization of Beach Blvd with and without the newly
adopted bicycle minimum times, which showed an increase of 40,000 lbs of emission per year
when the bicycle clearance timing is used.
New CA-MUTCD Bicycle Directive - With the new California Manual on Uniform Traffic Control
Devices (CA-MUTCD), Section 4D.105 (CA), some agencies are implementing the new minimum
J
13 ADVANTEC
ConsulctngEngineers
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
green times based on the new guidelines. it is a "standard" and is mandatory when more than
50% of the detection is replaced, it is worthwhile to understand the impacts to the existing
timing parameters (e.g. minimum green). As a value-added service, ADVANTEC will calculate
and summarize in a table showing the potential increase in minimum greens for all 42
intersections (including ints within % mile) within this project for each agencies' reference at no
additional cost. With this information, local agencies may choose to implement these changes
now or at anytime in the future_
4.4 Scope of Work
The following scope of work expands upon the tasks outlined in the Request for Proposal (RFP).
It illustrates our familiarity with this type of projects.
Task 1— Project Management
ADVANTEC will prepare a detailed project management plan that provides specific project
milestones for review and approval by the City of Costa Mesa, and all stakeholders. We will
conduct a Project Kick -Off Meeting with Costa Mesa and Santa Ana, as well as monthly progress
meetings with the Cities' Project Managers. In addition, we will also establish periodic meetings
with project stakeholders to keep them apprised of the project's progress and to address key
issues. ADVANTEC will prepare all meeting materials, including agendas, action items, graphics,
presentation aides, and notes.
ADVANTEC's PM and/or Project Director will attend and be an active presenter at OCTA's ITS
Roundtable, Costa Mesa and Santa Ana City Council meetings, or other inter -governmental
meetings.
Task 2 - Data Collection
ADVANTEC will gather the following information from each of the local agencies:- Existing
timing sheets, including coordination plans; As -built drawings, Aerial photos and maps; All
planned or programmed roadway improvements, Signal timing and priority parameters,
including pedestrian and bicycle timing, leading and lagging left turn phasing, and conditional
service, as well as the timing optimization software preference; Identification of critical
intersections and intersections with heavy pedestrian crossings.
For the required traffic counts, our preliminary recommendations for number of locations are
summarized as follows:
• 7 -day 24-hour counts: 15 locations
• 7 -day 24-hour vehicle classification: 4 locations
• Weekday peak periods turning movement counts: 31 locations + 11 locations at % mile
• Weekend peak periods turning movement counts: 42 locations
ADVANTEC will also assist City's PM and local agencies to determine 6 locations for video
recording of bicycle and pedestrian activity. Video and summary data will be provided to OCTA
in DVD format.
Task 3 — Field Review
ADVANTEC will, at the beginning of the project, conduct field review of all the signalized
intersections within the project limits. During the field review, we will gather pertinent
data/information, such as:
14 ADVANTEC
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Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
• Roadway geometry and lane configurations.
• Lengths of turn pockets
• Existing signal phasing and timing
• Speed limits
• Major sources/sinks of traffic generators
• Condition of existing traffic signal equipment
ADVANTEC will identify deficiencies of the existing traffic signal control and telemetry
infrastructure, and will provide recommendations to correct such deficiencies. A report will be
prepared containing all data collected during field review, including photos, summary of all
planned and programmed improvements, and summary of existing deficiencies and
recommended solutions.
Task 4 — Corridor 'Before' Study
ADVANTEC will conduct a'before' field study, using a "floating car" survey. ADVANTEC will use
a GPS receiver and Tru -Traffic software (version 9) to collect the data. Five floating car runs in
each direction along the entire corridor will be performed during the AM, Midday, PM and
weekend peak periods. Results of the survey will be used to evaluate travel time, delay, and
number of stops (measures of effectiveness). ADVANTEC will prepare a memorandum that
documents the results of the "Before Study" and the MOEs.
Task 5 — Signal Timing Optimization and Implementation (including hardware
implementation)
Using SYNCHRO, the following parameters will be used to develop a model of the network:
• Existing geometry of network, including distance between intersections, number of lanes
and positive or negative grade percentages for each approach at each intersection, turn
prohibitions, etc.
• AM, Mid-day, PM, and weekend peakturning movements at every intersection;
• Existing phasing at each intersection, including any special treatment such as lead -lag
phasing;
• Existing green splits, offsets, and cycle lengths;
• Synchro node numbering will comply with OCTA's ROADS database.
After the existing conditions model is set up and approved by all agencies involved, ADVANTEC
will optimize the signal timings parameters, such as cycle lengths, splits, offsets. Special
attention will be given to intersections that operate at poor levels of service (LOS D or worse) to
identify possible improvements. Special techniques may be adopted such as:
• Lead -lead versus lead -lag phasing
• Half -cycle or other realistic harmonic cycle lengths for lightly traveled intersections, or
double cycle lengths for heavily traveled intersections
• System breaks with different cycle lengths
Once developed, the SYNCHRO model results and database will be provided to the Cities, and
Caltrans for review. Upon review of the optimized signal timing by the agencies, a meeting will
be conducted to discuss any comments. We will incorporate such comments into the signal
timing plans, and resubmit to the all agencies_
Upon final approval of the optimized signal timing parameters, ADVANTEC will prepare signal
timing plans in the local cities' and Caltrans' format. These timing sheets or plans will be
forwarded to the respective agencies for approval. Upon receipt of any necessary corrections,
15 f ADV"TEC
A,5 ConsulurlgEngineers
Costa MesalSanta Ana: Proposal for Fairview Rd Traffic Signal Coordination Project -
the final timing sheet or plans will be prepared and delivered to each respective agency. They
will bear the stamp and signature of our Project Manager, a Registered Professional Traffic
Engineer. The formats of the signal timing sheets forthe different agencies are:
• City of Costa Mesa— Econolite ASC/3 format
• City of Santa Ana - Econolite ASC/3 format for Model 2070 controllers
• Ca[trans —TSCP firmware format for Model 2070 controllers
ADVANTEC will implement, or assist the Cities staff to implement the new signal timings. In
addition, ADVANTEC will thoroughly check the results of the timing plans in the field during
implementation to ensure that the signals are operating properly, and as intended, and
ADVANTEC will provide extensive field monitoring and fine-tuning of the signal timing.
It is our understanding that Caltrans' staff will install the new 2070 controller units and
implement the new timings. ADVANTEC will prepare all the final timing sheets in the approved
TSCP firmware format for Caltrans to implement..
The following are our scope for the procurement and installation of all field elements for this
project:
SCOPE OF SERVICES FOR HARDWARE IMPLEMENTATION IN CITY OF COSTA MESA
Controller and Cabinet upgrades — City of Costa Mesa has requested the upgrade of 12 traffic
signal controllers to new ASC/3, and replacement of two Controller Cabinets. Econolite will
supply and install the new controllers and two TS2 Type 2 Type P38 cabinets.
Fiber Optic System
City of Costa Mesa has requested the installation of Fiber Switches, Fiber Splice enclosures,
Fiber Distribution Units, Drop Cables, 6E Pullboxes at 12 intersections. The City also requested
the installation of 7,000 feet of Single Mode Fiber Optic cable. Crosstown will furnish and
install all Fiber system equipment, cable, and pull boxes.
CCN cameras and transmission
City of Costa Mesa has requested the installation of three CCN units, and required video
encoder/decoder systems. Crosstown will furnish and install the CCN units and video
transmission
Signal Modification
City of Costa Mesa has requested the design and installation of a right turn overlap for
northbound right turn traffic at Fairview Rd & Baker. ADVANTEC has done a preliminary
estimate of equipment needed.forthe overlap:
- 600 feet of 5 -conductor traffic signal cable
- One SV -1-T with bronze mount, with 5 -section 12 inch LED indications, with back plate
and full circle visors, for the Main pole,
- One TV -2-T with bronze mount, with a 3 -section 12 inch Arrow LED indications, and a 5 -
section 12 inch LED indications, with back plate and full circle visors for the 10 foot 1-A
pole.
ADVANTEC will perform the design of any necessary elements, such as traffic signal
modification for addition of right turn overlap, and design of plans for installation of controllers,
pull -boxes and Fiber -Optic equipment. Crosstown will install the right turn overlap equipment.
ADVANTEC will also supervise the installation of all equipment.
16 ADVANTEC
CA, Consulting Engineers
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Costa Mesa[Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project 0
ADVANTEC will prepare plans for installation of all hardware upgrades, and will also prepare a
traffic signal modification plan for the installation of Northbound Right Turn Overlap at Baker
St. For that purpose, a field review of existing equipment will be performed at all intersections.
To accurately depict the new signal and communication equipment on the Project Records
Drawings, we will ensure that the following fundamental design -base items are shown on our
plans: conduit runs, pull boxes locations, and other traffic signal equipment locations. For each
design plan, a separate detail showing the interior conditions of the signal cabinet will be
included for use to evaluate the capacity of the cabinet to receive the new equipment. For
instance, we will evaluate the need for installing new shelves and/or racks.
ADVANTEC will use the services of Crosstown to verify the conditions of all existing Fiber Optic
Cable strands to identify any breakages or loss of signal.
After verifying existing field conditions, installation plans and traffic signal modification plans
will be developed and submitted to Costa Mesa at 'draft' and 'final' submittals. Plans will be
modified to reflect City comments.
If the Field Review analysis does not uncover any issues or deficiencies, then ADVANTEC will
start hardware procurement at same time as plan design, helping to expedite the project.
ADVANTEC will prepare traffic control plans, as necessary to accommodate the installation of
signal hardware upgrade. ADVANTEC will also advise the City on how to maintain traffic flow
during cabinet replacement and Fiber installation.
The work on the Synchronization tasks of the project will start at the same time as the
hardware design, and run in parallel to it. Preliminary tasks, such as field review, traffic counts,
Before Study, and Base Synchro Model development can start soon after project kick-off.
ADVANTEC will use Econolite and Crosstown to furnish and install hardware items. Fiber Optics
cable and equipment installation will be scheduled to occur first. ADVANTEC will make sure
that existing signal controllers are maintained on-line during Fiber Optics system installation.
Fiber Optics system will be configured and tested priorto acceptance by City.
New Controllers will be programmed in the field and at MIST System, prior to installation.
ADVANTEC will make sure that new controllers are programmed with existing basic timing, at
time of turn -on.
Installation of Right Turn Overlap at Baker St. may require the traffic signal to be turned -off,
and STOP signs put at all approaches. Field review will determine if conduits have enough
space to allow slipping of new conductor cables. If existing conductors need to be removed,
ADVANTEC will recommend best strategy to accomplish work with the least amount of
disruption to traffic.
ADVANTEC will inspect all field installation work on a daily basis.
SCOPE OF SERVICES FOR HARDWARE IMPLEMENTATION IN CITY OF SANTA ANA
Wireless Broadband System
City of Santa Ana has requested the installation of wireless Broadband Antenna and radio units
at eight locations, as well as six Ethernet switches. Crosstown will furnish and install this
equipment.
Ethernet over Copper
17 ADVANTEC
(AL Consulting -Engineers
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project i�J
- -.
City of Santa Ana has requested the installation of Ethernet extenders for IP over Copper, single
and 4 -port units; at six locations. Crosstown will furnish and install Ethernet extenders.
CCN cameras and video transmission
City of Santa Ana has requested the installation of two CCN units, and video
encoding/decoding units at three locations. Crosstown will furnish and install the CCN
equipment.
Bluetooth Travel Time Monitoring System
City of Santa Ana has requested the installation of a Bluetooth Travel Time/Speed monitoring
system at 4 locations. ADVANTEC has identified two potential Bluetooth speed monitoring
system for City of Santa Ana's consideration — Econolite's BlueTOAD and Traffax BluFax. Since
this project is the first of 3 projects to implement Bluetooth speed monitoring for City of Santa
Ana, the vendor selected for this project is likely to be retained for the other two projects.
Therefore, ADVANTEC wants to allow the City of Santa Ana the flexibility of picking the
Bluetooth vendor after this project is awarded to us — we have kept both of their proposals
into this proposal. Upon award of project, ADVANTEC will schedule demos from each of these
vendors, and discuss with City staff to arrive at the best Bluetooth system for Santa Ana. The
selected vendor will furnish and install the bluetooth system, including development of
graphical display for Santa Ana to place on city's website.
Prior to start the procurement of hardware for the City of Santa Ana, ADVANTEC will perform a
field review of existing communication infrastructure at all intersections. ADVANTEC will use
the services of Crosstown to perform line -of -sight evaluations for all wireless Broadband
antenna locations, and also to verify the conditions of all existing Fiber Optic strands, and
Copper Cable pairs to identify any breakages or loss of signal.
ADVANTEC will conduct a feasibility evaluation study to verify that the existing infrastructure is
compatible and has the capability to interface with the new communication equipment and
deliver the desired communication performance. The purpose of conducting both the testing
and feasibility evaluation steps is not only to validate the agencies' original equipment upgrade
wish -list, but to ensure that the right equipment is ultimately ordered for deployment.
If the Field Review analysis and Feasibility Evaluation do not uncover any issues or deficiencies,
then ADVANTEC will start hardware procurement. Crosstown will be responsible for furnishing
and installing all wireless broadband devices, Ethernet switches and extenders, and CCN
equipment. ADVANTEC will inspect all field installation work.
Installation of communication devices will be schedule in such a manner as to maintain signals
online, or reduce downtime to just a few hours, instead of days. CCN and Bluetooth devices
will be installed after communication is set up at their respective deployment locations.
SCOPE OF SERVICES FOR HARDWARE IMPLEMENTATION FOR CALTRANS
Controller upgrade
Caltrans has requested the upgrade to new Type 2070E controllers, upgrade to Type 170E
Master controller for the 1-405 ramps, as well as for SR -22 ramps. Caltrans will install Type
2070E and Type 170E controllers, with respective Model 6A Comm Modem, and Model 400
Comm Modem, and C2 Connector Cable.
GPS Time -Source Unit
$ ADVA VT"ECs
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Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
Caltrans would also like GPS time -source units installed at the Master controller of both 1-405
and SR -22 freeways, in order to maintain time -based coordination with the adjacent signals
owned by the local agencies. Crosstown will install the GPS units.
Caltrans Permit Processing
To expedite the procurement process, ADVANTEC will apply for Caltrans encroachment permit
at the onset of the project, eliminating any issues with Caltrans schedules and deadlines. For
any work within Caltrans' right-of-way (e.g. GPS installations), ADVANTEC will obtain Caltrans'
encroachment permit. We will fill out the encroachment permit application form and submit
the application to Caltrans District 12 permit section. Any comments received from Caltrans will
be properly addressed, until the encroachment permit is approved and issued.
