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HomeMy WebLinkAbout- - Broadway Landscape Project No. 12-10 - 7/3/2012CITY COUNCIL AGENDA REPORT MEETING DATE: JULY 3, 2012 ITEM NUMBER: SUBJECT: BROADWAY (SAFE ROUTE TO SCHOOL PROGRAM) FROM FULLERTON AVENUE TO IRVINE AVENUE HARDSCAPE AND LANDSCAPE IMPROVEMENTS, FEDERAL PROJECT NO. SRTSL-5312 (076), CITY PROJECT NO.12-10 DATE: JUNE 21, 2012 FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, INTERIM CITY ENGINEER, (714) 754- 5335 RECOMMENDATION: 1. Adopt plans, specifications, and working details for the Hardscape and Landscape Improvements on Broadway (Safe Route to School Program) from Fullerton Avenue to Irvine Avenue, Federal Project No. SRTSL-5312 (076), City Project No. 12-10. 2. Approve Budget Adjustment No. 13-002 (Attachment 1), in the amount of $231,400. 3. Award a construction contract to Nobest, Inc., 7600 Acacia Avenue, Garden Grove, California, in the amount of $1,171,000.00. 4. Authorize the Mayor and the City Clerk to execute the Public Works Agreement. BACKGROUND: In order to address the overall traffic and pedestrian issues on Broadway, the Transportation Services Division secured a federal Safe Route to School (SRTS) grant to fund the installation of traffic calming improvements consisting of narrowing the street width; construction of roadway chokers and medians; and continuous sidewalk along both sides of Broadway. The project limits are within Broadway between Fullerton Avenue and Irvine Avenue. Staff has held several neighborhood meetings to present and discuss the improvement alternatives for the project. Following receipt of public comments, the project alternatives with the neighborhood comments were presented to City Council at the regular meeting on July 20, 2010. At this meeting the City Council selected the alternative that narrows the north side of Broadway, completes the installation of sidewalk on both sides of the street, and implements landscaped roadway chokers and medians for traffic calming measures. In addition, a street overlay was added as part of the project since the implementation of these improvements would result in the need to reestablish the cross fall of the existing pavement. ANALYSIS: The scope of work for this project consists of the construction of sidewalks, driveways, medians, and realignment of curb and gutter to create chokers for traffic calming, and the placement of a new asphalt concrete overlay from Newport Boulevard to Irvine Boulevard; and other incidental work needed to complete the project in accordance with the contract documents. The City Clerk received and opened five (5) bids for this project on May 25, 2012. Nobest, Inc. was the apparent low bidder with a bid proposal of $1,171,000.00. The Engineer's estimate for this work was $1,331,554.00; and the average of the five (5) bids received amounted to $1,504,725.79. An analysis of the bids indicates that the apparent low bidder's proposal is twelve percent (12%) lower than the Engineer's estimate. The variance between the low bidder and the Engineer's estimate may be attributed to continued competitive conditions in the construction industry at this time. The Bid Abstract is included as Attachment "2." The license and references of Nobest, Inc. were checked and staff has found them to be in good standing. Nobest, Inc. has successfully completed the concrete work on Wilson Street from Harbor Boulevard to Fountain Way, as a subcontractor to R. J. Noble Company, Inc. A past project for which they