HomeMy WebLinkAbout02 - CC-4 - Traffic Management Services Agreement - 6/3/2014CITY COUNCIL AGENDA REPORT
MEETING DATE: June 3, 2014 ITEM NUMBER:
SUBJECT: TRAFFIC MANAGEMENT SERVICES AGREEMENT WITH THE 32ND DISTRICT
AGRICULTURAL ASSOCIATION.
DATE: MAY 7, 2014
FROM: POLICE DEPARTMENT- SUPPORT SERVICES DIVISION
PRESENTATION BY: BRYAN WADKINS, SGT.
TRAFFIC SAFETY BUREAU, SPECIAL POLICE SERVICES SUPERVISOR
FOR FURTHER INFORMATION CONTACT: BRYAN WADKINS, SGT.
(714) 754-5125
RECOMMENDED ACTION:
Approve the 2014 contract for traffic management services between the Costa Mesa Police
Department and the 32nd District Agricultural Association for the Orange County Fair. Authorize the
Chief Executive Officer or his designee, to sign the contract. The term of the agreement is July 11,
2014 through August 10, 2014 and the maximum amount is $400,000.
BACKGROUND:
Each year, the Police Department enters into a contract agreement to provide traffic
management services to the 32nd District Agricultural Association. This contract only applies to
the annual Orange County Fair.
The State of California requires the governing agency (City Council) to approve all contracts
before payment can be made.
ANALYSIS:
The Costa Mesa Police Department requests authorization to enter into a contract with the 32nd
District Agricultural Association for traffic management during the 2014 Orange County Fair at
the Orange County Fairgrounds and Exposition Center. The contract exclusively covers
payment to Police Department personnel involved in traffic management during the Fair, which
runs from July 11, 2014 through August 10, 2014. The contract is not to exceed four -hundred
thousand dollars ($400,000).
Cost estimates are based on the City of Costa Mesa Administrative Regulation governing
special event rates per employee, (A.R. 2.13 Section 1-4).
The 2014 contract services include:
1. Coordinating traffic control around the Fairgrounds for all vehicular traffic.
2. Coordinating pedestrian crossings at staffed intersections adjacent to the Fairgrounds.
3. Conducting street closures and traffic detours when necessary.
ALTERNATIVES CONSIDERED:
None
FISCAL REVIEW:
The 32nd District Agricultural Association reimburses all personnel costs for the City traffic
management services at the Orange County Fairgrounds and Exposition Center.
LEGAL REVIEW:
The City Attorney's Office has reviewed the contract and has approved it as to form and content.
CONCLUSION:
Staff recommends approval of the contract covering the annual Orange County Fair at the
Orange County Fairgrounds and Exposition Center. Approval is necessary to process billing for
services with this State Agency.
BRYAN WADKINS
Traffic Safety Bureau, Special Police
Services
STEPHEN DUNIVENT
Interim Finance Director
DISTRIBUTION: City Manager
City Attorney
Finance Director
City Clerk
TOM GAZSI
Chief of Police
TOM DUARTE
City Attorney
ATTACHMENTS: 1 "City of Costa Mesa Request for Police
Service"
2 State of California "Standard Agreement
SA-34-14FT