Task 6 — Corridor 'After' Study
ADVANTEC will conduct an 'after' field study following the same procedures as described in the
Before Study, and the requirements set forth in the RFP. ADVANTEC will provide a synchronized
video with the 'before' and 'after' travel time runs to augment the study, and will use the video
for presentation to Cities' officials. The synchronized video is taken inside the car during the
'After Runs', and is played concurrently with an animation on the time -space diagram that
represents the position of the car. This will facilitate ease of understanding of the time -space
diagram by elected officials and lay -persons.
Task 7 — Project Report
ADVANTEC will prepare a Final Timings and Evaluation Technical Report with an executive
summary following the requirements set forth in the RFP.
Task 8 — Continuing Signal Timing Support
ADVANTEC will provide continuing signal timing support and monitoring for a period of three
(3) years after completion of the signal timing implementation, following the requirements set
forth in the RFP.
Besides, we guarantee at least 10% improvement in reducing stops and delays along the
corridor in the peak direction in both AM and PM peak periods. If this is not achieved, we will
provide an additional 3 months of signal timing monitoring and fine-tuning service to Cities at
no additional cost.
S. PROJECT ENHANCEMENTS AND TECHNICAL INNOVATIONS
Throughout this proposal, we have identified a number of innovative ideas and value-added
services to help ensure success for this project, as follows:
• Addition of intersections along major (heavily travelled) cross streets within X mile to the
corridor be added into the SYNCHRO network for optimization, and the optimized timing
plans will be provided to the cities for implementation. This will provide some level of cross
street platoon arrival for accurate signal synchronization. For many cities, major cross street
traffic is as important as the corridor itself. A total of 11 intersections are added, making a
total of 42 intersections to be synchronized for this project.
• Review traffic responsive operation at intersections adjacent to special land uses to respond
to non -peak period traffic surges.
Development of school timing plans for intersections adjacent to schools.
• Apply special timing techniques, such as left turn re -servicing within a cycle, wherever
deemed appropriate.
19 ADVANTEC
CA, Consulting Engineers
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
0
• Develop timing plans for any planned construction activities during fine tuning or
monitoring periods to facilitate signal synchronization during and after construction.
• Calculate new minimum greens for all intersections per the new CA-MUTCD bicycle
directive. Evaluate use of new Caltrans directive for bike minimum greens for application in
this corridor.
• Calculate greenhouse gas emissions before and after synchronization, and also estimate
greenhouse gas emissions if the new CA-MUTCD bicycle directive were applied.
• Guaranteed at least 10% improvement in reducing stops and delays along the corridor in
the peak direction in both AM and PM peak periods. If this is not achieved, we will provide
an additional 3 months of signal timing monitoring and fine-tuning service at no additional
cost.
6. PROJECT SCHEDULE
Our project schedule is presented below. This schedule is shortened to 9 months, assuming a
start date of mid-March, we would complete this project by mid-December, before the
holidays. This will allow the cities to have improved signal synchronization for holiday traffic.
The following is a brief schedule of the overall project, a detailed task by task schedule is
provided in Appendix G.
PROPOSED SCHEDULE
Costa Mesa / Santa Ana
Fairview Traffic Signal Coordination
2012
til Oct 2015
Mar Apr May
Jun Jul
Aug
Sep
Oct
Nov
Dec
Project Kick-off meeting
- 12 -Mar
Task 1 -Project Management
Task 2 - Data Collection
15 -Apr
Task 3 - Feld Review
15 -Apr
Task 4 - Corridor' Before' Study
15 -Apr
Task - Tining Optimization and Implementation
23 -Oct
Task - Corridor' After' Study
20 -Nov
Task? - Project Report
V 4 -Dec
Task - 3 yrs Continuing Sinal Tirring Support
20 ADVANTEC
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ATTACHMENT 2
PROFESSIONAL SERVICES AGREEMENT
CITY OF COSTA MESA
THIS AGREEMENT is made and entered into this _ day of , 20_ ("Effective
Date"), by and between the CITY OF COSTA MESA, a municipal corporation ("City"), and
, a California ("Consultant").
WITNESSETH:
A. WHEREAS, City proposes to utilize the services of Consultant as an independent
contractor to provide services as more fully described in Consultant's Proposal attached as
Exhibit "A"; and
B. WHEREAS, Consultant represents that it has that degree of specialized expertise
contemplated within California Government Code, Section 37103, and holds all necessary
licenses to practice and perform the services herein contemplated; and
C. WHEREAS, City and Consultant desire to contract for the specific services described in
Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection
with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions
of California Government Code, Sections 1090-1092, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the professional services described in
Consultant's Proposal, a copy of which is attached hereto as Exhibit "A" and incorporated herein
by this reference.
1.2. Professional Practices. All professional services to be provided by Consultant
pursuant to this Agreement shall be provided by personnel experienced in their respective fields
and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by
professional consultants in similar fields and circumstances in accordance with sound
professional practices. It is understood that in the exercise of every aspect of its role, within the
scope of work, consultant will be representing the City of Costa Mesa, and all of its actions,
communications, or other work, during its employment, under this contract is under the direction
of the department. Consultant also warrants that it is familiar with all laws that may affect its
performance of this Agreement and shall advise City of any changes in any laws that may affect
Consultant's performance of this Agreement.
Consultant shall be solely and completely responsible for conditions of the job -site,
including safety of all persons and property during performance of the work, and the Consultant
shall fully comply with all State, Federal and other laws, rules, regulations, and orders relating to
the safety of the public and workers.
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The right of the Engineer or the City's Representative to conduct construction review or
observation of the Consultant's performance shall not include review or observation of the
adequacy of the Consultant's safety measures in, on, or near the construction site.
Construction materials and equipment may only be stored in streets, roads, or sidewalk areas if
approved by the Engineer.
1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to
the complete satisfaction of the City and within the hereinafter specified. Evaluations of the
work will be done by the City Clerk or her designee. If the quality of work is not satisfactory,
City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the
matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is
satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Consultant warrants that it shall perform the services required by this
Agreement in compliance with all applicable Federal and California employment laws including,
but not limited to, those laws related to minimum hours and wages; occupational health and
safety; fair employment and employment practices; workers' compensation insurance and safety
in employment; and all other Federal, State and local laws and ordinances applicable to the
services required under this Agreement. Consultant shall indemnify and hold harmless City from
and against all claims, demands, payments, suits, actions, proceedings, and judgments of every
nature and description including attorneys' fees and costs, presented, brought, or recovered
against City for, or on account of any liability under any of the above-mentioned laws, which
may be incurred by reason of Consultant's performance under this Agreement.
1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage
in, nor permit its agents to engage in, discrimination in employment of persons because of their
race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital
status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the
Government Code.
1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into
agreements with other consultants for services similar to the services that are subject to this
Agreement or may have its own employees perform services similar to those services
contemplated by this Agreement.
1.7. Delegation and Assignment. This is a personal service contract, and the duties set
forth herein shall not be delegated or assigned to any person or entity without the prior written
consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ
other personnel to perform services contemplated by this Agreement at Consultant's sole cost
and expense.
2 PSA 11 0
1.8. Confidentiality. Employees of Consultant in the course of their duties may have
access to financial, accounting, statistical, and personnel data of private individuals and
employees of City. Consultant covenants that all data, documents, discussion, or other
information developed or received by Consultant or provided for performance of this Agreement
are deemed confidential and shall not be disclosed by Consultant without written authorization
by City. City shall grant such authorization if disclosure is required by law. All City data shall
be returned to City upon the termination of this Agreement. Consultant's covenant under this
Section shall survive the termination of this Agreement.
2.0. COMPENSATION AND BILLING
2.1. Compensation. As compensation for the provision of services outlined in Exhibit
"A" and in accordance with this agreement, Consultant shall be paid in accordance with the fee
schedule set forth in Exhibit "B," attached hereto and incorporated by reference. Consultant's
total compensation shall not exceed Six Hundred Fifty Eight Thousand Four Hundred Forty
dollars, ($658,440.00). Consultant shall devote staff time as detailed in Exhibit B to complete the
Project.
2.2. Additional Services. Consultant shall not receive compensation for any services
provided outside the scope of services specified in the Consultant's Proposal or in an amount
exceeding $658,440.00 unless the City or the Project Manager for this Project, prior to
Consultant performing the additional services, approves such additional services in writing. It is
specifically understood that oral requests and/or approvals of such additional services or
additional compensation shall be barred and are unenforceable.
2.3. Method of Billing. Consultant may submit invoices to City supervisor for
approval on a progress basis, but no more often than two times a month. Said invoice shall be
based on the total of all Consultant's services which have been completed to City's sole
satisfaction as of the date the invoice is created. City shall pay Consultant's invoice within forty-
five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the
services performed, the date of performance, and the associated time for completion. Any
additional services approved and performed pursuant to this Agreement shall be designated as
"Additional Services" and shall identify the number of the authorized change order, where
applicable, on all invoices.
2.4. Records and Audits. Records of Consultant's services relating to this Agreement
shall be maintained in accordance with generally recognized accounting principles and shall be
made available to City or its Project Manager for inspection and/or audit at mutually convenient
times for a period of three (3) years from the Effective Date.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. The professional services to be
performed pursuant to this Agreement shall commence within five (5) days from the Effective
Date of this Agreement. Said services shall be performed in strict compliance with the Project
Schedule approved by City as set forth in Exhibit C, attached hereto and incorporated herein by
this reference. The Project Schedule may be amended by mutual agreement of the parties.
i PSA 11
Failure to commence work in a timely manner and/or diligently pursue work to completion may
be grounds for termination of this Agreement.
3.2. Excusable Delays. Neither parry shall be responsible for delays or lack of
performance resulting from acts beyond the reasonable control of the parry or parties. Such acts
shall include, but not be limited to, acts of God, fire, strilces, material shortages, compliance with
laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a
party -
3.3 Liquidated Damages. In the event of inexcusable delays, for each consecutive
calendar day after the time specified in Section 4. 1, Consultant shall pay to the City or have
withheld from moneys due it, the daily sum of $100.00.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a
period of 40 months ending on December, 2015, unless previously terminated as provided
herein or as otherwise agreed to in writing by the parties.
4.2. Notice of Termination. The City reserves and has the right and privilege of
canceling, suspending or abandoning the execution of all or any part of the work contemplated
by this Agreement, with or without cause, at any time, by providing written notice to Consultant.
The termination of this Agreement shall be deemed effective upon receipt of the notice of
termination. In the event of such termination, Consultant shall immediately stop rendering
services under this Agreement unless directed otherwise by the City.
4.3. Compensation. In the event of termination, City shall pay Consultant for
reasonable costs incurred and professional services satisfactorily performed up to and including
the date of City's written notice of termination. Compensation for work in progress shall be
prorated as to the percentage of work completed as of the effective date of termination in
accordance with the fees set forth herein. In ascertaining the professional services actually
rendered hereunder up to the effective date of termination of this Agreement, consideration shall
be given to both completed work and work in progress, to complete and incomplete drawings,
and to other documents pertaining to the services contemplated herein whether delivered to the
City or in the possession of the Consultant.
4.4. Documents. In the event of termination of this Agreement, all documents
prepared by Consultant in its performance of this Agreement including, but not limited to,
finished or unfinished design, development and construction documents, data studies, drawings,
maps and reports, shall be delivered to the City within ten (10) days of delivery of termination
notice to Consultant, at no cost to City. Any use of uncompleted documents without specific
written authorization from Consultant shall be at City's sole risk and without liability or legal
expense to Consultant.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and
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keep in full force and effect during the life of this Agreement all of the following minimum
scope of insurance coverages with an insurance company admitted to do business in California,
rated "A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and
approved by City:
(a) Commercial general liability, including premises -operations,
products/completed operations, broad form property damage, blanket
contractual liability, independent contractors, personal injury or bodily
injury with a policy limit of not less than One Million Dollars
($1,000,000.00), combined single limits, per occurrence. If such insurance
contains a general aggregate limit, it shall apply separately to this
Agreement or shall be twice the required occurrence limit.
(b) Business automobile liability for owned vehicles, hired, and non -owned
vehicles, with a policy limit of not less than One Million Dollars
($1,000,000.00), combined single limits, per occurrence for bodily injury
and property damage.
(c) Workers' compensation insurance as required by the State of California.
Consultant agrees to waive, and to obtain endorsements from its workers'
compensation insurer waiving subrogation rights under its workers'
compensation insurance policy against the City, its officers, agents,
employees, and volunteers arising from work performed by Consultant for
the City and to require each of its subcontractors, if any, to do likewise
under their workers' compensation insurance policies.
(d) Professional errors and omissions ("E&O") liability insurance with policy
limits of not less than One Million Dollars ($1,000,000.00), combined
single limits, per occurrence and aggregate. Architects' and engineers'
coverage shall be endorsed to include contractual liability. If the policy is
written as a "claims made" policy, the retro date shall be prior to the start
of the contract work. Consultant shall obtain and maintain, said E&O
liability insurance during the life of this Agreement and for three years
after completion of the work hereunder.
5.2. Endorsements. The commercial general liability insurance policy and business
automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of Costa Mesa and its elected and
appointed boards, officers, officials, agents, employees, and volunteers are
additional insureds with respect to: liability arising out of activities
performed by or on behalf of the Consultant pursuant to its contract with
the City, products and completed operations of the Consultant; premises
owned, occupied or used by the Consultant; automobiles owned, leased,
hired, or borrowed by the Consultant.."
(b) Notice: "Said policy shall not terminate, be suspended, or voided, nor
shall it be cancelled, nor the coverage or limits reduced, until thirty (30)
.r, PSA 11 9
days after written notice is given to City.
(c) Other insurance: "The Consultant's insurance coverage shall be primary
insurance as respects the City of Costa Mesa, its officers, officials, agents,
employees, and volunteers. Any other insurance maintained by the City of
Costa Mesa shall be excess and not contributing with the insurance
provided by this policy."
(d) Any failure to comply with the reporting provisions of the policies shall
not affect coverage provided to the City of Costa Mesa, its officers,
officials, agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible
or self-insured retention to provide such coverage, the amount of such deductible or self-insured
retention shall be approved in advance by City. No policy of insurance issued as to which the
City is an additional insured shall contain a provision which requires that no insured except the
named insured can satisfy any such deductible or self-insured retention.
5.4. Certificates of Insurance: Consultant shall provide to City certificates of
insurance showing the insurance coverages and required endorsements described above, in a
form and content approved by City, prior to performing any services under this Agreement.