were the prime contractor includes the installation of bus turnouts on both Fair Drive and Baker Street in 1994. ALTERNATIVES CONSIDERED: The alternative to this Council action would be to reject all the bids, resulting in the potential loss of grant funds from the federal Safe Route to School Program. If all the bids were rejected, the City would need to readvertise utilizing general funds or cancel the project. Staff believes that readvertising the project will not result in lower bids. FISCAL REVIEW: The Public Services Department has secured grant funding for design and construction from the federal Safe Route to School program in the amount of $999,600. The construction phase funding of $939,600 was appropriated as part of Fiscal Year 2011-12 budget. The remaining funding of $231,400 will be allocated from Measure M Construction Fund undesignated funds. The attached Budget Adjustment 13-002 provides for this appropriation. LEGAL REVIEW: Nobest, Inc. has furnished the necessary bonds and insurance, which have been approved as to form by the City Attorney's office. After the award and subsequent execution of the contract, a "Notice to Proceed" will be issued. CONCLUSION: The City has received bids for the Hardscape and Landscape Improvements on Broadway (Safe Route to School Program) from Fullerton Avenue to Irvine Avenue, City Project 12-10. Staff has evaluated all of the bids and recommends that the City Council adopt the plans, specifications, and working details for said project; approve Budget Adjustment No. 13-002 in the amount of $231,400; award the contract to the apparent low bidder, Nobest, Inc., in the amount of $1,171,000.00; and authorize the Mayor and the City Clerk to execute the Public Works Agreement. L. ERNESTLO,MUNOZ FARIBA FAZELI Public S prices Director Interim City Engineer 2 BOBBY VbNgf Finance/I irector ATTACHMENTS: "1" Budget Adjustment No. 13-002 "2" Bid Abstract DISTRIBUTION: Chief Executive Officer City Attorney City Clerk Transportation Services Manager Staff File � O � N � O X � Q � W � � 4 Q � W 0 2 on $w k� Q_ § � k CD 0 �a� � E. k0 -7 . E Sao \ � Co § . AQ °>%0 X20 ,-00 dmf / e ° E § C E LL k k k k � k ( I § e e R S §} . , &02 M f k k k 0 ¥ / e e 3 c E w a f f a- §§ CL m 6 » .- < E Ee f 2 \ 9 } 9 ƒ \ f { ] CL E E a. < < § - I - ujgS❑2q 2 § 8 k \ k An \ k &gym 20 0- /� <¥® k@2 (D S = L 9 2 2 2 w k J e o o§ e " c.) 3 � # E E / k a § @ § ± m � u c 2 t§ k f 2 2§ @§ 3 3 § LL LL LL }ƒqU /❑❑2 \S 2 » \ § CL � § � � E. . . . . . . . . J 2 I I I cc/ 49- C \ co k k ❑ S \ ) . . . . . . . . . 7 e ] 2 ca > § § < # 0 J 6 2 \ / _ \ M ) § a a C Q E / ❑ k U b 2 § . . . . . . . . / § 0 to \ E LL ) J J k § § E ■ < § E U < 0 ca 0 / / El S 0 . / - CD k o � 2 . m 2 U. j k a / �2 §t k § / .U. kl- m� 2 ECL 8a }/ J _0 2 2 t§ $ ■ § ©co § ) CU 0 \ { �k co _ �2 ` ) 0 /2 § § § . . . . . . . . } ƒ ( « k / © n \ \� z j « § \\/ / c. to o: i k 2 6v . . . . . . . & * 8 CLm» ATTACHMENT 2 CITY OF COSTA MESA DEPARTMENT OF PUBLIC SERVICES HARDSCAPE AND LANDSCAPE IMPROVEMENTS ON BROADWAY (SAFE ROUTE TO SCHOOL PROGRAM) FROM FULLERTON AVENUE TO IRVINE, FEDERAL PROJECT NO. SRTSL - 5312 (076) CITY PROJECT NO. 12-10 BID OPENING DATE: MAY 25, 2012 BID OPENING RESULTS BASE BID Bidder city Total Bid 1. NOBEST, INC. GARDEN GROVE $1,171,000.00 2. GASS CONSTRUCTION CO., INC. TUSTIN $1,302,999.00 3. YAKAR SAN DIMAS $1,512,155.25 4. HILLCREST CONTRACTING, INC. SAN DIMAS $1,744,093.60 5. MG ENTERPRISES, INC. TARZANA $1,793,381.08 Average $ 1,504,725.79 Engineer's Estimate: $ 1,331,554.00