HomeMy WebLinkAbout07 - CC-6 - 2013-14 Slurry Seal Project, Project No. - 3/18/2014CITY COUNCIL AGENDA REPORT
MEETING DATE: MARCH 18, 2014 ITEM NUMBER:
SUBJECT: 2013-2014 SLURRY SEAL PROJECT, CITY PROJECT NO.13-15
DATE: MARCH 6, 2014
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
1. Adopt plans, specifications, and working details for the 2013-2014 Slurry Seal Project, City
Project No. 13-15.
2. Award a construction contract to American Asphalt South, Inc., 14436 Santa Ana Avenue,
Fontana, CA 92337 in the amount of $374,138.10.
3. Approve the Contract Change Order No. 1 in the amount of $74,830.00.
4. Authorize the Chief Executive Officer to execute the Contract Change Order No. 1.
5. Authorize the Mayor and the City Clerk to execute the Public Works Agreement.
BACKGROUND:
The 2013-2014 Street Maintenance Project consists of three distinct phases of work with a
combined cost of over $5.5 million.
Phase 1: Parkway and Concrete Repair Project — includes localized repair of damaged
curb, gutter, sidewalk, cross -gutters, driveways, and new sidewalk construction.
Phase 2: Street Rehabilitation Project — includes asphalt concrete mill and overlay of the
roadway.
Phase 3: Slurry Seal Project — includes application of a surface coating and sealing of
the roadway.
The renewed Measure M (M2) funding program requires that cities in Orange County maintain a
uniform approach to rating and evaluating streets utilizing a standardized Pavement Management
Program. Based on pavement analysis recommendations and field review, staff prepared a
priority list and recommendations of streets to be repaired. These recommendations were
included in the scope of work for the 2013-2014 Street Maintenance Project.
The streets proposed for maintenance under the 2013-2014 Street Maintenance Project
(Attachment "1") are located in the following neighborhoods:
• Upper and Lower Bird Neighborhood bounded by Adams Avenue to the North, Tanager
Drive to the South, Sandpiper Drive to the West, and Harbor Boulevard to the East;
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• Mesa North Neighborhood between Fairview Road and the SR -73 freeway and Baker
Street to the 1-405 freeway;
Westside Neighborhood bounded by Joann Street to the North, Victoria Street to the
South, Pacific Avenue to the West, and Harbor Boulevard to the East;
• Area around Trinity Church bounded by Olympic Avenue to the North, Paularino Avenue
to the South, Bear Street to the West, and Bristol Street to the East.
ANALYSIS:
The overall scope of the 2013-2014 Street Maintenance Project includes the removal and
reconstruction of damaged pavement sections, milling and overlaying with new asphalt, and
reconstruction of damaged parkway improvements over the project limits. Part of the work also
includes the application of a Type I slurry seal pavement coating, and the replacement of traffic
markings, striping, and traffic control. The scope of this contract covers the application of slurry
seal coatings and traffic markings only. The contractor is required to complete all of the tasks
necessary to perform the work as outlined in the contract documents.
The City Clerk received and opened five (5) bids for this project on December 23, 2013.
American Asphalt South, Inc. was the apparent low bidder with a base bid proposal of
$374,138.10. The Engineer's estimate for this work was $569,660.00. An analysis of the bids
indicates that the apparent low bidder submitted a proposal that is approximately thirty-four
percent (34%) lower than the Engineer's estimate. The variance between the low bidder and the
Engineer's estimate may be attributed to continued competitive conditions in the construction
industry at this time. The Bid Abstract is included as Attachment "2".
The apparent low bid is substantially lower than the Engineer's estimate and the funding allocated
for the project. The City has identified supplemental work that can be included in this contract to
maximize the utilization of available resources to the project. A Contract Change Order No. 1 in
the amount of $74,830.00 (Attachment "3") will provide funding for additional streets that are in
immediate need of slurry sealing.
The license and references of American Asphalt South, Inc. were checked and staff has found
them to be in good standing.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to reject all of the bids and rebid the project. If the
bids are rejected, the City would need to cancel this project. Staff believes that readvertising and
rebidding the project will not result in lower bids. Canceling the project is not recommended
because the streets identified are in immediate need of the maintenance.
FISCAL REVIEW:
In Fiscal Year 2013-2014 City Council allocated a total of $6,800,000 from Gas Tax, Measure "M",
and Capital Improvement Funds towards Citywide Street Improvements projects. This amount will
fully cover this project in the amount of $374,138.10 and Change Order No. 1 in the amount of
$74,830.00.
LEGAL REVIEW:
American Asphalt South, Inc. has furnished the necessary bonds and insurance, which have been
approved as to form by the City Attorney's office. After the award and subsequent execution of the
contract, a "Notice to Proceed" will be issued.
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CONCLUSION:
The City has received bids for the 2013-2014 Slurry Seal Project, City Project No. 13-15. Staff has
evaluated all of the bids and recommends that the City Council adopt the plans, specifications,
and working details for said project; award the contract to the apparent low bidder American
Asphalt South, Inc., in the amount of $374,138.10; approve the Contract Change Order No. 1 in
the amount of $74,830.00; authorize the Chief Executive Officer to execute the Change Order No.
1; and authorize the Mayor and the City Clerk to execute the Public Works Agreement.
ERNESTO MUNOZ FARIBA FAZELI
Public Services Director City Engineer
ATTACHMENTS: "1" Listing of Streets
"2" Bid Abstract
"Y Contract Change Order No. 1
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk
Staff
File
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