5.5. Non-limitin-: Nothing in this Section shall be construed as limiting in any way,
the indemnification provision contained in this Agreement, or the extent to which Consultant
may be held responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement: This Agreement constitutes the entire Agreement between the
parties with respect to any matter referenced herein and supersedes any and all other prior
writings and oral negotiations. This Agreement may be modified only in writing, and signed by
the parties in interest at the time of such modification. The terms of this Agreement shall prevail
over any inconsistent provision in any other contract document appurtenant hereto, including
exhibits to this Agreement.
6.2. Representatives. The City Manager or his or her designee shall be the
representative of City for purposes of this Agreement and may issue all consents, approvals,
directives and agreements on behalf of the City, called for by this Agreement, except as
otherwise expressly provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who
shall be authorized to issue all consents, approvals, directives and agreements on behalf of
Consultant called for by this Agreement, except as otherwise expressly provided in this
Agreement.
A PSA 11 09�L
6.3. Project Managers. City shall designate a Project Manager to work directly with
Consultant in the performance of this Agreement.
Consultant shall designate a Project Manager who shall represent it and be its
agent in all consultations with City during the term of this Agreement. Consultant or its Project
Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices: Any notices, documents, correspondence or other communications
concerning this Agreement or the work hereunder may be provided by personal delivery,
facsimile or mail and shall be addressed as set forth below. Such communication shall be
deemed served or delivered: a) at the time of delivery if such communication is sent by personal
delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48
hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such
communication is sent through regular United States mail.
IF TO CONSULTANT:
Advantec Consulting Engineers
21700 Copley Drive, Suite 350
Diamond Bar, Ca 91765
Tel: 909 860-6222
Fax: 909 860-6722
Attn: Leo Lee, P.E., President
IF TO CITY:
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: 714 754-5183
Fax: 714 754-5028
Attn: Debra Bieber, P.E.
6.5. Drug-free Workplace Policy. Consultant shall provide a drug-free workplace by
complying with all provisions set forth in City's Council Policy 100-5, attached hereto as Exhibit
"D" and incorporated herein by reference. Consultant's failure to conform to the requirements
set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall
be cause for immediate termination of this Agreement by City.
6.6. Attorneys' Fees: In the event that litigation is brought by any party in connection
with this Agreement, the prevailing party shall be entitled to recover from the opposing party all
costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the
exercise of any of its rights or remedies hereunder or the enforcement of any of the terms,
conditions, or provisions hereof.
6.7. Governing Law: This Agreement shall be governed by and construed under the
laws of the State of California without giving effect to that body of laws pertaining to conflict of
laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto
agree that the sole and exclusive venue shall be a court of competent jurisdiction located in
Orange County, California.
6.8. Assignment: Consultant shall not voluntarily or by operation of law assign,
transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without
City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance
shall be void and shall constitute a breach of this Agreement and cause for termination of this
Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of
7 PSA 11 p
Consultant's obligation to perform all other obligations to be performed by Consultant hereunder
for the term of this Agreement.
6.9. Indemnification and Hold Harmless Consultant agrees to defend, indemnify, hold
free and harmless the City, its elected officials, officers, agents and employees, at Consultant's
sole expense, from and against any and all claims, actions, suits or other legal proceedings
brought against the City, its elected officials, officers, agents and employees arising out of the
performance of the Consultant, its employees, and/or authorized subcontractors, of the work
undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall
apply without any advance showing of negligence or wrongdoing by the Consultant, its
employees, and/or authorized subcontractors, but shall be required whenever any claim, action,
complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the
Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action,
complaint or suit asserts liability against the City, its elected officials, officers, agents and
employees based upon the work performed by the Consultant, its employees, and/or authorized
subcontractors under this Agreement, whether or not the Consultant, its employees, and/or
authorized subcontractors are specifically named or otherwise asserted to be liable.
Notwithstanding the foregoing, the Consultant shall not be liable for the defense or
indemnification of the City for claims, actions, complaints or suits arising out of the sole active
negligence or willful misconduct of the City. This provision shall supersede and replace all other
indemnity provisions contained either in the City's specifications or Consultant's Proposal,
which shall be of no force and effect.
6.10. Indgpendent Contractor. Consultant is and shall be acting at all times as an
independent contractor and not as an employee of City. Consultant shall have no power to incur
any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.
Neither City nor any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time,
or in any manner, represent that it or any of its or employees are in any manner agents or
employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all
payment of Income Tax, Social Security, State Disability Insurance Compensation,
Unemployment Compensation, and other payroll deductions for Consultant and its officers,
agents, and employees, and all business licenses, if any are required, in connection with the
services to be performed hereunder. Consultant shall indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of the
independent contractor relationship created by this Agreement. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with the applicable
worker's compensation laws. City shall have the right to offset against the amount of any fees
due to Consultant under this Agreement any amount due to City from Consultant as a result of
Consultant's failure to promptly pay to City any reimbursement or indemnification arising under
this paragraph.
6.11. PERS Eligibility Indemnification. In the event that Consultant or any employee,
agent, or subcontractor of Consultant providing services under this Agreement claims or is
determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant
shall indemnify, defend, and hold harmless City for the payment of any employee and/or
employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or
8 PSA 11 9
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or
ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors
providing service under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any claims to, any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in PERS as an employee of City and entitlement
to any contribution to be paid by City for employer contribution and/or employee contributions
for PERS benefits.
6.12. Cooperation. In the event any claim or action is brought against City relating to
Consultant's performance or services rendered under this Agreement, Consultant shall render
any reasonable assistance and cooperation which City might require.
6.13. Ownership of Documents. All findings, reports, documents, information and data
including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by
Consultant or any of its subcontractors in the course of performance of this Agreement, shall be
and remain the sole property of City. Consultant agrees that any such documents or information
shall not be made available to any individual or organization without the prior consent of City.
Any use of such documents for other projects not contemplated by this Agreement, and any use
of incomplete documents, shall be at the sole risk of City and without liability or legal exposure
to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages,
losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such
documents for other projects not contemplated by this Agreement or use of incomplete
documents furnished by Consultant. Consultant shall deliver to City any findings, reports,
documents, information, data, in any form, including but not limited to, computer tapes, discs,
files audio tapes or any other Project related items as requested by City or its authorized
representative, at no additional cost to the City.
6.14. Public Records Act Disclosure: Consultant has been advised and is aware that all
reports, documents, information and data including, but not limited to, computer tapes, discs or
files furnished or prepared by Consultant, or any of its subcontractors, and provided to City may
be subject to public disclosure as required by the California Public Records Act (California
Government Code Section 6250 et. seq.). Exceptions to public disclosure may be those
documents or information that qualify as trade secrets, as that term is defined in the California
Government Code Section 6254.7, and of which Consultant informs City of such trade secret.
The City will endeavor to maintain as confidential all information obtained by it that is
designated as a trade secret. The City shall not, in any way, be liable or responsible for the
disclosure of any trade secret including, without limitation, those records so marked if disclosure
is deemed to be required by law or by order of the Court.
6.15. Conflict of Interest. Consultant and its officers, employees, associates and
subconsultants, if any, will comply with all conflict of interest statutes of the State of California
applicable to Consultant's services under this agreement, including, but not limited to, the
Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section
1090. During the term of this Agreement, Consultant and its officers, employees, associates and
subconsultants shall not, without the prior written approval of the City Representative, perform
9 PSA 11
work for another person or entity for whom Consultant is not currently performing work that
would require Consultant or one of its officers, employees, associates or subconsultants to
abstain from a decision under this Agreement pursuant to a conflict of interest statute.
6.16. Responsibility for Errors. Consultant shall be responsible for its work and results
under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation
as may be required by the City's representative, regarding any services rendered under this
Agreement at no additional cost to City. In the event that an error or omission attributable to
Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design
drawings, estimates and other Consultant professional services necessary to rectify and correct
the matter to the sole satisfaction of City and to participate in any meeting required with regard
to the correction.
6.17. Prohibited Employment. Consultant will not employ any regular employee of
City while this Agreement is in effect.
6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any
of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent
this Agreement incorporates by reference any provision of any document, such provision shall be
deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and
conditions of this Agreement and those of any such provision or provisions so incorporated by
reference, this Agreement shall govern over the document referenced.
6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation and
negotiation of this Agreement and in the performance of its obligations hereunder except as
expressly provided herein.
6.20. No Third Party Beneficiary Rights. This Agreement is entered into for the sole
benefit of City and Consultant and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right in, under or to this
Agreement.
6.21. Headings. Paragraphs and subparagraph headings contained in this Agreement
are included solely for convenience and are not intended to modify, explain or to be a full or
accurate description of the content thereof and shall not in any way affect the meaning or
interpretation of this Agreement.
6.22. Construction. The parties have participated jointly in the negotiation and drafting
of this Agreement. In the event an ambiguity or question of intent or interpretation arises with
respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties
and in accordance with its fair meaning. There shall be no presumption or burden of proof
favoring or disfavoring any party by virtue of the authorship of any of the provisions of this
Agreement.
6.23. Amendments. Only a writing executed by the parties hereto or their respective
successors and assigns may amend this Agreement.
6.24. Waiver. The delay or failure of either party at any time to require performance or
10 PSA 11
compliance by the other of any of its obligations or agreements shall in no way be deemed a
waiver of those rights to require such performance or compliance. No waiver of any provision of
this Agreement shall be effective unless in writing and signed by a duly authorized representative
of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy
in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in
respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.25. Severability. If any provision of this Agreement is determined by a court of
competent jurisdiction to be unenforceable in any circumstance, such determination shall not
affect the validity or enforceability of the remaining terms and provisions hereof or of the
offending provision in any other circumstance. Notwithstanding the foregoing, if the value of
this Agreement, based upon the substantial benefit of the bargain for any party, is materially
impaired, which determination made by the presiding court or arbitrator of competent
jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good
faith negotiations.
6.26. Counterparts. This Agreement may be executed in one or more counterparts, each
of which shall be deemed an original. All counterparts shall be construed together and shall
constitute one agreement.
6.27. Corporate AuthoritX. The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said
parties and that by doing so the parties hereto are formally bound to the provisions of this
Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their respective authorized officers, as of the date first above written.
CITY OF COSTA MESA,
A municipal corporation
Chief Executive Officer
CONSULTANT
Signature
Name and Title
Bate:
Bate:
11 PSA 11 \�r.%
Social Security or Taxpayer ID Number
APPROVED AS TO FORM:
City Attorney
APPROVED AS TO INSURANCE:
Risk Management
APPROVED AS TO CONTENT:
Project Manager
Date:
Date:
Date:
12 PSA 11 (liU
EXHIBIT A
CONSULTANT'S PROPOSAL
13 PSA 11 C�o
February 17, 2012
City of Costa Mesa
Transportation Services Division
4a' Floor City Hall
77 Fair Drive
Costa Mesa, CA 92628
(ATTN: Ms Debra Bieber)
Subject: Request for Proposal for the Costa Mesa/Santa Ana Fairview Traffic Signal
Coordination Project
Dear Ms. Bieber and members of the selection committee,
ADVANTEC Consulting Engineers (ADVANTEC) is pleased to submit the accompanying proposal in
response to the Request for Proposal (RFP) for the Costa Mesa/Santa Ana Fairview Traffic Signal
Coordination Project issued by the City of Costa Mesa. This proposal is prepared in accordance
with the RFP requirements.
ADVANTEC is a traffic and transportation engineering firm that specializes in traffic signal
synchronization, traffic engineering design, and Intelligent Transportation Systems (ITS). Our
commitment to provide our clients with quality services has earned us a reputation for excellence
in southern California. Our professional staff comprises of high-caliber, multi -disciplined personnel,
with a tremendous amount of traffic signal synchronization experience.
For this project, we brought on board four highly qualified subconsultants as follows:
• Pacific Traffic Data Services — responsible for traffic counts and data collection.
Mr. Douglas Bowen
8502 E. Chapman Ave, Ste 625, Orange, CA 92869
Ph: (866) 281-4302 Fax: (949) 882-7369 fax
• Econolite Control Products — responsible for providing ASC/3 controllers, Type P Cabinets,
and D Panels. Potentially responsible for BlueTOAD Travel Time Monitoring system. A copy
of Econolite's proposal is included in Appendix D.
Ms. Gina Prohaska
3360 E. La Palma, Anaheim, CA 92806
Ph: (714) 630-3700 Fax: (714) 630-6349
19200 Von Karman Ave. • Suite 600 Irvine • CA 92612
Tel: (949) 622-5551 • Fax: (949) 622-5554 www.advantec-usa.com
• Crosstown Electrical & Data, Inc. —responsible for procurement and installation of all
communication elements and CCN, including broadband systems and switches. A copy of
Crosstown's quotation is in Appendix E.
Mr. Dave Heermance
5463 Diaz Street, Irwindale, CA 91706
Ph: (626) 813-6693 Fax: (626) 813-6604
• Traffax Inc— Potentially responsible for furnishing and installation of BluFax Bluetooth
Travel Time Monitoring system. Traffax's quotation is in Appendix F.
Mr. Mike Juha, Juha Distributing
PO Box 1024, Wildomar, CA 92595
Ph: (951)600-9499 Fax: (949)310-5106
Our team for this project includes professionals with many years of signal synchronization and
implementation experience - with extensive experience involving multi jurisdictional projects.
The key strengths of the ADVANTEC team are:
1. Substantial recent experience with similar projects, such as:
a. Beach Boulevard Ethernet -over -copper Implementation &TLSP (70 intersections);
b. Irvine 19 corridors signal system upgrade & TLSP (over 170 intersections);
c. San Bernardino County Tier 3 & 4 wireless communications design & TLSP (over 690
intersections);
d. Inglewood Signal System upgrade & Citywide TLSP (140 intersections); and so on.
All of these projects included implementation and fine-tuning of the signal timing on site.
ADVANTEC is also one the first consultants to implement traffic signal timing on-site for our
clients starting in 1998;
2. ADVANTEC has a 100°/ track record of completing projects on-time and within -budget. This
track record applies towards over 400 projects for over 80 clients in the past 12 years;
3. Highly experienced Project Director and Project Managers with demonstrable track records for
on-time and within budget performance;
4. Good working relationship with many of the local cities, County and Caltrans in Orange County;
5. Successful implementation of signal synchronization leading to perceptible improvements, as
demonstrated by compliments from clients and residents.
