HomeMy WebLinkAbout11 - CC-7 - Professional Engineering Services for - 2/4/2014CITY COUNCIL AGENDA REPORT
MEETING DATE: FEBRUARY 4, 2014 ITEM NUMBER:
SUBJECT: PROFESSIONAL ENGINEERING SERVICES FOR DESIGN OF PLACENTIA AVENUE
MEDIAN IMPROVEMENTS
DATE: JANUARY 23, 2014
FROM: PUBLIC SERVICES DEPARTMENT - TRANSPORTATION SERVICES DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: RAJA SETHURAMAN, MANAGER, TRANSPORTATION
SERVICES DIVISION, (714) 754-5343
RECOMMENDATION:
1) Award a Professional Services Agreement (Attachment 1) for design of the Placentia
Avenue Median Improvements to Onward Engineering, 300 S. Harbor Boulevard, Suite 814,
Anaheim, CA 92805, in the amount of $119,670.
2) Approve Budget Adjustment BA 14-023 (Attachment 2) in the amount of $20,000 towards
the project.
3) Authorize the Mayor and the City Clerk to execute the Professional Services Agreement and
the Budget Adjustment.
BACKGROUND:
Placentia Avenue is a four lane -secondary arterial with a wide painted median adjacent to
several public uses. Along with residential areas, Placentia Avenue within the Project limits of
Adams Avenue to Wilson Street provides access to Estancia High School, Fairview Park, Fire
Station No. 4, and the City's Maintenance Yard. Additionally, Placentia Avenue has a Class II
(striped bike lanes) bicycle facility which is utilized by several commuter and recreational bicycle
riders.
This project provides for implementation of raised medians on Placentia Avenue between
Adams Avenue and Wilson Street. The installation of raised medians with landscaping will
create a pleasant driving experience as well as improve traffic operations within the project
area. Attachment 3 shows the proposed project limits.
In April 2012, Public Services staff was successful in capturing Highway Safety Improvement
Program (HSIP) Cycle 5 grant funding for engineering design and construction for the
implementation of raised, landscaped medians along Placentia Avenue between Adams
Avenue and Wilson Street.
ANALYSIS:
On November 13, 2013, the City issued a Request for Proposals (RFP) for civil engineering
design services. Eleven (11) proposals were received to provide the intended engineering
services. Proposals were reviewed for compliance with the City's RFP, and consultants were
evaluated based on project understanding, depth of experience, technical expertise, and
associated factors. Based on the proposals, staff selected three (3) consultants for an oral
interview. After careful review of the proposals and responses during the interview process,
staff finds Onward Engineering well qualified to perform the final engineering design services.
The proposal submitted by Onward Engineering represents a thorough understanding of the
project, complies with City specifications, and documents their technical ability and experience
with similar projects.
ALTERNATIVES CONSIDERED:
One alternative would be to perform the design work in-house. However, the scope of work and
demands of the project exceed staff's resources and time.
A second alternative would be not to undertake this project. However, this will result in retaining
Placentia Avenue in its current state with no landscaped medians and will also result in
relinquishing the HSIP Federal grant funds captured for this project.
FISCAL REVIEW:
Public Services staff has secured HSIP Federal grant funding in the amount of $105,800 toward
the design and $738,400 toward construction of raised medians along Placentia Avenue between
Adams Avenue and Wilson Street. The grant funds were recognized in the Fiscal Year 2013-14
budget. Staff requests an appropriation of $20,000 from Gas Tax funds towards the project
design and any potential additional services that may be required. The attached Budget
Adjustment (BA 14-023) recognizes the unencumbered fund balance and appropriates it for the
project.
LEGAL REVIEW:
The City Attorney's office has prepared the attached Professional Services Agreement and has
approved the document relative to form.
CONCLUSION:
After careful review of eleven (11) proposals submitted for civil engineering design for raised
medians along Placentia Avenue between Adams Avenue and Wilson Street and the subsequent
interview process, it is recommended that the City Council award a Professional Services
Agreement to Onward Engineering in the amount of $119,670; approve Budget Adjustment BA
14-023 in the amount of $20,000; and authorize the Mayor and the City Clerk to execute the
Professional Services Agreement and the Budget Adjustment.
RAJA SETHURAMAN
Transportation Services Manager
ERNESTO MUNOZ
Public Services Director
STEPHEN DUNIVENT
Interim Finance Director
ATTACHMENTS: 1 — Professional Services Agreement
2 — Budget Adiustment - BA 14-023
3— Project Limits
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk Division
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