HomeMy WebLinkAbout10 - CC-8 - Attachment 2 - 1/21/20121
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ATTACHMENT 2
COOPERATIVE AGREEMENT NO. C-3-2086
BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
THE CITIES OF HUNTINGTON BEACH AND COSTA MESA
FOR
THE ADAMS AVENUE REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
THIS COOPERATIVE AGREEMENT (Agreement), is effective this day of ,
201_ between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184,
Orange, California 92863-1584, a public corporation of the State of California (hereinafter referred to as
"AUTHORITY"), and the Cities of Huntington Beach and Costa Mesa (hereinafter jointly referred to as
"PARTICIPATING AGENCIES") each individually known as "Party" and collectively known as the
"Parties".
RECITALS:
WHEREAS, the AUTHORITY, in cooperation with the PARTICIPATING AGENCIES, is working
together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the Renewed
Measure M (M2) Regional Traffic Signal Synchronization Program (Project P) to enhance countywide
traffic flow and reduce congestion; and
WHEREAS, the AUTHORITY has completed the competitive 2013 Call for Projects (hereinafter,
"2013 CALL") in support of Project P and awarded Project P funds based on the application (hereinafter,
"APPLICATION") prepared by the City of Huntington Beach (hereinafter referred to as the "APPLICANT
AGENCY") for implementation of signal synchronization of traffic signals along Adams Avenue
(hereinafter, "PROJECT'); and
WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected to
designate the AUTHORITY and the AUTHORITY agrees to act as the implementing agency to cavy out
the signal synchronization PROJECT; and
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COOPERATIVE AGREEMENT NO. C-3-2086
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1 WHEREAS, the PROJECT will include approximately twenty-three (23) traffic signals as
2 identified in the APPLICATION and illustrated in the PROJECT Scope of Work, which is attached and
3 referred to herein as Attachment A; and
4 WHEREAS, the PROJECT will include elements identified in the APPLICATION including
5 certain hardware, firmware, and/or software upgrades to traffic controllers, traffic telecommunications
6 and intertie systems, central traffic master controllers and associated systems (hereinafter collectively
7 referred to as "TRAFFIC CONTROL ELEMENTS"), which are to be constructed and or installed and
8 implemented as part of the PROJECT as identified in Attachment A; and
9 WHEREAS, the AUTHORITY agrees to work with PARTICIPATING AGENCIES to coordinate
10 the inclusion of other traffic control elements (OTHER ELEMENTS) that should be installed at the same
11 time as the construction of the PROJECT and are not a part of this Agreement; and
12 WHEREAS, all costs associated with the inclusion of these OTHER ELEMENTS are the
13 responsibility of the AGENCY owning each and any of those OTHER ELEMENTS during the course of
14 the project: and
15 WHEREAS, based on Attachment A, the AUTHORITY agrees to implement the PROJECT; and
16 WHEREAS, the PARTICIPATING AGENCIES, per the M2 Ordinance, agree to provide PROJECT
17 funding in a combined cash match and in-kind services match of Two Hundred, Sixty Thousand, Five
18 Hundred, Ninety -Four dollars ($260,594.00), equivalent to twenty percent (20%) of the PROJECT cost as
19 shown in Attachment B; and
20 WHEREAS, the AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
21 Agreement to implement the PROJECT in support of Project P as part of M2; and
22 WHEREAS, this Cooperative Agreement defines the specific terms, conditions and funding
23 responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation of
24 the PROJECT.
25 WHEREAS, the Orange County Transportation Authority Board of Directors approved funding for
26 the PROJECT and authorized the Chief Executive Officer to negotiate and execute this Agreement on
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COOPERATIVE AGREEMENT NO. C-3-2086
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April 8, 2013.
WHEREAS, the CITY of Huntington Beach's City Council approved this Agreement on the
day of , 20
WHEREAS, the CITY of Costa Mesa's City Council approved this Agreement on the
day of , 20
NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
I I PARTICIPATING AGENCIES as follows:
ARTICLE 1. COMPLETE AGREEMENT
A. This Agreement, including any attachments incorporated herein and made applicable by
reference, constitutes the complete and exclusive statement of the terms and conditions of this Agreement
between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior representations,
understandings and communications between the parties. The invalidity in whole or in part of any term or
condition of this Agreement shall not affect the validity of other term(s) or conditions(s) of this Agreement.
The above referenced Recitals are true and correct and are incorporated by reference herein.
B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES'
performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
condition(s), and PARTICIPATING AGENCIES' obligation in respect thereto shall continue in full force and
effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except when
specifically confirmed in writing by an authorized representative of AUTHORITY by way of a written
amendment to this Agreement and issued in accordance with the provisions of this Agreement.
C. PARTICIPATING AGENCIES' failure to insist on any instance(s) of AUTHORITY's
performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
relinquishment of PARTICIPATING AGENCIES' right to such performance or to future performance of
such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force and
effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING AGENCIES
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COOPERATIVE AGREEMENT NO. C-3-2086
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except when specifically confirmed in writing by an authorized representative of PARTICIPATING
AGENCIES by way of a written amendment to this Agreement and issued in accordance with the
provisions of this Agreement.
ARTICLE 2. SCOPE OF AGREEMENT
This Agreement specifies the roles and responsibilities of the PARTIES as they pertain to the
subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree that
each will cooperate and coordinate with the other in all activities covered by this Agreement and any other
supplemental agreements that may be required to facilitate purposes thereof.
ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
AUTHORITY agrees to the following responsibilities for funding of the PROJECT:
A. AUTHORITY shall implement the PROJECT based on the APPLICATION prepared by the
APPLICANT AGENCY in accordance with the policies and procedures contained in the CTFP Guidelines.
B. AUTHORITY shall provide oversight in order to maintain inter jurisdictional traffic signal
operational integrity between PROJECT and other existing and new M2 Project P funded projects.
C. AUTHORITY will act as the LEAD AGENCY and provide and file all documentation
necessary to acquire a Categorical Exemption from CEQA for PROJECT.
D. AUTHORITY shall perform web -based public outreach activities for the project to
communicate major project milestones and results.
E. AUTHORITY shall provide formats, templates, and guidance in reporting requirements as
described in Comprehensive Transportation Funding Program (CTFP).
F. AUTHORITY, or agents of AUTHORITY, under this Agreement and upon closeout of
PROJECT, may perform a technical and/or field review to ensure that the CTFP Guidelines, policies, and
procedures were followed. Such a review may be performed one hundred and eighty (180) days after the
PROJECT three-year grant period is complete. If the technical and or field review determines that any of
the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must return the
amount of funding used to perform the ineligible activity to AUTHORITY.
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COOPERATIVE AGREEMENT NO. C-3-2086
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G. AUTHORITY shall invoice the PARTICIPATING AGENCIES as identified in the PROJECT
11 2013 CALL APPLICATION and Attachment B for the dollar cash match at the start of the PROJECT or at
a mutually agreed upon time to facilitate any respective AGENCY funding timeframes
H. AUTHORITY shall request updates on the PROJECT as part of semi-annual review
process, including documentation of in-kind match conforming to Attachment B and will include the
PROJECT in the list of active projects in OCfundTrAcker until completion of the three year grant period.
Documents to be provided include, but are not limited to, payroll records, contracts, and purchase orders.
ARTICLE 4. RESPONSIBILITIES OF THE AUTHORITY AS PROJECT LEAD AGENCY
The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
implementation of the PROJECT:
A. AUTHORITY shall act as the LEAD AGENCY for the work necessary to manage, procure,
and complete the PROJECT as identified in Attachment A.
B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT.
C. To collect manual intersection movement and automated machine traffic counts.
D. To develop new timing plans optimized for signal synchronization.
E. To provide updated timing plans and traffic count data to the PARTICIPATING
I AGENCIES.
F. To prepare a "Before and After Study" for the PROJECT as described in the Measure M2
Eligibility Guidelines adopted by the AUTHORITY. The "Before and After Study" for the project is
considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section
B.111.9) for the PROJECT. The AUTHORITY shall provide the "Before and After Study" to the
PARTICIPATING AGENCIES in draft and final formats for review and comment. AGENCY comments
shall be noted in the final study. If specified in original PROJECT APPLICATION, the AUTHORITY shall
provide a "Before and After Study" video of a representative portion of PROJECT.