To better serve our Orange County clients, ADVANTEC has established an office in Irvine. All work
will be performed in our offices located in Irvine and Diamond Bar. As President of the company, I
am fully authorized to make representations on behalf of ADVANTEC and certify that the
19200 Von Karman Ave. • Suite 600 Irvine • CA 92612
Tel: (949) 622-5551 • Fax: (949) 622-5554 www.advantec-usa.com
information contained in this proposal is truthful, accurate, and complete at the time of submission
of this proposal. The following proposal shall remain valid for a period of not less than 180 days of
'its submittal. I can be reached at the address, telephone/fax numbers in this letterhead, and the
following email address: LeoLeeCcDadvantec-usa.com
ADVANTEC commits to comply with the Professional Services Agreement and Insurance
requirements for the City of Costa Mesa.
We are very excited about this opportunity to assist the City of Costa Mesa and Santa Ana on this
project, and looking forward to establishing a mutually rewarding working relationship with both
agencies.
In closing, we thank you for the opportunity to offer our proposal for this effort to further enhance
the quality of life in the Cities of Costa Mesa and Santa Ana.
Sincerely,
ADVANTEC Consulting Engineers, Inc.
Leo Lee, P.E.
President
19200 Von Karman Ave. • Suite 600 • Irvine • CA 92612
Tel: (949) 622-5551 • . Fax: (949) 622-5554 www.advantec-usa.com
ea
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
-s
TABLE OF CONTENTS
1. EXECUTIVE SUMMARY........................................................................................................................1
1.1 Overview of TLSP Services.................................................................................................................. 1
1.2 Value -Added Services......................................................................................................................... 1
2 QUALIFICATIONS, RELATED EXPERIENCE & REFERENCES..................................................................... 2
2.1 ADVANTEC Consulting Engineers— Prime Consultant........................................................................ 2
2.2 Subcontractors....................................................................................................................................2
2.3 Relevant Experience............................................................................................................................ 2
2.4 References.......................................................................................................................................... 7
3. PROJECT STAFF................................................................................................................................... 8
3.1 Team Organization.............................................................................................................................. 8
3.2 Key Staff.............................................................................................................................................. 8
4. WORK PLAN....................................................................................................................................... 9
4.1 Project Understanding..................................................................................................................... 9
4.2 Existing Hardware............................................................................................................................. 10
4.3 Corridor Characteristics and Technical Considerations.................................................................... 11
4.4 Scope of Work..................................................................................................................................14
5. PROJECT ENHANCEMENTS AND TECHNICAL INNOVATIONS...............................................................19
6. PROJECTSCHEDULE...........................................................................................................................20
APPENDIX A — MAP OF THE PROJECT CORRIDOR AND KEY CHARACTERISTICS
APPENDIX B — MAP OF LOCATIONS WITHIN X MILE OF FAIRVIEW CORRIDOR
APPENDIX C — MAP OF CROSSING TLSP CORRIDORS
APPENDIX D — ECONOLITE'S PROPOSAL
APPENDIX E— CROSSTOWN'S PROPOSAL
APPENDIX F — TRAFFAX BLUFAX PROPOSAL
APPENDIX G — DETAILED PROJECT SCHEDULE
APPENDIX H — CALTRANS LETTER OF COMMENDATION FOR BEACH BLVD TLSP
APPENDIX I — RESUMES
ADVANTEC
Consulting Engineers
53
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project = -
1. EXECUTIVE SUMMARY
1.1 Overview of TLSP Services
ADVANTEC Consulting Engineers is pleased to submit this proposal to Cities of Costa Mesa and
Santa Ana for synchronization of the Fairview Road corridor. This proposal provides our
technical approach and key innovations to ensure success for this project. ADVANTEC has been
on-call TLSP consultant for OCTA since 2008, and we have just been awarded their on-call
consultant for the next 3 years, from 2012-2015. In the past 3 years, we have completed the
Beach Blvd TLSP project, which is one of the first 3 TLSP that was initiated by OCTA in 2009, and
the project was well received by Caltrans, as evidenced by their letter of commendation in
Appendix H, and we are currently working on the Yorba Linda TLSP project. We are; therefore,
very familiar with the requirements of the TLSP. The following is an overview of our technical
approaches and services:-
• Design and implementation of various equipment upgrades for the Cities of Costa Mesa,
Santa Ana, and Caltrans;
• Design, implement and fine-tune traffic signal timings for AM, MD, PM peak periods, and
weekend peakfor Fairview Rd. corridor;
• Build consensus among all jurisdictions relating to the traffic signal operation parameters,
such as cycle lengths;
• Address and resolve local traffic operational issues such as special attractions, schools,
construction activities, closely spaced intersections, heavily travelled intersections,
pedestrian activities, need for bicycle clearance timing, and so on;
• Present the benefits of this project to City Council Study Sessions and ITS Roundtable
meeting at OCTA.
1.2 Value -Added Services
ADVANTEC has identified a number of technical innovations to be provided as value-added
services to OCTA and the local jurisdictions:-
• Addition of intersections along major (heavily travelled) east/west cross streets within
mile to the corridor into the SYNCHRO network for optimization, and the optimized timing
plans will be provided to the cities for implementation. A total of 11 intersections are
added, making a total of 42 traffic signals to be synchronized for this project.
• Review traffic responsive operation at intersections adjacent to special land uses.
• Development of school timing plans for intersections adjacent to schools.
• Develop timing plans for any planned construction activities during fine tuning or
monitoring periods to facilitate signal synchronization during and after construction.
• Calculate new minimum greens for all intersections per the new CA-MUTCD bicycle
directive. Evaluate use of new Caltrans directive for bike minimum greens for application in
this corridor.
• Calculate greenhouse gas emissions before and after synchronization, and also estimate
greenhouse gas emissions if the new CA-MUTCD bicycle directive were applied.
• Guaranteed at least 10% improvement in reducing stops and delays along the corridor in
the peak direction in both AM and PM peak periods. If this is not achieved, we will provide
an additional 3 months of signal timing monitoring and fine-tuning service at no additional
cost.
41 gig. ADVA-1VTEC
`' CorlsuJttng Errt�rreers
Costa Mesa[Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
2 QUALIFICATIONS, RELATED EXPERIENCE & REFERENCES
2.1 ADVAN"fEC Consulting Engineers — Prime Consultant
ADVANTEC Consulting Engineers, Inc. (ADVANTEC), a California corporation founded in 1998, is
a consulting engineering firm specializing in Traffic Signal Synchronization, amongst other
disciplines. The company was founded based on the principle of providing professional services
with the best value and quality, on time and within budget.
We have earned a reputation for responsiveness and providing traffic signal synchronization
that makes a perceptible difference to the travelers. In the past 13 years, we have a 100•/0 on-
time within -budget record on over 400 projects, serving over 80 satisfied clients, most of which
are cities and public agencies. We maintain our reputation by upholding our firm's high
standards of quality, client service, and professional integrity.
Offices: Los Angeles Office (Headquarters) Orange County
21700 Copley Drive, Suite 350 19200 Von Karman Ave., Suite 600
Diamond Bar, CA 91765 Irvine, CA 92612
Ph: 909-860-6222 Ph: 949-622-5551
Fax: 909-860-6722 Fax: 949-622-5554
2.2 Subcontractors
For this project, we have brought on -board specialty subcontractors to provide a `turnkey'
solution to the cities of Costa Mesa and Santa Ana. These subcontractors have been working
with ADVANTEC on all ourTLSP projects for OCTA, they are: -
Pacific Traffic Data Services (PTDS) has over 20 years experience in the traffic and transit data
collection industry. In 2009, PTDS introduced its proprietary camera system for collecting traffic
volumes and data. The camera system is capable of 4 days of continuous recording, and collect
turning movement counts data at over 30 intersections in one day. A video record will be
available for review for up to one year if the client has any questions concerning project data.
Crosstown Electrical and Data, Inc. (Crosstown) is a California based electrical contractor
specializing in the installation of fiber optic and wireless communication systems, and closed
circuit television cameras. Crosstown is licensed to contract for all types of electrical work (C-
10 License Number 756309). They are signatory with the local electrical union (IBEW Local 11),
and have the resources to gear up rapidly should a contract require such action.
Econolite Control Products, Inc. (Econolite) has been an innovator of transportation
management solutions for over 75 years. They offer a wide range of traffic control equipment
which include advanced traffic controllers (NEMA & ATC/2070); Aries, Centracs, and PYRAMIDS
traffic management systems. Econolite may also supply the BlueTOAD Bluetooth detection
system (see scope of work Section 4.4)
Traffax Inc. is a supplier of BluFax Bluetooth speed detection system. We have included them in
the team to potentially supply the BluFax system for Santa Ana. See scope of work Section 4.5.
2.3 Relevant Experience
ADVANTEC has performed numerous projects involving traffic signal synchronization and other
related traffic engineering services for over 80 cities in Southern California, covering all five
counties of Orange, Los Angeles, Riverside, San Bernardino, and San Diego. Many of these
projects include development of signal synchronization timing plans and equipment upgrades
2 .ADVA7VTE'C
y CotnsultmgEn-ineers
55
Costa Mesa[Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
involving multiple jurisdictions. ADVANTEC was also one of the first consulting firms to
implement and fine tune traffic signal timings in the field for cities. Table 2.1 below
summarizes our recent signal synchronization experience locally, followed by description of
selected TLSP projects performed by ADVANTEC within the past 5 years.
Table 2.1 Recent Signal Synchronization Experience in southern California
roee
t
• •
e • -
0 - i-
OCTA Yorba Linda
ASC/2/3,
Tactics,
a Interconnect Conduit
Blvd TLSP (on-
46
5
M-50,
ASC, Sepac
Centracs,
e Adaptive Control ACS
going)
2070
ACTRA
Lite
� t
N
,u� ��w�{�Q,'i�{i•�'''"Y`/3'�._
� A�ea�)►.Blrid �
AJY��bLf
' $' , ""& ��,
' `" rr�
i � '' YC`�h+ ��
$�
!� ��
i^�''h, d� t
�' 1 � 'S �
rff+ 4-
Yt S �ae
�-'Ac' K�fw
3C �� i' � C i ��j�
!
Various
Wireless comm.
SANBAG-
Various
(Econolite
• GPs units
Tier 3 and 4 Traffic
(Econolite
691
15
various
ARIES,
Cell modem
Signal
ASC;170,
BiTran,
Signal system
Synchronization
2070)
ICONS)
procurement
r
�
�
�
flVlu t1S
� t er Q • IcWG
wy
TM
Wl
CCN
Anaheim
48
2
2070
Sepac
ACTRA
Interconnect
Fiber optic comm.
,x
N
A
anta C anfa
t 50�
� .,
ISignal
LACO-1R,
Ethernet -over -copper
system
Diamond Bar
71
2
170
LACO-3,
Transuite
procurement
LACO-4E
Daily operations
A1IMewNOR",
}
BiTran 200
Comm. Master Plan
Lancaster
158
2
170
QuicNet 4
& 233
,"A y {c �f4�4�k i 1 '•'S
d'.i�,..
,y 9 �"'# ..'IlW
v KEKE
�
Econolite
Econolite
1P Signal Mod.
Rialto
10
2
ASC
ASC 2
ARIES
Interconnect
RI�e
rl et
,x
-
�ff3: Ye
*..✓Tisfc.''vµt.-_
v'Rv .3....64 A
b..u.,,�vt -'3,.
r3: -Y wbes .:... atf. ,4
C -A Consulting- Eng meets
9
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
OCTA Beach Blvd Traffic Light Synchronization
Project
Features:
• Signal Timing for 71 Intersections
• Replaced controllers with 2070 and 170 Master
• Implemented 14 CCTV cameras
• Implemented Ethernet over Copper
• Troubleshot and repaired Existing communications system
• Continual monitoring and finetuning for 9 months
Project Description:
ADVANTEC was commissioned by OCTA to lead a TLSP project to
implement synchronized traffic signal system at 71 intersections along
Beach Boulevard with a goal of reducing travel times and stops,
improving average travel speeds, and reduction in fuel
consumption, emissions and accidents. ADVANTECs innovative design
include leveraging the existing 12 pair#19 Copper Interconnect cable
for connecting all 70 intersections along Beach Boulevard and
transmitting the data & video to Caltrans District 12 TMC via Ethernet -
over -Copper communications. At the inception of this project,
ADVANTEC tested the entire corridor to check for continuity and
conductivity drops along the I/C cables/conduits, allowing most of the
existing copper infrastructure to be reused, thereby saving over $1
million in costs. We also designed and implemented 14 CCN
cameras, GPS modems,. replaced the controllers with 2070 and the
field masters, and then synchronizing corridor's traffic signal timing
for all peak periods.
55
F 45
F
~ 35
N
D
Beach Blvd. TLSP
Before-AherTravel Time Comparison
Beach Blvd. TLSP
Batore-Afr®rNwnhar ofSrope comparison
xi
10 tC f
NB S xB SB ( MB Sa xP S0
ONf*,k wdoop uk k PM PNk %Y.I.dp k
re.k..md
Beach Blvd TLSP
Before-MerAveiage Speed comparison
AM Pest Lsdo yN.4 PMPeak j Wee]—dPmk
OO,kP.bd
ADVANTEC developed new synchronized timing plans and - -- -- -
implemented them in the field together with Caltrans crew. We have also troubleshot problems due to
communications protocol and Caltrans firmware issues and resolved them.
The results of the Traffic Signal Synchronization effort led to significant improvements of 15% reduction
in travel time, 30% reduction in number of stops, and 15% improvement in travel speed on average. The
overall benefit/cost ratio is over 23:1 in the first year alone.
Caltrans was pleased with the results of this project, and the Ethernet -over -copper design was adopted
as the statewide prototype. See the two Commendation letters from Caltrans (Henry Pham & Kelvin
Kguyen respectively) in Appendix H.
