HomeMy WebLinkAbout20 - CC-10 - Industrial Way Water Quality and Storm - 6/17/2014CITY COUNCIL AGENDA REPORT
MEETING DATE: JUNE 17, 2014 ITEM NUMBER:
SUBJECT: INDUSTRIAL WAY WATER QUALITY AND STORM DRAIN IMPROVEMENTS, CITY
PROJECT NO. 14-08
DATE: JUNE 5, 2014
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
1. Adopt plans, specifications, and working details for the Industrial Way Water Quality and
Storm Drain Improvements, City Project No. 14-08.
2. Accept bid withdrawal submitted by Mike Prlich and Sons, Inc., 5103 Elton Street, Baldwin
Park, CA 91706.
3. Award a construction contract to Lonerock, Inc., 70 Domani, Irvine, CA 92618, in the amount
of $2,553,940.00.
4. Authorize the Mayor and the City Clerk to execute the Public Works Agreement.
BACKGROUND:
The existing storm drain system serving the area bounded by West 19th Street to the north,
West 16th Street to the south, Newport Boulevard to the east, and Placentia Avenue to the
west was constructed decades ago and is significantly undersized to meet the current volume
of surface water produced during wet seasons.
In order to mitigate, and substantially reduce the flooding potential in this area of the City, a
detention/infiltration basin as well as a parallel underground storm drain system must be
constructed. The proposed storm drain improvements will increase the capacity of the entire
storm drain system by 20%, thereby substantially reducing potential flooding in this area. In
addition, it will minimize accumulated surface pollutants from the surrounding area that are
currently entering into the storm drains and flowing directly to the Pacific Ocean contributing to
significant contamination of the harbor and beaches.
In March 2013, staff was successful in capturing grant funding of $2.8 million for this project,
from the Orange County Transportation Authority (OCTA), Measure M2 Environmental Cleanup
Program, Tier 2, which provides funds to assist jurisdictions with transportation -related water
quality improvements.
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ANALYSIS:
The Industrial Way Water Quality and Storm Drain Improvements project consists of the
construction of a detention/infiltration basin at Lions Park within the open space area adjacent to
Anaheim Avenue, located between the Historical Society and the Downtown Recreation Center,
and a parallel storm drain system on Anaheim Avenue between Plumer Street and 18th Street;
and all other tasks necessary to perform and complete the work as required per the contract
documents.
The City Clerk received and opened thirteen (13) bids for this project on April 28, 2014. Mike
Prlich and Sons, Inc., the apparent low bidder, requested its bid be withdrawn from consideration
for this project due to a clerical error (Attachment 1). As allowed under the California Public
Contract Code Section 5101(b) staff recommends the acceptance of the bid withdrawal.
The second apparent low bidder, Lonerock, Inc., submitted a bid proposal in the amount of
$2,553,940.00 and is being recommended for acceptance. The Engineer's estimate for this work
was $2,556,355.00 and the average of the remaining twelve (12) bids received amounted to
$2,934,107.71. An analysis of the bids indicates that the recommended apparent low bidder,
Lonerock, Inc., submitted a bid proposal that is less than one percent lower than the Engineer's
estimate for this project. The Bid Abstract is included as Attachment "2".
The license and references of Lonerock, Inc., were checked and staff has found them to be in
good standing. Additionally, in 2006, Lonerock, Inc., successfully completed storm drain
improvements along Fair Drive from Vanguard Way to Fairview Road.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to reject all of the bids and re -advertise the project.
However, staff believes that re -bidding the project will not result in lower bids, and will jeopardize
the grant requirement of awarding the construction contract before July 1, 2014. Therefore, this
alternative is not recommended.
FISCAL REVIEW:
The Engineering Division has captured Measure M2 Environmental Cleanup Program (ECP), Tier
2 OCTA grant from the Orange County Transportation Authority (OCTA) for this project. The
grant will cover 60 percent of the total project cost up to $2.8 million. The City will match the grant
funds with Drainage Fees and in -kind services performed by the Engineering Division staff. City
Council has recognized the grant and allocated $3,371,600 for this project in Fiscal Year 2013-
2014.
LEGAL REVIEW:
Lonerock, Inc. has furnished the necessary bonds and insurance, which have been approved as
to form by the City Attorney's office. After the award and subsequent execution of the contract, a
"Notice to Proceed" will be issued.
CONCLUSION:
The City has received bids for the Industrial Way Water Quality and Storm Drain Improvement
Project, City Project No. 14-08. Staff has evaluated all of the bids and recommends that the City
Council adopt the plans, specifications, and working details for said project; accept the bid
withdrawal submitted by Mike Prlich and Sons, Inc.; award a contract to the apparent low bidder
Lonerock, Inc. in the amount of $2,553,940.00; and authorize the Mayor and the City Clerk to
execute the Public Works Agreement.
I•
ERNESTO MUNOZ
Public Services Director
ATTACHMENTS: 1.
2.
Bid Withdrawal Letter
Bid Abstract
FARIBA FAZELI
City Engineer
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk
Staff
File
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