G. To provide Ongoing Monitoring and Maintenance of optimized signal timing after Primary
Implementation of the PROJECT is completed and continue until the end of the three year grant period.
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COOPERATIVE AGREEMENT NO. C-3-2086
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ARTICLE 4. RESPONSIBILITIES OF THE PARTICIPATING AGENCIES
The Participating Agencies agree to the following responsibilities for implementation and funding of
I the PROJECT:
A. Provide a technical representative to meet and participate as a member of the
11 PROJECT's Traffic Forum.
B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the
11 PROJECT.
C. To participate and support the PROJECT implementation within the timeframe outlined
in the APPLICATION and consistent with the CTFP Guidelines adopted by the AUTHORITY.
D. To provide the AUTHORITY all current intersection, local field master, and or central
control system timing plans and related data upon request.
E. To provide the local cash match and or documentation for the in-kind services match for
the PROJECT in accordance with Attachment B. Failure to provide included local cash match and or
evidence of in-kind services match may result in the loss of future participation for competitive funding
opportunities
F. PARTICIPATING AGENCIES that have included a dollar match as identified in
Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days of
receipt of an invoice.
G. PARTICIPATING AGENCIES that have included an in-kind services match as identified in
Attachment B shall provide documentation of conformance as part of the semi-annual review process.
H. To waive all fees associated with any local agency permits that may be required of the
OCTA Consultant, sub — consultants, and/or service or equipment providers in the performance of this
23 1 project.
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I. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the PROJECT
as part of semi-annual review process until completion of the three year PROJECT grant period.
Documents to be provided include, but are not limited to, payroll records, contracts, and purchase orders.
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COOPERATIVE AGREEMENT NO. C-3-2086
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1 J. PARTICIPATING AGENCIES shall continue Ongoing Monitoring and Maintenance after
2 the three year grant period is complete and continue until the end of the PROJECT per additional
3 Maintenance of Effort as specified in the APPLICATION.
4 ARTICLE 6. DELEGATED AUTHORITY
5 The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
6 Agreement are delegated to their respective City Manager/County Executive Officer, or designee and the
7 actions required to be taken by AUTHORITY in the implementation of this Agreement are delegated to
8 AUTHORITY's Chief Executive Officer or designee.
9 ARTICLE 7. AUDIT AND INSPECTION
10 AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in
11 accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING
12 AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work,
13 materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a
14 period of five (5) years after final Closeout of PROJECT, or until any on-going audit is completed. For
15 purposes of audit, the date of completion of this Agreement shall be the date of AUTHORITY's acceptance
16 of Closeout of Project and Final Report into the OCfundTrAcker System. AUTHORITY shall have the right
17 to reproduce any such books, records, and accounts. The above provision with respect to audits shall
18 extend to and or be included in contracts with PARTICIPATING AGENCIES' contractor.
19 ARTICLE 8. INDEMNIFICATION
20 A. To the fullest extent permitted by law, PARTICIPATING AGENCIES' shall defend (at
21 PARTICIPATING AGENCIES' sole cost and expense with legal counsel reasonably acceptable to
22 AUTHORITY), indemnify, protect, and hold harmless AUTHORITY, its officers, directors, employees, and
23 agents (collectively the "Indemnified Parties"), from and against any and all liabilities, actions, suits,
24 claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders,
25 penalties, and expenses including legal costs and attorney fees (collectively "Claims"), including but not
26 limited to Claims arising from injuries to or death of persons (PARTICIPATING AGENCIES's employees
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COOPERATIVE AGREEMENT NO. C-3-2086
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included), for damage to property, including property owned by AUTHORITY, or from any violation of any
federal, state, or local law or ordinance, alleged to be caused by the negligent acts, omissions or willful
misconduct of PARTICIPATING AGENCIES, its officers, directors, employees or agents in connection
with or arising out of the performance of this Agreement.
B. To the fullest extent permitted by law, AUTHORITY shall defend (at AUTHORITY's sole
cost and expense with legal counsel reasonably acceptable to PARTICIPATING AGENCIES), indemnify,
protect, and hold harmless PARTICIPATING AGENCIES, its officers, directors, employees, and agents
(collectively the "Indemnified Parties"), from and against any and all liabilities, actions, suits, claims,
demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders,
penalties, and expenses including legal costs and attorney fees (collectively "Claims"), including but not
limited to Claims arising from injuries to or death of persons (AUTHORITY's employees included), for
damage to property, including property owned by PARTICIPATING AGENCIES, or from any violation of
any federal, state, or local law or ordinance, alleged to be caused by the negligent acts, omissions or
willful misconduct of AUTHORITY, its officers, directors, employees or agents in connection with or
arising out of the performance of this Agreement.
C. The indemnification and defense obligations of this Agreement shall survive its expiration or
II termination.
ARTICLE 9. ADDITIONAL PROVISIONS
A. Term of Agreement: This Agreement shall be effective on 20_, and shall be in
full force and effect for 48 months through December 2018.
B. Termination: In the event either Party defaults in the performance of their obligations under
this Agreement or breaches any of the provisions of this Agreement, the non -defaulting Party shall have
the option to terminate this Agreement upon thirty (30) days' prior written notice to the other party.
C. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
state, and local laws, statues, ordinances and regulations of any governmental authority having jurisdiction
over the PROJECT.
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1 D. Legal Authority: AUTHORITY and PARTICIPATING AGENCIES hereto consent that they
2 are authorized to execute this Agreement on behalf of said parties and that, by so executing this
3 agreement, the parties hereto are formally bound to the provisions of this Agreement.
4 E. Severability: If any term, provision, covenant or condition of this Agreement is held to be
5 invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
6 remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or condition
7 of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
8 F. Counterparts of Agreement: This Agreement may be executed and delivered in any
9 number of counterparts, each of which, when executed and delivered shall be deemed an original and all
10 of which together shall constitute the same agreement. Facsimile signatures will be permitted.
11 G. Force Maieure: Either Party shall be excused from performing its obligations under this
12 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
13 cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
14 commandeering of material, products, plants or facilities by the federal, state or local government; national
15 fuel shortage; or a material act or omission by the other party; when satisfactory evidence of such cause is
16 presented to the other Party, and provided further that such nonperformance is unforeseeable, beyond the
17 control and is not due to the fault or negligence of the Party not performing.
18 H. Assiqnment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or
19 authority hereunder may be assigned in whole or in part by either Party without the prior written consent of
20 the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed void
21 and of no force and effect. Consent to one assignment shall not be deemed consent to any subsequent
22 assignment, nor the waiver of any right to consent to such subsequent assignment.
23 I. Governing Law: The laws of the State of California and applicable local and federal laws,
24 regulations and guidelines shall govern this Agreement.
25 J. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
26 the court shall award costs and expenses, including attorney's fees, to the prevailing party.
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COOPERATIVE AGREEMENT NO. C-3-2086
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K. Notices: Any notices, requests, or demands made between the parties pursuant to this
Agreement are to be directed as follows:
To HUNTINGTON BEACH:
To COSTA MESA:
City of Huntington Beach
City of Costa Mesa
77 Fair Drive
2000 Main Street
P.O. Box 1200
Huntington Beach, CA 92648
Costa Mesa, CA 92686
Attention: William Janusz
Attention: Raja Sethuraman
Principal Civil Engineer
Transportation Services Manager
Tel: 714/374-1628
Tel: 714/7545032
Email: wjanusz(aD-surfcity-hb.ora
Email: raia.sethuramantc'D.costamesaca qov
To AUTHORITY:
Orange County Transportation Authority
550 South Main Street
Orange, CA 92863-1584
Attention: Venita Anderson
Senior Contracts Administrator
Tel: 714/560-5427
Email: vanderson@octa.net
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COOPERATIVE AGREEMENT NO. C-3-2086
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This Agreement shall be made effective upon execution by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-3-2086 to be executed on the date first above written.
CITY HUNTINGTON BEACH
By:
Connie Boardman
Mayor
ATTEST:
By:
Joan L. Flynn
City Clerk
APPROVED AS TO FORM:
By:
Jennifer McGrath
City Attorney
Dated:
ORANGE COUNTY TRANSPORTATION AUTHORITY
By:
Darrell Johnson
Chief Executive Officer
APPROV AS TO FORM:
By:
Kennard R. Smart, Jr.