Contract Info:
Year completed = 2010
Cost = $1,300,000 ($50,000 under budget)
Agency Name and Contact= OCTA, Ron Keith, RKeith@octa.net
Caltrans, Kelvin Nguyen, Kelvin_Nguyen@dot.ca.gov
4 ADVANTEC
ConsultinbaEngineets
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
SANBAG Coordinated Traffic Signal Timing System Program Tier 3 and 4
Features:
■ Signal Timing for 691
Intersections
■ 15 local jurisdictions
■ Implemented wireless
communications
■ Replaced controllers
■ Developed SYNCHRO
model of San
Bernardino Valley
■ Implemented optimized
signal timing plans
■ Finetuning and
monitoring
Project Description:
SAN BERNARDINO ASSOCIATED GOVERNMENTS
PLANS FOR INSTALLATION OF TRAFFIC SIGNAL INTERCONNECT
SAN BERNARDINO VALLEY COORDINATED TRAFFIC SIGNAL SYSTEM - TIER 3 AND 4
CONTRACT PROJECT NO. 09-179
� r
--
`; r Fit o.-_--�= -•,
Since 1999, SANBAG (San Bernardino Associated Governments), in association with local agencies as
stakeholders, developed a San Bernardino Valley Coordinated Traffic Signal System (SBVCTSS) plan. The
primary objectives of this program are to enable traffic signal coordination across jurisdictional
boundaries to reduce vehicle stops, delays, travel time, emissions and fuel consumption. In 2009,
ADVANTEC was retained to design and implement the Tier 3 and 4 of this program involving 691
intersections across 15 different jurisdictions in the valley of San Bernardino County. The work also
included intersections that fell under State's jurisdiction and the purview of Caltrans.
Tier 3 and 4 implements traffic signal communications and synchronization along the corridors by
successfully delivering two key elements:
1. Design of wireless radio communications system along the corridors to facilitate traffic signal
synchronization
2. Development, implementation and finetuning of optimum traffic signal synchronization (TSS)
along the corridors
During the design phase, ADVANTEC evaluated the communications infrastructure of the 15
jurisdictions, and designed for wireless radio communications at over 250 intersections to allow cost-
effective transmission of data to each of the City's Traffic Signal System. Through our cost-effective
design, the total cost is under $4M, or about $15,000 per intersection.
ADVANTEC is currently working on the TSS phase implementing and fine tuning synchronized traffic
signal timing plans for all 691 intersections across 15 jurisdictions. This is due to be completed by April
2012.
contract Info:
Year completed = April 2012
Cost = $2,587,878
Agency Name and Contact = SANBAG, Tim Kirkley, TKirkley@sanbag.gov
5 ,ADVANTEC
Consulting -Engineers
3
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
Irvine Signal Synchronization and System Upgrade Project
Features:
• Nineteen corridors of over 170 intersections
• CCTV camera design
• Fiber optic communications design
• Advanced loop detectors
• WWV / GPS system at Caltrans ramps
• Controller cabinet upgrade
• SYNCHRO
• Cycle length evaluation
• Network subdivision optimization
• Split, offset, and cycle length optimization
• Caltrans coordination for ramps signals
• Fine-tuning of Signal Timing in the field
• Before and After Studies
Project Description:
ADVANTEC was retained by the City of Irvine to provide traffic signal system upgrade design and
signal coordination along 19 major arterials within the City. Some of the corridors include Barranca
Parkway, Irvine Center Drive, Von Karman Avenue, Jeffrey Road, Alton Parkway, University Drive,
Campus Drive, Irvine Boulevard, Harvard Avenue, Bonita Canyon Road, Main Street, Bake Parkway,
and Michelson Drive. Traffic signal system upgrade includes the design of CCTV camera systems, fiber
optics communications that tied into the City's Gigabit Ethernet network, loop detectors, WWV / GPS
system at Caltrans intersections, and controller cabinets upgrade. ADVANTEC also retimed all the
arterials to provide better coordination between intersections along each corridor. Signal
coordination scope includes data collection, signal timing optimization using SYNCHRO software,
implementation of improved timings at the City's ITRAC Center, fine-tuning of new timings in the
field, as well as before and after studies.
Major tasks include:
• Collect 24-hour tube counts at all intersections;
• Identify peak hours based on 24-hour counts data;
• Collect turning movement counts;
• Develop Synchro network;
• Investigate subnetwork division;
• Evaluate different cycle lengths and signal timing plans;
• Test different signal phasings;
• Develop time -space diagrams & signal timing charts;
• Implement signal timing: VMS 330and ACTRA signal system in City's ITRAC Center;
• Fine-tune signal timing plans in the field by observing its operations;
• Perform five before and after study runs using GPS and special software;
• Prepare final report with cost/benefit evaluation.
Contract Info:
Year completed = 2011
Cost = over $900,000 (19 corridors total)
Agency Name and Contact = City of Irvine, Toan Nguyen, TNuguen@ci.irvine.ca.us
u
6 ADVANTEC
Consulting E'r7g neets
0
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
To exemplify the success of our signal synchronization projects, Table 2.2 shows the CSPI scores and
percentage improvements on some of the corridors that ADVANTEC has synchronized within the last
few years.
Table 2.2 - CSPI values on ADVANTEC previously synchronized corridors in Orange County
Beach Blvd — PM SB 69
D 88 B 128%
chl 8$
-
7.r
Beach Blvd —AM SB 60
D 91 A 152%
Y - - -
�8
' f
Caltrans District 12
Irvine Boulevard 53 F 91 A 172%
-W
Sand
��s.�
Sand Canyon Avenue 42 F 100 A 238%
ADVANTEC has received complimentary remarks from Caltrans for the Beach Blvd TLSP project,
as shown in their letter in Appendix H.
2.4 References
San Bernardino Associated
Governments—SANBAG
Tim Kirkley, Project Manager
San Bernardino Valley Coordinated
(909) 884-8276
traffic Signal System —Tier 3 & 4
TKirkley@sanbag.ca.gov
Project
Caltrans District 12
Mr. Kelvin Nguyen, P.E., Electrical Engineer
Beach Blvd TLSP Project
(949) 936-3510
Kelvin_nguyen@dot.ca.gov
City of Irvine
Mr. Toan Nguyen, Senior Engineer
19 Corridors Signal Synchronization
(949) 7247550
& Design Projects
TNguyen@ci.irvine.ca.us
On-call traffic engineering
City of Anaheim
Mr. TaherJalai, P.E., Principal Traffic Engineer
6 Corridor ITS Design
(714)765-5066
On-call traffic engineering,
TJalai@anaheim.net
ilk
.-A A.DVAN7.EC
k- cons"king, Errgrrreers
y
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
3. PROJECT STAFF
3.1 Team Organization
The organization chart above illustrates the organizational structure of our project team clearly
delineating communication and reporting relationship among the project staff. All project staff
do not have other major commitments that would interfere with the timely completion of this
project. Both, the Project Director, Ken Louie, and Project Manager, Jose Guedes, will not be
removed or replaced without prior written concurrence of Cities of Costa Mesa and Santa Ana.
All key personnel will be available to the extent proposed for the duration of this project.
3.2 Key Staff
Our project team includes staff members who are very familiar with every aspect of this
project, including:-
• Familiar with the operations of the MIST & VMS system — John Nugyen has worked in
Santa Ana for 2Y2years and he is intimately familiar with the MIST and VMS systems;
• Familiar with wireless and fiber-optic Ethernet communications — Kenny Chao has
designed wireless radio communications at 312 intersections in San Bernardino County,
as well as fiber-optic communications in Downey, Irvine, Anaheim, Inglewood, Rancho
ADVAN7EC
�" " Consulting Engineers
W&I
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project -- -_
Cucamonga, and over 15 other cities, Our subconsultant, Crosstown, is renowned in
constructing wireless and fiber-optic installation for cities;
• Familiar with hardware troubleshooting and maintenance — Calvin Hansen has 17 years
of experience with implementing and maintaining traffic signal and ITS hardware for
cities. He is well qualified to assist with any hardware issues.
Due to the page limitations, the resumes of our staff are provided in Appendix I.
Table 3.1 below
illustrates relevant key staff
availability for this project and their relevant
experience.
Table 3.1— Staff Availability and Relevant Experience
MINIM
Kenneth T. Louie,
Project Director
80% Managed City of Irvine's ITS and traffic signal
P.E.
infrastructure, and performed TLSP along all
332 intersections
Jose Guedes, T.E.
Project Manager
60%
Hands on signal synchronization experience
for past 20 years in OC; PM of TLSP for 691
ints in SB County
Shirley Lau
SYNCHRO Modeling
90%
SYNCHRO and TSPP modeling expert;
Team Leader
developed optimized timing of 691 ints in SB
County
John Nguyen
Timing Implementation
80%
Signal operations experience on MIST and
VMS, having worked in Santa Ana's MIST and
VMS systems for 2% years
Kenny Chao
Systems Integration
50%
ITS Design, construction management and
system integration expert, designed radio
comm. at 312 ints. in SB County; designed
over 200 miles of fiber-optic comm.
Calvin Hansen
Implementation &
90%
17 years of field hardware installation,
Integration
maintenance and timing implementation
4. WORK PLAN
4.1 Project Understanding
The primary purpose of this project is to prepare optimized signal synchronization plans for 31
signalized intersections along Fairview Rd from Newport Blvd, in the City of Costa Mesa, to SR -
22 On-ramp, in the City of Santa Ana. The corridor traverses the Cities of Costa Mesa and Santa
Ana, and Caltrans freeway ramps at 1-405 and SR -22. The involved agencies desire to upgrade
the hardware and communications infrastructure through this project, including:
• Upgrade signal controllers for City of Costa Mesa and Caltrans;
• Upgrade controller cabinets for City of Costa Mesa;
• Install 7,000 feet of Fiber Optic Cable for the City of Costa Mesa;
• Install CCN units for City of Costa Mesa and Santa Ana;
• Design and install right turn overlap for City of Costa Mesa;
• Install Bluetooth Travel Time System for City of Santa Ana;
• Install fiber optic switches, enclosures, and distribution units for City of Costa Mesa;
9 A.DV"TEC
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_. Consulting Engi vers
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
D
Install GPS time -source units for Caltrans;
Install Ethernet switches, Wireless Broadband systems, Ethernet extenders over copper for
City of Santa Ana.
Our ultimate goals in this project are to work hand in hand with the Cities of Costa Mesa and
Santa Ana, and Caltrans to:
• Reduce the travel time and delay with perceptible improvements, to reduce vehicle stops,
and also to reduce vehicle emissions thereby improving the air quality along the Fairview
Rd. corridor, and
• Provide Cities the ability to monitor and observe traffic conditions, and adjust signal timings
in real-time from their local traffic control centers.
To accomplish these goals, ADVANTEC will develop and implement traffic signal timing and
coordination plans for AM, mid-day, PM and weekend peak periods, and assist all local agencies
and Caltrans in constructing all the necessary hardware and communications equipment to
fulfill their needs to the fullest extent possible.
4.2 Existing Hardware
The Fairview Rd corridor traverses the Cities of Costa Mesa and Santa Ana, with freeway ramps
operated by Caltrans District 12. Table 4.1 shows the existing traffic control systems that are
being deployed along this corridor.
Table 4.1— Existing Traffic Control Hardware
The City of Costa Mesa currently has two central systems operating side-by-side citywide. The
City is in the process of migrating all its signal controllers from VMS to the MIST Central System,
and convert communication from copper interconnect to Fiber Optics. The City has already
installed 24 -strand Fiber Optic cable along a segment of Fairview Rd, from Fair Dr to 1-405 ramp,
however, controllers are still connected by copper interconnect back to City Hall TMC. As part
of this project, the City of Costa Mesa wants to upgrade all controllers from Multisonics 820A to
Econolite ASC/3, install Fiber Optic Cable on the remaining segments, to establish Ethernet
communication over fiber optics, install CCN cameras, and replace controller cabinets at two
locations.
The City of Santa Ana has deployed the MIST Central System citywide, coupled with Type 2070
controllers running Econolite ASC/3 software. The City has a communication system composed
of a mix of copper interconnect, fiber optic links, and wireless Broadband. There are two Fiber
Optic Hubs along Fairview Rd: at 5th St, connecting easterly to Bristol's Gigabit Trunk; and at
MacArthur, also connecting easterly to the Bristol Trunk, but at south end of the system. These
two hubs will be connected, as part of this project, by a combination of Wireless Broadband,
and Ethernet over copper. In this manner, the City will complete a redundant communication
network ring between Fairview Rd and Bristol ST.
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Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project = -
4.3 Corridor Characteristics and Technical Considerations
Fairview Rd is a north -south, 4 to 6 -lane corridor that extends approximately 8.3 miles, from
Newport Blvd in Costa Mesa to SR -22 freeway in Santa Ana. The corridor serves a mix of land
uses: residential, office complexes, industrial, middle schools, high schools, Orange Coast
College, O.C. Fair, and sports complex. High traffic generators such as the Orange Coast
College, the O.C. Fairgounds and Costa Mesa High School can be found at very close proximity,
south of Interstate 405. Many high schools and middle schools are found adjacent to Fairview
Rd throughout the corridor.
Fairview Rd carries daily traffic volumes of over 37,000 vehicles in most segments, reaching
48,000 between Baker St. and Adams Ave, and exceeding 60,000 near the 1-405 freeway.
Morning and afternoon peak traffic flow more predominantly northbound. South of 1-405,
morning peak shows a significant amount of traffic flowing southbound from the 1-405 freeway
off -ramps towards. Orange Coast College and Costa Mesa High school. PM peak traffic is very
heavy in the northbound direction, with increasing congestion as Fairview Rd approaches
freeway ramps at 1-405 and SR -22.
To help Costa Mesa and Santa Ana evaluate the current traffic operations along this corridor,
we have conducted travel time runs in each direction during the AM and PM peak periods on
02/02/2011, using GPS and TS/PP software to record travel times, delays, average speed, stops,
etc. Table 4.2 shows the results in terms of Corridor Synchronization Performance Index (CSPI)
for this corridor.
Table 4.2 - CSPI for Fairview St - Existing Conditions on 02/02/2012
From Table 4.2, it can be seen that Fairview Street operates at the CSPI grades "C" to "F" during
AM and PM peaks. If ADVANTEC is awarded this project, we will conduct the official `before'
study by performing at least 5 floating car runs in each direction. We are confident that, upon.
implementation and fine-tuning of improved signal timings, the CSPI along this corridor will
be improved to mostly "A" in both directions and all time periods, as demonstrated by all our
other TLSP projects (see Table 2.2 in Section 2).
11 ADVA..N7'EC
"AA ConsultrngEngineers
SANTA ANA
AM PEAK
Green/Red
Stops per mile
Average Speed
CSPI
CSPI Grade
Fairview NB
1.89
1.74
20
53.2
F
Fairview SB
2.21
1.49
24.2
63.6
D
PM PEAK
Green/Red
Stops per mile
Average Speed
CSPI
CSPI Grade
Fairview NB
1.38
2.38
16.1
43
F
Fairview SB
3.21
1.03
25
78.1
C
COSTA MESA
AM PEAK
Green/Red
Stops per mile
Average Speed
CSPI
CSPI Grade
Fairview NB
2.80
1.60
17.1
57.2
F
Fairview SB
3.11
1.44
23.8
71.8
C
PM PEAK
Green/Red
Stops per mile
Average Speed
CSPI
CSPI Grade
Fairview NB
2.09
2.15
19.4
54.4
F
Fairview SB
2.46
1.83
21.8
60
D
From Table 4.2, it can be seen that Fairview Street operates at the CSPI grades "C" to "F" during
AM and PM peaks. If ADVANTEC is awarded this project, we will conduct the official `before'
study by performing at least 5 floating car runs in each direction. We are confident that, upon.
implementation and fine-tuning of improved signal timings, the CSPI along this corridor will
be improved to mostly "A" in both directions and all time periods, as demonstrated by all our
other TLSP projects (see Table 2.2 in Section 2).
