HomeMy WebLinkAbout35 - NB-4 - PSA for Purchase and Installation of Em. - 2/18/2014CITY COUNCIL AGENDA REPORT
MEETING DATE: FEBRUARY 18, 2014 ITEM NUMBER:
SUBJECT: PROFESSIONAL SERVICES AGREEMENT FOR PURCHASE AND INSTALLATION OF
EMERGENCY VEHICLE PREEMPTION (EVP) SYSTEM.
DATE: JANUARY 28, 2014
FROM: FIRE DEPARTMENT
PUBLIC SERVICES DEPARTMENT - TRANSPORTATION SERVICES DIVISION
PRESENTATION BY: DAN STEFANO, FIRE CHIEF
FOR FURTHER INFORMATION CONTACT: FRED SEGUIN, FIRE ADMINISTRATION
BATTALION CHIEF, (714) 754-5106
RAJA SETHURAMAN, MANAGER,
TRANSPORTATION SERVICES DIVISION,
(714) 754-5343
RECOMMENDATION:
1) Award a Professional Services Agreement (Attachment 1) for the purchase and installation
of Emergency Vehicle Preemption (EVP) devices utilizing Global Traffic Technologies (GTT)
Global Positioning System (GPS) technology at 25 intersection locations, in 20 fire
department emergency vehicles and integrating the equipment in a central system located
at the Traffic Management Center (TMC) through DDL Traffic, Inc. in the amount of
$234,236.60 (inclusive of sales tax).
2) Authorize the Mayor to execute the Professional Services Agreement.
BACKGROUND:
In May 2013, the City Council unanimously approved the CEO recommendations for a
reorganization of the fire department. Included in the list of recommendations was the
implementation of an Emergency Vehicle Preemption (EVP) system to facilitate faster city-wide
emergency response times.
The delivery of fire, rescue, and emergency medical services is a core component of
maintaining the public and life safety of the community and consistently rates high in terms of
importance to the residents, visitors, and businesses of Costa Mesa.
Increased population density, traffic congestion, and a more streamlined approach to resource
utilization can adversely impact emergency unit response times. To assist the immediate traffic
flow needs for fire department resources dispatched to an emergency incident, EVP has a
proven track record in providing a safe and expeditious method to reduce emergency response
times. In fact, EVP studies show that an effective signal preemption system improves
emergency response times by an average of twenty percent while simultaneously reducing
crashes at controlled intersections.
ANALYSIS:
On October 25, 2013, the City issued a Request for Proposals (RFP) for the traffic signal
preemption project. One (1) proposal was received from Global Traffic Technologies, LLC to
provide the intended services through DDL Traffic, Inc. The proposal was reviewed for
compliance with the City's RFP, and it was evaluated based on project understanding, depth of
experience, technical expertise, and associated factors. Based on the proposal and after
extensive communications, an on-site presentation and interview was conducted between City
staff and GTT and DDL Traffic representatives. After careful review of the proposal and
responses during the presentation/interview process, staff finds DDL Traffic, Inc. is well qualified
to perform the identified services. The submitted proposal and the responses during the
presentation/interview process represents a thorough understanding of the project, complies
with City specifications, and documents technical ability and experience with similar projects.
GTT's Opticom technology was first introduced in the 1960's and is deployed in over 70,000
intersections with over 2,800 customers around the world. The current technology and
preemption systems are in current use in most cities in Orange County, in addition to many
other municipalities throughout California.
EVP is a system that allows the normal operation of traffic lights to be altered in order to favor
the movement of emergency vehicles. The preempting of a traffic signal intersection is
accomplished by either using older Infrared (IR) technology or the more recent GPS technology.
The latest Opticom EVP technology utilizes GPS transponders, located on each vehicle. The
telemetry is transmitted to receivers at each intersection, within an established range, which
then changes the traffic signals to accommodate the path of emergency vehicles current and
intended path. The system is only activated when a properly equipped emergency vehicle is
driving "Code 3" (e.g., with emergency lights and siren on) and automatically shuts off when the
parking brake is applied. Moreover, the EVP system not only monitors the direction of travel of
the emergency vehicle, but also anticipates upcoming turns.
The proposed EVP project will include 25 intersections, focused around Fire Station #2 (Baker)
and Fire Station #6 (Metro) and 20 fire department emergency vehicles. The proposed
intersection areas of coverage are included (Attachment 2).
The projected timeline of this project has been identified at 60-90 days for completion.
ALTERNATIVES CONSIDERED:
One alternative would be to not authorize the purchase and installation for this EVP project and
continue to utilize current procedures. However, this could result in longer emergency response
times than desired.
A second alternative would be to not authorize the project at this time and postpone approval to a
later date as determined by City Council.
FISCAL REVIEW:
The purchase and installation of the EVP project is $234,236.60 (inclusive of sales tax).
Moreover, staff requests an additional appropriation of $25,000.00 for Caltrans permitting costs
and any potential additional costs that may be incurred. Funding for this project will be included
in the mid -year budget report.
The recurring cost related to the annual maintenance agreement is projected at $14,000.00,
which includes $10,000.00 for the 25 intersections and $4,000.00 for the 20 emergency
vehicles.
LEGAL REVIEW:
The City Attorney's office has prepared the attached Professional Services Agreement and has
approved the document relative to form.
CONCLUSION:
After careful review of the one (1) proposal submitted for the Emergency Vehicle Preemption
project, it is recommended that the City Council award the Professional Services Agreement to
DDL Traffic, Inc.
DANIEL A. STEFANO ERNESTO MUNOZ
Fire Chief Public Services Director
STEPHEN DUNIVENT RAJA SETHURAMAN
Interim Finance Director Manager, Transportation Services Division
ATTACHMENTS: 1 Professional Services Agreement
2 EVP coverage for 25 intersection areas
3