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Home My WebLink About- - East Side Slurry Seal Project, No.12-06 - 6/5/2012CITY COUNCIL AGENDA REPORT MEETING DATE: JUNE 5, 2012 ITEM NUMBER: SUBJECT: EAST SIDE SLURRY SEAL PROJECT, CITY PROJECT NO.12-06 DATE: MAY 24, 2012 FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, INTERIM CITY ENGINEER, (714) 754- 5335 RECOMMENDATION: 1. Adopt plans, specifications, and working details for the East Side Slurry Seal Project, City Project No. 12-06. 2. Award a construction contract to Pavement Coatings Co., 10240 San Sevaine Way, Jurupa Valley, California, 91752, in the amount of $626,807.20 (base bid plus additive bid item). 3. Authorize the Mayor and the City Clerk to execute the Public Works Agreement. BACKGROUND: The East Side Maintenance Project consists of the following three individual projects with a total construction cost of over $6.3 million. 1. Parkway and Concrete Repair Project — Will repair the damaged curb and gutter, sidewalk, cross -gutters and driveways. 2. Asphalt Concrete Paving Project — Will mill and overlay major streets (such as Orange Avenue, Tustin Avenue, and Santa Ana Avenue). In addition, the contractor will be placing a thin overlay on streets with minor surface distress. 3. Slurry Seal Project — Will apply a thin surface coating to extend the life of the wearing surface and to seal the street. By phasing the work into areas of specialty, the City was able to realize an overall savings of $600,000 from last year's contract prices. The renewed Measure M (M2) funding program requires that cities in Orange County maintain a uniform approach to rating and evaluating streets, and use of a standardized Pavement Management Program. Based on the pavement analysis recommendations and field review, staff prepared a prioritization list and recommendation of streets to be repaired, which were included in the scope of work for the East Side Street Improvement Project. The streets proposed for maintenance under the East Side Street Improvement Project are within the target area bounded by Irvine Avenue and Newport Boulevard, and 15th Street and 21st Street. A listing of the streets is included on Attachment "'I". 1 ANALYSIS: The overall scope of the East Side Maintenance Project includes the removal and reconstruction of damaged pavement sections, milling and overlaying with new asphalt, and reconstruction of damaged parkway improvements over the entire project limits. Part of the work also includes the application of a Type I slurry seal pavement coating, and the replacement of traffic markings, striping, and traffic control markings. The scope of this contract covers the application of slurry seal coatings and traffic markings only, in coordination with the other two phases of work, namely the Parkway Concrete Repair and the Pavement Rehabilitation. The contractor is required to complete all of the tasks necessary to perform the work as outlined in the contract documents. The City Clerk received and opened seven (7) bids for this project on April 27, 2012. Pavement Coatings Co. was the apparent low bidder with a base bid proposal of $623,507.20. The Engineer's estimate was $673,736.00; and the average of the seven (7) base bids received amounted to $678,201.46. An analysis of the bids indicates that this apparent low bidder submitted a base bid proposal that is 7.5% lower than the Engineer's estimate. The variance between the low bidder and the Engineer's estimate may be attributed to the highly competitive conditions prevalent in. the construction industry at this