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Home My WebLink About- SS - Attachment 3 - 5/13/2014City of Costa Mesa FISCAL YEAR 2014-2015 PRELIMINARY CIP BUDGET City Council Budget Study Session May 13, 2014 CEO INTRODUCTION CIP Framework, Development & Planning Proposed CIP Budget & General Fund Transfer CEO Recommendations: Preliminary CIP Budget CIP Projects Overview CI P FRAMEWORK The multi-year Capital Improvement Program strives to reflect the goals and policies established by City Council by systematically planning, scheduling, managing, monitoring and financing capital projects to ensure community needs are met in the most cost-effective manner in conformity with established policies and adopted Master Plans. CIP DEVELOPMENT For efficient allocation of Funding Sources, the Selection and Evaluation of Capital projects are prioritized based on several factors and meet one or more of the following criteria: Meets City Council Mandated Community Objectives Needs Assist To Ensure Public Protect City Economically Safety or Health Infrastructure Disadvantaged Areas Master Plan Recognize Element Captured Grant Funds November Department Directors submit 2013 requests for building structure modifications to the Maintenance Services Manager January Proposals for new projects and update information for ongoing projects are submitted to the City Engineer who compiles and reviews protect proposals. February CIP Project Evaluations and Building Walkthroughs March CIP Budget Reviews • Review of Revenue Sources • Evaluation of proposed CIP Projects April Preliminary Budget Hearings with each Department to discuss CIP May Preliminary Budget Presentation at Special Study Session Meetings: • City Council • Planning Commission • Parks & Recreation Commission June 2014 Public Hearing & Budget Adoption o-� CEO RECOMMENDATIONS To balance the General Fund budget, CEO recommends a General Goal: Dedicate 5% Fund transfer amount of $5.4 of General Fund million Revenues to CIP Meets budget goal to dedicate 5% of General Fund revenues to fund capital improvement projects Allows for the completion of 40 Complete 40 projects totaling $19.4 million Projects appropriation CEO RECOMMENDED PRELIMINARY CIP BUDGET FY 2014-2015 PRELIMINARY CIP FY 2014-2015 BY FUNDING SOURCE Measure M M2 35% Gas Tax t4o/a AQ". D CDBG 4% .Drainage Fund z% General Fund Grants 28% to% General Funds s 5,450,000 Other Funds $13,971.00 Total Appropriations $19,421,001 FISCAL YEAR 2014-2015 PRELIMINARY CIP BUDGET PROJECTS OVERVIEW Tree Planting Program Project #S Budget: $1oo,000 Source: General Fund ➢ Scope of Project: • Annual Program Plant approx. 500 trees • Identify & re -plant vacant tree sites in the public right of way Citywide Street Improvements Project #ii Budget: $4,288,307 Source: Gas Tax, CDBG Fund, General Fund, Measure M2 Scope of Project • Major rehabilitation to City streets • In accordance with the Pavement Management System • Meets the City Council goal to reach an average PCI of 85 by 2017 Citywide Unimproved Alley Project #i2 Budget: $750,000 Source: Gas Tax ➢ Scope of Project: Rehabilitate Six Alleys Broadway Alley (Magnolia St. & Broadway) firm Tustin to Irvine Blvd. Magnolia Alley (Oh St. & Magnolia) from Fullerton Ave. to Orange Ave. Magnolia Alley (iBa St & Magnolia) from Orange Ave. to Westminster Ave. Magnolia Alley (r8e St. & Magnolia) from Westminster Ave. to Santa Ana Ave. Magnolia Alley (t8' St. & Magnolia) from Tustin Ave. to Irvine Blvd. Flower Street Alley (Broadway & Flower St) from Tustin Ave. to Irvine Blvd. Magnolia St Alley Broadway Alley Storm Drain Improvements (Arlington Dr. Bioswale & Dry Weather Diversion) Project #14 Budget: $2,090,000 Source: Drainage Fund, Measure M2 1 Scope of Project: • Remove 7o,000 sq ft of asphalt • Construct vegetated bioswale • Construct decomposed granite multipurpose trail • Project will eliminate runoff • Bioswale designed to treat runoff through filtering by the vegetation in the channel • Staff secured a 3t.69 million Measure M2 Environmental Grant New Sidewalk Missing Link Program Project 415 Budget: $ioo,000 Source: Gas Tax ➢ Scope of Project: • Construction of new sidewalk in highest priority areas Parkway Improvement Program Project #16 Budget: $400,000 Source: Gas Tax Scope of Project: • These funds will be used to perform necessary parkway repairs in anticipation of the residential street maintenance program. • Construction of ADA accessibility ramps. Priority Sidewalk Repair Project #17 Budget: $50,000 Source: Gas Tax, ➢ Scope of Project: ^A • To repair damaged concrete improvements within the City right-of-way as ,r needed. • To improve responsiveness for unforeseen repairs Bristol Street Medians Project #18 Budget: $9oo,000 Source: General Fund, HSIP Grant Scope of Project: • From Baker Street to Newport I Frontage Road • Construction of landscaped medi and pedestrian improvements. • Includes a review of pedestrian movements and traffic patterns • Staff secured a Highway Safety Improvement Program Grant in the amount of $492,200 towards this project Harbor Boulevard Medians Project #ig Budget: $izo,000 Source: General Fund, HSIP Grant Limits: Wilson Street to 19th Street Harbor Boulevard is a major arterial, a gateway corridor to Costa Mesa Scope of Project: _ • For the Design Phase • Design of raised landscaped medians and consolidate left -turn access • Improve overall traffic operations • Staff secured a Highway Safety Improvement Grant in the amount of $528,ioo towards this project • Construction Phase anticipated Fiscal Year z0r7-zoi8 Placentia Avenue Medians Project#20 Budget: $4150,000 Source: General Fund, HSIP Grant Limits: Adams Avenue to Wilson Street Scope of Project: • Currently under design • This project is for the construction of landscaped median on Placentia with trees • Improve the streetscape adjacent to Fairview Park & Estancia High School • Improve overall traffic operations on the street • Resulting in a traffic calming effect • Staff secured a Highway Safety improvement Program Grant in the amount of $729,700 Red Hill Avenue Medians Project #21 Budget: $987,000 Source: General Fund, HSIP Grant Limits: McCormick Ave. to Bristol St. Red Hill Avenue is a gateway street to Costa Mesa Scope of Project: • Construction of raised landscaped medians on Red Hill Avenue • Will improve overall traffic operations • Resulting in a traffic calming effect • Construction Phase planned for Fiscal Year 2014-2015 • Staff secured a Highway Safety improvement Program Grant in the amount of $687,000 West ig"1i Street Bicycle Trail to Greenville Banning Channel/Santa Ana Project #z3 Budget: $150,000 Source: General Fund, Bicycle Corridor Improvement Program r Scope of Project: • Design of a new bicycle trail connecting West iq°h Street and Greenville/Banning Channel Trail • Also, Design of alternative bicycle plans for connecting this trail to Placentia Avenue along West 19th St. • Planned community outreach • Staff secured a Bicycle Corridor Improvement Program (BCIP) grant from Orange County Transportation Authority of $1,000,000 • Construction Phase planned for Fiscal Year 2015-2016 Traffic Signal Synchronizations Source: AQMD Fund, Measure Ma Scope of Project: • Update Traffic signal coordination • And replace outdated: traffic signal controllers at the following corridors: ■ #z4 -Adams Avenue $ 364,000 #z5 -Bristol Street $ 581,520 #26 -Harbor Boulevard $ 922,900 #28 -Newport Boulevard $ 735,000 #29 -Sunflower Avenue $ 727,274 Replace Playground Surfacing -Various Parks Project#36 Budget: s>oo,000 Source: General Fund Scope of Project: Remove & replace worn playground surfacing at the following parks: • Canyon Park • Heller Park • Lindbergh Park • Tanager Park • Insures continued safety and accessibility of City parks Tanager Park Playground Equipment Sidewalk Replacement -Various Parks Project #317 Budget: $ioo,000 Source: General Fund Scope of Project: Replace cracked, damaged, raised concrete sidewalks at the following City parks: • Wimbledon Park • Mesa Verde Park • Smallwood Park • TeWinkle Park • Heller Park TIN K-"., vv&p IF Smallwood Park Balearic Center Lighting Feasibility Study Project #40 Budget: $20,000 Source: General Fund Scope of Project: • Preliminary design & feasibility Study to analyze installation of new lights • In accordance with the 2003 Open Space Master Plan • In conjunction with Newport Mesa Unified School District r!NION Balearic Co mmunitj r er 1971 Balearic