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Home My WebLink About- - Parkway Concrete Repair Project 12-04 - 6/5/2012CITY COUNCIL AGENDA REPORT MEETING DATE: JUNE 5, 2012 ITEM NUMBER: SUBJECT: PARKWAY CONCRETE REPAIR AND NEW SIDEWALK CONSTRUCTION PROJECT - CITY PROJECT NO. 12-04 DATE: MAY 24, 2012 FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, INTERIM CITY ENGINEER, (714) 754- 5335 RECOMMENDATION: 1. Adopt plans, specifications, and working details for the Parkway Concrete Repair and New Sidewalk Construction Project, City Project No. 12-04. 2. Award a construction contract to Black Rock Construction Company, 282 North St. Crispen, Brea, CA 92821, in the amount of $2,121,684.00 (base bid plus all additive bid items). 3. Authorize the Mayor and the City Clerk to execute the Public Works Agreement. BACKGROUND: The East Side Maintenance Project consists of the following three individual projects with a total construction cost of over $6.3 million. 1. Parkway and Concrete Repair Project — Will repair the damaged curb and gutter, sidewalk, cross -gutters and driveways. 2. Asphalt Concrete Paving Project — Will mill and overlay major streets (such as Orange Avenue, Tustin Avenue, and Santa Ana Avenue). In addition, the contractor will be placing a thin overlay on streets with minor surface distress. 3. Slurry Seal Project — Will apply a thin surface coating to extend the life of the wearing surface and to seal the street. By phasing the work into areas of specialty, the City was able to realize an overall savings of $600,000 from last years contract prices. Concrete improvements located within the City's parkways and streets require ongoing repair and maintenance due to age, maturing trees, soil conditions, water intrusion, and traffic loads. The City's Parkway Concrete Repair Program is funded to repair as many of these damaged areas as possible, and eliminate the potential liability associated with aging parkways. The locations identified for repair are prioritized based on pedestrian and handicap traffic and the severity of the damage. The City's New and Missing Link Sidewalk Program addresses the installation of concrete sidewalks on City streets that do not have a continuous sidewalk along the entire block. Pedestrians typically use the traffic pavement area for their path of travel where these sidewalk 1 segments are missing. The list of parkway improvement locations and missing sidewalk locations within the scope of work for this contract is included as Attachment "1 ". The Parkway Maintenance and the New and Missing Link Sidewalk Programs were combined as a single project to take advantage of the economy of scale savings associated with a larger project. The majority of the work is bounded by Irvine Avenue and Newport Boulevard, and 15th Street and 21St Street. ANALYSIS: The scope of work under this contract consists of localized reconstruction of curb and gutter; cross gutter and spandrels; sidewalks; incidental roadway reconstruction; driveway approaches and other work needed to complete the project in accordance with the contract documents. The City Clerk received and opened nine (9) bids for this project on April 6, 2012. Black Rock Construction Company was the apparent low bidder with a base bid proposal of $1,971,684.00. The Engineer's estimate was $2,831,560.00; and the average of the nine (9) base bids received amounted to $2,727,034.00. An analysis of the bids indicates that this apparent low bidder submitted a base bid proposal that is thirty