time. The Bid Abstract is included as Attachment "2". In addition to the base bid, the bidders were required to provide a price for one additive bid item to be considered for award only if the bids were favorable and funding was adequate to cover the additional cost. Additive Bid Item A consists of additional labor and material to seal oil, gas, and grease spots on the asphalt surface prior to the slurry seal application to ensure a longer lasting slurry seal coating. The incorporation of the additive bid items will result in a net increase to the contract of $3,300.00. Due to the favorable bid received for this work, and the overall project cost being below the Engineer's estimate, staff recommends the inclusion of the additive item of work. The license and references of Pavement Coatings Co. were checked and staff has found them to be in good standing. Pavement Coatings Co. successfully completed the Slurry Seal and Crack Seal Project in 2002, which included an identical scope of work in another area of the City. ALTERNATIVES CONSIDERED: The alternative to this Council action would be to reject all the bids. If all the bids were rejected, the City would need to readvertise or cancel the project. Staff believes that readvertising the project will not result in lower bids and canceling the project is not recommended because the streets are in need of the proposed street maintenance work. FISCAL REVIEW: This project will be fully funded from available Measure "M" Turn Back funds. LEGAL REVIEW: Pavement Coatings Co. has furnished the necessary bonds and insurance, which have been approved as to form by the City Attorney's office. After the award and subsequent execution of the contract, a "Notice to Proceed" will be issued. CONCLUSION: The City has received bids for the Slurry Seal phase of the East Side Improvement Project, City Project No. 12-06. Staff has evaluated all of the bids and recommends that the City Council adopt the plans, specifications, and working details for said project; award the contract to the apparent low bidder, Pavement Coatings Co., in the amount of $626,807.20 (base bid plus additive bid item); and authorize the Mayor and the City Clerk to execute the Public Works Agreement. 0 the plans, specifications, and working details for said project; award the contract to the apparent low bidder, Pavement Coatings Co., in the amount of $626,807.20 (base bid plus additive bid item); and authorize the Mayor and the City Clerk to execute the Public Works Agreement. (Ef r, I ..L a f ERNESTO 10NOZ FA IBA FAZELI Public Services Director Interim City Engineer ATTACHMENTS: "1" Listing of Streets "2" Bid Abstract DISTRIBUTION: Chief Executive Officer City Attorney City Clerk Staff File 3 CITY OF COSTA MESA ATTACHMENT 1 PUBLIC SERVICES DEPARTMENT ` EAST SIDE SLURRY SEAL PROJECT CITY PROJECT NO. 12-06 LIST OF STREETS Name From To 16th PI Santa Ana Ave Tustin Ave 16th PI Orange Ave Santa Ana Ave 16th PI Tustin Ave Irvine Ave 16th St Newport Blvd Orange Ave 16th St Orange Ave Santa Ana Ave 16th St Santa Ana Ave Tustin Ave 17th St Newport Blvd W -Right (w/o Bullnose)" 18th St Newport Blvd Orange Ave 19th St Newport Blvd Fullerton Ave 20th St Newport Blvd Frontage Road Santa Ana Ave 20th St Santa Ana Ave Irvine Ave 21st St Newport Blvd Santa Ana Ave Abbie Way Wly Cul-de-sac Irvine Ave Aliso Ave 16th St Cambridge Cir Aliso Ave Walnut PI Esther St Aliso Ave 20th St Cul-de-sac Alva Ln Santa Ana Ave Raymond Ave Bay St Tustin Ave Aliso Ave Bay St NB Newport Blvd Frontage Roe Orange Ave Bay St Westminster Ave Santa Ana Ave Brentwood PI Cul-de-sac