Drive Entryway Monument -Industrial Way & Newport Project #42 Budget: $80,000 Source: General Fund ➢ Scope of Project: • To design and install a new City Entry Monument Sign • Intersection of Newport & Industrial Way Industrial Way & Newport Blvd., intersection Estancia High School Sports Lighting Project #43 Budget: $20,000 Source: General Fund � Scope of Project: • Preliminary design & Feasibility Study • For a permanent sports lighting system at Estancia High School football/soccer fields ESTANCIA HIGH SCHOOLAND PARSONS SCHOOL Fairview Park Delineation Fencing Project #47 Budget $no,000 Source: General Fund ➢ Scope of Project: • Install protective fencing around the core area of CA - ORA -58 existing archeological site • Per the Fairview Park Master Plan Fairview Park -Existing Delineation fencing Fairview Park Projects On -Call Environmental Consultants Project #49 Budget: $50,000 Source: General Fund :- Scope of Project: Retain on-call environmen consultant Assist with implementing Fairview Park projects; And environmental docun_____ preparation per CEQA guidelines Neighborhood Community Center Library Development Project #56 Budget: $r,000,000 Source: General Fund > Scope of Project: • Concept Design to Repurpose the NCC and the Donald Dungan Library • Designate approximately n,000 sq ft of reading computer area • Capacity for 254 computer work stations • Improve children's area • Efficient use of space for community programs Open Space Master Plan Update Project #57 Budget: $200,000 Source: General Fund r Scope of Project: • Update the Open Space N Plan of Parks and Recreat • Document serves as a pla: tool for the City's General • Funds will be used to reta consultant Smallwood Park Improvements Project #60 Budget: $50,000 Source: CDBG & General Fund In Fiscal Year 2013-2014, City Council approved $250,000 toward this project. As additional funding becomes available, this appropriation will go towards completing a variety of master - planned improvement at the park which include: • Replace playground area • Connect ADA -compliant surfacing & concrete walkways • Park Furniture Building Maintenance Project #62 Budget: $500,000 Source: General Fund Scope of project: Includes funding for 61 building modifications and maintenance projects throughout 22 City-Owned/Leased Buildings .` Highlights • City Hall, Police, City Yard $150,450 • City Parks $ 88,250 • City Parkways/Medians $ 78,000 • Community Centers $131,800 • Fire Stations $ 51,500 Detailed List on page 270-271 _r 4fx Description COST DESCRIPTION Maint Dept Priority Request Request Senior Center $ 4.900 )Replace 4 waterless urinals. x 2 Senior Center $ 4.000 Refinish stage and front of stage. x 2 Senior Center $ 29,000 Replace floorinq on 2nd hag of multi-purpose room. x 2 Senior Center $ 4.000 1 Paint meeti no rooms, x x 2 Senior Center $ 4.000 1 Paint various public areas. x x 2 Senior Center $ 12,000 Re lacewunterto and sink in Ist floor Men's restroom. x x 2 Ci Hall $ 14 000 Re lace restroom artiti0ns -2nd and 3rd floor. x 3 Coolid eAvenue $ 15.000 IRenovate exishno planter with water efficient landscape. x 3 Co oration Yard $ 3,000 Clean metal roofs on 3 buildings, paint exterior doors x 3 DRC $ 8000 Re aint pool fence doors etc. around pool area. x 3 DRC $ 2.700 1 Paint 16 metal doors and frames exterior side only, x 3 DRC $ 1 600 1 Replace restroom minor and add anti -graffiti film. x 3 Fire Station#1 $ 3,000 1 Install an exhaust fax inside or near crew shower area and roof top x x 3 Fire Station #3 $ 1.000 1 Raise the north side (bbq area brick wall by at least two feet for x 3 Fire Station #4 Tower $ 8.000 1 Fix allwindow iambs and paint all windows meta in the old x x 3 Fire Station #5 $ 12.000 1 Installation of new kitchen counters. x x 3 Fire Station #5 $ 6,000 1 Re -face kitchen cabinets, x x 3 Fire Station #5 $ 1.500 1 Repair cracked and chipping concrete at the threshold of the rear x 3 Heller Park $ 500 Paint restrooms. x 3 Lions Park $ 1500 Paint restroom interiors. x 3 Lions Park $ 15,000 Install stainless steel sinks and toilets in restrooms. x 3 Police Facili $ 5,000 Re air cracked concrete at PD rear entrance. x 3 Police Facili $ 20,000 Paint underside of heli -pad. x x 3 Tewinkle