11 ADVA..N7'EC
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Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
Appendix A shows the project corridor and its key traffic characteristics.
Based on our observations of the corridor and discussions with the local agencies, the following
are some technical considerations and resolutions that will lead to success of this project:
Freeway interchange influence: — Fairview Rd. provides access to three freeways: SR -55,1-405
and SR -22. Special consideration should be given to areas close to freeway access to avoid
congestion that would block the arterial through lanes or back-up onto the freeway. The heavy
directional flow of traffic during the peak hours can cause excessive queuing on or off the
freeway ramps resulting in backup on the surface street. For these segments, ADVANTEC will
use SimTraffic micro -simulation to analyze and ensure smooth synchronization in both
directions, and to simulate the impact of ramp metering operations on queue spillback.
Congested Locations:— ADVA14TEC identified a congested or heavily traveled segment of
Fairview Rd between Civic Center Dr. and Westminster/17th St. in Santa Ana. During afternoon
pea k traffic, northbound drivers trying to reach SR -22 freeway have to merge from three to two
lanes after passing Civic Center Dr. In addition, traffic signal timing at Westminster/17th St gives
preference to east/west direction. This combination of reduced lanes and lower timing causes
traffic to back up, making drivers experience a two to three signal cycles delay. ADVANTEC will
analyze critical locations and recommend special signal coordination programs, such as higher
cycles for over -saturated conditions.
Including intersections within X mile:— While synchronizing the traffic signals along Fairview
Rd, it is important to maintain cross street traffic coordination, especially for those heavily
travelled intersections within X mile from Fairview Rd. In this project, ADVANTEC will include,
as a value-added service, heavily travelled intersections within % mile from Fairview Rd. into
the SYNCHRO model, and develop optimized signal timings for them as well. This will ensure
that the cities maintain east -west coordination of major arterials crossing Fairview Rd, an added
benefit to the travelers. A total of 11 intersections will be added, as follows: -
Fair Dr
&
Vanguard Way
Edinger Ave
&
Sullivan St
Baker St
&
Coolidge Ave
McFadden Ave
&
Sullivan St
Sunflower Ave
&
Greenville St
McFadden Ave
&
Mohawk Dr
MacArthur Blvd
&
Greenville St
1st St
&
Sullivan St
Segerstrom Ave
&
Greenville St
Garden Grove Blvd
&
Haster St
Warner Ave
&
Greenville St
APPENDIX B shows the location of major (and heavily travelled) signalized intersections within
a X of a mile from Fairview Rd.
Need to maintain cross -street coordination: — The project has an expressed objective to,
maintain network wide coordination. The City of Santa Ana has indicated to us that they have
implemented synchronization plans along seven of the cross -arterials, and that they would like
to maintain these plans. ADVANTEC will consult all agencies involved, and build a consensus on
how the existing coordination plans will be preserved or modified to achieve a mutually
beneficial solution. Table 4.3 shows current cycle lengths along Fairview Rd.
12x; ADVANTEC�._ � Consulting Engineers
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination ProjectD
Table 4.3 Current Cycle Lengths Along Fairview Rd
Costa Mesa (north) 130 110 110
Costa Mesa (south) 95 95 95
Santa Ana 130 120 130
Caltrans (SR -22) 80 80 80
Caltrans (1-405) 60 60 60
Crossing TLSP/BRT corridors:— Fairview Rd crosses the Westminster/17`h St BRT corridor. It also
crosses two upcoming OCTA Project P corridors: Warner Ave and MacArthur Blvd. The existing
E/W coordination for these corridors needs to be taken into consideration while developing
new synchronized timing parameters for Fairview Rd. Any changes to the offsets and splits at
the intersections of these corridors with Fairview Rd would upset E/W coordination. However,
slight changes could be necessary to maintain even traffic flow in all directions. ADVANTEC will
work with other TLSP Project Teams to achieve a mutually acceptable solution. APPENDIX C
shows Fairview Rd and crossing TLSP/BRT corridors.
Pedestrian Activity:— Pedestrian traffic is an important factor on Fairview Street, due to the
many schools located near the corridor. ADVANTEC identified significant pedestrian activity at
12 of the 31 intersection along Fairview Rd. Overall, in the development of signal coordination,
we have to manage the competing interests of providing continuous flow of traffic on the main
street, providing adequate time for pedestrians to cross the street, and minimizing the wait
time for side street traffic. ADVANTEC will analyze pedestrian counts at these intersections,
and our timing plans will ensure that the pedestrian splits (walk + flashing don't walk time) are
completely covered within the vehicle splits time so that coordination can still be maintained
along the corridor.
Need for Special Plans and Traffic Responsive Operations: — Land uses that can cause off-peak
traffic surges include schools, churches, and shopping centers. This results in inadequate
amounts of green time for side streets during these periods and associated cycle failures.
ADVANTEC has developed and successfully implemented special timing plans pinpointing the
effects of traffic surge associated with special events, e.g. Knott's Berry Farm's Halloween
period as part of the OCTA TLSP Beach Boulevard project. ADVANTEC will evaluate the use of
Traffic Responsive Operations for traffic signals adjacent to these special land uses. Traffic
Responsive can better manage sudden peaks in traffic caused by incidents or special events.
Green -house gases (GHG) Emissions Calculation — GHG emissions has become a major concern
of our society, and in particular to OCTA. In this project, ADVANTEC will provide an analysis of
the impact of the optimized signal timing on GHG emissions. ADVANTEC has recently conducted
a GHG emission analysis comparing synchronization of Beach Blvd with and without the newly
adopted bicycle minimum times, which showed an increase of 40,000 lbs of emission per year
when the bicycle clearance timing is used.
New CA-MUTCD Bicycle Directive - With the new California Manual on Uniform Traffic Control
Devices (CA-MUTCD), Section 4D.105 (CA), some agencies are implementing the new minimum
13 ,ADVANTEC
Consulting Engineers
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
green times based on the new guidelines. it is a "standard" and is mandatory when more than
50% of the detection is replaced, it is worthwhile to understand the impacts to the existing
timing parameters (e.g. minimum green). As a value-added service, ADVANTEC will calculate
and summarize in a table showing the potential increase in minimum greens for all 42
intersections (including ints within % mile) within this project for each agencies' reference at no
additional cost. With this information, local agencies may choose to implement these changes
now or at anytime in the future.
4.4 Scope of Work
The following scope of work expands upon the tasks outlined in the Request for Proposal (RFP).
It illustrates our familiarity with this type of projects.
Task 1— Project Management
ADVANTEC will prepare a detailed project management plan that provides specific project
milestones for review and approval by the City of Costa Mesa, and all stakeholders. We will
conduct a Project Kick -Off Meeting with Costa Mesa and Santa Ana, as well as monthly progress
meetings with the Cities' Project Managers. In addition, we will also establish periodic meetings
with project stakeholders to keep them apprised of the project's progress and to address key
issues. ADVANTEC will prepare all meeting materials, including agendas, action items, graphics,
presentation aides, and notes.
ADVANTEC's PM and/or Project Director will attend and be an active presenter at OCTA's ITS
Roundtable, Costa Mesa and Santa Ana City Council meetings, or other inter -governmental
meetings.
Task 2 - Data Collection
ADVANTEC will gather the following information from each of the local agencies:- Existing
timing sheets, including coordination plans; As -built drawings, Aerial photos and maps; All
planned or programmed roadway improvements; Signal timing and priority parameters,
including pedestrian and bicycle timing, leading and lagging left turn phasing, and conditional
service, as well as the timing optimization software preference; Identification of critical
intersections and intersections with heavy pedestrian crossings.
For the required traffic counts, our preliminary recommendations for number of locations are
summarized as follows:
• 7 -day 24-hour counts: 15 locations
• 7 -day 24-hour vehicle classification: 4 locations
• Weekday peak periods turning movement counts: 31 locations + 11 locations at % mile
Weekend peak periods turning movement counts: 42 locations
ADVAN-fEC will also assist City's PM and local agencies to determine 6 locations for video
recording of bicycle and pedestrian activity. Video and summary data will be provided to OCTA
in DVD format.
Task 3 — Field Review
ADVANTEC will, at the beginning of the project, conduct field review of all the signalized
intersections within the project limits. During the field review, we will gather pertinent
data/information, such as:
14 r ADVANTEC
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Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
• Roadway geometry and lane configurations.
• Lengths of turn pockets
• Existing signal phasing and timing
• Speed limits
• Major sources/sinks of traffic generators
• Condition of existing traffic signal equipment
ADVANTEC will identify deficiencies of the existing traffic signal control and telemetry
infrastructure, and will provide recommendations to correct such deficiencies. A report will be
prepared containing all data collected during field review, including photos, summary of all
planned and programmed improvements, and summary of existing deficiencies and
recommended solutions.
Task 4 — Corridor 'Before' Study
ADVANTEC will conduct a 'before' field study, using a "floating car" survey. ADVANTEC will use
a GPS receiver and Tru Traffic software (version 9) to collect the data. Five floating car runs in
each direction along the entire corridor will be performed during the AM, Midday, PM and
weekend peak periods. Results of the survey will be used to evaluate travel time, delay, and
number of stops (measures of effectiveness). ADVANTEC will prepare a memorandum that
documents the results of the "Before Study" and the MOEs.
Task 5 — Signal Timing Optimization and Implementation (including hardware
implementation)
Using SYNCH RO, the following parameters will be used to develop a model of the network:
• .Existing geometry of network, including distance between intersections, number of lanes
and positive or negative grade percentages for each approach at each intersection, turn
prohibitions, etc.
• AM, Mid-day, PM, and weekend peakturning movements at every intersection;
• Existing phasing at each intersection, including any special treatment such as lead -lag
phasing;
• Existing green splits, offsets, and cycle lengths;
• Synchro node numbering will comply with OCTA's ROADS database.
After the existing conditions model is set up and approved by all agencies involved, ADVANTEC
will optimize the signal timings parameters, such as cycle lengths, splits, offsets. Special
attention will be given to intersections that operate at poor levels of service (LOS D or worse) to
identify possible improvements. Special techniques may be adopted such as:
• Lead -lead versus lead -lag phasing
• Half -cycle or other realistic harmonic cycle lengths for lightly traveled intersections, or
double cycle lengths for heavily traveled intersections
• System breaks with different cycle lengths
Once developed, the SYNCHRO model results and database will be provided to the Cities, and
Caltrans for review. Upon review of the optimized signal timing by the agencies, a meeting will
be conducted to discuss any comments. We will incorporate such comments into the signal
timing plans, and resubmit to the all agencies..
Upon final approval of the optimized signal timing parameters, ADVANTEC will prepare signal
timing plans in the local cities' and Caltrans' format. These timing sheets or plans will be
forwarded to the respective agencies for approval. Upon receipt of any necessary corrections,
15 ADVA rTEC
Consulting En- 'nears
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project a
the final timing sheet or plans will be prepared and delivered to each respective agency. They
will bear the stamp and signature of our Project Manager, a Registered Professional Traffic
Engineer. The formats of the signal timing sheets forthe different agencies are:
• City of Costa Mesa— Econolite ASC/3 format
• City of Santa Ana - Econolite ASC/3 format for Model 2070 controllers
• Caltrans —TSCP firmware format for Model 2070 controllers
ADVANTEC will implement, or assist the Cities staff to implement the new signal timings_ In
addition, ADVANTEC will thoroughly check the results of the timing plans in the field during
implementation to ensure that the signals are operating properly, and as intended, and
ADVANTEC will provide extensive field monitoring and fine-tuning of the signal timing.
It is our understanding that Caltrans' staff will install the new 2070 controller units and
implement the new timings. ADVANTEC will prepare all the final timing sheets in the approved
TSCP firmware format for Caltrans to implement..
The following are our scope for the procurement and installation of all field elements for this
project:
SCOPE OF SERVICES FOR HARDWARE IMPLEMENTATION IN CITY OF COSTA MESA
Controller and Cabinet upgrades — City of Costa Mesa has requested the upgrade of 12 traffic
signal controllers to new ASC/3, and replacement of two Controller Cabinets. Econolite will
supply and install the new controllers and two TS2 Type 2 Type P38 cabinets.
Fiber Optic System
City of Costa Mesa has requested the installation of Fiber Switches, Fiber Splice enclosures,
Fiber Distribution Units, Drop Cables, 6E Pullboxes at 12 intersections. The City also requested
the installation of 7,000 feet of Single Mode Fiber Optic cable. Crosstown will furnish and
install all Fiber system equipment, cable, and pull boxes.
CCN cameras and transmission
City of Costa Mesa has requested the installation of three CCTV units, and required video
encoder/decoder systems. Crosstown will furnish and install the CCN units and video
transmission
Signal Modification
City of Costa Mesa has requested the design and installation of a right turn overlap for
northbound right turn traffic at Fairview Rd & Baker. ADVANTEC has done a preliminary
estimate of equipment neededfor the overlap:
- 600 feet of 5 -conductor traffic signal cable
- One SV -1-T with bronze mount, with 5 -section 12 inch LED indications, with back plate
and full circle visors, for the Main pole,
- One TV -2-T with bronze mount, with a 3 -section 12 inch Arrow LED indications, and a 5 -
section 12 inch LED indications, with back plate and full circle visors for the 10 foot 1-A
pole.
ADVANTEC will perform the design of any necessary elements, such as traffic signal
modification foraddition of right turn overlap, and design of plans for installation of controllers,
pull -boxes and Fiber -Optic equipment. Crosstown will install the right turn overlap equipment.
ADVANTEC will also supervise the installation of all equipment.
16 ADVAXTEC
Consultrr�Lg L'ngirieers
a ,;,moo-,�,
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project -=fi��.�
ADVANTEC will prepare plans for installation of all hardware upgrades, and will also prepare a
traffic signal modification plan for the installation of Northbound Right Turn Overlap at Baker
St. For that purpose, a field review of existing equipment will be performed at all intersections.
