HomeMy WebLinkAbout23 - CC-10 - Parkway Concrete Repair Project - 3/18/2014CITY COUNCIL AGENDA REPORT
MEETING DATE: MARCH 18, 2014 ITEM NUMBER:
SUBJECT: PARKWAY CONCRETE REPAIR PROJECT (PROJECT "C"), CITY PROJECT NO.13-19
DATE: MARCH 6, 2014
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
1. Adopt plans, specifications, and working details for the Parkway Concrete Repair Project
(Project "C"), City Project No. 13-19.
2. Reject the bid submitted by Harry H. Joh Construction, Inc., 7303 Somerset Boulevard,
Paramount, CA 90723.
3. Award a construction contract to C.J. Concrete Construction, Inc., 10142 Shoemaker Avenue,
Santa Fe Springs, CA 90670 in the amount of $822,580.00.
4. Approve Contract Change Order No. 1 in the amount of $164,500.00.
5. Authorize the Chief Executive Officer (CEO) to execute Contract Change Order No. 1.
6. Authorize the Mayor and the City Clerk to execute the Public Works Agreement.
BACKGROUND:
The 2013-2014 Street Maintenance Project consists of three distinct phases of work with a
combined cost of over $5.5 million.
Phase 1: Parkway and Concrete Repair Project — include localized repair of damaged
curb, gutter, sidewalk, cross -gutters, driveways, and new sidewalk construction.
Phase 2: Street Rehabilitation Project — include asphalt concrete mill and overlay of the
roadway.
Phase 3: Slurry Seal Project — includes application of a surface coating and sealing of
the roadway.
Concrete improvements located within the City's parkways and streets require ongoing repair
and maintenance due to age, damage from maturing trees, poor soil conditions, water intrusion,
and traffic loads. This contract is part of the Parkway Improvement Phase of the work. The
locations proposed for improvement under this project (Attachment "ll") are located in the
following neighborhoods:
• Upper and Lower Bird Neighborhood bounded by Adams Avenue to the North, Tanager
Drive to the South, Sandpiper Drive to the West, and Harbor Boulevard to the East;
1
Westside Neighborhood bounded by Joann Street to the North, Victoria Street to the
South, Pacific Avenue to the West, and Harbor Boulevard to the East;
• Area around Trinity Church bounded by Olympic Avenue to the North, Paularino Avenue
to the South, Bear Street to the West, and Bristol Street to the East.
ANALYSIS:
The overall scope for the 2013-2014 Street Maintenance Project includes the removal and
reconstruction of damaged pavement sections, milling and overlaying with new asphalt, and
reconstruction of damaged parkway improvements over the project limits. Part of the work also
includes the application of a Type I slurry seal pavement coating, and the replacement of traffic
markings, striping, and traffic control. The scope of this contract covers the reconstruction of
damaged parkway improvements over the project limits in coordination with the Street
Rehabilitation phasing of the work. The contractor is required to complete all of the tasks
necessary to perform the work as outlined in the contract documents.
The City Clerk received and opened ten (10) bids for this project on December 16, 2013. The
lowest bid was submitted by Harry H. Joh Construction, Inc. However, as their bid did not
comply with the City's directions, it was determined to be a non-responsive bid and rejected.
The next apparent low bidder, C. J. Concrete Construction, Inc., submitted a bid proposal in the
amount of $822,580.00 and is recommended for acceptance. The Engineer's estimate was
$836,220.00; and the average of the remaining nine (9) bids received amounted to
$1,053,399.32. An analysis of the bids indicates that the recommended apparent low bidder, C.
J. Concrete Construction, Inc., submitted a bid proposal that is approximately two percent (2%)
lower than the Engineer's estimate for this project. The variance between the apparent low
bidder and the Engineer's estimate may be attributed to the highly competitive conditions
prevalent in the construction industry at this time. The Bid Abstract is included as Attachment
«2„
The total cost of the 2013-2014 Street Maintenance Project is substantially lower than the
Engineer's estimate and the funding allocated for the overall project. The City has identified
supplemental work that can be included in this contract to maximize the utilization of available
resources to the project. Contract Change Order No. 1 in the amount of $164,500.00 (Attachment
"3") will provide funding for additional repairs that have been identified by staff in areas with
immediate need for parkway repairs.
The license and references of C.J. Concrete Construction, Inc. were checked and staff has
found them to be in good standing. C.J. Concrete Construction, Inc. has successfully completed
other City projects, including most recently the rehabilitation of Tustin Avenue (15th Street to
17th Street), the 2008-09 Parkway Concrete Repair and New Sidewalk Construction Project,
the 2010-2011 Parkway Concrete Repair and New Sidewalk Construction Project, and the
2012-2013 Parkway Concrete Repair and New Sidewalk Construction Project which focused on
similar repairs in other areas of the City.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to reject all of the bids and rebid the project. If the
bids are rejected, the City would need to cancel this project. Staff believes that readvertising and
rebidding the project will not result in lower bids. Canceling the project is not recommended
because the identified locations are in need of the proposed maintenance work.
Ir
FISCAL REVIEW:
In Fiscal Year 2013-2014 City Council allocated a total of $6,800,000 from Gas Tax, Measure "M",
and Capital Improvement Funds towards the Citywide Street Improvement project. This amount
will fully cover this project in the amount of $822,580.00 and Contract Change Order No. 1 in the
amount of $164,500.00.
LEGAL REVIEW:
C.J. Concrete Construction, Inc. has furnished the necessary bonds and insurance, which have
been approved as to form by the City Attorney's office. After the award and subsequent execution
of the contract, a "Notice to Proceed" will be issued.
CONCLUSION:
The City has received bids for the Parkway Concrete Repair Project (Project "C"), City Project No.
13-19. Staff has evaluated all of the bids and recommends that the City Council adopt the plans,
specifications, and working details for said project; reject the bid submitted by Harry H. Joh
Construction, Inc.; award a contract to the apparent low bidder C.J. Concrete Construction, Inc. in
the amount of $822,580.00; approve Contract Change Order No. 1 in the amount of $164,500.00;
authorize the CEO to execute Contract Change Order No. 1; and authorize the Mayor and the City
Clerk to execute the Public Works Agreement.
ERNESTO MUNOZ FARIBA FAZELI
Public Services Director City Engineer
Attachments: "1" Listing of Streets
"2" Bid Abstract
"3" Contract Change Order No. 1
Distribution: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk
Staff
File
3