Brentwood St Broadway Newport Blvd Orange Ave Broadway Orange Ave Santa Ana Ave Broadway Santa Ana Ave Tustin Ave Broadway Tustin Ave Irvine Ave Buoy St Fullerton Ave Orange Ave Cabrillo St Newport Blvd Orange Ave Cabrillo St Orange Ave Santa Ana Ave Cabrillo St Santa Ana Ave Raymond Ave Cabrillo St Tustin Ave Irvine Ave Cambridge Cir Wly Cul-de-sac Ely Cul-de-sac Church St 19th St 20th St Costa Mesa St Fullerton Ave Santa Ana Ave Costa Mesa St Santa Ana Ave Irvine Ave Esther St Walnut PI Tustin Ave Esther St Westminster Ave Santa Ana Ave Esther St Santa Ana Ave Raymond Ave Esther St Raymond Ave Tustin Ave Esther St Wly end Irvine Ave Flower St Newport Blvd Fullerton Ave Flower St Fullerton Ave Santa Ana Ave Flower St Santa Ana Ave Irvine Ave Fullerton Ave 17th St Cabrillo St Fullerton Ave 18th St 19th St Fullerton Ave 20th St E. Bay St Fullerton Ave E. Bay St Bouy St Fullerton Ave 19th St 20th St Garden Ln Woodland PI 21st St Knox PI Orange Ave Santa Ana Ave Knox St Orange Ave Santa Ana Ave CITY OF COSTA MESA PUBLIC SERVICES DEPARTMENT EAST SIDE SLURRY SEAL PROJECT CITY PROJECT NO. 12-06 LIST OF STREETS Name From To La Perle Ln/PI Tustin Ave (Southern) Tustin Ave (Northern) Laurie Ln Cul-de-sac Bay St Lenwood Cir Aliso Ave Cul-de-sac Lenwood Dr Tustin Ave Aliso Dr Magnolia St W'ly end Fullerton Ave Magnolia St Fullerton Ave Santa Ana Ave Magnolia St Santa Ana Ave Irvine Ave Marian Way Cul-de-sac 21st St Melody Ln Cul-de-sac Fullerton Ave Ogle Cir Cul-de-sac Aliso Ave Ogle St Orange Ave Santa Ana Ave Ogle St Santa Ana Ave Tustin Ave Ogle St Aliso Ave Irvine Ave Palmer St Orange Ave Santa Ana Ave Paloma Dr 20th St 660' N'ly Ramona PI Santa Ana Ave Cul-de-sac Ramona Way Cul-de-sac Tustin Ave Raymond Ave 17th St N'ly end Raymond Ave Magnolia St 19th St Raymond Ave 19th St 20th St Redlands PI Cul-de-sac 16th St Riverside PI Cul-de-sac 16th St Robin Hood PI Cul-de-sac Westminster Ave Robin Hood Ln Westminster Ave Santa Ana Ave Robin Hood Ln Santa Ana Ave Cul-de-sac Rochester St Newport Blvd Orange Ave Rochester St Orange Ave Cul-de-sac Rochester St Westminster Ave Cul-de-sac Rochester St Santa Ana Ave Tustin Ave Rogers PI Sly end 18th St Rosemary PI Cul-de-sac 20th St San Bernardino PI Cul-de-sac 16th St Sherwood PI Cul-de-sac Westminster Ave Sherwood St Westminster Ave Santa Ana Ave Sierks St Orange Ave Santa Ana Ave Walnut PI Tustin Ave Esther PI Walnut PI Irvine Ave Aliso Ave Walnut St Newport Blvd Fullerton Ave Walnut St Orange Ave Santa Ana Ave Walnut St Santa Ana Ave Tustin Ave Wells PI Cabrillo St Fullerton Ave Westminster Ave 15th St Knox PI Westminster Ave 16th St Alley #53 Westminster Ave 17th St 19th St Westminster Ave Costa Mesa St Walnut St Westminster Ave Walnut St 20th St Westminster Ave Sierks St 21st St Woodland PI Cul-de-sac Tustin Ave Woodland PI Tustin Ave Cul-de-sac ATTACHMENT 2 CITY OF COSTA MESA DEPARTMENT OF PUBLIC SERVICES EAST SIDE SLURRY SEAL PROJECT CITY PROJECT NO. 12-06 BID OPENING DATE: APRIL 27, 2012 BID OPENING RESULTS Bidder City Total Base Bid Total Including Additive Bid Item 1. PAVEMENT COATINGS CO. JURUPA VALLEY $623,507.20 $626,807.20 2. WESTERN PAVEMENT SOLUTIONS BREA $632,644.00 $682,644.00 3. AMERICAN ASPHALT SOUTH, INC. FONTANA $638,572.00 $648,572.00 4. ROY ALLAN SLURRY SEAL, INC. SANTA FE SPRINGS $652,606.00 $667,106.00 5. DOUG MARTIN CONTRACTING CO., INC. LA HABRA $678,594.00 $679,894.00 6. VALLEY SLURRY SEAL COMPANY WEST SACRAMENTO $726,487.00 $776,487.00 7. ALL AMERICAN ASPHALT CORONA $795,000.00 $835,000.00 Average $ 678,201.46 $ 702,358.60 Engineers Estimate: $ 673,736.00 $ 681,736.00