General Counsel
APPROVAL RECOMMENDED:
By:
Kia Mortazavi
Executive Director, Planning
Dated:
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COOPERATIVE AGREEMENT NO. C-3-2086
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1 This Agreement shall be made effective upon execution by both parties.
2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
3 No. C-3-2086 to be executed on the date first above written.
4 CITY OF COSTA MESA
5
6 By:
James M. Righeimer
7 Mayor
8
ATTEST:
9
By:
10 Brenda Green
City Clerk
11
12 APPROVEMe 13 By.
14 To
City Attorney
15
16
Dated:_
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COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT A
ADAMS AVENUE — RTSSP
Adams Avenue Corridor
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
The Orange County Transportation Authority (Authority or OCTA) desires to provide the
components necessary to improve and enhance signal timing and synchronization services and
operations for all signalized intersections on the Adams Avenue Corridor Traffic Signal
Synchronization Project (PROJECT). This Scope of Work (SOW), as Attachment A to the
Cooperative Agreement C-3-2086, includes all written text plus tables and maps showing locations
for construction, inclusive.
PROJECT DESCRIPTION — GENERAL PROVISIONS
The PROJECT shall be completed in two distinct phases: Primary Implementation and On-
going Monitoring and Maintenance, respectively.
The On — Call Traffic Engineering Consultant (CONSULTANT) assigned the Contract Task
Order (CTO) for this PROJECT shall complete Primary Implementation phase within one
year of Notice to Proceed. Upon acceptance of the Primary Implementation phase by the
PARTIES, CONSULTANT shall then commence the Ongoing Monitoring and Maintenance
phase. Ongoing Monitoring and Maintenance will have a duration of 24 months. PROJECT
Closeout of the total three year PROJECT length shall occur upon receipt of Final Report
and acceptance by all PARTIES.
The PROJECT length is five (5) miles and includes twenty-three (23) signalized intersections.
The two (2) Orange County participating agencies are the City of Huntington Beach (applicant
agency) and the City of Costa Mesa (AGENCIES). The street was proposed for synchronization
by the City of Huntington Beach as part of the 2013 Call for Projects for Project P corridors from
Renewed Measure M (M2). The term PARTIES shall refer to all participating AGENCIES and
OCTA. Caltrans is not a participating agency, but owns intersections on the corridor. All work
performed on the PROJECT at Caltrans locations will be considered a PROJECT Contract Line
Item. The AGENCIES have designated OCTA to act as LEAD AGENCY for this PROJECT.
Traffic Signals to be synchronized along the corridor are controlled by these AGENCIES. The
AGENCIES along the corridor utilize several different types of controllers, including Type 170E,
Type 2070, and NEMA TS - 1 or 2, and Advanced Transportation Controller (ATC) each with
their own respective firmware or operating systems and characteristics. The respective
agencies also interface with these controllers utilizing unique Central Systems and are planning
on expanding/extending those systems onto this corridor.
The main goals and objective of this project is to:
• Perform an operations and timing analysis to develop and implement optimized traffic
signal synchronization timing, including the development and implementation of timing
plans at all signalized intersections;
• Determine and make recommendations for all traffic signal equipment and infrastructure
related solely to improve and/or enhance synchronization and overall corridor
operational efficiencies; and
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COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT A
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• Upon approval by the owning AGENCY and OCTA, procure, furnish and install all
approved infrastructure improvements for PROJECT.
The implementation of the new optimized timing and infrastructure improvements will:
• Provide signal synchronization timing for prevailing traffic patterns;
• Maximize the number of intersections traversed on a green indication vs. those stopped
by a red indication;
• Reduce stops, decrease travel times, and reduce overall delay;
• Reduce emissions and Green House Gases (GHG); and
• Provide a continuing foundation for intedurisdictional cooperation in coordination of
interactive but autonomous local AGENCY traffic signal systems.
The following specific tasks are required to be performed in the course of providing service for
the traffic signal coordination project. Tasks are listed in sequential order for clarity. However,
some tasks may run concurrently or commence prior to the order listed.
Task 1: Project Management
Task 1: Project Management is ongoing throughout the duration of the PROJECT. This task
includes day-to-day project management, such as meetings, progress reports, tracking of
schedules, invoicing, and overall administration of the PROJECT. The project management
team, comprised of Authority personnel including internal on — call consulting support firms, and
the On—Call Traffic Engineering Consultant (CONSULTANT), acts as an extension of the
Authority staff and will act in that capacity at meetings with the respective corridor AGENCIES.
The following list is a minimum of what is required of this task:
The selected CONSULTANT for PROJECT shall prepare a detailed Project
Management Plan (PMP) that includes budget and schedule estimates for all of the
tasks described in the SOW, providing specific project milestones for review and
approval by the Authority Project Manager (APM), Project Manager III — Regional
Modeling/Traffic Operations, or designated representative. These items shall be
detailed and include expected meetings, activities (by work task, whether performed by
CONSULTANT team or by others), start dates, activity durations, product submittal
dates, relationships among work tasks (including critical path items), and a detailed
GANT flow chart for the project tasks, and float time. The PMP shall also define the
roles of the Project Manager, Project Assistant, and Project Manager's Reporting
Contact Person, as well as their corresponding contact information. CONSULTANT
shall finalize the report based on comments received from the project sponsor, other
involved AGENCIES, and APM and/or Authority staff.
2. CONSULTANT shall lead a two (2) stage Project Kick -Off Meeting with the APM and
AGENCY representatives.
a. The first stage will be to kick-off the project with the APM; establish communication
channels and protocols; discuss the SOW, schedule, and budget; gather available
information; and obtain a thorough understanding of the goals for the project.
Specific topics to discuss include data collection needs, specific Traffic Signal
Timing Optimization software programs specified herein, and specific construction
items and procurement methodologies, and PROJECT schedule.
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COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT A
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b. The second stage of the meeting will be the PROJECT Traffic Forum with the
CONSULTANT, APM, and AGENCY representatives that have signalized
intersections along the PROJECT. Data collection needs and requirements shell be
outlined to the involved AGENCIES. CONSULTANT shall notify each AGENCY of
the type of work, and when the work is to be performed within that AGENCY.
CONSULTANT shall notify each participating AGENCY any and all documents that
need to be produced pertaining to the construction of the facilities and the
coordination, including but not limited to: as -built drawings, new Plans, Specifications
and Estimates for new construction to be built as part of this project (PS&E),
Intersection Timing Charts, Existing Synchro Models, Aerial photos, ADT and TMC
data, etc. The APM may assist in this endeavor to facilitate time constraints.
3. CONSULTANT shall lead project meetings as directed by the Authority to include the
CONSULTANT staff, APM, and other project related participants. The purpose of these
meetings will be to ensure that proper input is being received and included in the work
effort by CONSULTANT and the Authority.
a. CONSULTANT shall prepare agendas, provide status updates, discuss the progress
and direction of the work, and provide notes of these meetings as directed by the
Authority to all participants. These meetings will also serve to provide feedback
between the project development team and CONSULTANT regarding specific issues
of the effort, including facilitating the development of measures of effectiveness,
construction alternatives and mitigations, and as specified in later tasks.
4. CONSULTANT shall attend and be an active presenter at the Authority -led Traffic Forum
(formerly ITS Roundtable), updating the group on the effort, its status, and other items
as determined by Authority staff. The Traffic Forum is a semi — annual forum envisioned
to further communication and information exchange between the Authority and the local
AGENCIES regarding signal coordination and ITS.
5. CONSULTANT shall attend and present at four (4) Board/Committee meetings to
summarize the findings. CONSULTANT shall attend and present at other AGENCY
committee meetings, and intergovernmental meetings as directed by the Authority. The
purpose of these meetings may be to inform attendees about the project, signal
synchronization in general, the PROJECT potential strategies, and other relevant
information.
a. At a minimum, a total of 10 meetings (this may be adjusted upon agreement of the
PARTIES), 2 Board, 2 Committee, and 6 project team and other meetings shall be used
for scheduling and budgeting purposes.
