HomeMy WebLinkAbout- - Establishing PC Goals for FY 2014/15 - 6/10/2014CITY COUNCIL
STUDY SESSION AGENDA REPORT
MEETING DATE: JUNE 10, 2014
ITEM NUMBER:
SUBJECT: ESTABLISHING PLANNING COMMISSION GOALS FOR FISCAL YEAR 2014-15
DATE: JUNE 4, 2014
FROM: DEVELOPMENT SERVICES DEPARTMENT
PRESENTATION BY: JERRY GUARRACINO, AICP
INTERIM ASSISTANT DIRECTOR OF DEVELOPMENT SERVICES
FOR FURTHER INFORMATION CONTACT: Jerry Guarracino, AICP (714) 754-5631
jerry.guarracino@costamesaca.gov
Prior Goal Setting
In 2013 the City Council approved a list of ten Planning Commission Goals for the year. This list
was established by the City Council based on recommendations from and consultation with the
Planning Commission and staff. Establishing goals for major commissions and their support staff
is an effective way of setting priorities for the allocation of resources. This is particularly important
when the potential work program far exceed the constraints on Commissioner's time and the
budget and resources of the staff assigned to support those commissions.
Setting FY 2014-15 Pianning Commission Goals
Having completed or made substantial progress on the Goals established for 2013 it is
appropriate that we look forward to setting new goals for FY 2014-15. This process was begun
on April 14, 2014, when staff presented the Planning Commission a Status Report on the 2013
Goals.
Recommendations for the FY-2014-15 Planning Commission Goals were discussed at the April
14, 2014, May 12, 2014 and May 27, 2014 Planning Commission meetings and a number of
ideas were considered and discussed, including goals suggested in previous sessions and new
items raised by the Planning Commission. As a result of these meetings the Planning
Commission is recommending the attached list of potential goals (Attachment No.1); which has
been prepared for discussion with the City Council at the Joint Study Session. The list is divided
into three parts, as follows:
• Proposed Goals
• Policy Suggestions
• Other Considerations
Discussion and Goal Settin_g
Staff is seeking direction from the City Council and Planning Commission to refine, prioritize, and
approve a set of Planning Commission Goals of FY 2014-15. Based on the direction received
from the City Council the approved Goals will serve as the frame work for the Development
Services Department's FY 2014-15 Work Program.
Next Steps
Staff is requesting that the City Council review the recommended Planning Commission Goals
and provide specific direction on any additions, deletions or modification to these Goals. The
approved Goals will be distributed to the Council and Planning Commission following the joint
session and will constitute the established Planning Commission Goals for FY 2014-15.
JERRY GUARRACINO, AICP GARY ARMSTRONG, AICP
Interim Assistant Director of Economic and Development Services
Development Services Director
ATTACHMENTS: 1. Draft Planning Commission Goals Fiscal Year 2014-15
cc: Chief Executive Officer
Assistant Chief Executive Officer
Director of Economic & Development / Deputy CEO
City Attorney
Public Services Director
Transportation Services Manager
City Engineer
City Clerk
Staff (4)
File (2)
Attachment No.1
Draft - Recommended
Planning Commission Goals Fiscal Year 2014-15
1. Code Enforcement / NITF:
A. Monitor and track progress of NITF relative to Residential Community
Impacts:
i. Reconcile resident's list with City's list of properties, with the
potential to cause Community Impacts (NITF is in the process of
completing this task)
ii. Complaints and Evidence — Clarify for the Planning Commission
and public the following as it relates to the reporting of Residential
Community Impacts:
a. Understand process of reporting and recording "issues"
b. Determining what rises to a level of "nuisance"
B. Support Task Force by appropriate Planning Commission action
i. Address Land Use issues through Ordinances amendments or
modification.
C. Shalimar Solutions: Evaluate the effectiveness of modified traffic patterns
and explore other land use changes to facilitate neighborhood improve
and revitalization. (The objectives of this goal should be clarified to
provide specific direction as to the desired outcome)
D. Train Code Enforcement Officers on parking regulations and ticketing of
on street vehicles In progress).
