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Home My WebLink About- SS - Attachment 2 - 5/13/2014City of Costa esa Fiscal Year 2014-2015 Preliminary Budget May 13, 2014 PreIimina u qe Today's Agenda Budget Overview & Highlights apital Improvement Program Prelimina u qe All Funds — Source of Funds 3 w Prelimina u qe Adopted Preliminary—Increase Decrease All All Funds -Appropriations FY 13-14 FY 14-15 Amount Percent Increase (Decrease) All Funds FY 13-14 FY 14-15 Amount General Fund Rev. $ 103,250,486 $ 109,430,235 $ 6,1793749 5.99% Special Rev. Funds 7,076,729 7,680,276 603,547 8.53% Capital Funds 4,750,903 9,204,040 434533137 93.73% Internal Serv. Funds 6,792,785 6,468,039 324,746 -4.78% Use of Carryover 5,691,803 1,575,447 4,116,356 -72.32% Operating Trans. 3,985,000 5 517067 1,532,067 38.45% Total $ 131,547,706 $ 139,875,104 $ 8,327,398 6.33% 3 w Prelimina u qe F fes•. � • • Transfers Out 3,985,000 All All Funds -Appropriations op 38.45% Appropriations/ Adopted Preliminary Increase (Decrease) All Funds FY 13-14 FY 14-15 Amount I Percent O eratin Budget $ 109,508,647 $ 114,937,036 $ 5,428,389 4.96% Transfers Out 3,985,000 5,517,067 1,532,067 38.45% Capital Budget 18,054,059 19,421,001 1,366,942 7.57% Total $ 131.547.706 $ 139.875.104 $ 8.327.398 6.33% 4 Prelimina u qe General Fund - Revenues u Use of Money and Property 3% Fines & Forfeitures - 1 % orfeitures_1% Licenses & Permits 2% / Franchise Fee's/ 5% Transient Occupancy Tax 7% Preliminary uae General Fund - Revenues Fees & Charges for Other Government Svs Agencies \ 3%_ _9% Property 22% —Other Accounts 2% Total: $109,430,235 10 Tax Yo Projected Preliminary Increase Decrease FY 13-14 FY 14-15 Amount Percent Sales Tax $ 48,525,699 $ 50,169,000 $ 1,643,301 3.39% Property Tax 23,552,495 24,027,000 474,505 2.01% Transient Occupancy Tax 7,657,000 8,040,000 383,000 5.00% Franchise Fee's 4,719,189 4,867,000 147,811 3.13% Licenses & Permits 1,822,949 1,977,500 154,551 8.48% Fines & Forfeitures 1,501,248 1,485,000 16,248 -1.08% Use of Money & Property 3,088,146 3,171,000 82,854 2.68% Fees & Charges for Svs 3,730,441 3,759,150 28,709 0.77% Other GvtAgencies 10,020,499 10,188,000 167,501 1.67% Other Accounts 1,383,313 1,746,585 363,272 26.260/( Total $ 106,000,979 1 $ 109,430,235 1 $ 3,429,2561 3.24% u Use of Money and Property 3% Fines & Forfeitures - 1 % orfeitures_1% Licenses & Permits 2% / Franchise Fee's/ 5% Transient Occupancy Tax 7% Preliminary uae General Fund - Revenues Fees & Charges for Other Government Svs Agencies \ 3%_ _9% Property 22% —Other Accounts 2% Total: $109,430,235 10 Tax Yo Prelimina u ge General Fund — Major Category Prelimina General Fund — Major Category General Liability Operating Transfers All Other 2% % 9% Regular Salaries Internal Rent 37% a% Principal & Intere 3% 3% Landscaping, I% Gas, Elect., WateOther wa& ben. __— etirement Cafeteria Plan 3% 12% 19% 4% Total: $109,430,235 im Adopted Preliminary Increase Decrease FY 13-14 FY 14-15 Amount Percent Regular Salaries $ 39,777,225 $ 40,895,454 $ 1,118,229 2.81% Cafeteria Plan 3,915,470 4,198,301 282,831 7.22% Retirement 18,006,842 20,799,589 2,792,747 15.51% Other wages & ben. 12,700,941 12,946,280 245,339 