Deliverables —Task 1:
1. Lead a 2 Stage Project Kick-off Meeting and prepare agenda and meeting materials.
2. Detailed Project Management Plan — one per participating party.
3. Monthly progress reports (electronic master and two copies) including status of the work
effort and updated schedule. Draft and Final Project Reports.
a. Consultant shall also submit an informal weekly summary of work performed in text,
rich text, or MS Word formats for OCTA internal usage.
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b. Monthly progress reports to AGENCIES upon request.
4. Attend Monthly project team meetings and prepare meeting materials, including agenda,
action items, graphics, presentation aides, and notes.
5. Electronic versions of all data files as directed by Authority.
6. Graphics and presentation aides required for all meetings.
7. All documents provided in electronic form should be those currently used by OCTA: MS
Office 2010 format, and Adobe Acrobat pdf files.
8. All electronic data produced for this project shall be provided on CD -R, Flash Media,
DVD -R or similar hardware non-volatile memory device.
9. All correspondence shall include as a recipient the project mailbox at OCTA;
AdamsAve.TSSPO—octa.net
10. In addition, during the course of the project, SharePoint and FileZilla systems managed
by OCTA, may be employed for file transfer, etc.
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Task 2: Data Collection
CONSULTANT shall collect the following data necessary to thoroughly understand existing
traffic conditions in the study area and be able to develop optimal time -of -day traffic signal
coordination plans, if applicable.
From the involved AGENCIES and or Authority, CONSULTANT shall collect existing
timing charts/sheets, existing coordination plans, traffic as -built drawings, aerial photos,
maps, traffic collision data as available, and collision diagrams for the study
intersections, if available. CONSULTANT shall also collect any of the shelf plans for
construction and all traffic signal coordination/synchronization related Plans,
Specifications and Estimates (PS & E) for the corridor. CONSULTANT, if requested by
the involved AGENCY, will provide their own staff to review available records/plans and
request copies of needed records/plans with minimal disruption to the involved
AGENCY.
2. From the involved AGENCIES, CONSULTANT shall collect signal timing and signal
priority preferences, including, but not limited to, those related to pedestrian and bicycle
timing, phase sequence modifications and preferences, and special operations such as
conditional service, coordination preferred phase re — service, and ring — barrier logic, as
well as the timing optimization software preference.
3. CONSULTANT shall conduct seven-day 24-hour machine counts along each 1 mile
segment of PROJECT. Additionally, CONSULTANT will collect 24-hour vehicle
classification counts using a machine at five (5) locations on PROJECT to determine
heavy vehicle (truck) percentage information. Data obtained from Saturday and Sunday
counts will determine the necessity of weekend signal timing. All count locations will be
approved by the PARTIES prior to collection.
4. CONSULTANT shall conduct weekday and weekend peak period turning movement
counts (TMC) at each and every one of the PROJECT signalized intersections (see
Page A-20, Node Map with Construction Notes), including pedestrian and bicycle
counts. No other types of TMC classification shall be necessary. Weekday counts shall
be conducted for two hours of each peak period (AM, mid-day, and PM). If a need is
determined, after analyzing the seven-day 24-hour machine counts, weekend TMC
counts shall be conducted at each and every one of the PROJECT signalized
intersections for a single two hour Saturday mid-day peak period. For intersections with
more than 2 through lanes in any of the approaches, a minimum of 2 people per
intersection is required. Video data collection may be utilized for this function and will
negate the personnel requirements.
a. CONSULTANT, APM, and Local AGENCIES shall determine locations for special
video recording of bicycle and pedestrian activity for specific data collection in
support of upcoming changes to the CA MUTCD. Video recording and data
reduction shall be required at a minimum of 6 locations. Traffic Forum will approve
the locations.
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b. CONSULTANT and designated sub consulting Traffic Counting Firm shall be
cognizant of the fact that queuing of right turn vehicles or left turn vehicles that do not
pass the limit line for counting purposes during the count time period shall also be
counted as part of the quarter hour period in which they occur. (This means that if a
queue develops that is not served in one cycle and the counting period is ending, the
number of un served cars in the queue shall be included in that 15 minute period. it
shall not be included in the succeeding 15 minute period).
c. TMCs that are <_ 2 years of age, and supplied by an alternate viable source, for an
intersection, may be used in lieu of a manual count. Per the CTFP Guidelines and
the precepts of the Measure M2 Ordinance, TMC's supplied by a PARTY cannot be
used as a credit against match funding requirements.
4. All counts shall be summarized in MS Excel 2010 format. Copies of the raw data count
sheets will be provided to each involved AGENCY and APM. (See CTFP Guidelines, page
8 —14, for ROADS requirements)
Deliverables — Task 2:
1. Report summarizing data collection effort, including intersection turning counts, traffic
collision analysis, current traffic signal timing patterns, and drawings of intersection features.
2. Electronic versions of all data files (See CTFP Guidelines, page 8 — 14, for ROADS
requirements)
3. Raw video footage of intersections receiving Video Counting to OCTA only.
4. Deliverables of Task 1 and Task 2 to AGENCIES shall be limited to political boundaries.
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Task 3: Field Review, Plans Specifications and Estimates, Design Standards and
Requirements
1. CONSULTANT shall review the geometric layout, existing traffic signal equipment and signal
synchronization related infrastructure, and identify any deficiencies for each intersection and
along the whole corridor. The review shall include an assessment of the existing
intersection geometry, traffic conditions, and traffic signal control equipment and
telemetry/interconnect facilities along the corridor and of each intersection using
observation, available as -built plans, consultation with the local AGENCIES, and AGENCY
supplied aerial photos. CONSULTANT shall use a standard field form developed by
CONSULTANT for this review that accounts for each piece of intersection data required.
With permission of the local AGENCIES, CONSULTANT shall inspect the interior of each
traffic control cabinet, inspect the telemetry systems and determine their respective
condition and make recommendations for equipment upgrades. CONSULTANT is advised
that certain infrastructure and equipment upgrades have been identified previously by the
AGENCIES and reviewed by the APM and shall be a requirement of this project. These
items are identified subsequently within this document.
2. CONSULTANT shall also include an identification of all planned and programmed
improvements (widening projects, intersection improvements, etc.) on the study corridor.
The identification of these projects should be at minimum a list summarizing all
improvements.
3. Key components of the corridor review shall include, at minimum, the following:
a. Corridor lane configurations and lane widths;
b. Existing street and lane geometries, curbs, bus turnouts, and medians;
c. Upcoming improvements to the corridor;
d. All Traffic Control Devices related to traffic signal operations at all PROJECT
intersections, approaches to cross streets, and along PROJECT corridor;
e. Traffic signal control device information, such as type of device, brand and make,
condition of equipment. Intersection Photographic Documentation Log shall be
required;
f. Existing signal operation characteristics — signal phasing, cycle lengths, phase
sequence alteration, and protective -permissive, etc.;
g. Existing controller and telemetry/interconnect equipment, if any;
h. Existing time -referencing setup, if any;
i. Existing Central Master Equipment, if any;
j. Existing Field Master Equipment, if any;
k. Open each controller cabinet and take digital photos of all equipment inside;
I. Note any deficiencies of traffic control equipment at each intersection; and
m. Note the maintenance condition or existence of the traffic signal equipment,
controllers and synchronization related infrastructure.
CONSULTANT shall also investigate factors that are expected to affect signal progression
including, but not limited to: intersections with high pedestrian or bicyclist volumes; over-
saturated intersections; uneven lane distribution; high volumes of trucks and buses; high-
volume un -signalized intersections, including interchanges; parking maneuvers; presence and
location of bus stops; differing signal timing patterns among AGENCIES; etc.
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With the view of assisting, enhancing, and improving the traffic operations along this corridor,
CONSULTANT shall identify any deficiencies of the existing traffic signal control and. telemetry
infrastructure and geometric layout, and provide recommendations towards simple solutions that
may be implemented to correct such deficiencies. CONSULTANT shall prepare a report
summarizing the findings of the field review.
If deemed necessary by the APM or through request of an AGENCY through the APM,
CONSULTANT shall prepare any design construction documents in the form of sketches to full-
fledged Plans Specifications and Estimates (PS & E). CONSULTANT shall prepare such plans
for use in the construction of the PROJECT per each respective AGENCY's standards.