Skate Park $ 2,000 Paint interior of restroom. x 3 Tewinkle Skate Park $ 3,000 Paint entrance roof and fascia of restroom building and paint x 3 Tewinkle S orts $ 2,250 Install concrete pad for league provlded storage building. x 3 Tewinkle IS orts $ 3,000 Paint interior and exteriorof restrooms and re -stain wood x 3 Various Locations $ 20,000 Replace damaged and antiquated pieces of playground x 3 Victoria $ 10,000 Renovate exisfinq planterwith water efficient landscape. x 3 Yukon Avenue $ 10,000 Renovate existim planter With water efficient landscape. x 3 TOTAL: $ 500,000 City Hall Conference Room 1A- Audio Visual Upgrades Project #65 Budget: $18o,000 Source: General Fund Scope of Project: r Upgrade Audio/Video Presentation Systems • New HD cameras • New Audio System • Optimized Screen • Built in video conferencing camera • New 65" HD Display • Wireless capabilities 7 Integrate with upcoming City Council Upgrades City Hall -Lock Replacements Project #66 Budget: $50,000 Source: General Fund Scope of Project: This project will allow the re -key & installation of new locks throughout City Hall • Replace existing worn locks • Age and condition of current keys results in poor performance of duplicate keys • New software will allow for centralized key management and enhanced security Downtown Recreation Center Pool Deck Project #68 Budget: $50,000 Source: General Fund w Scope of Project: • Repair cracking & sprawling of concrete pool deck • Application of deck coating to reduce slipping X7 X Downtown Recreation Center -Replace Pool Plaster Project #69 Budget: $ioo,000 Source: General Fund Scope of project: • This project will replace the existing swimming pool plaster • Original Pool plaster constructed 13 year ago • Condition is deteriorating Fire Station #3 —Roof Replacement Project #73 Budget: $94, 000 Source: General Fund Scope of Project: r Replace existing roof • Existing roof has exceeded it's life expectancy and is out of warranty • This project ensures proactive replacement to insure health & safety of occupants Fire Station #4 —Improvements & Emergency Generator Replacement Project #74 • �-Yid''.,,, Budget: $290,000 ~.. Source: General Fund i Scope of Project: • Replace emergency generator • Change location of - generator to outside location per SCAQMD Rules for diesel powered generators Historical Society- Roof and Drainage Project #78 Budget: $65,000 Source: General Fund Scope of Project: • Replace failing roof • Improve existing drainage system • Provide protection for the building & contents Mesa Verde Library Project #79 Budget: $50,000 Source: General Fund r Scope of Project: • Paint library interior • Replace carpet Police Department -Replace HVAC Cooling Tower Project #80 Budget: $52,000 Source: General Fund ➢ Scope of Project: • Replace cooling tower component of the HVAC system • Increase cooling efficiency Police Department -Removal of Underground Storage Tank Project #82 Budget: $60,000 Source: General Fund Scope of Project: • Remove underground storage tank • As per OC Departmer. Environmental Healtl Ir Senior Center Improvements Project #83 Budget: $200,000 Source: CDBG Scope of Project: Improve existing facility Highlights • Renovate entrance, lobby & library • Upgrade elevator control system • Install new ADA main entry door • Replace five ADA door openers for restrooms • Upgrade HVAC System • Upgrade carpet, paint interior • Remove wall coverings apply texture • Upgrade exercise equipment • Install computer local network, and Wi-Fi Public Safety -Next Generation Update Project #84 Budget: $1,584,000 Source: General Fund, Narcotics Forfeiture Fund w Scope of Project: '°I • Replace obsolete portable and mobile radios • 2015- end of life of existing Quantar radios • Replace with new GTR -8000 • Total upgrade cost is $6,333738 • Phase in replacements costs over four (4) years PROPOSED CIP BUDGET & GENERAL FUND TRANSFER The originally proposed CIP budget included 84 projects totaling $28.9 million Requiring a transfer of funding from the General Fund Reserves in the amount of $14.8 million Impact to the General Fund: Deficit of $9.4 million City of Costa Mesa FISCAL YEAR 2014-2015 PRELIMINARY CIP BUDGET City Council Budget Study Session May 13, 2014