1.93% Gas, Elect., Water 2,531,100 2,709,045 177,945 7.03% Landscaping, etc. 1,422,200 1,510,470 88,270 6.21% Consulting 2,108,875 3,269,445 1,160,570 55.03% Principal & Interest 3,741,148 3,732,245 8,903 -0.24% Internal Rent 3,349,755 2,079,363 1,270,392 -37.92% General Liability 1,303,856 1,740,140 436,284 33.46% Operating Transfers 3,985,000 5,517,067 1,532,067 38.45% All Other 10,348,859 10,032,836 (316,023) -3.05°/ Total $ 103 191,271 $ 109,430,235 $ 6,238,964 6.05P/ Prelimina General Fund — Major Category General Liability Operating Transfers All Other 2% % 9% Regular Salaries Internal Rent 37% a% Principal & Intere 3% 3% Landscaping, I% Gas, Elect., WateOther wa& ben. __— etirement Cafeteria Plan 3% 12% 19% 4% Total: $109,430,235 Prelimina u qe CalPERS Rates - Employer Miscellaneous Fire Police FY 13-14 27.383% 45.618% 38.542% FY 14-15 29.783% 47.292% 41.456% 9 $15 $10 $5 Preliminary Retirement Cost I 0 (2010-2011 FY 2011-2012 FY 2012-2013 FY 2013-2014 FY 2014-2015 • Employer Contribution Employee Contribution 2011 2012 2013 2014 2015 1.5M $ 2.7M $2.8M $2.8M $ 2.8M 10 Prelimina u qe General Fund — Approp. By Dept. u a61", M . Prelimina u qe General Fund —Approp. By Dept. Non- City Council CEO City Attorney Departmental o% % 1% Finance 8% � 3% 01)ublic Svs. Parks & Comm. 14% Svs. -lopment 4% Svs. Information LTech. i 3% 18% — 38% Total: $109,430,235 12 Adopted Preliminary Increase Decrease FY 13-14 FY 14-15 Amount Percent City Council $ 315,799 $ 360,087 $ 44,288 14.02% CEO/Cit Clerk/HR 6,710,840 8,056,175 1,345,335 20.05% City Attorney 803,000 803,000 - 0.00% Finance 2,675,983 2,742,504 66,521 2.49% Parks & Comm. Svs. 3,801,977 4,587,546 785,569 20.66% Information Tech. 2,386,428 2,802,980 416,552 17.46% Police 38,292,488 41,943,898 3,651,410 9.54% Fire 21,473,083 20,075,081 1,398,002 -6.51% evelo ment Svs. 3,789,761 4,515,319 725,558 19.15% ublic Svs. 14,521,415 15,355,520 834,105 5.74% on -Departmental 8,420,497 8 188 125 (232,372) -2.76% Total $ 103,191,271 $ 109,430,235, $ 6,238,964 6.05% u a61", M . Prelimina u qe General Fund —Approp. By Dept. Non- City Council CEO City Attorney Departmental o% % 1% Finance 8% � 3% 01)ublic Svs. Parks & Comm. 14% Svs. -lopment 4% Svs. Information LTech. i 3% 18% — 38% Total: $109,430,235 12 Prelimina u qe Full -Time Employees 13 Prelimina u qe Balancing Process • Reduced duplication of part-time, contract and vacant ositions ($200,000) educed base budgets based on actual usage ($548,968) pproved 8 of 33 new vehicle requests and suspended quipment rental charges ($977,814) ity Attorney budget remains at current budget level Used Measure M funds for Public Services design Indengineering costs ($709,000) ay off Fire Truck lease with Equipment Replacement Fund ($219,641) 14 FY 13-14 FY 14-15 Increase Decrease City Council 6.00 6.00 0.00 CEO 24.00 27.00 3.00 Finance 17.00 18.00 1.00 Parks & Comm. Svs. 7.00 8.00 1.00 Information Tech. 9.00 10.00 1.00 Police 213.00 217.00 4.00 Vire 94.00 82.00 -12.00 Development Svs. 24.00 33.00 9.00 Public Svs. 72.00 75.00 3.00 13 Prelimina u qe Balancing Process • Reduced duplication of part-time, contract and vacant ositions ($200,000) educed base budgets