CONSULTANT shall supply such documentation to the APM and the AGENCY owning the
affected facility for approval prior to commencing any construction. Construction documents will
be used during the course of construction by AGENCY for inspection services. CONSULTANT
shall modify documents subject to approved construction completion to owning AGENCY as an
As — Built document. Cost for production, reproduction, inspection services, and as — built
services are part of the Full Fixed Price of the Contract and/or CTO and no additional
compensation shall be allowed, therefore.
CONSULTANT will be required to design, procure, install, construct, and implement all desired
components of the PROJECT as described in this document. CONSULTANT shall negotiate
with OCTA and AGENCIES at the beginning of PROJECT to determine what actually shall be
installed and implemented to maintain budgetary control.
CONSULTANT, if required to install or replace any traffic signal control equipment whether local
intersection or central systems, shall perform due diligence in the determination of what types of
systems are to be installed. NTCIP compatible systems with Center to Center (C2C)
communications ready capability shall be installed. System Telemetry C2C or to intersections
from Central or peer to peer shall be Internet Protocol (I.P.) based Ethernet over Copper,
Ethernet over Fiber, or hybrid of those two. Serial Communications shall not be allowed.
Closed Loop Systems shall not be continued, supplied nor installed without special
consideration and approval by OCTA and APM. Sole Source systems or systems that are a
linked subset or part of a sole source central system shall not to be installed unless verification
of need can be demonstrated to OCTA APM and CAMM Contract Administration per OCTA
standards and policies. In the circumstance where a local intersection system controller is a
necessary sole source and there is no alternate substitute, the CONSULTANT shall procure the
sole source local intersection controller unit. The controller assembly and appurtenances
housing the local intersection system controller may be supplied by others.
Deliverables — Task 3:
1. Report documenting:
a. The field review (including photo logs)
b. Recommended mitigations to perceived problems
2. Electronic versions of the report and all data files
3. Necessary Construction Documentation
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Task 4: `Before' Study
CONSULTANT shall conduct a 'Before' field study report representative of the times and days
for which synchronization plans will be developed. The report shall identify Measures of
Effectiveness (MOE) to evaluate the effects of the synchronization plans. MOE's will likely
include traffic flow, travel time, average speed, number of stops per mile, number of
intersections traversed on green vs. stopped by red (Greens per Red) (note: Average Speed,
Stops per Mile, and Greens per Red are the new OCTA MOE, Corridor Synchronization
Perfonnance Index (CSPI)), fuel consumption reduction, pollution reduction, and other pertinent
items. The CONSULTANT shall include the CSPI as part of the MOEs as they are easily
identifiable by lay persons relevant to demonstrating corridor improvements. The identified
MOE's shall be compiled for the corridor using the floating car method and from either PTV
Vistro 2 or Synchro 8.0 and from Tru -Traffic Version 10.0. At least five (5) runs will be
completed in each direction for each of the three weekday timing plans (a.m., midday, and
p.m.), and at least five (5) runs will be completed in each direction during the Saturday midday
plan. Number of runs shall be consistent for both directions and time periods. Based on
engineering judgment and in conjunction with APM approval, CONSULTANT should subdivide
the corridor into contiguous segments for the 'Before' and 'After' runs. CONSULTANT shall
notify and receive approval from PARTIES on number of runs and contiguous segments to be
accomplished.
Project travel -time data shall be collected using the floating car method, a laptop computer, a GPS
receiver unit, and Tru -Traffic v 10.0, only.
The report shall address likely optimization strategies for signal synchronization, specifically
focusing on how to consider PROJECT optimization: end — to — end vs. coordinated zones.
Ideally, the analysis should include the floating car data and data collected as part of Task 2.
However draft versions of the report can include previously collected traffic, travel time, or other
data, if considered relevant and available. The evaluation report shall provide a very good
understanding of traffic patterns on PROJECT throughout the weekdays and throughout the
weekend. Tru -Traffic Version 10.0 has the OCTA Corridor Synchronization Performance Index
(CSPI) Calculation formulas available for use as well as the calculations for the latest emissions
for GHG and other Measures of Effectiveness (MOE). These functions shall be utilized by the
CONSULTANT in the draft preliminary, draft final and final reports as specified herein.
It is highly recommended that the following modules be downloaded and installed as part of Tru
Traffic prior to the start of the 'Before' Runs:
• OCTA CSPI.urc,
• Emissions using CMEM for Vehicle Category 4 rev2.urc
• FuelConsumption&Emissions—mph.urc,
• Cum ulativeAvgSpeedLOS—mph.urc
The CONSULTANT shall perform due diligence with regard to existing and proposed timing
operations on arterials that intersect with the PROJECT.
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CONSULTANT shall prepare a memorandum and present the findings to the Authority outlining
the findings of the 'Before' field study. The Authority may request a presentation on .the traffic
patterns on PROJECT Scope and possible synchronization strategies to address the traffic
patterns (optimizing the fill corridor versus optimizing segments identified with natural traffic
breaks) to provide direction on the preferred signal timing strategy. Any requested presentation
shall include as much of the turning movement, 24-hour machine counts, travel time, earlier city
counts, etc. as available. CONSULTANT shall finalize the memorandum based on comments
received from the Authority Project Manager and other involved AGENCIES and after
incorporating the full set of data collected by CONSULTANT as part of Task 2.
Deliverables — Task 4:
1. A memorandum documenting the results of the 'Before' study is to be distributed to the
APM and AGENCIES as a discussion item. More detailed analysis of project results shall
be included in Task 8: Project Report.
2. Electronic versions of all data files and memorandum to all PARTIES and AGENCIES.
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Task 6: Signal Timing Optimization and Implementation
CONSULTANT shall work with the APM and AGENCIES to develop a model of the study area
and calibrate the model based on field observations of existing conditions. Signal
synchronization optimization shall be conducted in PTV Vistro 2 and/or Synchro 8.0. The
corridor model must be consistent with all aspects and seamlessly interface and interlace with
the County Wide Synchro Network as administered by the GIS/ROADS database. The
PROJECT shall be developed with PTV Vistro 2. and/or Synchro 8.0 and shall be easily
imported and/or exported to and from those programs' respective database. Node or
intersection numbering scheme must remain consistent with ROADS. Any modifications,
additions, or removal of intersections or roadway segments (nodes or links) must be approved
by the Section Manager III — Planning/GIS, Planning and Analysis for OCTA. CONSULTANT
shall calibrate the model based on travel time, delay studies, field observations of queue
lengths, and saturation flows for heavy movements at key intersections. It is recommended that
the CONSULTANT utilize the BingTm Map feature from PTV Vistro 2 or Synchro 8 in the
development of the base layout files. Tru -Traffic Software version 10.0 or latest release should
be used, subsequent to initial optimization, to augment and enhance green band throughput
(offset, splits, phase rotation); and, to incorporate specific off band coordinated traffic platoons
into the corridor operation as required by data analysis and field observations.
The CONSULTANT may use their own numbering scheme for use in Synchro analysis if the
volume balancing and other factors becomes an issue with node numbering in regard to OCTA
ROADS Database. If the CONSULTANT chooses to use this methodology, the requirement for
submittal of the database in the ROADS format is still required. The extra node numbering used
for volume balancing nodes and other factors must be removed upon final submittal of the
Synchro document that will be incorporated into the ROADS database. These operations will
be closely monitored and controlled through the APM and the Section Manager of the GIS
department of Planning.
CONSULTANT shall evaluate signal timing and coordination parameters with consideration for
the following:
o Optimize coordination timing using:
• Modified Phase Sequence Rotation
• Lead/Lead
• Lead/Lag
• Lag/Lead
• Lag/Lag
• Leading and Lagging the same phase within a given cycle
• Protected/Permissive operations
• Phasing will be lead/lead only; or,
• Flashing Yellow Arrow technique may be employed for lead/lag if
controlling/owner AGENCY permits its use
• Harmonic cycling — double, half, third or other harmonic multiple,
• Other innovative techniques upon approval of the owning agency and the APM
CONSULTANT will measure the saturation flow rates at key project intersections during one
peak hour where the overall intersection volume -to -capacity ratio is greater than or equal to 0.8
as a calibration for the Synchro model.
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o Timing parameters which provide adequate splits and corresponding offsets which fully
accommodate pedestrians within the split time. CONSULTANT shall take into
consideration the pedestrian timing parameters used by the local AGENCY on a case by
case basis. Pedestrian Intervals shall be examined and retimed to current adopted
standards by each respective AGENCY. CONSULTANT should note that proposed new
pedestrian timing standards have been approved at the Federal and State level.
