HomeMy WebLinkAbout14 - CC-9 - Sunflower Ave at Anton Blvd Traffic Sig. - 7/1/2014CITY COUNCIL AGENDA REPORT
MEETING DATE: JULY 1, 2014 ITEM NUMBER:
SUBJECT: SUNFLOWER AVENUE AT ANTON BOULEVARD TRAFFIC SIGNAL MODIFICATION,
FEDERAL PROJECT NO. HSIPL-5312 (085), CITY PROJECT NO. 13-13
DATE: JUNE 19, 2014
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
Adopt plans, specifications, and working details for the Sunflower Avenue at Anton Boulevard
Traffic Signal Modification, Federal Project No. HSIPL-5312 (085), City Project No. 13-13.
2. Award a construction contract to PTM General Engineering Services, Inc., 5942 Acorn Street,
Riverside, CA 92504, in the amount of $238,823.00.
3. Authorize the Mayor and the City Clerk to execute the Public Works Agreement.
BACKGROUND:
This project will mitigate current congestion and operational problems occurring daily at the Anton
Avenue -Sunflower Avenue intersection. Staff applied for and received a Highway Safety
Improvement Program (HSIP) Grant for this project to implement capacity enhancements at the
intersection. The scope of work proposes traffic signal modifications and include the addition of
protected left -turn signal phasing, enhanced safety lighting, various bicycle and pedestrian
improvements, radar speed signs, and other engineering improvements. These improvements are
needed to address the intersection safety concerns associated with the proximity to the freeway on-
ramp and the high volume of traffic in the morning and afternoon peak hours.
ANALYSIS:
The City Clerk received and opened seven (7) bids for this project on May 13, 2014. PTM
General Engineering Services, Inc. was the apparent low bidder with a bid proposal of
$238,823.00. The Engineer's estimate for this work was $239,650.00; and the average of the
seven (7) bids received amounted to $252,253.18. An analysis of the bids indicates that the
apparent low bidder's proposal is less than one (1%) percent lower than the Engineer's estimate.
The Bid Abstract is included as Attachment 1.
The license and references of PTM General Engineering Services, Inc. were checked, and staff
has found them to be in good standing. PTM General Engineering Services, Inc. satisfactorily
completed the Baker Street and Mendoza Drive Traffic Signal Modification project in 2009 and
is currently finalizing the Victoria Street and Valley Road/Pacific Avenue Intersection
Improvements Project.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to reject all the bids. If all the bids were rejected, the
City would then be required to re -advertise or to cancel the project. Staff believes that re -
advertising the project will not result in lower bids.
FISCAL REVIEW:
A Federal grant will reimburse the City for ninety (90%) percent of the eligible items of work.
Funding for the City's share of this project is available from Air Quality Management District
(AQMD) funds.
LEGAL REVIEW:
PTM General Engineering Services, Inc. has furnished the necessary bonds and insurance, which
have been approved as to form by the City Attorney's office. After the award and subsequent
execution of the contract, a "Notice to Proceed" will be issued.
CONCLUSION:
The City has received bids for the Sunflower Avenue at Anton Boulevard Traffic Signal
Modification Project, Federal Project No. HSIPL — 5312 (085), City Project No. 13-13. Staff has
evaluated all of the bids and recommends that the City Council adopt the plans, specifications,
and working details for said project; award the contract to the apparent low bidder, PTM General
Engineering Services, Inc., in the amount of $238,823.00; and authorize the Mayor and the City
Clerk to execute the Public Works Agreement.
ERNESTO MUNOZ
Public Services Director
ATTACHMENTS: 1- Bid Abstract
DISTRIBUTION: Chief Executive Officer
FARIBA FAZELI
City Engineer
Assistant Chief Executive Officer
City Attorney
City Clerk
Transportation Services Manager
Staff
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