HomeMy WebLinkAbout23 - CC-10 - Attachment 1 - 4/15/2014ATTACHMENT
CITY OF COSTA MESA, CALIFORNIA
COUNCIL POLICY
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
CITY COUNCIL CONFERENCE, MEETING &
100-8
11/15/05
1 of 1
TRAINING EXPENDITURES
PURPOSE
The purpose of this regulation is to establish clear rules on the use of funds from the City
Council's Meetings and Conferences Account as it pertains to discretionary expenditures.
Nothing in this policy is intended to supplant or otherwise change existing policies, code
provisions or other legal restrictions on the expenditure of public funds.
POLICY
All expenditures from the City Council Meetings and Conference Account shall be processed in
accordance with existing Purchasing Rules & Regulations. Funds appropriated to this account
are for the express purpose of conference & meeting attendance and professional development
& training, as follows:
1. teach member of the City Council is permitted to select the specific training, conference or
event of their choosing, subject to the provisions of this policy.
2. City staff shall be responsible for making all arrangements and processing payments in
connection with Meeting & Conference attendance. City Council members are asked to
advise staff of their interest in selected training and conference attendance sufficiently in
advance of the event so as to avoid late registration expenses and/or increased costs for
travel or lodging.
3. Any out of state travel will require prior approval of the full City Council.
4. Upon adoption of this policy, each member of the City Council shall be entitled to expend
up to $2,000 annually for Meetings and Conferences. This amount may be adjusted
annually by adoption of the City's Operating Budget. Unexpended funds in this account
will not be carried over from one fiscal year to another.
5. Nothing in this policy shall preclude any member of the City Council from requesting the
full City Council to authorize additional funds for Meeting & Conference attendance.
Such a request must be made at a regular meeting of the City Council and follow the
normal posting and noticing requirements.
PROCEDURE
All purchases shall be processed in accordance with adopted purchasing procedures and with
the required, supporting documentation. The City Manager's Office is required to produce a
summary report of all expenditures from the City Council Meetings and Conference account.
This report shall be made available to each City Council member and available for public review
in the City Clerk's Office.