AGENCIES must be contacted and provide policy and guidance to the CONSULTANT
for calculations regarding these timing intervals.
o Timing parameters which incorporate minimal pedestrian activity to provide the optimum
vehicle split and offset timing and accommodate pedestrians using various pedestrian
timing adjustment techniques for pedestrian splits during coordination.
o Appropriate cycle lengths consistent with the goals of this effort. Additionally,
CONSULTANT shall recommend time -of -day start and stop intervals for the various
timing plans based on the identified peaks from the 24-hour machine counts, and field
observation.
o CONSULTANT shall prepare, at minimum; a total of three (3) timing plans for a typical
weekday which consider the following peak periods: AM PEAK, MID-DAY PEAK, PM
PEAK and one (1) timing plan for a typical Saturday for a MID-DAY PEAK. Timing plans
should be in both Synchro format and the preferred timing chart format of each local
AGENCY.
CONSULTANT shall develop an operational model within SimTrafFc. The operational analysis
will be used to micro — simulate and analyze specific roadway segments with queuing, spill
back, starvation, storage blocking, and other queuing interactions, and to analyze and mitigate
the conditions discovered by CONSULTANT and/or APM and AGENCIES in field reviews.
CONSULTANT shall develop optimized signal timings using the results from PTV Vistro 2
and/or Synchro/SimTraffic 8.0, in conjunction with Tru -Traffic version 10.0 or latest released
version and recommend any changes to the signal phasing at each signalized intersection that
may improve the efficiency of operations. Output of the modeling software shall not be utilized
without proper QA/QC. Engineering judgment shall be utilized to determine final operational
parameters. The recommended signal timing plans shall be reviewed by the APM and local
AGENCY staff.
Time of Day/Day of Week (TOD/DOW) Timing Plan selection schedules shall be developed that
reflect actual traffic conditions within contiguous segments or down to the individual intersection
as necessary. The CONSULTANT, in cooperation with the APM, and upon concurrence of the
Traffic Forum, shall develop a real time traffic responsive operations (TRO) program to facilitate
timing plan selection based on data obtained from the project. The program shall select the
timing plans relative to volume, occupancy, speed, if available, and directional flows on a
24hour/7 days per week schedule. All forms of detection for all modes of travel may be
employed in this endeavor. A library of timing plans shall be developed to facilitate this
requirement. A static TOD/DOW schedule shall be developed and set ready as backup in case
of detection failures within the TRO program.
is
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Upon approval of the optimized signal timings by the Authority and the cities, the
CONSULTANT shall implement, or assist local AGENCIES staff in the implementation of new
signal timings either through the central traffic signal system (if available) or direct
implementation at the intersection controller units. CONSULTANT shall use existing traffic
signal interconnection systems, where they exist, and, as a result of the inter jurisdictional
nature of the project, shall implement time -based signal coordination techniques across signals
controlled by different AGENCIES.
As the project will be using time -based signal coordination, the CONSULTANT shall evaluate
the current time -referencing of all traffic signal controllers and recommend a corridor -wide
strategy to ensure that all traffic signal controllers are on synchronized time clocks linked to a
master time source. CONSULTANT shall verify that all Central Master or Local Field Master,
and/or Local Controller unit clocks are:
0 operating properly and are synchronized;
o and that all clocks are referencing a Coordinated Universal Time (UTC) and the start for
all cycle length calculation shall be 12:OOAM — Midnight.
CONSULTANT shall fine-tune, or assist local AGENCY staff in the fine-tuning of, the new
settings and timings. CONSULTANT shall fine-tune timings in the field and record all changes.
Fine-tuning shall be conducted during times and days that are representative of the times and
days for which coordination plans were developed.
CONSULTANT shall utilize Tru — Traffic Version 10.0 or later software on a laptop with
appropriate GPS device and use the floating car method utilized in the PROJECT 'Before' Study
to fine tune the corridor operation and verify integrity of system intersection clocks.
Synchronized Video shall be used to compare actual conditions to anticipated conditions
dictated by the Tru -Traffic time space diagram so that any anomalies may be corrected prior to
'After' Study tasks. (Note: Synchronized video may be done in defined segments as determined
by the Traffic Forum. See Task 6 below.)
Synchronized Video of 'Before' and 'After' runs shall be utilized in the development of
presentations to City Council or Committee meetings.
CONSULTANT shall prepare a memorandum detailing the signal timing optimization and
implementation, including detail on the Tru-Traffic/OCTA CSPI and other MOE's and PTV Vistro
or Synchro/SimTraffic MOE results. CONSULTANT shall finalize the memorandum based on
comments received from the PROJECT AGENCY applicant or sponsor, the other involved
AGENCIES, and the APM.
Deliverables — Task 5:
1. All optimized and synchronized traffic signal timing plans, including existing corridor
conditions and improved corridor conditions.
2. Field implementation of optimized traffic signal plans for existing corridor conditions,
including all required fine tuning and Traffic Responsive Operations parameters.
3. Evaluation, recommendation, and installation of a master synchronized time -referencing
system.
4. Electronic versions of Files from all Traffic Signal Modeling Software programs used in
PROJECT
5. Electronic versions of all other data files and memorandums.
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6. Memorandum documenting the signal timing optimization and implementation.
7. Deliverables to PARTIES shall be limited to one to three signalized intersections on each
side of respective political boundaries.
Task 6: 'After' Study
The CONSULTANT shall conduct an 'After' field study representative of the times and days for
which synchronization plans will be developed. The 'After' study must be conducted in the same
manner and contain the same MOE's as the 'Before' study in order to evaluate the improvements
of the synchronization plans. MOE's should be compiled for the optimized corridor using the
floating car method output in Tru -Traffic and then from Synchro/SimTraffic 8.0 or from PTV Vistro
2. At least five (5) runs will be completed in each direction for each of the three weekday timing
plans (a.m., midday, and p.m.), and at least five (5) runs will be completed in each direction during
the Saturday midday plan.
Project travel -time data shall be collected using the floating car method, a laptop computer, a GPS
receiver unit, and the methodologies and software to match the 'Before' study, exactly.
CONSULTANT shall prepare a memorandum comparing the results of the 'Before' and 'After'
field study with reference to the specific MOE's and present the findings to the Board.
CONSULTANT shall finalize the memorandum based on comments received from the APM and
other involved AGENCIES.
Deliverables — Task 6:
1. Memorandum comparing the results of the 'Before' and 'After' studies, to be distributed to
OCTA Board as an item. More detailed analysis of project results to be included in Task 8:
project report.
2. Presentation to the Board of the 'Before' and 'After' study comparison.
3. Electronic versions of all data files and memorandum.
WHO
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Task 7: Synchronization System Construction — Agency Specific
General:
All work and equipment supplied for PROJECT shall comply and be done in accordance with all
provisions of 2010 Section 86 of the State of California Standard Specifications as amended
herein and the State of California Standard Plans as amended herein or on Construction Plans
for PROJECT.
CONSULTANT shall coordinate with each AGENCY of the PROJECT to assess special
construction requirements, needs and desires, either known and proposed or previously
unforeseen or unknown but necessary to complete the project including:
1. GPS time clocks at Central, Field Master, and Local Intersection Controller Assemblies;
2. The replacement and/or modifications to intersection controller assemblies and/or units;
3. New Central Systems or Modifications or upgrades from closed loop system to central
system hardware, firmware, and software,
4. Modifications, additions; or repair of missing or damaged signal synchronization
infrastructure and other assets to be determined. (See Exhibit B or Appendices for the
matrix for each AGENCY as to what is currently proposed to be constructed. See Task
3: Field Review, Plans Specifications and Estimates, Design Standards and
Requirements for allowed systems and sub systems, sole source, and design
requirements for all equipment to be installed.); and
Attention is directed to Section 86 —1.05 CERTIFICATE OF COMPLIANCE.