To accurately depict the new signal and communication equipment on the Project Records
Drawings, we will ensure that the following fundamental design -base items are shown on our
plans: conduit runs, pull boxes locations, and other traffic signal equipment locations. For each
design plan, a separate detail showing the interior conditions of the signal cabinet will be
included for use to evaluate the capacity of the cabinet to receive the new equipment. For
instance, we will evaluate the need for installing new shelves and/or racks.
ADVANTEC will use the services of Crosstown to verify the conditions of all existing Fiber Optic
Cable strands to identify any breakages or loss of signal.
After verifying existing field conditions, installation plans and traffic signal modification plans
will be developed and submitted to Costa Mesa at `draft' and `final' submittals. Plans will be
modified to reflect City comments.
If the Field Review analysis does not uncover any issues or deficiencies, then ADVANTEC will
start hardware procurement at same time as plan design, helping to expedite the project.
ADVANTEC will prepare traffic control plans, as necessary to accommodate the installation of
signal hardware upgrade. ADVANTEC will also advise the City on how to maintain traffic flow
during cabinet replacement and Fiber installation.
The work on the Synchronization tasks of the project will start at the same time as the
hardware design, and run in parallel to it. Preliminary tasks, such as field review, traffic counts,
Before Study, and Base Synchro Model development can start soon after project kick-off.
ADVANTEC will use Econolite and Crosstown to furnish and install hardware items. Fiber Optics
cable and equipment installation will be scheduled to occur first. ADVANTEC will make sure
that existing signal controllers are maintained on-line during Fiber Optics system installation.
Fiber Optics system will be configured and tested priorto acceptance by City.
New Controllers will be programmed in the field and at MIST System, prior to installation.
ADVANTEC will make sure that new controllers are programmed with existing basic timing, at
time of turn -on.
Installation of Right Turn Overlap at Baker St. may require the traffic signal to be turned -off,
and STOP signs put at all approaches. Field review will determine if conduits have enough
space to allow slipping of new conductor cables. If existing conductors need to be removed,
ADVANTEC will recommend best strategy to accomplish work with the least amount of
disruption to traffic.
ADVANTEC will inspect all field installation work on a daily basis.
SCOPE OF SERVICES FOR HARDWARE IMPLEMENTATION IN CITY OF SANTA ANA
Wireless Broadband System
City of Santa Ana has requested the installation of wireless Broadband Antenna and radio units
at eight locations, as well as six Ethernet switches. Crosstown will furnish and install this
equipment.
Ethernet over Copper
17 s 1 ADVANTEC
F � CansultingEr�glr�eers
Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project ==. e�
r'
City of Santa Ana has requested the installation of Ethernet extenders for 1P over Copper, single
and 4 -port units; at six locations. Crosstown will furnish and install Ethernet extenders.
CCN cameras and video transmission
City of Santa Ana has requested the installation of two CCN units, and video
encoding/decoding units at three locations. Crosstown will furnish and install the CCN
equipment.
Bluetooth Travel Time Monitoring System
City of Santa Ana has requested the installation of a Bluetooth Travel Time/Speed monitoring
system at 4 locations. ADVANTEC has identified two potential Bluetooth speed monitoring
system for City of Santa Ana's consideration — Econolite's BlueTOAD and Traffax BluFax. Since
this project is the first of 3 projects to implement Bluetooth speed monitoring for City of Santa
Ana, the vendor selected for this project is likely to be retained for the other two projects.
Therefore, ADVANTEC wants to allow the City of Santa Ana the flexibility of picking the
Bluetooth vendor after this project is awarded to us — we have kept both of their proposals
into this proposal. Upon award of project, ADVANTEC will schedule demos from each of these
vendors, and discuss with City staff to arrive at the best Bluetooth system for Santa Ana. The
selected vendor will furnish and install the bluetooth system, including development of
graphical display for Santa Ana to place on city's website.
Prior to start the procurement of hardware for the City of Santa Ana, ADVANTEC will perform a
field review of existing communication infrastructure at all intersections. ADVANTEC will use
the services of Crosstown to perform line -of -sight evaluations for all wireless Broadband
antenna locations, and also to verify the conditions of all existing Fiber Optic strands, and
Copper Cable pairs to identify any breakages or loss of signal.
ADVANTEC will conduct a feasibility evaluation study to verify that the existing infrastructure is
compatible and has the capability to interface with the new communication equipment and
deliver the desired communication performance. The purpose of conducting both the testing
and feasibility evaluation steps is not only to validate the agencies' original equipment upgrade
wish -list, but to ensure that the right equipment is ultimately ordered for deployment.
If the Field Review analysis and Feasibility Evaluation do not uncover any issues or deficiencies,
then ADVANTEC will start hardware procurement. Crosstown will be responsible for furnishing
and installing all wireless broadband devices, Ethernet switches and extenders, and CCN
equipment. ADVANTEC will inspect all field installation work.
Installation of communication devices will be schedule in such a manner as to maintain signals
online, or reduce downtime to just a few hours, instead of days. CCN and Bluetooth devices
will be installed after communication is set up at their respective deployment locations.
SCOPE OF SERVICES FOR HARDWARE IMPLEMENTATION FOR CAurRANS
Controller upgrade
Caltrans has requested the upgrade to new Type 2070E controllers, upgrade to Type 170E
Master controller for the 1-405 ramps, as well as for SR -22 ramps. Caltrans will install Type
2070E and Type 170E controllers, with respective Model 6A Comm Modem, and Model 400
Comm Modem, and C2 Connector Cable.
GPS Time -Source Unit
18 A.DV"TEC
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Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
Caltrans would also like GPS time -source units installed at the Master controller of both 1-405
and SR -22 freeways, in order to maintain time -based coordination with the adjacent signals
owned by the local agencies. Crosstown will install the GPS units.
Caltrans Permit Processing
To expedite the procurement process, ADVANTEC will apply for Caltrans encroachment permit
at the onset of the project, eliminating any issues with Caltrans schedules and deadlines. For
any work within Caltrans' right-of-way (e -g. GPS installations), ADVANTEC will obtain Caltrans'
encroachment permit. We will fill out the encroachment permit application form and submit
the application to Caltrans District 12 permit section. Any comments received from Caltrans will
be properly addressed, until the encroachment permit is approved and issued.
Task 6 — Corridor'Aftee Study
ADVANTEC will conduct an 'after' field study following the same procedures as described in the
Before Study, and the requirements set forth in the RFP. ADVANTEC will provide a synchronized
video with the 'before'and'after'travel time runsto augment the study, and will use the video
for presentation to Cities' officials. The synchronized video is taken inside the car during the
'After Runs', and is played concurrently with an animation on the time -space diagram that
represents the position of the car. This will facilitate ease of understanding of the time -space
diagram by elected officials and lay -persons.
Task 7 — Project Report
ADVANTEC will prepare a Final Timings and Evaluation Technical Report with an executive
summary following the requirements set forth in the RFP.
Task 8 — Continuing Signal Timing Support
ADVANTEC will provide continuing signal timing support and monitoring for a period of three
(3) years after completion of the signal timing implementation, following the requirements set
forth in the RFP.
Besides, we guarantee at least 10% improvement in reducing stops and delays along the
corridor in the peak direction in both AM and PM peak periods. If this is not achieved, we will
provide an additional 3 months of signal timing monitoring and fine-tuning service to Cities at
no additional cost.
S. PROJECT ENHANCEMENTS AND TECHNICAL INNOVATIONS
Throughout this proposal, we have identified a number of innovative ideas and value-added
services to help ensure success for this project, as follows:
• Addition of intersections along major (heavily travelled) cross streets within A mile to the
corridor be added into the SYNCHRO network for optimization, and the optimized timing
plans will be provided to the cities for implementation. This will provide some level of cross
street platoon arrival for accurate signal synchronization. For many cities, major cross street
traffic is as important as the corridor itself. A total of 11 intersections are added, making a
total of 42 intersections to be synchronized for this project.
• Review traffic responsive operation at intersections adjacent to special land uses to respond
to non -peak period traffic surges.
• Development of school timing plans for intersections adjacent to schools.
• Apply special timing techniques, such as left -turn re -servicing within a cycle, wherever
deemed appropriate.
19 ADVANTEC
C ', Consulting Engineers
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Costa Mesa/Santa Ana: Proposal for Fairview Rd Traffic Signal Coordination Project
• Develop timing plans for any planned construction activities during fine tuning or
monitoring periods to facilitate signal synchronization during and after construction.
• Calculate new minimum greens for all intersections per the new CA-MUTCD bicycle
directive. Evaluate use of new Caltrans directive for bike minimum greens for application in
this corridor.
• Calculate greenhouse gas emissions before and after synchronization, and also estimate
greenhouse gas emissions if the new CA-MUTCD bicycle directive were applied.
• Guaranteed at least 10% improvement in reducing stops and delays along the corridor in
the peak direction in both AM and PM peak periods. If this is not achieved, we will provide
an additional 3 months of signal timing monitoring and fine-tuning service at no additional
cost.
6. PROJECT SCHEDULE
Our project schedule is presented below. This schedule is shortened to 9 months, assuming a
start date of mid-March, we would complete this project by mid-December, before the
holidays. This will allow the cities to have improved signal synchronization for holiday traffic.
The following is a brief schedule of the overall project, a detailed task by task schedule is
provided in Appendix G.
PROPOSED SCHEDULE
Costa Mesa / Santa Ana
Fairview Traffic Signal Coordination
2012
til Oct2015
near Apr May
Jun Jul
Aug
Sep
Oct
Nov
Dec
Project Kick-off meeting
V 12 -Mar
Task 1 - Project Nlanagemant
Task - Data Collection
15 -Apr
Task3 - Feld Review
15 -Apr
Task4 - Corridor' Before' Study
15 -Apr
Task 5 - Tiring optimization and trplementation
23 -Oct
Task 6 - Corridor ' After' Study
20 -Nov
Task 7 - Project Report
4 -Dec
Task 8 - 3 yrs Continuing Signal Turing Support
20 AD►VANTEC
Consulting Engineer,--�
(( 3
EXHIBIT B
FEE SCHEDULE
ally d Coah Mesa
Fairview Rd Caordbrallon Project
PIOCMR Mass FOR FAIRVIEW RD COORGRIATION PROJMCT TLSP
COnst6taM: ADVANTEC CONSULTING ENGINEEAs
TASK
Prima sub
OaR
Md6W M kn
I. Pm1em L Dore 4. CmMor 6. SI M171mag8d
M..g-.d Wk o. LFWIWa . „�d,R�, Ophrumbn DWgnMea,
hmpbmemdbn Cmu MMa
6c Imitlaerar 6d.lbNaemr
CamtMgCm$LmgM
Cam MMa game Ase
I.Cm1do1 7. P Jeu 9. 3 Tem
A e, no, Rml
^eport Moallrig
TOTALFRICE
ACE Proled Director
Hour
36 20
10
68
S 235.35
16.633
ACE Pro M Man er
Hr
150 10 10 10 s0 10
10
10
10 20 75
395
211,82-111
63,669
ACE E ex
Hr
30 40 20 240 180
80
40
20 60 150
830
116.J2
96 716
ACE Senior Techrddm
Hour
_
30 40 120
180
72
120
682
90.98
51,131
ACE Technician
Hour
40 180
210
40
470
68.74
27 609
ACE AdminM IwS
Hr
s0
20
10
S 62.21
5.221
STAFFING SUBTOTAL
266 70 90 70 460 340
480
122
7a 110 345
2423
:::: i
276,877
S 41,422 S 8,307 ; 10,370 It 8,774 ; 60,247 ; 29,989 $ 40,0% S 13,282 S 8,774 f 14.463 ; 44,102
Non•Sltflblg Resources
::01Aa1;+i:S::i55::;:;>s>s>s»>s
;..; :j:+:
::"""""s"•`C..;:;:::;i::f::SS:::Sf::;
sss:>:»>s:a>ss;S6iii:?:i:i:;;»»>: ssssssssss>s>::assn:;;»>::>5It',13�!':!}:;:;:::.................................:::•:::::::::
Sf;::fi::fS5:S5:as:;;ass>s:+::;5:::::f:::SfS:S:S:::
....................
..?::.::::::
................
r C ou s
ROS May 24-hour Avemp Dally Tta1Po O counts
4dLam
S 6,966
30
199.60 $
6985.00
PTOS124-hr Vehicle ClasWcation counta
6dLae.
f 456
4
S 114.00 $
466.40
PMS 14 hoot video recankno
sdLme.