percent (30%) lower than the Engineer's estimate. The variance between the low bidder and the Engineer's estimate may be attributed to the highly competitive conditions prevalent in the construction industry at this time. The Bid Abstract is included as Attachment "2". In addition to the base bid, the bidders were required to provide prices on three additive bid items to be considered for award only if the bids were favorable and funding was adequate to cover the additional cost. These additive items (AD1, AD2, and AD3) consist of additional labor and material to increase the number of locations that may be repaired with this contract. The incorporation of the additive bid items will result in a net increase to the contract of $150,000.00. Due to the favorable bid received for this work, and the overall project cost being below the Engineer's estimate, staff recommends the inclusion of the additive items of work. The license and references of Black Rock Construction Company were checked and staff has found them to be in good standing. Black Rock Construction has successfully completed other City projects including most recently the rehabilitation of Alley No. 47 (between Cleveland Avenue and Coolidge Avenue and from Baker Street to Paularino Avenue), Alley No. 116 (east of Newport Boulevard from 23rd Street to Wilson Street), the northerly portion of Alley No. 75 (west of Fullerton Avenue and south of Flower Street), and Alley No. 76 (south of Flower Street from Alley No. 75 to Fullerton Avenue). ALTERNATIVES CONSIDERED: The alternative to this Council action would be to reject all the bids. If all the bids are rejected, the City would need to readvertise or cancel the project. Staff believes that readvertising the project will not result in lower bids. FISCAL REVIEW: Funding for this project has been budgeted from Gas Tax revenues. LEGAL REVIEW: Black Rock Construction Company has furnished the necessary bonds and insurance, which were approved as to form by the City Attorney. After the award and subsequent execution of the contract, a "Notice to Proceed" will be issued. 2 CONCLUSION: The advertisement and bid opening for the Parkway Concrete Repair and New Sidewalk Construction Project, City Project No. 12-04, has been completed. It is recommended that the City Council adopt the plans, specifications, and working details for said project; award the contract to the apparent low bidder, Black Rock Construction, in the amount of $2,121,684.00 (base bid plus all additive bid items); and authorize the Mayor and the City Clerk to execute the Public Works Agreement. ERNESTO PONOZ Public Services Director ATTACHMENTS: "1" Parkway Locations "2" Bid Abstract DISTRIBUTION: Chief Executive Officer City Attorney City Clerk Staff File n�,K,, ARIBA FAZELI Interim City Engineer 3 ATTACHMENT 1 2011 / 2012 PARKWAY / STREET MAINTENANCE PROJECT LIST OF PROPOSED PARKWAY LOCATIONS WITHIN PROJECT (ALPHABETICAL STREET LISTING) LOCATION FROM TO 1 16th PI Orange Ave Irvine Ave 2 16th St Newport Blvd Irvine Ave 3 17th St Newport Blvd 200' w/o Fullerton Ave 4 17th St (Old) Newport Blvd V" -Right (w/o Bullnose)" 5 18th St Orange Ave Irvine Ave 6 19th St Newport Blvd Fullerton Ave 7 20th St Newport Blvd Irvine Ave 8 21st St Santa Ana Ave Tustin Ave 9 Abbie Way W'ly Cul-de-sac Irvine Ave 10 Aliso Ave 16th St Cambridge Cir 11 Aliso Ave Walnut PI Esther St 12 Aliso Ave 20th St Cul-de-sac 13 Alva Ln Santa Ana Ave Raymond Ave 14 American Way State Ave Victoria St 15 Broadway Newport Blvd Irvine Ave 16 Buoy St