Section 86 — 1.05 CERTIFICATE OF COMPLIANCE is removed in entirety and replaced with
Section 86 — 1.05 WARRANTIES, GUARANTIES and INSTRUCTION SHEETS as follows:
Manufacturers' warranties and guaranties furnished for materials used in the work and
instruction sheets and parts lists supplied with materials shall be delivered to the owning
AGENCY prior to acceptance of the project. CONSULTANT, sub — consultant, and
vendors' of equipment and material on PROJECT shall provide to the owning AGENCY the
following Warranties and Guaranties:
a. ONE (1) YEAR GUARANTEE on LABOR and MATERIAL for all equipment
furnished, installed, and/or modified
b. THREE (3) YEAR GUARANTEE on Firmware and Software Patches, Fixes,
Updates, and Upgrades for
o Central Systems Control and Communications,
o Field Master, and Local intersection controller units
Maintenance Contracts or extra fees for these speck tasks and deliverables shall not be
allowed nor charged to any PARTY or AGENCY by either the CONSULTANT, his/her Sub
— Consultants, and/or vendors/suppliers, either jointly or severally, of the specified systems
and related components for this service or task.
Enforcement of Standard Warranties or Guaranties for hardware and software or firmware
specified heretofore shall be the sole responsibility of the AGENCY receiving the
equipment.
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Attention is directed to Section 86 — 8 PAYMENT. Section 86 - 8.01 PAYMENT is included herein
in entirety with the following additions:
Add: All work and equipment supplied and/or necessary for PROJECT, including all labor
and insurances, to make PROJECT operate as designed and intended shall be included in
the lump sum price for PROJECT. No additional compensation for same shall be allowed,
therefore. All work and equipment including labor and insurances for maintaining and
operating existing electrical facilities including communications equipment shall be included
in the lump sum price for PROJECT. No additional compensation for same shall be
allowed, therefore. Electrical energy service costs and regular maintenance costs for
PROJECT facilities under construction shall be bome by the owning
AGENCY. Maintenance costs for PROJECT facilities caused by damage from public shall
be bome by the owning AGENCY. Maintenance costs caused by damage from
CONSULTANT or sub — consultants, and/or vendors shall be bome solely by
CONSULTANT.
Deliverables — Task 7:
1. Procure and install any and all equipment as specified but within budget for the PROJECT
as proposed in the Scope of Work and Attachments or Appendices.
2. Negotiate with APM and AGENCY representatives on alternative procurements or
substitutions as deemed necessary during the course of the PROJECT.
3. AS BUILT Plans and Specifications.
4. All WARRANTIES and GUARANTIES as specified
Page A - 16
�Vz
COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT A
ADAMS AVENUE — RTSSP
Task 8: Continuing Signal Timing Support
CONSULTANT will provide "on-call' signal timing support services for a period of two years or 24
months following the implementation and fine — tuning of the final signal timing plans, Task 5, to
address any future adjustments that may be needed during this period. Depending on the nature
of the adjustment, CONSULTANT may accomplish the fine-tuning adjustments remotely from the
CONSULTANT's office through the traffic management systems. During this 24 -month period
CONSULTANT will be prepared to review any project intersection requested by the PARTIES
within (24) hours of written notice, including observing and fine-tuning the signal timing.
CONSULTANT will drive the length of the project arterial during all designated corridor
synchronization timing plan hours of operation on a monthly basis in order to verify that the
synchronization timing is working as designed, and complete any necessary adjustments. Monthly
driving times will consist of a full 12 -hour weekday and a 4 -hour Saturday. CONSULTANT shall
notify APM 24 hours prior to commencement of driving periods.
Deliverables — Task 8:
1. 24 months of on-call support and revised signal timing plans and memorandum
documenting CONSULTANT recommendations and AGENCY actions
2. Electronic versions of all data files and memorandums.
Page A - 17
W]
COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT A
ADAMS AVENUE — RTSSP
Task 9: Project Report
At the end of the one (1) year implementation phase of the three (3) year contract period,
CONSULTANT shall prepare a Final Report with an executive summary. The report shall
provide complete documentation of the project, including, but not limited to, project objectives,
project locations, project scope, findings, recommendations, implementation schedule,
improvements accomplished, report on the Continued Signal Timing Support per Task 8, and
procedures for continuing maintenance, surveillance, and evaluation of the coordinated signal
system, work performed, data collected: 'before' and 'after' studies and project benefits
achieved in terms of fuel savings, travel time, and other measurable parameters. The report
shall document all planned and programmed improvements on the study corridor as well as
recommendations for further infrastructure improvements that would likely improve the corridor
signal coordination project results. CONSULTANT shall present the final report and results of
the project to the Board and city councils as required. The report shall be completed in
accordance with the current CTFP Guidelines.
The report shall include for each intersection the lane configurations; signal phasing, turning
movement data, and cycle lengths for existing and proposed timings for all peak periods. In
addition, in a separate binder, all the traffic signal phase sequences, signal timing plans, and
pedestrian timings shall be documented. Finally, the report shall provide recommendations with
cost and benefit estimates for future improvements to traffic signal infrastructure (signal
controllers, vehicle detection, communications, etc.), intersection capacity (appropriate signal
phasing, lane geometrics, and alleviation of physical bottlenecks that curtail arterial capacity),
and traffic management strategies. These proposed improvements are beyond the scope of
this project but should be useful in determining future enhancements to the corridor.
At the end of the three (3) year contract period, the Consultant shall prepare for OCTA the
FINAL REPORT as required by the M2 Ordinance and Chapter 10 of the FY2013 CTFP
Guidelines for Fiscal Year 2013. This report is a fill in the form type of report.
Deliverables — Task 9:
1. Draft and Final PROJECT Signal Synchronization Project Report (one electronic master, two
hardcopies to Authority, and one hardcopy per AGENCY) and Presentations at the end of
the one (1) year Implementation Phase.
2. Final Project Report per Chapter 10 of the FY2013 CTFP Guidelines.
Page A - 18
COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT A
ADAMS AVENUE — RTSSP
Task 10: Traffic Signal Modeling Software Support
This Section is an optional line item depending on PROJECT costs and savings during the
implementation phase.
CONSULTANT, in addition to specific needs of AGENCIES as listed on Pages A-19 to A-21
shall supply to OCTA or specified AGENCY, if funding is available, any upgrade or new licenses
for the following software and manuals:
Agency Name
Product Name
Quantity
Add
Upgrade
New
License
Costa Mesa
PTV Vistro 2
1
No
No
Yes
Huntington Beach
PTV Vistro 2
1
No
No
Yes
Deliverables Task 10:
Software with licenses and manuals as specified
Page A - 19
Is
COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT A
ADAMS AVENUE — RTSSP
Adams Avenue - List of Intersections
Location
Adams @
Node #
Agency
1
Fairview Street
4514
Costa Mesa
2
Pinecreek Drive
4515
Costa Mesa
3
Harbor Boulevard
4517
Costa Mesa
4
Royal Palm Drive
4516
Costa Mesa
5
Mesa Verde East Drive
4518
Costa Mesa
6
Mesa Verde West Drive/Placentia Avenue
4519
Costa Mesa
7
Albatross Drive.Shantar Drive
4520
Costa Mesa
8
Ran er Lane
4111
Huntington Beach
9
Brookhurst Street
3947
Huntington Beach
10
Target
4112
Huntington Beach
11
Bushard Street
3948
Huntington Beach
12
Magnolia Street
3946
Huntington Beach
13
Newland Street
3945
Huntington Beach
14
Coldwater Lane
3868
Huntington Beach
15
Beach Boulevard
274
Huntington Beach
16
Delaware Street
3943
Huntington Beach
17
Lake Street
3944
Huntington Beach
Location
_
Ydr[cto1 @
N eSm.�a=#
.
A n x
.zit
18
Main Street
3940
Huntington Beach
19
Lake Street
3939
Huntington Beach
20
Delaware Street
3934
Huntington Beach
21
Florida Street
3871
Huntington Beach
22
Beach Boulevard
264
Huntington Beach
23
Newland Street t
3935
Huntington Beach
Page A - 20
COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT A
ADAMS AVENUE — RTSSP
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Page A-21
COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT A
ADAMS AVENUE — RTSSP
dr
dg:M
AdamsAA,enue @
Item DesGriptrlon
uQ>r
Unit
1'otal`Cosf
e
Price
@Adams (Coldwater Lane to Magnolia),
@Yorktown Ave. (Florida to Newland),
Furnish and install conduit
LF
11200
$ 35.00
$392,000.00
1
@Newland St. (Yorktown to Adams)
@Adams (Coldwater Lane to Magnolia),
@Yorktown (Main St. to Newland St. incl.