f 1,719
8
286.60 S
1718.00
• sal
EconoRa Furnish and Instal Controllers ASC/
each
$ 36,800
10
3,690.00 S
38900.00
Crosetown Furnish and lmla6 Mar i;W-
eed,
S 23.010
121918.16
23011.80
EcanoRe Furnish and malall D•Peml
exh
4,960
10
495.00
4,950.00
Crosstown Furnish and Imlal 6E PWlbox and concrete blanc
each
1
17.993
1
12
1499,40
17 993.40
Crotalovm Furnish and Instal Splits endosure
each
; 14,633
12
1,211.00 ;
14632.00
Crosstown Furnish and Instal Fiber DletrmWion Unit
each
13,2381
12
1 It 1.103.25 8
13 239.00
CroWCMI FurtdM and lntlal Prop ceche
axis
12
263.08
8046.60
Crossle»n Furnish ondf l#MCCTV hardware al Sunbewer ai South Coag at Man
mh
3
11118.26
23 354.76
Crosalmn Funish and install SMFO cable
Li -M
7000
f 1.93 $
13,517.40
EcorR6te Furnish and Instal corn T Pcabhlal
each
2
20232.00
40 .00
Crosalan a and Intfal t� turn ova
LS
1
8749.26
8 749.28
Ceilism Funhh and IrMal 2070 Controller
each
2
161696
3A33.92
CoNrens Furnish and instal 170E-PfN4 Mester cofdmkr
FurnishandtreadMddei6AComm Modem 070controlk
oath
-h
T
1
2
$ 1,027.86 $
367.64
1,027.86COMM
1368Callrom
Furnish and install C2 Connedar Cable
aedl
3
$ 62.02 11
156.06
CaOrana umish and Install Madw 400 Comm Modem 170EContro
wait
1
107.31
107,31
CrosstownFurnisharrdInstallDPSunH0.606adSR•22)
ADVANTEC a 8.0 Studio
each
each
1
1
$ 1,645.25 $
S 5,000.00 f
1,646,25
6 000.00
City of Santa Ans
Croaslown Furnish andinatW Whalen Broadband Ardarre and 4.9 OFiz radio unit
each
30,216
8
111 4,777.00
38 218,00
Crosstovm Furnish and DIOR Ethernet sw8en-hardened managed switch
Oct,
8,536
8
1,422.50
8,535.00
crosstown Furnish and Install E1hamol exknders kr IP ever Copper paled 2)
Croasleatl FumishandlrulW ElhemN exlMder PollP evxC x•4 on
axis
each
; 41613
S 1,4231
6
1
t 788.76 $
1,422.50
4,612.60
7 A22,50
Crossimn Furnish and Insist (door CAT•6 tabic tram cabinet to CCN apka, cabinet
It 3
1
V 337.76
337,70
Crospewn Furnish and Instal OCTV Camera - Cohu Helios a920 HD
neh
17,172
2
1 0,586.13
17172.25
Crosstown Furnish and Install Cohu Encoder
Croselovm Furnish and install Co1M Decoder Reck Ski Card
006
each
$ 61609
$ 6,024
3
b
It 2,169.50 $
$ 2.007.80 It
61506,60
8,023.63
Eeonelbe Furnish and install Bketooih Trawl Time System(Central +4 una
LS
S 64.400
1
IS 54 00.00
64 .00
Caltrans Funish and Instal 2070 Contru9er
each
S 3,034
2
1.516.96 $
3433,92
Caltrans Furnish and instal 17015 -Field Mester controller
ooh
$ 1,020
1
1027.861027,86
CaRnm Furnish ad Install Mede[ SA Comm Modem 2870 controller)
-h
IF 735
2
S 307.54 f
736,08
Calhem Furnish and Install c2 Connector Cable
oath
156
3
52.02
156,06
Coltrane Fumish ani Instal Maki 400 Comm Modem 170E control
axis
107
1
107.31
107.31
Croadam Fumleh and Instal OPS unit 0.405 and SFF22
each
51
1
$ 4846.26 f
1,646.25
ADVANTEC S chro B.0 Sludle
each
Ir 5,0001
1
6 000.00A
51000.00
T
$
379,663
:>s>s ass+:;::::;::`Yi:i::::;;;:>;;a:as>sss>sees::asss>o-ss::ss:ba:a>s>s<2;:;;?;:;;s:a>a;a»>+s»ss»>s>:'.s;:.:
..:..::: ........:..ss...:....::. .::::.: ,.:s:,.., ....::: :... ;.:: .,•s...•,..:.:x:
TnTAL
L.S. • Lump Sum Task 1 Task 2 Task 3 Teak 4 I Task 5 Total Tatk 6 Tek 7 Tea 6
Ill 614,976
Na•Sufff"Ib aces
0
EXHIBIT C
PROJECT SCHEDULE
15 PSA 11 (s)
I
Costa Mesa / Santa Ana
Fairview Traffic Signal Coordination Project
ID
I
..... ...
lProject Kick-off Meeting
......
Man 3112/12 Mon 3/12/12,2
I Dec, Pan, 154.1
2 '!Task
1.0 . PDT Meetings and Permits Application
Thu 3122/12
..... . .... ............. ......... ..... .... ..... ... .... ... ... ...
... . ....
Tue 12/4/12;
]Project
PS&E Preparation
Task 2.0- Existing Infrastructure Field Review
Mon 3/12/12
Mon 3/12/12
Mon 3/12/121 12 . ...... . ............... .... ..................... . ......... ....... ... ...............
2
Mon 4/16112i
.......... ......... . ... .. ..... ... .. ... .... . ..... .............. . .... .... ... ...
. . ........... ............ . .... ......................... ......... ...
4
5Itask
-2.1 - Utility Coordination
Mon 3111202
.. ....
. ... .. ........ .. ... . ....... ...
........ ................ ....... .... ... ......... . ........... ............ ... ...
Fri '12
. ..... .......... . .... ..
6
Task 2.2 - Base Plan Preparation - Traffic Control and System Improvement Mon 3/12/12
. ............
. ... ............. ..
Mon 4(2t12
...... .............. . .. ........ .... . ........... ..............
7_',Task
2.3 . 80% PS&E Preparation
Tue 5122/12
..... . .... ... . . .... .............. . . ............ .... ......... ...............
Tue 6/12/12 i
8
,Task 2.4 - 90% PS&E Preparation
Wed 6/13/12
. ... ...... .......... ..... ........ .... ................... ... .................
Fri 6/&12i, 1�
..
.... »...»...........»»».,............,.._.._.....»..
. . .. ..
Task 2.6 - Final PS&t Preparation
I I .
Mon 6/25/12
.......... .
.-:-- 1—_
NW611
. . ... ...... .. .......... .
.. . ............ .
-10
(CorridorSynchronization
Mon 3112/12
..... ...... . . ....... ............... . ..........
Mon 3112/12 03/12
..................... .............. -1 . ..... .... . ..... .............
11 _JT.,k
3.0 - Traffic Operations Field Review
Mon 3112t12
. ......
Mon 4/16112
....... ..... ....... . ............. ...... ..............
121ask
3.1 - Data Collection - Traffic Counts
Fri 4/6/112
..... . . ...... . ... ....... .... ...................... ........ ... ... ............ ...... . ....... ............ ... ........... .........
Mon 4/16/12
. .... . .. .... ..... ...... ... . ......
13
Task 3.2 - Prepare Field Review Report
Tue 4/17/12
Mon 4/23112
14
,Task "Before" "Study
Mon 3/12/12 . .
Mo . n . 4/18/12 -'_l ..... . .. .... ................. ................. ........... . .. ..............
1
. ............. ..... . ........ ......... - ......... . .................. . . .....
15
-2012 Spring Break"Mid-March to Early April">>
i
Wed 3/7/12
. . .... . ..... I... . . .......... - .. .................... . .....
Thu 4/5/112
t
....... ...... . ... 11, ....... ....
-W-11task
3.4 - Submit "Sefore'� Study Results
. I .
Mon 4/16/12
. .
Mon 4/16112
........ ...... .............. ............................. . . ... ......
17
,Task 3.5 - Synchro Modeling & Timing Optimization
Tue 4/17/12
. ......... ...... ....... ...... .. . .... . ....... . ..... . ...... ... . ... ...... "I ....... .........
Mon 9131112i
.. .........
1VTask
3.6 - Prepare Timing Sheets
Tue 9/4/12
Mon 10/1/12 ...... . . ................. . . . .. . . .......... .............................. - - ---------
............. ............. ............... ................ ...... ...
19 (Task
3.7 - Initial Implementation
Tue 10/2/12
Tue 10123t12i .............. . .. ....... .... ... .. . .....
............. ................... .. ....................... .. ...... .. . .......
20 ;Task
3.8 - Observation and Fine-tuning
Wed 10/24/12
.. ... . . . . . . .. ... ... .......... . .. ..... ............
Tue 11/13/12
. ..... . ... . ...... ..... . ...... I ........ . ..............
21
'Task 3,9 -"After- Study
Wed 11/14/12
. ... ............ ....
;;
. . ..... ............ . ........
Tue 11/20/12
. .............
........... ...... ... .......... .......... .
22
2-3 n�tl
'Task 3.10 - Submit "After" Study results
* - ' Prepare I Ip
ask 3.11 - repare project report
Tue 11/20/12
Wed11/21/12
....... ....... ...... ..............................................
. ............
Tue 11120/12;
.................................... I .........
TU9112/1111/i2jI ....
............. .............. . ...
24
,Task 3.12 -Submit "Final" report
Tue 12/11/12
.. . ...... . .. . .......... . .. . ..... . ............ ...
Tue 12/11/12
... ...... ........ .....
Q 1211 ........... ........ . . .......
25
'Hardware Upgrade
Mon 3/12/12
Mon 3/12/12 i 3f12
........ ... . . ........
26
ask 4.0 -Hardware Compatibility Evaluation
Tue 4/17/12
._J .. ......... ....... ................... ........
Mon 4/30/12
.... ....... . ... ....... ....
27
�Tssk 4.1 - Existing Infrastructure Testing
Tue 4/17/12
...................................
........... .. . ........... ..... .................. . ... . ...... ... ........ ............ ........
Mon 5/7/12
.. . ........... ....... .......... ................
_N_
Task _4.'2* --Fln'otune Hardware Procurement Strategy
Tue 5/8/12
Mon 5/21/12
_W_
Task _4.3.'Confirm SystGm Upgrade Quotation
Tue 5122/12
. .... ... ....... .. . ..... ... .... ... ....... . ........... .. ... ......... ... ................ ....
Mon 614/12-'
.. ............... ... .. . ..................
30
Task 4.4 - System Ordering and Fabrication
Tue 6/5/12
Fri 8/3/12,
31_
Task -4.5 - System Installation
Mon- 80,112
........ .......
Fri 8/31/12
.. . . .. . ........ ...... ............. .. . .. ... ... ........ . .............. . .... ..... ... ...
3f-
task 4.6 - System FI -aid Testing and trouble -shooting
Mon 9/3/12
. . .. . .. . ........... ... .................. ...
. . ... . . . . ..».....» .
Fri 9/28/12
.. .... ...... . . .. ......
33
'Task 4.7q Hardware Upgrade "Substantial Completion"
Fri 9/2812
......
..
. .....
Fri 9/28/12,
. .... . ......................I...--_....,..
WN
ryl - ADVANTEC Consulting Engineers
Thu 2116M2
EXHIBIT D
CITY COUNCIL POLICY 100-5
16 PSA 11 Q��)
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
DRUG-FREE WORKPLACE
100-5
8-8-89
1 of 3
BACKGROUND
Under the Federal Drug -Free Workplace Act of 1988, passed as part of omnibus drug legislation
enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will
provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub -grantee of
Federal funds under a variety of programs, is required to abide by this Act. The City Council has
expressed its support of the national effort to eradicate drug abuse through the creation of a
Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools
and other activities in support of a drug-free community. This policy is intended to extend that
effort to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs
in the workplace.
PURPOSE
It is the purpose of this Policy to:
1. Clearly state the City of Costa Mesa's commitment to a drug-free society.
2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving
funds from the City of Costa Mesa share the commitment to a drug-free workplace.
POLICY
The City Manager, under direction by the City Council, shall take the necessary steps to see that
the following provisions are included in all contracts and agreements entered into by the City of
Costa Mesa involving the disbursement of funds.
1. Contractor or Sub -grantee hereby certifies that it will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in
Contractor's and/or sub -grantee's workplace, specifically the job site or location
included in this contract, and specifying the actions that will be taken against the
employees for violation of such prohibition;
17 PSA 11 &
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
DRUG-FREE WORKPLACE
100-5
8-8-89
2 of 3
b. Establishing a Drug -Free Awareness Program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. Contractor's and/or sub -grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation and employee assistance programs;
and
4. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
c. Making it a requirement that each employee to be engaged in the performance of the
contract be given a copy of the statement required by subparagraph A;
d. Notifying the employee in the statement required by subparagraph 1 A that, as a
condition of employment under the contract, the employee will:
1. Abide by the terms of the statement; and
2. Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five (5) days after such conviction;
e. Notifying the City of Costa Mesa within ten (10) days after receiving notice under
subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of
such conviction;
f. Taking one of the following actions within thirty (30) days of receiving notice under
subparagraph 1 D 2 with respect to an employee who is so convicted:
1. Taking appropriate personnel action against such an employee, up to and
including termination; or
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local
health agency, law enforcement, or other appropriate agency;
18 PSA 11 "v
SUBJECT
POLICY
EFFECTIVE
PAGE
NLTM 3ER
DATE
DRUG-FREE WORKPLACE
100-5
8-8-89
3 of 3
g. Making a good faith effort to maintain a drug-free workplace through implementation
of subparagraphs 1 A through 1 F, inclusive.
2. Contractor and/or sub -grantee shall be deemed to be in violation of this Policy if the City
of Costa Mesa determines that:
a. Contractor and/or sub -grantee has made a false certification under paragraph 1
above;
b. Contractor and/or sub -grantee has violated the certification by failing to carry out
the requirements of subparagraphs 1 A through 1 G above;
c. Such number of employees of Contractor and/or sub -grantee have been convicted
of violations of criminal drug statutes for violations occurring in the workplace as
to indicate that the contractor and/or sub -grantee has failed to make a good faith
effort to provide a drug-free workplace.
3. Should any contractor and/or sub -grantee be deemed to be in violation of this Policy
pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment
proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon
issuance of any final decision under this section requiring debarment of a contractor
and/or sub -grantee, the contractor and/or sub -grantee shall be ineligible for award of any
contract, agreement or grant from the City of Costa Mesa for a period specified in the
decision, not to exceed five (5) years. Upon issuance of any final decision
recommending against debarment of the contractor and/or sub -grantee, the contractor
and/or sub -grantee shall be eligible for compensation as provided by law.
19 PSA 11
e
BUDGET ADJUSTMENT AUTHORIZATION
Unit
CITY
Department
Public Services
Division
Transportation
Serial Number
12-018
Type of Transaction
Program
Reason for Request:
® Revenue Estimate
® Expenditure Appropriation
CITY
El Estimate Increase
❑ Intra -Departmental Transfer
To Increase revenue and appropriations for Measure M2
❑ Estimate Decrease
❑ Inter -Departmental Transfer
grant and Air Quality Management District (AQMD) funds for
®Source
❑ Project -To -Project Transfer
Fairview Traffic Signal Synchronization Project, as
❑ From Existing Budget Appropriations
®Appropriation Increase
recommended to Ci Council on May 1 2012.
City Y
6a From Donations, Fees, or Grants
❑ Appropriation Decrease
-
® From Unappropriated Fund Balance
-
CITY
Unit
Account
Name
Fund
Organization
Program
Project/Grant
Increase
Decrease
CITY
500000
Fairview Traffic Signal Synchronization
415
19300
30112
370034
$620,000
-
CITY
430312
Measure M2 Regional Grant
415
19300
30112
-
620,000
-
CITY
500000
Fairview Traffic Signal Synchronization
203
19300
30112
370034
38,440
-
CITY
340295
Unreserved undesignated fund balance
203
90000
50240
-
-
38,440
Department Authorization:
De ment Director Date
Recommendation: ® Approval ❑ Disapproval
Reasons For Disapproval:
Director of Finance
Date
City Manager Action:
❑ Approved ❑ Disapproved ❑ Not Required
City Manager
Date
Budget Verification:
The above information has been reviewed, is complete and accurate, and
and/or unappropriated funds are sufficient to support the request.
® Yes ❑ No
Budget and Research Officer
the appropriations
Date
City Council Action:
❑ Approved ❑ Disapproved ❑ Not Required
Date
n
M
Z
W