Fullerton Ave Orange Ave 17 Cabrillo St Newport Blvd Raymond Ave 18 Cabrillo StTustin n Ave Irvine Ave 19 Cambridge Cir W'ly Cul-de-sac E'ly Cul-de-sac 20 Church Ave 19th St 20th St 21 Costa Mesa St Fullerton Ave Irvine Ave 22 E. Bay St Tustin Ave Aliso Ave 23 E. Bay St Westminster Ave Santa Ana Ave 24 E. Bay St Newport Blvd Orange Ave 25 Esther St Santa Ana Ave Walnut PI 26 Esther St W'ly end Irvine Ave 27 Esther St Westminster Ave Santa Ana Ave 28 Flower St Newport Blvd Irvine Ave 29 Fullerton Ave 17th St Cabrillo St 30 Fullerton Ave 18th St Bouy St 31 Irvine Ave 16th St Ogle St 32 Knox PI Orange Ave Santa Ana Ave 33 Knox St Orange Ave Santa Ana Ave 34 La Perle Ln/PI Tustin Ave (Southern) Tustin Ave (Northern) 35 Laurie Ln Cul-de-sac Bay St 36 Lenwood Cir Aliso Ave Cul-de-sac 37 Lenwood Dr Tustin Ave Aliso Dr 38 Magnolia St Fullerton Ave Irvine Ave 39 Marian Way Cul-de-sac 21st St 40 Melody Ln Cul-de-sac Fullerton Ave 41 Ogle Cir Cul-de-sac Aliso Ave LOCATION FROM TO 42 Ogle St Orange Ave Tustin Ave 43 Ogle St Aliso Ave Irvine Ave 44 Orange Ave 15th St 17th St 45 Orange Ave 18th St Broadway 46 Palmer St Orange Ave Santa Ana Ave 47 Paloma Dr 20th St 660' N'ly 48 Ramona PI Santa Ana Ave Cul-de-sac 49 Ramona Way Cul-de-sac Tustin Ave _ 5o Raymond Ave 17th St N'ly end of Cabrillo St 51 Raymond Ave Magnolia St 20th St 52 Redlands PI Cul-de-sac 16th St 53 Riverside PI Cul-de-sac 16th St 54 Robin Hood Ln Westminster Ave Ply Cul-de-sac 55 Robin Hood PI Cul-de-sac Westminster Ave 56 Rochester St Westminster Ave E'ly Cul-de-sac 57 Rochester St Santa Ana Ave Tustin Ave 58 Rochester St Newport Blvd Cul-de-sac 59 Rosemary PI Cul-de-sac 20th St 60 San Bernardino PI Cul-de-sac 16th St 61 Santa Ana Ave 15th St 17th St 62 Sherwood PI Cul-de-sac Westminster Ave 63 Sherwood St Westminster Ave Santa Ana Ave 64 Sierks St Orange Ave Santa Ana Ave 65 Tustin Ave 17th St Emerson St 66 Walnut PI Tustin Ave Esther PI 67 Walnut PI Aliso Ave Irvine Ave 68 Walnut St Orange Ave Tustin Ave 69 Walnut St Newport Blvd Fullerton Ave 70 Wells PI Fullerton Ave Cabrillo St 71 Westminster Ave 15th St Knox PI 72 Westminster Ave 16th St Alley #53 73 Westminster Ave 17th St 19th St 74 Westminster Ave Costa Mesa St 20th St 75 Westminster Ave Sierks St 21st St 76 Woodland PI W'ly Cul-de-sac E'ly Cul-de-sac PROPOSED MISSING SIDEWALK LOCATIONS (ALPHABETICAL STREET LISTING) LOCATION FROM TO 1 16th PI (S'ly side) Aliso Ave Irvine Ave 2 Melody Ln Cul-de-sac Fullerton Ave 3 Ogle St (S'ly side) Orange Ave Westminster Ave 4 Westminster Ave (E'ly side) Sherwood St 21st St ATTACHMENT 2 CITY OF COSTA MESA DEPARTMENT OF PUBLIC SERVICES 2011-2012 PARKWAY CONCRETE REPAIR AND NEW SIDEWALK CONSTRUCTION PROJECT CITY PROJECT NO. 12-04 BID OPENING DATE: APRIL 6, 2012 BID OPENING RESULTS Bidder City I Total Base Bid I Total Including all Additive Bid 1. BLACK ROCK CONSTRUCTION BREA $1,971,684.00 $2,121,684.00 2. C.J. CONCRETE CONSTRUCTION, INC. SANTA FE SPRINGS $1,987,470.00 $2,154,270.00 3. GOLDEN STATE CONSTRUCTORS, INC. HUNTINGTON BEACH $2,308,405.00 $2,473,345.00 4. KALBAN, INC. SUN VALLEY $2,356,465.00 $2,514,565.00 5. EBS GENERAL ENGINEERING, INC. CORONA $2,581,740.00 $2,784,540.00 6. JEFF TRACY, INC. DBA LAND FORMS LAGUNA NIGUEL CONSTRUCTION $2,794,405.00 $3,009,205.00 7. NOBEST INCORPORATED GARDEN GROVE $2,913,060.00 $3,105,660.00 8. MARTINEZ CONCRETE AZUSA $3,412,577.00 $3,636,641.00 9. VIDO SAMARZICH, INC. ALTA LOMA $4,217,500.00 $4,557,100.00 Average $ 2,727,034.00 $ 2,928,556.67 Engineer's Estimate: $ 2,831,560.00 $ 3,025,960.00