2
entry into City Hall TMC -existing conduit
Furnish and install SMFO Cable
LF
15600
$ 5.50
$ 85,800.00
frm Main to Florida), and
U
M
m
@Newland Street (Yorktown to Adams)
3
e
Various locations
Furnish and install puliboxes
EA
55
$ 500.00
$ 27,500.00
O
pFurnish
7 locations
and install fiber patch panel, Ethernet, splice
EA
7
$ 5,800.00
$ 40,600.00
C
+j
enclosure
5Newland
=
Furnish and install Communication hub
EA
1
$30,000.00
$ 30,000.00
Furnish and install Encom Radio, Ethernet Card, Bracket
6
Yorktown @ Lake
& Antenna
LS
1
$3,500.00
$ 3,500.00
Lake
Furnish and install Encom Radio, Ethernet Card, Bracket
7
& Antenna
LS
1
$3,500.00
$ 3,500.00
Delware
Furnish and install Encom Radio, Ethernet Card, Bracket
8
& Antenna
LS
1
$3,500.00
$ 3,500.00
Coldwater
Furnish and install Encom Radio, Ethernet Card, Bracket
9
1 1
& Antenna I
LS
1
$3,500.00
$ 3,500.00
Page A - 22
COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT A
ADAMS AVENUE — RTSSP
10
Fairview
Furnish and install Type P Cabinet
LS
1
$22,000.00
$ 22,000.00
11
Furnish and install Type P Cabinet
LS
1
$22,000.00
$ 22,000.00
Pinecreek
Furnish and install Ethernet fiber switch and pigtails,
ASC/3 controller, D -Panel, 6E Pullbox, splice
12
enclosure, fiber distribution unit and drop cables
LS
1
$8,500.00
$ 8,500.00
Managed Ethernet switch. Furnish and install
Harbor
Ethernet fiber switch and pigtails, ASC/3 controller, D -
Panel, 6E Pullbox, splice enclosure, fiber distribution
13
units, and drop cables
LS
1
$12,500.00
$ 12,500.00
14
Furnish and install Type P Cabinet
LS
1
$22,000.00
$ 22,000.00
M
Royal Palm
Furnish and install Ethernet fiber switch and pigtails,
aj
ASC/3 controller, D -Panel, 6E Pullbox, splice
15
e'—�"
enclosure, fiber distribution unit and drop cables
LS
1
$8,500.00
$ 8,500.00
+j
0
Cabinet relocation. Furnish and install Ethernet fiber
UMesa
Verde East
switch and pigtails, ASC/3 controller, D -Panel, 6E
Pullbox, splice enclosure, fiber distribution unit, drop
16
cables
LS
1
$40,500.00
$ 40,500.00
Furnish and install Type P cabinet, CCN Camera,
Mesa Verde West/Placentia
Managed Ethernet switch, Ethernet fiber switch and
pigtails, ASC/3 controller, D -Panel, 6E Pullbox, splice
17
enclosure, fiber distribution units, and drop cables
LS
1
$44,500.00
$ 44,500.00
18
Albatross/Shantar
Furnish and install Type P Cabinet
LS
1
$22,000.00
$ 22,000.00
Furnish and install Ethernet fiber switch and pigtails,
ASC/3 controller, D -Panel, 6E Pullbox, splice
19
enclosure, fiber distribution unit and drop cables
LS
1
$8,500.00
$ 8,500.00
(From Pinecreek to Harbor) and (From
20
Shantar to Placentia)
Fiber (SMFO) in existing conduit
LF
3900
$5.00
$ 19,500.00
21
Contingency (10%)
EA
1
$82,040.00
$ 82,040.00
22
Construction Management (12%)
EA
1
$98,448.00
$ 98,448.00
23
System Integration ($30,000 HB, $20,000 in Costa Mesa)
LS
1
$50,000.00
$ 50,000.00 11
Page A - 23
COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT A
ADAMS AVENUE — RTSSP
24
Furnish 24 hour, 7 day automated traffic vehicle counts
EA
5
$300.00
$ 1,500.00
25
Furnish 24 hour, 7 day automated traffic vehicle counts with vehicle classification
EA
3
$400.00
$ 1,200.00
Furnish 6 hour turning movement counts (3 peaks periods, 2 hours each) for weekday and weekend
26
days for all corridor intersections per scope of work (including Caltrans -owned intersections)
EA
17
$600.00
$ 10,200.00
27
Project Administration
LS
1
$35,000.00
$ 35,000.00
28
Engineering design of all signal system improvements
LS
1
$80,000.00
$ 80,000.00
29
Produce a Before/After Study for the project
EA
1
$16,000.00
$ 16,000.00
Develop and implement optimized signal synchronization timing (including Caltrans -owned
30
intersections)
EA
17
$3,723.53
$ 63,300.00
Provide ongoing monitoring and maintenance for 2 years immediately following implementation per
31
the scope of work
EA
17
$2,640.00
$ 44,880.00
,.�"ssr .,fr,i<�s,.::
t .7�' "w-»..: `"Z
s,s �, '� E
u
M h2rx "
rye
k " '<.
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2
�C�r�cl�'��,�a�;
$�302,9f800
All items are inclusive of all necessary labor and material necessary to make system(s) operational as intended.
No additional compensation shall be allowed therefore.
Page A - 24
COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT B
ADAMS AVENUE — TSSP
DETAILED LOCAL MATCH COMMITMENT
SECTION 1: AGENCY TOTAL MATCH SUMMARY
Agency
Cash
In -Kind
Total Match
City of Huntington Beach
$ 142,226.52
$39,268.48
$181,495.00
City of Cost Mesa
$ 36,504.25
$42,594.75
$79,099.00
TOTAL
$178,730.77
$81,863.23
$260,594.00
SECTION 2: MATCH BREAKDOWN (CASH VS IN-KIND SERVICES)
A. Cash Match
Agency
Funding Source
Amount of Cash Contribution
City of Huntington Beach
N/A
$ 142,226.52
City of Costa Mesa
$
$ 36,504.25
TOTAL
$ 178,730.77
B. In -Kind Services
J. Speck Improvements (List items and Cost):
Agency
Improvement
Date of
Construction
Expenditure
p
N/A
$
TOTAL
$
Page B - 1
COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT B
ADAMS AVENUE — TSSP
ii. Staffing Commitment:
Agency
Staff Position
Type of Service to
No. of
Fully
Burdened
Total*
Project
Hours
Hourly Rate
City of
Huntington
Principal Civil
Project
100
$141.79
$ 14,179.00
Beach
Engineer
Administration
City of
Huntington
Crewleader —
Signal
36
$85.73
$ 3,086.28
Beach
Electrical
Maintenance
City of
Huntington
Crewleader —
Construction
80
$85.73
$ 6,858.40
Beach
Electrical
Mgmt/Inspection
City of
Huntington
Construction
Construction
40
$128.99
$ 5,159.60
Beach
Mgmt
Mgmt/Inspection
City of
Huntington
Public Works
Construction
120
$83.21
$ 9,985.20
Beach
Inspector
Mgmt/Inspection
Total for City of Huntington Beach:
$39,268.48
City of Costa
Mesa
Project Manager
Project Admin
100
$150
$15,000.00
City of Costa
Senior Engineer
Construction
74.5
$151
$11,249.50
Mesa
Mgmt/Inspection
City of Costa
Assistant
Construction
80
$104.50
$ 8,360.00
Mesa
Engineer
Mgmt/Inspection
City of Costa
Public Works
Construction
84.5
$94.50
$ 7,985.25
Mesa
Inspector
Mgmt/Inspection
Total for City of Costa Mesa:
$42,594.75
TOTAL IN-KIND MATCH*:
$81,863.23
*Total amount is the required participation by the identified agency. The number of hours and hourly rate will be based on
each agency's actual fully burdened billing rates, which must collectively equal the same value of the assigned `Total"
dollars. Each agency will be responsible for keeping detailed records of hours worked and description of work. An
accounting record of personnel, hours at fully burdened rate is expected to be included with the final submittal. Records
will be subject to auditing.
Page B - 2 9