based on actual usage ($548,968) pproved 8 of 33 new vehicle requests and suspended quipment rental charges ($977,814) ity Attorney budget remains at current budget level Used Measure M funds for Public Services design Indengineering costs ($709,000) ay off Fire Truck lease with Equipment Replacement Fund ($219,641) 14 Prelimina u qe Balancing Process • Deleted 12 vacant Fire Department positions per City 111kouncil on May 7, 2013 ($758,000 net of OT increase) • Increase salary savings to 3.5% • Omit 5 new position requests ($477,677) • Department heads agreed to reduction of various requests for budget increases ($259,993) • Increased revenue forecasts based on updated year -to actuals ($575,000) Prelimina u qe Other Highlights • All management budget policy goals, except increasing reserves, are met • Newly created IT Replacement Fund, will receive $100,000 from all departments Senior Center service improvements included ($300,000) 4% Salary increase for Police Department Phased -in conversation from City Jail staffing to G4S contract staffing • 10% revenue increase from Development Services permit and plan check activity 15 16 Prelimina u qe Other Highlights • Contingency appropriations of $1,000,000 • Restructuring Park Development Fee Fund loan: Balance of $4,285,269, at 0.5% interest and payments of $225,687 • $5,450,000, 5%, General Fund budget is contributed to Capital Projects, an increase of $1,615,000 or 42% • Capital Projects include funding of a 4 -year level -pay plan for next generation 800 MHz communication system at $1,584,000. Police Wgrtion will be paid from Narcotics Asset Forfeiture Fund Prelimina u qe General Fund Balance & Reserves 6/30/2012 1 6/30/2013 1 Increase (Decrease) Nons endable $ 3,077,537 $ 3,137,794 $ 60,257 1.96% Loan to SuccessorA enc 9,794,676 - 9,794,676 -100.00% Committed for: Disasters 14,125,000 14,125,000 0.00% Self Insurance 2,000,000 2,000,000 0.00% Compensated Balances 5,435,878 4,871,727 564,151 -10.38% Police Ret. 1% Supplement 2,440,991 2,362,297 78,694 -3.22% OPEB/Medical Retirement 2,470,935 2,897,591 426,656 17.27% Unassigned 8,464,909 16,252,032 7,787,123 91.99% Financial Report Total 47,809,926 45,646,441 2,163,485 -4.53% Mid Year Use (5,532,000 Total $ 40.114.441 18 Preliminary uae Resources )pies available for Public Viewing at: City Clerk's Office at 77 Fair Drive Wr (City Hall — 1 st Floor) • Public Libraries at: Costa Mesa Branch, 1855 Park Avenue Mesa Verde Branch, 2969 Mesa Verde Drive • City's Website: www.costamesaca.gov • Additional information contact 714-754-5243 �9 Preliminary u -ie Next Steps • May 14, 2014 Community discussion and Q & A with CEO • May 22, 2014 CIP review by Parks & Recreation Commission • May 27, 2014 Review by the Finance Advisory Committee • May 27, 2014 CIP review by Planning Commission June 17, 2014 City Council budget hearing and adoption 20 $140 $120 $100 $80 $60 $40 Prelimina u qe 10 Yr GF — Revenue vs Expense FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Actual Actual Actual Actual Actual Actual Actual Actual Projected Preliminary WRevenue Expenditures Revenue: $109.4/m, Expenditure: $118.8M, Deficit $9.4M with initial CIP Budget zi