HomeMy WebLinkAbout08 - CC-6 - Professional Engineering Services for - 2/4/2014CITY COUNCIL AGENDA REPORT
MEETING DATE: FEBRUARY 4, 2014
ITEM NUMBER:
SUBJECT: PROFESSIONAL ENGINEERING SERVICES FOR DESIGN OF RED HILL AVENUE
MEDIAN IMPROVEMENTS
DATE: JANUARY 23, 2014
FROM: PUBLIC SERVICES DEPARTMENT - TRANSPORTATION SERVICES DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: RAJA SETHURAMAN, MANAGER, TRANSPORTATION
SERVICES DIVISION, (714) 754-5343
RECOMMENDATION:
1) Award a Professional Services Agreement (Attachment 1) for design of the Red Hill Avenue
Median Improvements to CNC Engineering, 2121 Alton Parkway, Suite 200, Irvine, CA
92606, in the amount of $105,551.
2) Authorize the Mayor and the City Clerk to execute the Professional Services Agreement.
BACKGROUND:
Red Hill Avenue is a four -lane, primary arterial with light industrial and office development on
both sides of the street. The street has a 22 foot wide painted median south of McCormick
Avenue with limited driveway access, as the adjacent properties are served from side streets.
The availability of a wide median area (22 feet) between the travel lanes provides an
opportunity for the City to develop a median with landscaping that complements the existing
parkway landscaping along Red Hill Avenue. Red Hill Avenue also serves as a 'Gateway' to the
City and installation of raised medians with landscaping will create an aesthetically pleasing
driving experience.
In April 2012, Public Services staff was successful in capturing Highway Safety Improvement
Program (HSIP) Cycle 5 grant funding for engineering design and construction for the
implementation of raised, landscaped medians along Red Hill Avenue between McCormick
Avenue and Bristol Street. The project limits are shown in Attachment 2.
ANALYSIS:
On November 13, 2013, the City issued a Request for Proposals (RFP) for civil engineering
design services. Eleven (11) proposals were received to provide the intended engineering
services. Proposals were reviewed for compliance with the City's RFP, and consultants were
evaluated based on project understanding, depth of experience, technical expertise, and
associated factors. Based on the proposals, the staff selected three (3) consultants for oral
interview. After careful review of the proposals and responses during the interview process,
staff finds CNC Engineering well qualified to perform the final engineering design services. The
proposal submitted by CNC Engineering represents a thorough understanding of the project,
complies with City specifications, and documents their technical ability and experience with
similar projects.
ALTERNATIVES CONSIDERED:
One alternative would be to perform the design work in-house. However, the scope of work and
demands of the project exceed staff's resources and time.
A second alternative would be not to undertake this project. However, this will result in retaining
Red Hill Avenue within the project limits in its current state with a painted median and will also
result in relinquishing the HSIP Federal grant funds captured for this project.
FISCAL REVIEW:
Public Services staff has secured HSIP Federal grant funding in the amount of $102,700 toward
the design and $768,600 toward construction of raised medians along Red Hill Avenue between
McCormick Avenue and Bristol Street. The grant funds were recognized in the Fiscal Year 2013-
14 Budget. The consulting services budget authorized for Fiscal Year 2013-14 will be utilized for
the additional funds necessary for engineering design.
LEGAL REVIEW:
The City Attorney's office has prepared the attached Professional Services Agreement and has
approved the document relative to form.
CONCLUSION:
After careful review of eleven (11) proposals submitted for civil engineering design for raised
medians along Red Hill Avenue between McCormick Avenue and Bristol Street and the
subsequent interview process, it is recommended that the City Council award a Professional
Services Agreement to CNC Engineering in the amount of $105,551. Further, staff requests
that the City Council authorize the Mayor and the City Clerk to execute the attached
Professional Services Agreement (Attachment 1).
RAJA SETHURAMAN ERNESTO MUNOZ
Transportation Services Manager Public Services Director
ATTACHMENTS: 1 — Professional Services Agreement
2— Project Limits
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk Division
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