HomeMy WebLinkAbout19 - CC-9 - Parkway Concrete Repair Project "B" - 3/18/2014CITY COUNCIL AGENDA REPORT
MEETING DATE: MARCH 18, 2014 ITEM NUMBER:
SUBJECT: PARKWAY CONCRETE REPAIR PROJECT (PROJECT "B"), CITY PROJECT NO. 13-18
DATE: MARCH 6, 2014
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
1. Adopt plans, specifications, and working details for the Parkway Concrete Repair Project
(Project "B"), City Project No. 13-18.
2. Accept the withdrawal of the bid submitted by Horizons Construction Company International,
Inc., 432 W. Meats Avenue, Orange, CA 92865.
3. Reject the bid submitted by Harry H. Joh Construction, Inc., 7303 Somerset Boulevard,
Paramount, CA 90723.
4. Award a construction contract to C.J. Concrete Construction, Inc., 10142 Shoemaker Avenue,
Santa Fe Springs, CA 90670 in the amount of $1,229,970.00.
5. Approve Contract Change Order No. 1 in the amount of $246,000.00.
6. Authorize the Chief Executive Officer to execute Contract Change Order No. 1.
7. Authorize the Mayor and the City Clerk to execute the Public Works Agreement.
BACKGROUND:
The 2013-2014 Street Maintenance Project consists of three distinct phases of work with a
combined cost of over $5.5 million.
Phase 1: Parkway and Concrete Repair Project — includes localized repair of damaged
curb, gutter, sidewalk, cross -gutters, driveways, and new sidewalk construction.
Phase 2: Street Rehabilitation Project — includes asphalt concrete mill and overlay of the
roadway.
Phase 3: Slurry Seal Project — includes application of a surface coating and sealing of
the roadway.
Concrete improvements located within the City's parkways and streets require ongoing repair and
maintenance due to age, damage from maturing trees, poor soil conditions, water intrusion, and
traffic loads. This contract is part of the Parkway Improvement Phase of the work. The locations
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proposed for improvements under this project are in the Mesa North Neighborhood area between
Fairview Road and the SR -73 freeway and Baker Street to the 1-405 freeway (Attachment 1 ").
ANALYSIS:
The overall scope of the 2013-2014 Street Maintenance Project includes the removal and
reconstruction of damaged pavement sections, milling and overlaying with new asphalt, and
reconstruction of damaged parkway improvements over the project limits. Part of the work also
includes the application of a Type I slurry seal pavement coating, and the replacement of traffic
markings, striping, and traffic control. The scope of this contract covers the reconstruction of
damaged parkway improvements over the project limits in coordination with the Street
Rehabilitation phasing of the work. The contractor is required to complete all of the tasks
necessary to perform the work as outlined in the contract documents.
The City Clerk received and opened nine (9) bids for this project on December 16, 2013.
However, Horizons Construction Company International, Inc., the apparent low bidder, has
requested to withdraw its bid from consideration on this project due to a clerical error made in the
bidding documents, as allowed under California Public Contract Code Section 5101(b); therefore,
it is recommended to accept the withdrawal of their bid. The second low bid was submitted by
Harry H. Joh Construction, Inc.; however, their bid did not comply with the City's directions, and
Section 2-3.2 of the Standard Specifications for Public Works Construction, thus it was
determined to be a non-responsive bid and is recommended to be rejected.
The third apparent low bidder, C.J. Concrete Construction, Inc., submitted a bid proposal in the
amount of $1,229,970.00 and is recommended for acceptance. The Engineer's estimate for this
work was $1,233,614.00; and the average of the remaining seven (7) bids received amounted to
$1,636,938.71. An analysis of the bids indicates that the recommended apparent low bidder, C.J.
Concrete Construction, Inc., submitted a bid proposal that is less than one percent lower than the
Engineer's estimate for this project. The Bid Abstract is included as Attachment "2".
The total cost of the 2013-2014 Street Maintenance Project is substantially lower than the
Engineer's estimate and the funding allocated for the project. The City has identified supplemental
work that can be included in this contract to maximize the utilization of available resources to the
project. Contract Change Order No. 1 in the amount of $246,000.00 (Attachment "3") will provide
funding for additional repairs that have been identified by City staff in areas of immediate need for
parkway repairs.
The license and references of C.J. Concrete Construction, Inc., were checked and staff has found
them to be in good standing. C.J. Concrete Construction, Inc., has successfully completed other
City projects, including most recently the rehabilitation of Tustin Avenue (from 15th Street to 17th
Street), the 2008-2009 Parkway Concrete Repair and New Sidewalk Construction Project, the
2010-2011 Parkway Concrete Repair and New Sidewalk Construction Project, and the 2012-2013
Parkway Concrete Repair and New Sidewalk Construction Project which focused on similar
repairs in other areas of the City.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to reject all of the bids and rebid the project. If the
bids are rejected, the City would need to cancel this project. Staff believes that readvertising and
rebidding the project will not result in lower bids. Canceling the project is not recommended
because the identified locations are in immediate need of the proposed maintenance work.
FISCAL REVIEW:
In Fiscal Year 2013-2014 City Council allocated a total of $6,800,000 from Gas Tax, Measure "M",
and Capital Improvement Funds towards Citywide Street Improvement projects. This amount will
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fully cover this project in the amount of $1,299,970.00 and Change Order No. 1 in the amount of
$246,000.00.
LEGAL REVIEW:
C.J. Concrete Construction, Inc. has furnished the necessary bonds and insurance, which have
been approved as to form by the City Attorney's office. After the award and subsequent execution
of the contract, a "Notice to Proceed" will be issued.
CONCLUSION:
The City has received bids for the Parkway Concrete Repair Project, City Project No. 13-18. Staff
has evaluated all of the bids and recommends that the City Council adopt the plans,
specifications, and working details for said project; accept the withdrawal of the bid submitted by
Horizons Construction Company International, Inc.; reject the bid submitted by Harry H. Joh
Construction, Inc.; award a contract to the apparent low bidder C.J. Concrete Construction, Inc. in
the amount of $1,229,970.00; approve Contract Change Order No. 1 in the amount of
$246,000.00; authorize the Chief Executive Officer to execute Contract Change Order No. 1; and
authorize the Mayor and the City Clerk to execute the Public Works Agreement.
ERNESTO MUNOZ FARIBA FAZELI
Public Services Director City Engineer
ATTACHMENTS: 1" Listing of Streets
"2" Bid Abstract
"3" Contract Change Order No. 1
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk
Staff
File
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