E. Review and build on the experience gained from the four previous
Targeted Neighborhood Improvement Programs
i. Key insights learned from programs
ii. Specifically focus on multi -family uses
iii. Any code changes or ordinances relative to problem properties,
problem owners?
2. General Plan update and implementation -
A. General Plan Update - Recommendation to City Council
B. Revise or Revoke existing Specific Plans (i.e. Newport Blvd. Specific Plan
and 17t" Street Specific Plan)
C. Revise/Update/Consolidate the Urban Master Plans for consistency with
the New General Plan
i. Staff to coordinate a study session on the Westside Urban Plans
ii. Encourage community engagement in the update process
Blue notes - Reflect questions and requested clarifications
Green notes - Indicate work in progress and current status
3. Zoning Code Updates
A. Update monument sign standards and requirements (In progress)
B. Consistency Zoning follow-up to the General Plan updates
C. Accessory Structure Regulations/Over Sized Garages
i. Model after Huntington Beach; i.e. Eliminate wet bars, eliminate
2nd story exterior ingress/egress
4. Airport Industrial Area - Consider options for a forward planning exercise to
ensure the vitality of this business district. (The objectives of this goal should be
clarified to provide specific direction as to the perceived concerns and desired
outcome of this effort)
Potential options may include:
A. Encourage formation of a BID — Business Improvement District
B. Overlay Zone
C. Specific Plan
5. Residential Parking Solution when impact is not from commercial uses:
A. Parking structures on City parking lots
B. Improve access to businesses (Clarify what is intended by this sub -task)
6. "Motel Regulation, Inspections and Enforcement"
A. As part of the General Plan update consider incentives and flexible
development and land use standards to promote and encourage motel
conversions and redevelopment.
B. Consider an Ordinance to limit Long Term Occupancy rooms at motels
and forward recommendation to City Council. ((In progress, LTO coming
back to Planning Commission on June 23, 2014)
C. Review for compliance, existing Motel CUP's for Long Term Occupancy
(CMMI). (In progress, scheduled for Planning Commission on July 14, 2014)
D. Continue to monitor the findings of the Neighborhood Improvement
Taskforce Annual Motel Inspections, as reported in the quarterly report.
E. Identify properties for Title 20 investigations and potential nuisance action.
7. Review CUP regulation, enforcement and monitoring.
A. Review Zoning Code Chapter IV — Citywide Land Use Matrix to determine
if changes should be made to which uses should be permitted, which
should require a CUP or which should be prohibited. The goal would be to
reduce the application for CUP's in zones that are not appropriate for the
use and to permit (allow by right) more uses where appropriate.
B. Consider sunset provisions for some CUP's (Consider implications for the
business community and provide specific direction as to the desired
outcome of this effort)
C. Consider the need for annual certifications or inspections
i. Explore applicant based funding source options to pay for follow-up
inspections and certifications.
D. Consider a policy to suspend annual CUP inspection due to staffing
constraints.
Blue notes - Reflect questions and requested clarifications
Green notes - Indicate work in progress and current status
Policy Suggestions
Integrate Code Enforcement
A. For Title 20 efficiencies:
i. All employees should report to same structure, either mover 2nd
floor to 5th floor, or 5th floor to 2nd floor
2. Encourage creation of an up to date Economic Development Plan, to guide policy
decisions on current planning application (a Newport Beach like Model).
3. Next Capital Improvement Plan funding cycle recommendations:
A. Continue 19th Street improvements; and
B. Randolph Ave. improvements
Other Consideration
1. Quality Control - Continuous Improvement of PC Decisions:
A. Evaluate PC's decisions (Clarify parameters for this evaluation?)
B. Go back 2 years, review projects implemented (Clarify what we would be
looking for)
C. Evaluate if opposition concerns are valid (Who and how would we ask?)
2. Review Live -Work projects and regulations:
C. Are the work spaces being utilized for business activities?
D. How much Live -Work is needed in the City or Westside?
E. Where is Live -Work most appropriate?
F. Review parking standards for Live -Work projects.
G. Identify needed amenities for Live -Work Projects to be successful.
H. Consider how best to protect the viability of adjacent business and jobs.
Blue notes - Reflect questions and requested clarifications
Green notes - Indicate work in progress and current status